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← Staffordshire& Birmingham Agricultural Society

2025-07-31-accounts

President: Sir I Dudson KCVO CBE

ANNUAL REPORT AND CONSOLIDATED FINANCIAL STATEMENTS 2025

Company Registration Number: 03682748 (England and Wales) Registered Charity Number: 1073166

CONTENTS

COMPANY INFORMATION ................................................................................................................................................ 3 NOTICE OF MEETING ........................................................................................................................................................ 4 MINUTES OF PREVIOUS MEETING .................................................................................................................................... 5 CHAIRMAN’S REPORT ....................................................................................................................................................... 6 TRUSTEE’S REPORTS .................................................................................................................................................... 7-12 AUDITOR’S REPORT .................................................................................................................................................... 13-16 CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITIES ................................................................................................ 17 COMPANY STATEMENT OF FINANCIAL ACTIVITIES (including Income & Expenditure Account) ................................... 18 CONSOLIDATED BALANCE SHEET .................................................................................................................................... 19 COMPANY BALANCE SHEET ............................................................................................................................................ 20 CONSOLIDATED STATEMENT OF CASH FLOWS .............................................................................................................. 21 STATEMENT OF CASH FLOWS ......................................................................................................................................... 22 NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS ........................................................................................ 23-36 The following pages do not form part of the statutory accounts: GENERAL INCOME & EXPENDITURE ACCOUNT .............................................................................................................. 37 ENGLISH WINTER FAIR INCOME & EXPENDITURE ACCOUNT ......................................................................................... 38 COUNTY SHOW INCOME & EXPENDITURE ACCOUNT .................................................................................................... 39

COMPANY INFORMATION

Directors:

R Madders (Resigned 21[st] November 2024) F Thompstone C Meynell MJ Williams MR Heenan (Resigned 21[st] November 2024) AG Parrott P Russell (Appointed 21[st] November 2024) S Spinetto (Appointed 21[st] November 2024)

Secretary & Chief Executive: RC Williams Company Number: 03682748 (England & Wales) Charity Number: 1073166 Registered Office: The County Showground, Weston Road, Stafford, ST18 0BD Auditors: Deans, Gibson House, Hurricane Court, Hurricane Close, Stafford, ST16 1GZ Accountants: Deans, Gibson House, Hurricane Court, Hurricane Close, Stafford, ST16 1GZ Bankers: National Westminster, 75 High Street, Newcastle under Lyme, ST5 1PN Solicitors: Talbots, Ground Floor Suite, 9 Waterloo Road, Wolverhampton, West Midlands, WV1 4NB

3

NOTICE OF MEETING

ANNUAL GENERAL MEETING

of the

STAFFORDSHIRE & BIRMINGHAM AGRICULTURAL SOCIETY

to be held in the Ingestre Suite, County Showground, Stafford

on

TUESDAY 25[TH] NOVEMBER 2025

at 9.15pm

AGENDA

  1. To confirm the Minutes of the last Annual General Meeting held on 21[st ] November 2024

  2. To receive the Chairman’s Report.

  3. To receive the Treasurer’s Report

  4. To elect the President for 2026

  5. To elect the Vice President for 2026

  6. To appoint Officers for 2026:

  7. a. County Chairman

  8. b. County Vice Chairman

  9. c. Honorary County Treasurer

  10. To elect two Society Trustees

  11. To elect a Society Patron

  12. To appoint the Auditors for 2026

  13. To determine the District Grants and Interest Payments for 2026

  14. To receive Nominations from the County Chairman for Honorary Life Membership of the Society

  15. Any other business previously notified to the Chief Executive by 14[th] November 2025

A light buffet will be available after the meeting

4

MINUTES OF PREVIOUS MEETING

MINUTES OF THE ANNUAL GENERAL MEETING OF THE STAFFORDSHIRE AND BIRMINGHAM AGRICULTURAL SOCIETY HELD ON THURSDAY 21[st] NOVEMBER 2024

There were 72 members present.

Apologies for absence were received from Messrs R Tavernor, J Mackellar, R Millard, A Sneddon, J G Ward, P Smith, M E Tomlinson, M Griffiths, N Edge, P Brown, R Cartmail G Greaves, P Gough, P Stone, R Bennison, D Lane, R Calcott, Ms J Sullivan, Mrs D Calcott, Mrs A Cope, Mrs L Stone and Mrs L Williams,

1. MINUTES OF THE ANNUAL GENERAL MEETING HELD ON 23[rd] NOVEMBER 2023

These were signed as a true and correct record.

2. CHAIRMAN’S REPORT

The Chairman’s Report was accepted on the proposition of Mr M Williams, seconded by Mr R Nield. The Chairman thanked all members for their support during his term in office

3. TREASURERS REPORT

Mr P Russell presented the accounts to 31[st] July 2024 which showed an excess expenditure over income of £17,684. The President thanked the Treasurer for his hard work and the accounts were accepted on proposition of Mr D Boden, seconded by Mr S Cartmail. Mr Russell went on to confirm that the Society held a very strong balance sheet.

4. ELECTION OF PRESIDENT FOR 2025

Mr G Roobottom proposed that Mr I Dudson be elected President for 2025.

  1. ELECTION OF VICE PRESIDENT FOR 2025

Mr M Williams proposed that the Mr H Edge be elected Vice President for 2025 and this was seconded by Mr J Heath.

6. TO APPOINT OFFICERS FOR 2025

a. County Chairman Mr A Key was proposed by Mr T Williams, seconded by Mr J Harvey b. County Vice Chairman Mr R Tavernor was proposed by Mr J Furnival, seconded by Mr G Bower

7. ELECTION OF TWO SOCIETY TRUSTEES

Mr S Spinetto was proposed by Mr C Meynell and seconded by Mr M Madders, Mr P Russell was proposed by Mr M Shelley and seconded by Mr M Williams.

8. TO APPOINT THE AUDITORS FOR 2025

Mr Russell proposed that Deans be appointed as Auditors for 2025 and this was seconded by Mr M Williams.

