## **ANNUAL REPORT 2023 - 2024 for SSYI (Charity Commission Reg: 1073490)** ## CONTEXT SSYI is a community charity set up and run by local Christians that has been supporting young people in our local area for 27 years. We now work with over 270 young people in Great and Little Shelford, Stapleford, Sawston and Duxford. Our aim is to provide safe spaces, quality youth work and support for local 10 to 18-year-olds. Particularly focusing on those who are marginalised, isolated, atrisk or not accessing other provision. By building positive relationships with young people, running youth clubs, schools work and other activities we enable them to overcome challenges, learn and succeed. We have a dedicated Youth Centre in Great Shelford where we run 6 youth clubs a week, as well as 4 weekly youth clubs in Sawston, and a weekly club in the Community Centre in Duxford. During this financial year a new SSYI (“The Shelford and Stapleford Youth Initiative”) has been established and registered with the Charity Commission (No. 1201381) as a “Charitable Incorporated Organisation” (CIO), and funds transferred to the new entity to continue SSYI’s activities. The purpose and activities are unchanged. The CIO was created on independent advice from a lawyer, and after a review by Trustees of the existing charity as to the benefits of a transition to CIO status. SSYI has grown considerably since it started, and the transition to a CIO provides the appropriate levels of governance, structure and process for the scale of activities. As the CIO is a new entity, its accounts are prepared and examined separately from those of the existing charity. This report and accounts concern the original SSYI (Charity Commission Reg: 1073490). ## STATEMENT OF ACCOUNTS The summary accounts for the Shelford / Stapleford Youth Initiative for the year from 1[st] April 2023 to 31[st] March 2024 have been approved by independent reviewer Alistair Cooper and are provided in this report. In overview: |**Accumulated Fund at Start of Year**||**£79,926**| |---|---|---| |Total Income
£28,959|£28,959|| |Expenditure on activities
(£48,897)|(£48,897)|| |Transfer of SSYI assets to new SSYI CIO (£59,391)|Transfer of SSYI assets to new SSYI CIO (£59,391)|| |Total outgoings|(£108,288)|| |Net Surplus/(Deficit) for Year|(£79,329)|| |**Accumulated Fund at year end**||**£597**| ## OVERVIEW These accounts reflect the change in context during the year, during which the income and expenditure transactions were migrated to the new CIO entity, over a few months. In the first part of the period (April to October 2023) costs remained steady vs the previous year, aside from transfers to the new SSYI CIO entity of £59,391. As in previous years the majority of the larger annual income items (mainly institutional grants) are secured later in the year. In 2023-2024 these therefore came into the new SSYI CIO, leading to a deficit in “old” SSYI accounts of £19,938 excluding transfers. ## INCOME The largest sources of income (32%) were grants (SCDC £7,500 and CoOp £1,314), alongside local councils (19%) and churches (5%) and individual donations (21%). Specific events and appeals brought in 14% of income. ## EXPENDITURE Staff costs made up 65% of the total. In the year these were our youth workers Zac Britton, Tilly Akoto, Tina Woodstock, and Kay Salter, alongside part time administration officer Kirsty Townsend and cleaner Kevin Chapman. The other significant cost items were Travel & Expenses (16%) and Youth Centre running costs. A breakdown of the Income and Expenditure (excluding transfers to CIO) is shown in the graphics below. ## NEXT YEAR 2024 – 2025 It is anticipated that the “old” SSYI will be formally shut down during FY2024 2025, once all transactions are moved to the new entity, and the remaining assets transferred. All SSYI activities and accounting transactions will then be within the new SSYI CIO entity. At the time of writing all regular transactions have now been moved. Summary Income & Expenditure, and Balance sheet are provided overleaf, alongside the independent examiner’s report: |||||||||S| |---|---|---|---|---|---|---|---|---| |**SSYI Income and Expenditure 2023 2024**||||||||~~Shelfo~~| |||||||||~~Shelfo~~
Yo| |||||||||| |**Income**|||||**Expenditure**|||| ||Residential(s)
£2,552
£3,322
Trips
£203
£917
Churches
£1,483
£6,314
iZettle income at club
£828
Private donations
£5,087
£8,813
Appeals / collection tins
£26
£25
SSYI Events
£1,313
£0
Village Events e.gFeasts
£36
£352||||Staff|£26,884
£57,725
£4,191
£690
RomseyMill training& mgmt
£0
£7,244
Session workers
£0
£0
Salary (Zac, Tilly, Tina, Kay, Kevin,
Kirsty); including Tax, NI, EeR
pension||| |Donations||||||||| |||||||||| |||||||||| |||||||||| |||||||||| |||||||||| |||||||||| |||||||**Total staff costs**
**£31,765**
£64,969||| ||**Total Donations**
**£11,528**
£19,742||||Other|SSYI events
£403
(Trips)Events,Parties
£895
£3,358
Games and IT Equipment
£1,250
£1,431
Insurance
£1,157
£1,196
Subscriptions
£232
£220
Audit Honorarium
£200
£200
Projects 2022 (Shred it up, Copse
3,Project X,Sports)
£62
£579
Residentials(EXCL SALARIES)
£1,553
£2,554
Travel and other expenses
£6,911
£8,076
Training
£250
£28
Costs for Services provided (ex-
Salary)
£737
Cash for cash tin
£750||| ||Parish Councils
£5,500
£21,220
Others (LS Ents; Hist Soc; Coffee
mornings, SSG, Spokes, SPC..)
