TRUSTEES, REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDING 31ST AUGUST 2021 l/ CHARITY REGISTRATION NO. 1073393 COMPANY REGISTRATION NO. 03685553 bathphil Bath Philharmonia
Bath Philharmonia embraced an extraordinary year in which Covid-19 demanded that we were publicly silenced for prolonged periods of time. Whilst the period September 2020 – August 2021 brought unprecedented challenges, the orchestra showed itself to be the dynamic, innovative and flexible arts organisation it is. Using specially designed digital technology, our vulnerable community of young carers did not face further isolation and continued to thrive through music. With the return of live concerts, we ensured our audiences felt safe and confident to enjoy outstanding performances from international stars. Our musicians adapted to new arrangements, new works and smaller ensembles to reintroduce classical performance to our communities, ready to be uplifted and renewed by the joy of music.
As we adapted to life during a global pandemic, some of our musicians took on new roles, volunteering in their communities or embracing the gig economy as key workers. Although our music wasn’t always live, orchestral music continued to be an essential part of our lives and output.
The pause in live performance, along with welcome support from Arts Council England, allowed for a period of reflection and strategic planning and the development of an emerging strategy for the orchestra including a re-focussed purpose and mission:
OUR PURPOSE
We inspire musical creativity, deliver high quality performance, enhance wellbeing and happiness, reduce isolation, and celebrate talents in our communities across the Bath Phil Family.
OUR MISSION
We will build on our reputation as an excellent orchestra, working with the best musicians and leading young soloists. We will be innovative and flexible in our approach to engaging communities to increase diversity of our audiences, including leading creative learning projects in diverse communities across the UK.
TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDING 31ST AUGUST 2021
After a significant lockdown period, Bath Philharmonia was the first organisation to bring live orchestral music back to Bath and the South West, and in September 2020 performed with superstar siblings Isata and Sheku Kanneh-Mason.
“It was very special to be back in a concert venue with vibrant performances of classical music - a real treat, and all the more so having been denied that possibility for more than six months.”
Mr Bowman, Audience Member
Bath Philharmonia performed five live orchestral concerts working in partnership with The Bath Forum, during September 2020-August 2021 to a combined, socially-distanced audience of over 2,000 people.
A period of ever-changing Covid restrictions and cancelled concerts ensued with soloists including Nicola Benedetti, Benjamin Grosvenor and Miloš Karadaglić. However, our annual Christmas celebration of Howard Blake’s The Snowman live to film was a great success enjoyed by the socially distanced family-filled audience, bringing Christmas cheer to all.
Spring brought the opportunity for live concerts with performances in May 2020 alongside starry soloists including pianist Alexandra Dariescu and violinist Coco Tomita, and in July 2020 by saxophonist Jess Gillam and pianist Melvyn Tan.
TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDING 31ST AUGUST 2021
Bath Phil was commissioned to provide courses and support materials for a range of groups, from advanced music school students to disadvantaged young people with little or no musical experience.
ORCHESTRAS IN CONTEXT THE SET WORKS SESSIONS
Behind closed doors, and commissioned by Inspiring Music, Bath Philharmonia recorded online broadcasts for A Level and aspiring GCSE music students nationally to help them deconstruct their set works at a time when there was no access to live music. Over 70 schools with over 7000 students used these resources to support their studies during Lockdown. This high-quality learning resource allowed students to explore and develop their skills whilst supporting teachers in their teaching of orchestral techniques in context.
TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDING 31ST AUGUST 2021
MUSICAL MAGICAL BEASTS
Bath Phil recorded and produced, ‘Musical Magical Beasts’, a free orchestral concert for the primary classroom in collaboration with The Grove Theatre in Dunstable. This digital concert was made freely available to all primary schools in Central Bedfordshire and Bath & North East Somerset allowing over 5000 children to discover and explore key orchestral repertoire from the safety of their own homes.