9. TO DETERMINE THE DISTRICT GRANTS AND INTEREST PAYMENTS FOR 2025

Mr Russell proposed a grant of £800 be awarded along with interest payments on District balances based on the interest rate of Stafford Railway Building Society at 2.9%, this was seconded by Mr S Cartmail.

  1. TO RECEIVE NOMINATIONS FROM THE COUNTY CHAIRMAN FOR HONORARY LIFE MEMBERS OF THE SOCIETY Mr Williams proposed Messrs H Wood, D Walley, D Boden and Mrs C Bloxham. This was seconded by Mr D Rushton.

11. ANY OTHER BUSINESS

Mr Roobottom proposed that Mr Nield be elected an Honorary Vice President of the Society, this was seconded by Mr S Cartmail. He also proposed Mr M Heenan for the same position, and this was seconded by Mr Russell.

Mr Roobottom gave a brief report on his year in office and wished the new office holders well for the forthcoming year.

Mr Dudson proposed a vote of thanks to Messrs Roobottom and Williams, the retiring President and Chairman, which was unanimously supported by those present.

There being no other business the meeting was declared closed at 9.50pm.

5

CHAIRMAN’S REPORT

It has been a great honour to have been your County Chairman over the last twelve months, and it’s been a roller coaster of a year – with the cancellation of the English Winter Fair – which was the correct decision to retain the integratory of the Society in promoting the best practice in Animal Welfare and Health. We also had the sad loss of three prominent members – Lady Morag, David Brooks and Mike Devaney who all had helped the Society over their years of service.

We very much enjoyed visiting all the Districts over the year – be it your AGM’s, summer functions or your ploughing matches ,and it was marvellous to see the public engagement at two of the matches, a very important part of our Society, promoting agriculture to the wider society, and it was encouraging to see a strong connection between the Lichfield YFC and the Lichfield District .

Ruth and I have enjoyed both your hospitality and your company at these events. It has been particularly pleasing that with the start of a new County Ploughing Competition – the Super 6 has brought more entries to the District Matches in the World Style Reversible Ploughing Class. The discussion group that bought this together we believe has encouraged a closer relationship between Districts for the ploughing matches and we are sure that the co-operations will further connect our Districts together. We enjoyed escorting your President – Sir Ian and Lady Dudson around the County Show visiting areas of the Show we would not normally see. All areas were run smoothly by the Society’s trusty band of Stewards – and a big thank you for this volunteering. Also, a big thank you to Staffordshire Federation YFC for the Preshow Reception and the fine display of floats in the Main Ring. We had great pleasure in watching the Young Handlers Competition as our grandson had the opportunity to lead a Holstein calf from the Aston Pool Herd (M Weaver Ltd). Ruth and I have also visited the Welsh Winter Fair, Three Counties Show and the Burwarton Show and it’s good to see a variety of shows – but all built around a strong community spirit just like our two shows and the stewards of all the various sections ensure a friendly face to the competitors and an opportunity to ensure the visiting public have a better understanding of the importance of the keeping of different breeds .

We trust that members have been able to give their opinions to the consultant in helping to forge a stronger Society in terms of financial stability but also a member driven Society fit for the future generations who will inherit the benefits of the years of development of this truly great institution of ours. I would like to thank the staff in the office for their help

and assistance throughout the year and to the ground staff for keeping our Showground in a presentable condition. And finally thank you to our President Sir Ian and Lady Dudson for their company over the year and wish Howard and Issy Edge together with Roly and Mary Tavenor a successful and happy year in office.

Antony Key

County Chairman – Staffordshire & Birmingham Agricultural Society

6

TRUSTEE’S REPORTS

STAFFORDSHIRE & BIRMINGHAM AGRICULTURAL SOCIETY A COMPANY LIMITED BY GUARANTEE

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 JULY 2025

STRUCTURE, GOVERNANCE AND MANAGEMENT

The Charity is governed by Articles of Association dated 24 November 2022 and its objectives are as follows:

Encourage skill and industry in husbandry by the holding of agricultural shows and local competitions within a 10-mile radius of County of Staffordshire including the English Winter Fair (incorporating the National Pedigree Calf Show) and the Staffordshire County Show and any other activities, meetings and events that are likely to assist in these aims;

Encourage agricultural enterprise and the promotion of improvements in the breeding, rearing, and health of livestock;

Encourage the improvement and marketing of agricultural produce and the invention and development of agricultural implements, machinery innovation and technology

Encourage the progress and furtherance of the agricultural industry, rural enterprise and all professions, trades and industries connected therewith.

Encourage social engagement and support between the rural community by providing a forum for debate and development of ideas;

Promote greater understanding and empathy with farming and the countryside amongst the general public;

Promote the role of farmers as providers of high-quality produce, educating the general public as to their food source with a view to encouraging consumers to choose healthy local produce;

Advance and develop the progression of young farmers by assisting local groups howsoever possible including free use of land, buildings and facilities owned by the Charity, providing scholarships to assist in education and holding educational courses;

Assist the local agricultural community by providing meeting facilities free of charge to local agricultural charities and organisations; and

To advance and encourage the protection and sustainability of the environment and agricultural research.

7

STAFFORDSHIRE & BIRMINGHAM AGRICULTURAL SOCIETY A COMPANY LIMITED BY GUARANTEE

TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 JULY 2025

APPOINTMENT AND TRAINING OF TRUSTEES/ DIRECTORS

The trustees are the directors of the Company limited by guarantee which does not have share capital. The directors therefore do not have any interest in the shares of the Company or any interest in the subsidiary company. The Directors who served during the year are as follows:

R Madders (Resigned 21st November 2024)

F Thompstone C Meynell M J Williams M R Heenan (Resigned 21st November 2024) Mr A G Parrott Mr P Russell (appointed 21st November 2024) Mr S Spinetto (appointed 21st November 2024)

The Trustees are drawn from the most senior members of the Society, accordingly, they are well versed in the Society’s operation and structure and thus do not require further training in this area. However, training in their wider responsibilities as Trustees is provided through the documentation on this matter provided by the Charity Commission.