£130
£870
Projects(Copse 3;Project X;Sports)
£324
£0
Competitive Grants
£8,815
£33,385|||||||| |||||||||| |Grants||||||||| |||||||||| |||||||||| |||||||||| |||||||||| ||**Total Grants**
**£14,768**
£55,475|||||||| ||Payments for services provided (SVC;
CRC;CO;Duxford...)
£715
£9,980
Gift Aid reclaims
£1,881
£2,240
donations for Minibus & cage
Cash in from Cash tin
£0
Givingscheme bonuses
£67
£19
Bank interest
£0
£120|||||||| |Other||||||||| |||||||||| |||||||||| |||||||||| |||||||**Total Other costs**
**£14,399**
£17,643||| |||||||Facilityhire
£468
Youth Centre Improvements
£0
YC Runningcosts
£2,264
£4,685||| ||**Total Other**
**£2,663**
£12,359||||Facilities|||| |Facilities|YC Improvements
£0
YC Runningcosts income
£775|||||||| |||||||||| |||||||**Total Facilities**
**£2,732**
£4,685||| ||Total Facilities
**£0**
£775|||||Transfers to new SSYI CIO
£59,391||| ||||||Transfers|||| |||||||||| |||||||||| |||||||**Transfers**
**£59,391**||| |||||||||| ||**TOTAL INCOME**
**£28,959**
£88,351|||||**TOTAL EXPENDITURE**
**£108,288**
£87,297||| |||||||||| |||||||_Expenditure excluding transfers_|**_£48,897_**|| |**Surplus(Deficit)**||**-£79,329**|£1,054|||||| |||||||||| |Surplus(Deficit)excludingtransfers with SSYI CIO||_-£19,938_||||||| |**SSYI - Balance Sheet as at 31st March 2024**|**SSYI - Balance Sheet as at 31st March 2024**|**SSYI - Balance Sheet as at 31st March 2024**|||||| |---|---|---|---|---|---|---|---| ||||||||| ||||||**2021 - 2022**|**2020 - 2021**|| |||£0
£0
£0
£0
£23
£1,628
£0
£5,913
Current Account
£548
£16,399
Savings Account
£198
£57,432
£0
£0
£0
-£1,445
£0
£0|||||| ||Fixed Assets||||£0|£0|| ||||||||| ||Prepayments||||£0|£0|| ||||||||| ||Debtors(recoverable Tax)||||£2,487|£1,960|See Note 1 below| ||Debtors||||£1,326|£1,930 See Note 2 below|930 See Note 2 below| ||||||||| ||Bank||||£69,214|£54,648|| ||||||£7,313|£7,312|| ||||||||| ||PettyCash||||£0|£0|| ||||||||| ||Creditors||||-£1,281|-£580|See Note 3 below| ||Deferred income||||£0|£0|| ||**Net Assets**|**£769**
**£79,926**|||**£79,058**|**£65,269**|| |_Non-material discrepancies brought forward frompreviousyears_
_£172_
_-£186_
_£205_
_-£294_ See Note 4 below
Accumulated Fund Brought Forward
£79,926
£79,058
£65,269
£32,370
CORRECTED Accumulated Fund Brought Forward
£80,098
£78,872
£65,474
£32,076 See Note 4 below
Excess of Income over Expenditure
-£79,329
£1,054
£13,584
£33,193|||||_£205_|_-£294_|See Note 4 below| ||||||||| ||||||||| ||||||||| |Excess of Income over Expenditure|||||£13,584|£33,193|| ||||||||| ||**Corrected Accumulated Fund carried forward**
**£769**
**£79,926**
**£79,058**
**£65,269**||||||| ||||||||| ||Notes to Accounts||||||| |1 This covers|1 This coversgift Aid reclaim for theyear,arrivingin SSYI account in the following year||||||| |2 From 2019-20 this covers known Debtors|2 From 2019-20 this covers known Debtors(income for theyear)notyet visible in bank accounts atyear end||||||| |3 Creditors|3 Creditors(additional expenditure)in theyear NOTyet visible in bank accounts atyear end||||||| |4 Corrected Accumulated Fund brou|4 Corrected Accumulated Fund brought forward adjusts for non-material discrepancies built upinprioryears||||||| Alistair Cooper FCA 1 Marconi Way St Albans AL4 0JG alistair.j.cooper@gmail.com 14[th] August 2024 Examination of SSYI accounts for the year ended 31[st] March 2024 Dear John I have examined the Shelford & Stapleford Youth Initiative (SSYI) income and expenditure account, balance sheet and movements in reserves for the year ended 31[st] March 2024, which are the responsibility of the Treasurer and Committee members. I confirm that they are in accordance with the books and records of the Shelford & Stapleford Youth Initiative. Yours Sincerely Alistair Cooper Chartered Accountant Honorary Accounts Reviewer