#GOCOMPOSE
Commissioned by Soundstorm, Bath Phil has created #GoCompose, a simple process and set of resources that enables teachers to support their class to compose their own music as a group. 12 schools from Bournemouth, Christchurch and Poole are taking part in a pilot training project, working with over 3000 students,to evaluate the success of #GoCompose.
TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDING 31ST AUGUST 2021
KING EDWARD'S SCHOOL PARTNERSHIP
We delivered a weekend of workshops, masterclasses and creative music making in June 2021 as an alternative to our annual side by side performance with the King Edward’s School orchestra,
TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDING 31ST AUGUST 2021
We passionately believe in the power of orchestral music to move entertain and most importantly bring people together. We want as many people as possible, from every part of our community to experience live orchestral music and to take part in music-making. Our music continues to enhance and even change peoples’ lives.
NORTH SOMERSET SEND GROUP
In July 2021, the Bath Phil Creative Learning Team trained local music leaders from North Somerset* Music Education Hub in creative processes and supported them to explore the social model of disability. Together, we delivered a Summer holiday music-making project for young people with special educational needs and disability (SEND), leading to a performance in the Winter Gardens in Weston Super Mare.
- An Arts Council England-defined ‘Levelling Up for Culture Place’
TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDING 31ST AUGUST 2021
YOUNG CARERS
Our Creative Learning team zoomed into the homes of Young Carers across the South-West in a series of digital workshops that brought connection, creativity, laughter and a little bit of music-making whilst we were all isolated.
When able to return safely to face-to-face delivery, our Creative Learning Team resumed our programme of Young Carer projects. We built new relationships with Young Carers support organisations to bring six-day residency workshops to:
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Bath & North East Somerset in April 2021
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Central Bedfordshire in May 2021
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Torquay, Torbay* in July 2021
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Bournemouth, Christchurch and Poole
Young Carers in August 2021
* An Arts Council England-defined
- ‘Levelling Up for Culture Place’
“This was without a doubt one of the most powerful pieces of work I have been part of in over 20 years of working with young carers. I found it incredible to see how the young people took to it and watching their confidence and teamwork grow alongside the coming together of the musical pieces. It felt like something really magical was happening and the performance was just something else. The majority of the group had additional needs and communication issues which means that they can find it hard to join in social situations. However, they were really able to express themselves through the music. I loved that the musical pieces grew from the young people’s input and seeing how it was all woven together by the team was amazing. I felt that the end performance had something within it that ‘belonged’ to each individual group member, as well as being a wonderful example of teamwork and collaboration.”
T. Mikalauskas, Torbay Youth Trust
SUSTAINABILITY
Of note, sustainability is at the heart of our delivery as we trained and enabled local music leaders to develop their skills in inclusive creative music-making. By adopting this more sustainable approach to the pioneering work of Bath Phil we aim to enhance the futures of even more young people through music.
TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDING 31ST AUGUST 2021
Bath Philharmonia benefits from a wonderful family of Friends, Patrons and Benefactors whose continuing support throughout the pandemic was and remains invaluable. Looking to the future, we plan to build on this great support and grow the Bath Phil Family by increasing and diversifying our audiences, further widening access to enjoy our performances and live orchestral music.
Bath Philharmonia felt the impact of Covid-19 on many levels and our earned income plummeted. In addition to securing discrete Covid-response project funding, we successfully secured £101,633 from DCMS’s Cultural Recovery Fund Round 2 (CRF2). This funding covered our overheads for the period April – June 2021, enabled us to invest in Covid compliant equipment, subsidised three public concerts at The Bath Forum and supported us to gain a better understanding of future audiences that we might target to connect with.
We thank The Roper Family Charitable Trust for their continuing significant support of the orchestra. We also thank St John’s Foundation, St James’ Place Charitable Foundation and The Medlock Charitable Trust for their continuing support.
TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDING 31ST AUGUST 2021
Beyond our re-focussed purpose and mission, and building on our innovative and successful activities, we have identified key several strategic activities over the next three years:
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To secure sustainable funding and diversify our income to underpin and develop the orchestra’s work whilst maintaining and building new partnerships with funders, patrons and sponsors To re-engage with our community in Bath and beyond by working in partnership with the city’s musical, creative, cultural and heritage organisations
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To increase diversity and enhance inclusivity through music for local and regional communities by being flexible and innovative in the way we programme and perform music
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To build on the success of Bath Phil’s Creative Learning programme with additional resources for schools and greater opportunities for access to live musical performance for young people, both online and in concert, particularly within Levelling up for Culture Places in the South West and beyond
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To develop our nationally-recognised work with Young Carers by providing musical education partners across the country with resources, support and training to extend musically creative learning to an often-overlooked group of young people, particularly within Levelling up for Culture Places in the South West and beyond
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To inspire musical creativity through community participation alongside professional performance.
We are grateful to everyone who enabled, supported, attended and participated in Bath Philharmonia activities throughout the 2020/21 year. Without you, our continuing impact would not have been possible and we are delighted to welcome you in to the Bath Phil Family.
TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDING 31ST AUGUST 2021
REGISTERED COMPANY NUMBER 03685553 CHARITY NUMBER 1073393
BATH PHILHARMONIA REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2021
BATH PHILHARMONIA
CONTENTS OF THE REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2021
Page
1 Company information 2 Report of the directors 3 Report of the independent examiners 4 Statement of financial activities 5 Balance sheet 6/7 Notes to the financial statements
BATH PHILHARMONIA
COMPANY INFORMATION
FOR THE YEAR ENDED 31 AUGUST 2021
| Directors/trustees | ||
|---|---|---|
| R S Derry-Evans | ||
| R C S Hall | ||
| D Daly | ||
| C Avison | ||
| A Lyall Powell | ||
| H Oliver | ||
| J Jones | ||
| Dr V H Davies | ||
| Dr C S Wiffen | resigned 21/09/2021 | |
| A L Howell | resigned 21/09/2021 | |
| C H Jack | resigned 21/09/2021 | |
| H Oliver | resigned 21/09/2021 | |
| D Somogyi | appointed 21/09/2021 | |
| M O’Doherty | appointed 28/09/2021 | |
| Secretary | R S Derry-Evans | |
| Registered office | Widcombe Institute | |
| Widcombe Hill | ||
| Bath | ||
| BA2 6AA | ||
| Registered company number | 3685553 | |
| Registered charity number | 1073393 | |
| Bankers | HSBC | |
| 45 Milsom Street | ||
| Bath | ||
| BA1 1DU | ||
| Independent examiner | Matthew Small FCA | |
| Berkeley Hall Marshall Limited | ||
| Chartered Accountants | ||
| and Statutory Auditor | ||
| 6 Charlotte Street | ||
| Bath | ||
| BA1 2NE |
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BATH PHILHARMONIA
REPORT OF THE DIRECTORS
FOR THE YEAR ENDED 31 AUGUST 2021
Objects of the charity
The objective of the charity is to build on Bath Philharmonia’s current high artistic and educational success to:
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be the professional classical symphonic ensemble of choice for audiences in the South West;
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engage with young people and children throughout the area in order to help them enjoy, understand and take part in musical activity;
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take top quality classical repertoire to all possible parts of the region which are often otherwise unable to enjoy it.
Summary of policies adopted to further above objectives
To monitor the application of the income and assets of the charity to ensure that they are used for the purposes for which they are intended in an efficient and cost effective way.
To facilitate, encourage and give whole-hearted support to the orchestra, its concerts, and its projects to enhance musical development of young people in the region.
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Organisation of the charity
The directors meet formally on a regular basis several times each year and their decisions are recorded by written minutes. A management committee is responsible to the directors for the execution of these decisions and meets more regularly to deal with the daily management of the charity.