ORGANISATIONAL STRUCTURE

The Society is made up of eight Districts based on geographical regions within the County- Stone, Stafford, Uttoxeter, Lichfield, Newcastle, South Staffordshire, Burton and Eccleshall. In addition, there is a ninth district, the National District which incorporates members of the former BAES that live outside Staffordshire. Society policy is formulated by the 120 strong Council which includes the Trustees, the Society’s principal officers, representatives from each of the nine Districts and the Chief Stewards from the County Show. The Council has two major subcommittees responsible respectively for the County Show and English Winter Fair. Day to day running of and responsibility for the administration of the Society is delegated to the Chief Executive.

8

STAFFORDSHIRE & BIRMINGHAM AGRICULTURAL SOCIETY A COMPANY LIMITED BY GUARANTEE

TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 JULY 2025

OBJECTIVES AND ACTIVITIES

The Society’s principal aim is to encourage excellence in agriculture through competition. This aim is achieved through the County Show in May and the English Winter Fair in November.

In setting the objectives the Trustees have complied to have due regard to the public benefit guidance published by the Charity Commission. In particular the public benefit in the following activities has been identified:

Moreover, a series of competitions encompassing all the major crop and livestock enterprises as well as traditional skills such as ploughing and hedge laying are held at both County and District level throughout the year. Furthermore, the Society also discharges its secondary welfare and educational aims by sponsoring Members of the Staffordshire Young Farmers Club to attend the Oxford Farming Conference, the provision of educational grants and grants to agricultural charities including the RABI.

ACHIEVEMENTS & PERFORMANCE

The number of visitors attending the County Show remains buoyant despite cost-of-living pressures. The Trustees were pleased to note that over thirty Registered Charities attended the Show and benefited from a significant reduction in fees. The Show, through demonstrations and displays, promoted to the public a better understanding of rural skills and countryside management. Over 400 trade stands promoted rural commerce and services within the County.

The English Winter Fair, which incorporates the National Pedigree Calf Show, due to be held in November 2024, was cancelled due to concerns regarding the spread of the Blue Tongue Virus.

The operation of the Society’s activities is made possible by the support of over two hundred volunteers.

During the year, the Society has continued to invest in the Showground infrastructure to ensure all infrastructure is maintained to the highest level.

9

STAFFORDSHIRE & BIRMINGHAM AGRICULTURAL SOCIETY A COMPANY LIMITED BY GUARANTEE

TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 JULY 2025

PLANS FOR FUTURE PERIODS

The County Show and English Winter Fair are now close to the maximum livestock levels that the livestock buildings can accommodate. However, the Society will continue to educate the public as to the diversity of the different breeds of livestock represented at the Shows through a range of educational material at both events. The Society and its Districts will undertake a full programme of agricultural competitions including six ploughing matches. The Society will, in addition to sponsoring members of the Staffordshire Young Farmers to attend the Oxford Farming Conference, offer a range of scholarships as well as grants to assist farming students with the cost of textbooks and short vocational training course fees. The Society has also introduced competitions aimed at young people under thirty-six years of age to encourage and reward success in a farming enterprise or farm diversification business with a prize fund of £5,000. The Society will offer support for farm visits by farming groups and schools and will also continue to afford financial support to the RABI and other agricultural charities. The Society will also continue with its close links with and make facilities available to the Royal Agricultural Society of England’s project; Innovation for Agriculture. Finally, the Society will continue to invest in the Showground to renew and where possible enhance the facilities. The Trustees are committed to develop the Society’s competitions to further promote good environmental practices and animal welfare.

FINANCIAL REVIEW

During the year the Society made a surplus of £10,590 (2024 deficit of 26,747) from general operations including income of £41,071 (2024 £32,006) from The Stafford Showground Limited.

Reserves

After allowing for capital reserves the Society maintains a reserve in the region of £690,000 (2024 £640,000). The level of reserves is considered adequate to meet the Society’s operational requirements for a minimum period of twelve months. The Trustees have set this level of reserves as they are mindful of the impact that events such as the Pandemic had on the Society when trading effectively ceased for a period of eighteen months. They are equally mindful of the impact that notifiable livestock diseases such as Foot & Mouth and Blue Tongue can have on the Society Any surplus to this requirement is applied towards long term maintenance and capital investment in the facilities at the showground.

Investment Powers

The Memorandum and Articles of Association allows for the investment of monies which are not immediately required for the furtherance of its objects in or upon such investments, securities or property as the charity feel fit, subject to conditions imposed or required by law.

Investment

The Society’s principal investment is in its major asset – the County Showground which is leased on an annual licence fee of £80,000 to its subsidiary company, Stafford Showground Limited. The main fund-raising activity of the group is through the hire of the site and facilities by the subsidiary to a large number of external organisations including religious organisations and other charities at a substantially reduced fee. The site is hired almost exclusively for recreational activities for the benefit of the wider community. Repairs and renewals on the Showground are delegated to the subsidiary company Stafford Showground Limited and surplus funds are transferred to the Charity by gift aid. In the year, 2024/25 £41,071 (2023/24 - £32,006) was paid by gift aid by the subsidiary. All capital expenditure is referred to the Society’s Council for authorisation.

10

STAFFORDSHIRE & BIRMINGHAM AGRICULTURAL SOCIETY A COMPANY LIMITED BY GUARANTEE

TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 JULY 2025

Risk Policy

The major risks to which the charity is exposed, as identified by the directors, have been reviewed and systems have been established to mitigate those risks. In particular the Society has regard to health and safety issues. In consequence health and safety is regularly discussed at board meetings, consultants are employed to identify and mitigate risks and staff and volunteers are given appropriate training.

Trustees' responsibilities statement

The trustees (who are also directors of Stafford & Birmingham Agricultural Society for the purposes of company law) are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

11

STAFFORDSHIRE & BIRMINGHAM AGRICULTURAL SOCIETY A COMPANY LIMITED BY GUARANTEE

TRUSTEES’ REPORT (CONTINUED) FOR THE YEAR ENDED 31 JULY 2025

Statement as to Disclosure of Information to Auditors

In so far as the trustees are aware:

This report has been prepared in accordance with the special provisions of part 15 of the Companies Act 2006 relating to small companies.

Approved by the Board of Directors on 25th November 2025 and signed on its behalf:

Richard Williams – Company Secretary

12

AUDITORS REPORT

REPORT OF THE INDEPENDENT AUDITORS TO THE TRUSTEES OF STAFFORD & BIRMINGHAM AGRICULTURAL SOCIETY LIMITED

(Company Registration Number 03682748)

Opinion

We have audited the financial statements of Staffordshire & Birmingham Agricultural Society (the 'parent company') and its subsidiaries (the ‘group’) for the year ended 31 July 2025 which comprise Consolidated and Parent Company Statements of Financial Activities, Consolidated and Parent Company Balance Sheets and Consolidated and Parent Company Cash Flow Statements and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the group's and parent company’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the directors with respect to going concern are described in the relevant sections of this report.

13

REPORT OF THE INDEPENDENT AUDITORS TO THE TRUSTEES OF STAFFORD & BIRMINGHAM AGRICULTURAL SOCIETY LIMITED

(Company Registration Number 03682748)

Other information

The directors are responsible for the other information. The other information comprises the information included in the annual report, other than the financial statements and our auditor’s report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Opinions on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of our audit:

Matters on which we are required to report by exception

In the light of the knowledge and understanding of the group and the parent company and its environment obtained in the course of the audit, we have not identified material misstatements in the Trustees’ Report.

We have nothing to report in respect of the following matters where the Companies Act 2006 requires us to report to you if, in our opinion:

companies regime and take advantage of the small companies' exemption in preparing the Trustees’ Report and take advantage of the small companies exemption from the requirement to prepare a Strategic Report.

14

REPORT OF THE INDEPENDENT AUDITORS TO THE TRUSTEES OF STAFFORD & BIRMINGHAM AGRICULTURAL SOCIETY LIMITED

(Company Registration Number 03682748)

Responsibilities of directors

As explained more fully in the Trustees’ Responsibilities Statement set out on pages 11, the directors are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the directors determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the directors are responsible for assessing the company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the directors either intend to liquidate the company or to cease operations, or have no realistic alternative but to do so.

Auditor's responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Our approach to identifying and assessing the risks of material misstatement in respect of irregularities, including fraud and non-compliance with laws and regulations, was as follows: - the engagement partner ensured that the engagement team collectively had the appropriate competence, capabilities and skills to identify or recognise non-compliance with applicable laws and regulations;

We assessed the susceptibility of the company's financial statements to material misstatement, including obtaining an understanding of how fraud might occur, by:

15

REPORT OF THE INDEPENDENT AUDITORS TO THE TRUSTEES OF STAFFORD & BIRMINGHAM AGRICULTURAL SOCIETY LIMITED

(Company Registration Number 03682748)

To address the risk of fraud through management bias and override of controls, we:

In response to the risk of irregularities and non-compliance with laws and regulations, we designed procedures which included, but were not limited to:

There are inherent limitations in our audit procedures described above. The more removed that laws and regulations are from financial transactions, the less likely it is that we would become aware of non-compliance.

Auditing standards also limit the audit procedures required to identify non-compliance with laws and regulations to enquiry of the directors and other management and the inspection of regulatory and legal correspondence, if any.

Material misstatements that arise due to fraud can be harder to detect than those that arise from error as they may involve deliberate concealment or collusion.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor's report.

Use of our report

This report is made solely to the company’s members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the company’s members those matters we are required to state to them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the company and the company’s members as a body, for our audit work, for this report, or for the opinions we have formed.

Jeremy Hodgkiss FCA (Senior Statutory Auditor) For and on behalf of Deans Statutory Auditor Gibson House, Hurricane Court, Hurricane Close, Stafford, ST16 1GZ

Date: ……………………………………..

16

CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITIES

STAFFORDSHIRE & BIRMINGHAM AGRICULTURAL SOCIETY

CONSOLIDATED

CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITIES (Including Income and Expenditure Account) FOR THE YEAR ENDED 31 JULY 2025

Note
Income from:
3
Donations and voluntary income
Charitable activities
Other trading activities for generating funds
Investments
Other
Profit on disposal of tangible fixed assets
Total income
Expenditure on:
3
Raising funds
Charitable activities
Other
Total expenditure
Net income / (expenditure)
Transfers between funds
Other recognised gains/(losses)
Depreciation on revaluation of fixed assets
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
11		 Unrestricted
Funds
£
5,875
563,329
1,489,236
8,684
20,912
-
2,088,036
1,402,692
479,709
115,578
1,997,979
90,057
-
(464,735)
-
(374,678)
20,020,421
19,645,743		 Restricted
Funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total
2025
£
5,875
563,329
1,489,236
8,684
20,912
-
2,088,036
1,402,692
479,709
115,578
1,997,979
90,057
-
(464,735)
-
(374,678)
20,020,421
19,645,743		 Total
2024
as restated
£
48,206
501,229
1,506,573
10,079
5,010
-
2,071,097
1,573,311
506,008
69,193
2,148,512
(77,415)
-
(464,734)
-
(542,149)
20,562,570
20,020,421

All income and expenditure derive from continuing activities.

The statement of financial activities includes all gains and losses recognised during the year

The notes on pages 23 to 36 form part of these accounts

17

COMPANY STATEMENT OF FINANCIAL ACTIVITIES (inc, Income & Expenditure Account)

STAFFORDSHIRE & BIRMINGHAM AGRICULTURAL SOCIETY

CONSOLIDATED

COMPANY STATEMENT OF FINANCIAL ACTIVITIES (Including Income and Expenditure Account) FOR THE YEAR ENDED 31 JULY 2025

Note
Income from:
Donations and voluntary income
Charitable activities
Other trading activities for generating funds
Investments
Other
Total income
Expenditure on:
Raising funds
Charitable activities
Other
Total expenditure
Net income / (expenditure)
Transfers between funds
Other recognised gains/(losses)
Depreciation on revaluation of fixed assets
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
11		 Unrestricted
Funds
£
76,742
434,069
99,463
88,684
20,912
719,870
214,012
445,700
49,568
709,280
10,590
-
(464,735)
(454,145)
20,039,081
19,584,936		 Restricted
Funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total
2025
£
76,742
434,069
99,463
88,684
20,912
719,870
214,012
445,700
49,568
709,280
10,590
-
(464,735)
(454,145)
20,039,081
19,584,936		 Total
2024
£
80,212
501,229
95,916
90,079
5,010
772,446
243,212
486,789
69,192
799,193
(26,747)
-
(464,735)
(491,482)
20,530,563
20,039,081

All income and expenditure derive from continuing activities.