Public Benefit
The trustees have complied with section 4 of the 2011 Charities Act, having due regard for the Charity Commission’s guidance on public benefit when reviewing the charity’s aims and objectives.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
Review of activities during the year
During the year, there has been a slight decrease in the Charity’s total income from £286,535 to £279,934. The charity has continued its busy programme of activity, fulfilling its objects to enrich the lives of the local population, through the medium of music, notably through its Creative Learning projects. There has been a full programme and annual expenditure on charitable activities has increased from £207,809 to £238,561. Total reserves have increased from £70,404 to £117,957. The reserves figure comprises of £86,507 which has been given with a restricted purpose of use, and the balance of £31,450 available for general use in furtherance of the charity’s objects.
On behalf of the trustees
Trustee Dr Victoria Davies, Co-Chair Date: 28 June 2022
Trustee Mr Adam Powell, Co-Chair
Date: 28 June 2022
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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF BATH PHILHARMONIA
I report on the accounts of the company for the year ended 31 August 2021 which are set out on pages 4 to 8.
Respective responsibilities of trustees and examiner
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of the Institute of Chartered Accountants in England and Wales.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
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examine the accounts under section 145 of the 2011 Act;
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follow the procedures laid down in the general Directions given by the Charity Commission under
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section 145(5)(b) of the 2011 Act; and
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state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
1which gives me reasonable cause to believe that, in any material respect, the requirements:
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to keep accounting records in accordance with section 386 of the Companies Act 2006; and
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to prepare accounts which accord with the accounting records, comply with the accounting
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requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities
have not been met; or
2to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Matthew Small FCA
28 June 2022
Berkeley Hall Marshall Limited Chartered Accountants and Statutory Auditor 6 Charlotte Street Bath
3
STATEMENT OF FINANCIAL ACTIVITIES
INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 AUGUST 2021
| 2021 | 2020 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | ||||
| funds | funds | Total |
Total | ||
| Notes | £ | £ | £ |
£ | |
| Income and endowments from: | |||||
| Donations and legacies | 24,129 | - | 24,129 |
107,689 | |
| Incoming resources relating to | |||||
| charitable activities: | |||||
| Funding received for projects | - | 103,956 | 103,956 |
67,762 | |
| Box office and associated receipts | 33,122 | - | 33,122 |
47,535 | |
| Grants received | 53,793 | 64,934 | 118,727 | 63,549 | |
| Total | 111,044 | 168,890 | 279,934 | 286,535 | |
| Expenditure on: | |||||
| Raising funds | 326 | - | 326 |
606 | |
| Charitable activities | 2 | 87,618 | 145,917 | 233,535 |
203,962 |
| Other | 3 | 4,160 | 540 | 4,700 | 3,241 |
| Total | 92,104 | 146,457 | 238,561 | 207,809 | |
| Net income/(expenditure) | 18,940 | 22,433 | 41,373 | 78,726 | |
| Net movement in funds | 18,940 | 22,433 | 41,373 |
78,726 | |
| Reconciliation of funds: | |||||
| Total funds brought forward | 12,510 | 64,074 | 76,584 | (2,142) | |
| Total funds carried forward | 31,450 | 86,507 | 117,957 | 76,584 |
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BATH PHILHARMONIA REGISTERED COMPANY NUMBER 03685553 BALANCE SHEET AS AT 31 AUGUST 2021
| Notes Fixed assets Office equipment Furniture and fixtures Stock of music at cost Current assets Cash at bank and in hand Debtors and prepayments 4 Current liabilities Sundry creditors 5 Net current assets Total assets less liabilities Represented by: General fund Restricted fund 6 Total Funds |
£ 89,709 61,795 151,504 35,050 |
2021 2020 £ £ £ 161 215 99 117 1,242 1,242 1,502 1,574 53,247 44,826 98,073 23,063 116,454 75,010 117,956 76,584 31,450 6,330 86,507 64,074 117,957 70,404 |
|---|---|---|
The company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 August 2021.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 August 2021 in accordance with Section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for:
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(a) ensuring that the company keeps accounting records which comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of each financial year and of its profit or loss for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.
The financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small charitable companies.
The financial statements were approved by the Board of Trustees on 20 May 2022 and were signed on its behalf by:
Trustee Dr Victoria Davies, Co-Chair
Trustee
Mr Adam Powell, Co-Chair
5
BATH PHILHARMONIA
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2021
1 Accounting policies
a) Statutory information and basis of preparation
Bath Philharmonia is a charitable company, limited by guarantee, registered in England and Wales. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. The address of the registered office is given in the charity information on page 1 of these financial statements. The company is also registered with the Charity Commission and their registered number is 1073393.
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
b) Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. All restricted funds, at the balance sheet date, are held within ‘Cash at bank and in hand’.
c) Incoming resources
All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy.
d) Resources expended
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
e) Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Office equipment - 25% on reducing balance Furniture and fixtures - 15% on reducing balance
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BATH PHILHARMONIA
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 31 AUGUST 2021
| 2 Direct charitable expenditure (unrestricted) Orchestral and related costs Subcontractor costs Office administration costs 3 Other costs Office costs Independent examiners’ fee 4 Debtors and prepayments Debtors and prepayments Orchestral Tax Relief credit Gift aid 5 Creditors Accruals and creditors |
20212020 £ £ 77,093 110,697 15,784 26,500 29,767 66,765 122,644 203,962 20212020 £ £ 3,278 2,359 882 882 4,160 3,241 2021 2020 £ £ 50,699 24,481 9,227 14,165 1,869 6,180 61,795 44,826 2021 2020 £ £ 35,050 23,063 |
|---|---|
6 Restricted funds
| Funds b/fwd 01.09.2020 Multiple projects 2020/21 26,565 Culture recovery fund - Youth Music 37,509 64,074 |
Funds Income Expenditure c/fwd 31.08.2021 111,516 71,343 66,738 57,374 37,605 19,769 - 37,509 - 168,890 146,457 86,507 |
|---|---|
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BATH PHILHARMONIA
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 31 AUGUST 2021
7 Trustee remuneration and related party matters
None of the trustees received any remuneration during the period, neither did they claim any travel or other expenses. (2020 - nil)
No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the period. (2020 - nil)
8 Statement of financial activities 2020 comparatives
Unrestricted income and endowments for 2020 consisted of £107,689 donations and legacies and £47,535 charitable activities. Expenditure consisted of £606 raising funds, £97,713 charitable activities and £3,241 other. The unrestricted funds opening value was (£41,154) and closed at £12,510.
Restricted income and endowments for 2020 consisted of £67,762 funding and £63,549 grant income. Expenditure consisted of £106,249 charitable activities. Restricted funds opening value was £39,012 and closed at £64,074.
9 Funds
Total restricted funds at the year-end were £86,507, which consisted of £24,269 debtors and prepayments and the rest cash at bank. The unrestricted fund totalled £31,450 consisted of £1,502 fixed assets, £37,526 debtors, £35,050 creditors and the balance cash at bank.
10 Staff costs
Staff costs :
| Staff costs : | ||
|---|---|---|
| 2021 | 2020 | |
| £ | £ | |
| Salaries and fees | 24,569 | 29,560 |
| Pension contributions | 1,587 | 2,849 |
| Total | 26,156 | 32,409 |
The average number of employees during the year was 2 (2020 - 2)
No employee received emoluments of more than £60,000 during the year.
11 Contingent asset
The charity would like to thank the Roper Family Charitable Trust for its pledged donation during the year of £40,000. This was received shortly after the year end in October 2021.
12 Taxation
As a charity, Bath Philharmonia is exempt from taxation on income to the extent that the income is applied to its charitable objects. A tax liability does not arise on these accounts.
13 Share capital
The company is limited by guarantee and does not have issued share capital.
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