The statement of financial activities includes all gains and losses recognised during the year

The notes on pages 23 to 36 form part of these accounts

18

CONSOLIDATED BALANCE SHEET

STAFFORDSHIRE & BIRMINGHAM AGRICULTURAL SOCIETY CONSOLIDATED

(Company Registration Number 03682748)

CONSOLIDATED BALANCE SHEET

AS AT 31 JULY 2025

Notes
Fixed assets
Tangible assets
7b
Current assets
Debtors
9
Cash at bank
Creditors:amounts falling due
within one year
10
Net current assets
Total assets less current liabilities
Net assets
Represented by:
Unrestricted funds
11
Revaluation reserve
11		 Unrestricted
Funds
£
18,898,683
107,254
829,196
936,450
(189,390)
747,060
19,645,743
19,645,743
4,632,343
15,013,400
19,645,743		 Restricted
Funds
£
-
-
-
-
-
-
-
-
-
-
-		 Total
2025
£
18,898,683
107,254
829,196
936,450
(189,390)
747,060
19,645,743
19,645,743
4,632,343
15,013,400
19,645,743		 Total
2024
as restated
£
19,399,594
145,582
674,742
820,324
(199,497)
620,827
20,020,421
20,020,421
4,542,285
15,478,136
20,020,421

The consolidated financial statements were approved and authorised for issue by the Board on _____ and signed on behalf of the Board of Trustees

C Meynell - Director

The notes on pages 23 to 36 form part of these accounts

19

COMPANY BALANCE SHEET

STAFFORDSHIRE & BIRMINGHAM AGRICULTURAL SOCIETY

CONSOLIDATED

(Company Registration Number 03682748)

COMPANY BALANCE SHEET

AS AT 31 JULY 2025

Notes
Fixed assets
Tangible assets
7a
Investments
8
Current assets
Debtors
9
Cash at bank
Creditors:amounts falling due
within one year
10
Net current assets
Total assets less current liabilities
Net assets
Represented by:
Unrestricted funds
11
Revaluation reserve
11		 Unrestricted
Funds
£
18,898,683
2
18,898,685
10,004
730,877
740,881
(54,630)
686,251
19,584,936
19,584,936
4,571,536
15,013,400
19,584,936		 Restricted
Funds
£
-
-
-
-
-
-
-
-
-
-
-
-		 Total
2025
£
18,898,683
2
18,898,685
10,004
730,877
740,881
(54,630)
686,251
19,584,936
19,584,936
4,571,536
15,013,400
19,584,936		 Total
2024
£
19,399,594
2
19,399,596
29,632
655,119
684,751
(45,266)
639,485
20,039,081
20,039,081
4,560,946
15,478,135
20,039,081

The consolidated financial statements were approved and authorised for issue by the Board on _____ and signed on behalf of the Board of Trustees

C Meynell - Director

The notes on pages 23 to 36 form part of these accounts

20

CONSOLIDATED STATEMENT OF CASH FLOWS

STAFFORDSHIRE & BIRMINGHAM AGRICULTURAL SOCIETY CONSOLIDATED

CONSOLIDATED STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 JULY 2025

Note
Net cash flows from operating activities
1
Cash flow from investing activities
Payments to acquire tangible assets
Interest received
Net cash flows from investing activities
Net (decrease)/increase in cash and cash
equivalents
Cash and cash equivalents at the start of
the year
Cash and cash equivalents at the end of the
year
1Cash generated from operations
Net movement in funds
Building society interest received
Depreciation charge of tangible assets
(Increase) / decrease in debtors
Increase / (decrease) in creditors
2Analysis of Changes in net debt
Cash and cash Equivalents
Cash
Total		 (71,841)
8,184
At 1 August
2024
£
674,742
674,742		 Year ended
31 July
2025
£
218,111
(554,255)
9,579
(63,657)
154,454
674,742
829,196
Year ended
31 July
2025
£
(374,678)
(8,184)
572,752
38,328
(10,107)
218,111
Cash
Other
non
Flows cash changes
£
£
154,454
-
154,454
-		 Year ended
31 July
2024
as restated
£
46,541
(544,676)
(498,135)
1,172,877
674,742
Year ended
31 July
2024
as restated
£
(542,149)
(9,579)
596,415
(44,262)
46,116
46,541
At 31 July
2025
£
829,196
829,196

21

STATEMENT OF CASH FLOWS

STAFFORDSHIRE & BIRMINGHAM AGRICULTURAL SOCIETY

CONSOLIDATED

STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 JULY 2025

Note
Net cash flows from operating activities
1
Cash flow from investing activities
Payments to acquire tangible assets
Interest received
Net cash flows from investing activities
Net (decrease)/increase in cash and cash equivalents
Cash and cash equivalents at the start of the
year
Cash and cash equivalents at the end of the
year
1Cash generated from operations
Net movement in funds
Building society interest received
Depreciation charge of tangible assets
(Increase) / decrease in debtors
Increase / (decrease) in creditors
2Analysis of Changes in net debt
Cash and cash Equivalents
Cash
Total		 (71,841)
8,184
At 1
August
2024
£
655,119
655,119		 Year
ended
31 July
2025
£
139,415
(554,225)
9,579
(63,657)
75,758
655,119
730,877
Year
ended
31 July
2025
£
(454,145)
(8,184)
572,752
19,628
9,364
139,415
Cash
Other
non
Flows cash changes
£
£
75,758
-
75,758
-		 Year
ended
31 July
2024
£
72,793
(544,646)
(471,853)
1,127,002
655,119
Year
ended
31 July
2024
£
(491,482)
(9,579)
596,415
(15,496)
(7,065)
72,793
At 31 July
2025
£
730,877
730,877

22

NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS

STAFFORDSHIRE & BIRMINGHAM AGRICULTURAL SOCIETY

CONSOLIDATED

NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 JULY 2025

1 Accounting policies

a General information and basis of preparation

Staffordshire and Birmingham Agricultural Society is a charitable organisation in the United Kingdom. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. The address of the registered office is given in the charity information on page 1 of these financial statements.

The nature of the charity’s operations and principal activities are stated in the Trustees Report.

The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) , the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice.

The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are prepared in sterling which is the functional currency of the charity and rounded to the nearest £1.

The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

b Basis of consolidation

These financial statements consolidate the results of the charitable company and its wholly-owned subsidiary, Stafford Showground Limited. The results of the subsidiary are consolidated on a line by line basis.

c Funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

d

Income recognition

All incoming resources are included in the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.

23

STAFFORDSHIRE & BIRMINGHAM AGRICULTURAL SOCIETY CONSOLIDATED

NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2025

1 Accounting policies (continued)

d Income recognition (continued)

For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until the fulfilment of those conditions is within the control of the charity and it is probable that they will those conditions are fully met or be fulfilled.

Income from trading activities includes income earned from trading activities (including the hiring out of the Showground) to raise funds for the charity. Income is received in exchange for services in order to raise funds and is recognised when entitlement has occurred.

Investment income is earned through holding assets for investment purposes such as property. It includes interest and rent. Interest income is recognised using the effective interest method and rent income is recognised as the charity’s right to receive payment is established.

The company receives government grants in respect of the Job Retention Scheme. These grants are recognised at the fair value of the asset received or receivable when there is reasonable assurance that the company will comply with conditions attaching to them and the grants will be received using the performance/accrual model.

e Expenditure recognition

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. It is categorised under the following headings:

Grants payable to third parties are within the charitable objectives. Where unconditional grants are offered, this is accrued as soon as the recipient is notified of the grant, as this gives rise to a reasonable expectation that the recipient will receive the grants.

f Support costs allocation

Support costs are those that assist the work of the charity but do not directly represent charitable activities and include office costs, governance costs, and finance costs. They are incurred directly in support of expenditure on the objects of the charity and include costs incurred through renting out the Showground.

f Branch transactions

In accordance with the SORP Accounting & Reporting by Charities, branch transactions have been accounted for gross in the charity's own accounts and all assets and liabilities of the branches have been incorporated onto the balance sheet of the charity.

24

STAFFORDSHIRE & BIRMINGHAM AGRICULTURAL SOCIETY CONSOLIDATED

NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2025

1 Accounting policies (continued)

g Tangible fixed assets

Tangible fixed assets are stated at cost (or deemed cost) or valuation less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended.

Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows:

Fixtures, fittings and equipment - Between 10% and 33% straight line basis Plant and equipment - 15% straight line basis

h Property

The property held by the charity has mixed use and as the fair value of the investment property component cannot be measured reliably without undue cost or effort, the entire property has been accounted for as property within tangible fixed assets.

On adoption of the SORP 2015 FRS102 the charity has elected to measure property at its fair value as deemed cost.

The cost of buildings is being depreciated over a period of 10 - 50 years, the estimated useful life of the individual building. Depreciation is not provided on freehold land.

i Investments

Investments in subsidiaries are measured at cost less impairment.

j Debtors and creditors receivable / payable within one year

Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.

k Loans and borrowings

Loans and borrowings are initially recognised at the transaction price including transaction costs. Subsequently, they are measured at amortised cost using the effective interest rate method, less impairment. If an arrangement constitutes a finance transaction it is measured at present value.

l Impairment

Assets not measured at fair value are reviewed for any indication that the asset may be impaired at each balance sheet date. If such indication exists, the recoverable amount of the asset, or the asset’s cash generating unit, is estimated and compared to the carrying amount. Where the carrying amount exceeds its recoverable amount, an impairment loss is recognised in profit or loss unless the asset is carried at a revalued amount where the impairment loss is a revaluation decrease.

25

STAFFORDSHIRE & BIRMINGHAM AGRICULTURAL SOCIETY

CONSOLIDATED

NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2025

1 Accounting policies (continued)

m Leases and hire purchase contracts

Assets obtained under hire purchase contracts or finance leases are capitalised in the balance sheet. Those held under hire purchase contracts are depreciated over their estimated useful lives. Those held under finance leases are depreciated over the shorter of the lease term and the expected useful life of the asset. Minimum lease payments are apportioned between the finance charge and the reduction of the outstanding lease/contract liability using the effective interest method. The related obligations, net of future finance charges, are included in creditors.

Rentals payable and receivable under operating leases are charged to the SoFA on a straight line basis over the period of the lease.

n Employee benefits

When employees have rendered service to the charity, short-term employee benefits to which the employees are entitled are recognised at the undiscounted amount expected to be paid in exchange for that service.

The charity operates a defined contribution plan for the benefit of its employees. Contributions are expensed as they become payable.

o Tax

The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes.

p Going concern

The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.

q Critical Accounting Estimates and Judgements

In the application of the group’s accounting policies, the trustees are required to make judgements, estimates and assumption about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis.

The estimates and assumptions which have a significant risk of causing a material adjustment to the carrying amount of assets and liabilities are outlined as follows:

Depreciation of Tangible Assets

Depreciation policies have been set according to managements experience of the useful lives of the assets in each category and is reviewed annually.

STAFFORDSHIRE & BIRMINGHAM AGRICULTURAL SOCIETY CONSOLIDATED

NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2025

26

2 Net income from trading activities of subsidiaries

The charity has a wholly owned subsidiary undertaking which is incorporated in the UK. Stafford Showground Limited's principal activity is that of the letting of the Stafford County Showground.

A summary of Stafford Showground Limited's results for the year ended 31 July 2025 is shown below. Audited accounts have been approved by the directors and will be filed with the Registrar of Companies.

Profit and Loss account - Stafford Showground Limited

(Registered no: 03078132)

Profit and Loss account - Stafford Showground Limited
(Registered no: 03078132)
Turnover
Cost of sales
Gross Profit
Administration
Operating Profit/(Loss)
Interest payable
Profit before taxation
Profit after taxation
Corporation tax
Amount gift aided to SBAS
Total comprehensive income		 2025
£
1,497,237
284,086
1,213,151
1,092,612
120,539
-
120,539
120,539
-
120,539
(41,071)
79,468		 2024
as restated
£
1,397,138
214,035
1,183,103
1,201,763
(18,660)
-
(18,660)
(18,660)
-
(18,660)
(32,006)
(50,666)

27

STAFFORDSHIRE & BIRMINGHAM AGRICULTURAL SOCIETY

NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2025

Analysis of Activities 2025
Direct Support Total Surplus/
Income Costs costs costs deficit
£ £ £ £ £
Grants and donations 5,875 22,154 - 22,154 (16,279)
Showground Activities 1,489,236 1,203,986 92,712 1,296,698 192,538
Investments 8,684 - - - 8,684
Agricultural shows 396,395 457,555 - 457,555 (61,160)
Membership 166,934 105,994 - 105,994 60,940
Other 20,912 - 115,578 115,578 (94,666)
2,088,036 1,789,689 208,290 1,997,979 90,057
Analysis of Activities 2024 as restated
Direct Support Total Surplus/
Income Costs costs costs deficit
£ £ £ £ £
Grants and donations 12,334 26,465 - 26,465 (14,131)
Showground Activities 1,410,657 1,323,071 138,709 1,461,780 (51,123)
Investments 9,579 - - - 9,579
Agricultural shows 469,142 479,543 - 479,543 (10,401)
Membership 163,875 111,531 - 111,531 52,344
Other 5,510 - 69,193 69,193 (63,683)
2,071,097 1,940,610 207,902 2,148,512 (77,415)

28

STAFFORDSHIRE & BIRMINGHAM AGRICULTURAL SOCIETY CONSOLIDATED

NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2025

2025 2024
as restated
£ £
Depreciation of tangible fixed assets 572,752 596,415
Operating lease rentals 6,871 14,000
Fees payable to the charity's auditor for
the audit of the charity's annual accounts 6,500 8,250
Fees payable to the charity's auditor for
the audit of the charity's subsidiaries 3,950 4,475

6 Staff costs and employee benefits

The average monthly number of persons, including executive directors, employed by the group and the company during the year was:

Governance
Administration
Maintenance
Cleaners		 2025
Group
1
3
5
2
11		 2024
Group
as restated
1
3
5
2
11		 2025
Company
-
-
-
-
-		 2024
Company
-
-
-
-
-

The total staff costs and employee benefits was as follows:

Wages and salaries
Social security
Other pension costs		 2025
Group
£
404,838
35,956
14,466
455,260		 2024
Group
as restated
£
381,834
35,644
13,391
430,869		 2025
Company
£
-
-
-
-		 2024
Company
£
-
-
-
-

The total amount of employee benefits (including employer pension and national insurance contributions) received by key management personnel for their services to the charity was £116,572 (2024: £116,951).

29

STAFFORDSHIRE & BIRMINGHAM AGRICULTURAL SOCIETY CONSOLIDATED

NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2025

6 Staff costs and employee benefits (continued)

The number of employees who received total employee benefits (excluding employer pension costs) of more than £60,000 is as follows:

£90,001 - £100,000
7a Tangible fixed assets - Company
Cost or valuation
At 1 August 2024
Additions
Disposals
At 31 July 2025
Depreciation
At 1 August 2024
Charge for the year
Eliminated on disposal
At 31 July 2025
Net book value
At 31 July 2025
At 31 July 2024		 2025
Group
1		 2024
Group
as restated
1
Properties
£
23,925,275
42,884
-
23,968,159
4,741,757
527,995
-
5,269,752
18,698,407
19,183,518		 2025
Company
-
Fixtures,
fittings and
equipment
£
1,113,683
28,957
-
1,142,640
897,607
44,757
-
942,364
200,276
216,076		 2024
Company
-
Total
£
25,038,958
71,841
-
25,110,799
5,639,364
572,752
-
6,212,116
18,898,683
19,399,594

Freehold land with a deemed cost of £3,696,946 (2024: £3,696,946) has not been depreciated.

The property is held for charitable activities and in order to fund maintenance and improvement the charity rents the property to the trading subsidiary. Due to the mixed use of the property it has been valued at a deemed cost of £22,685,576 (2024 £22,685,576) based on valuations by the directors with regard to a valuation carried out on 24 October 2016 by Cunningham Lindsey, Solent House, 1460 Solent Business Park, Whiteley, Fareham, PO15 7AF.

Tangible fixed assets with a net book value of £18,698,407 have been pledged as security for liabilities of the charity.

30

STAFFORDSHIRE & BIRMINGHAM AGRICULTURAL SOCIETY CONSOLIDATED

NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 JULY 2025

7b Tangible fixed assets - Group

Tangible fixed assets - Group
Cost or valuation
At 1 August 2024
Additions
Disposals
At 31 July 2025
Depreciation
At 1 August 2024
Charge for the year
Eliminated on disposal
At 31 July 2025
Net book value
At 31 July 2025
At 1 August 2024		 Properties
£
23,925,275
42,884
-
23,968,159
4,741,757
527,995
5,269,752
18,698,407
19,183,518		 Fixtures,
fittings and
equipment
£
1,113,683
28,957
1,142,640
897,607
44,757
942,364
200,276
216,076		 Total
£
25,038,958
71,841
-
25,110,799
5,639,364
572,752
-
6,212,116
18,898,683
19,399,594

Freehold land with a deemed cost of £3,696,946 (2024: £3,696,946) has not been depreciated.

The property is held for charitable activities and in order to fund maintenance and improvement the charity rents the property to the trading subsidiary. Due to the mixed use of the property it has been valued at a deemed cost of £22,685,576 (2024 £22,685,576) based on valuations by the directors with regard to a valuation carried out on 24 October 2016 by Cunningham Lindsey, Solent House, 1460 Solent Business Park, Whiteley, Fareham, PO15 7AF.

If revalued assets were stated on an historical cost basis rather than a fair value basis, the total amounts included would have been as follows:

Cost
Accumulated depreciation
Carrying value		 Group
2025
2024
as restated
£
£
4,568,993
4,526,109
883,994
820,733
3,684,999
3,705,376		 Company
2025
2024
£
£
4,568,993
4,526,109
883,994
820,733
3,684,999
3,705,376		 Company
2025
2024
£
£
4,568,993
4,526,109
883,994
820,733
3,684,999
3,705,376
3,705,376

Tangible fixed assets with a net book value of £18,698,407 (2024: £19,183,518) have been pledged as security for liabilities.

31

STAFFORDSHIRE & BIRMINGHAM AGRICULTURAL SOCIETY CONSOLIDATED

NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2025

8 Fixed asset investments - Company

Fixed asset investments - Company
2025 2024
as restated
£ £
Unlisted investments - cost 2 2

This represents the investment in Stafford Showground Limited, a wholly owned company incorporated in England & Wales. The registered office address is County Showground, Weston Road, Stafford, ST18 0BD. The subsidiary is involved in the provision of catering and entertainment facilities. At the year end, the aggregate capital and reserves of the company amounted to £60,810 (2024: £18,658 deficit) and profit for the year is shown in note 2. The investment is held in the unrestricted fund.

9 Debtors

Debtors
Trade debtors
Other debtors
Prepayments and accrued income
VAT		 2025
Group
£
80,492
160
26,602
-
107,254		 2024
Group
as restated
£
81,950
-
63,632
-
145,582		 2025
Company
£
180
160
8,436
1,228
10,004		 2024
Company
£
24,380
-
3,698
1,554
29,632

Included in trade debtors at the balance sheet date was a balance of £nil (2024: £24,000) due from Stafford Showground Limited.

10 Creditors: amounts falling due within one year

Trade creditors
Other taxation and social security
Accruals
Amounts from group undertakings
VAT
Other creditors		 2025
Group
£
55,870
303
97,218
-
35,999
-
189,390		 2024
Group
as restated
£
47,452
10,739
122,866
-
17,348
1,092
199,497		 2025
Company
£
2,926
303
23,949
27,452
-
-
54,630		 2024
Company
£
1,504
303
23,038
20,421
-
-
45,266

Included in amounts owed from group undertakings is an intercompany account of £27,452 (2024: £20,421) with Stafford Showground Limited.

32

STAFFORDSHIRE & BIRMINGHAM AGRICULTURAL SOCIETY CONSOLIDATED

NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2025

11 Funds - Company
Balance at 1 August 2023
Net movement in funds
Depreciation on revaluation
Closing value of funds
Balance at 1 August 2024
Net movement in funds
Depreciation on revaluation
Closing value of funds		 Revaluation
reserve
£
15,942,870
-
(464,735)
15,478,135
Revaluation
reserve
£
15,478,135
-
(464,735)
15,013,400		 Restricted
funds
£
-
-
-
-
Restricted
funds
£
-
-
-
-		 Unrestricted
funds
General
fund
£
4,587,593
(26,747)
-
4,560,846
Unrestricted
funds
General
fund
£
4,560,846
10,590
-
4,571,436		 Unrestricted
funds
Prize fund
£
100
-
-
100
Unrestricted
funds
Prize fund
£
100
-
-
100		 Total
£
20,530,563
(26,747)
(464,735)
20,039,081
Total
£
20,039,081
10,590
(464,735)
19,584,936

33

STAFFORDSHIRE & BIRMINGHAM AGRICULTURAL SOCIETY CONSOLIDATED

NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2025

11 Funds - Group
Balance at 1 August 2023
Net movement in funds
Depreciation on revaluation
Closing value of funds
Balance at 1 August 2024
Net movement in funds
Depreciation on revaluation
Closing value of funds		 Revaluation
reserve
£
15,942,870
-
(464,734)
15,478,136
Revaluation
reserve
£
15,478,136
-
(464,735)
15,013,401		 Restricted
funds
£
-
-
-
-
Restricted
funds
£
-
-
-
-		 Unrestricted
funds
General fund
£
4,619,600
(77,415)
-
4,542,185
Unrestricted
funds
General fund
£
4,542,185
90,057
-
4,632,242		 Unrestricted
funds
Prize fund
£
100
-
-
100
Unrestricted
funds
Prize fund
£
100
-
-
100		 Total
£
20,562,570
(77,415)
(464,734)
20,020,421
Total
£
20,020,421
90,057
(464,735)
19,645,743

34

STAFFORDSHIRE & BIRMINGHAM AGRICULTURAL SOCIETY CONSOLIDATED

NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2025

12 Commitments

Leases primarily relate to office equipment and motor vehicles. The commitments at the year end are as follows:

Due within 1 year
Due between 2 and 5 years		 2025
£
21,560
37,426
58,986		 2024
as restated
£
11,737
29,572
41,309

13 Related party transactions

Staffordshire and Birmingham Agricultural Society is the 100% shareholder in Stafford Showground Limited and had the following transactions with the subsidiary:

the following transactions with the subsidiary:
2025 2024
as restated
£ £
Amounts received from Stafford Showground Limited:
Licence fee 80,000 80,000
Amounts paid to Stafford Showground Limited:
Management charges 8,000 8,000
Amounts due to the Stafford Showground
Limited: 27,452 20,421
Amounts included in trade
debtors - 24,000

Staffordshire and Birmingham Agricultural Society was formed following the merger of Stafford Agricultural Society and Birmingham Agricultural and Exhibition Society Limited. All assets and liabilities of the two societies were transferred on 1 January 1999 to Staffordshire and Birmingham Agricultural Society at their book values. All such values were on a historical cost basis with the exception of the freehold land and buildings which were revalued as at 31 December 1998 using a current open market value basis as an operating entity having regard to trading potential by Chesterton Property Consultants (qualified chartered surveyors) on 13 May 1999. The total transferred in the year ending 31 July 1999 was £1,749,765.

Mr C Meynell is a trustee of the charity and a consultant partner with Fisher German, Chartered Surveyors. During the year, Staffordshire and Birmingham Agricultural Society paid professional fees of £1,500 (2024: £15,460) to Fisher German.

35

STAFFORDSHIRE & BIRMINGHAM AGRICULTURAL SOCIETY CONSOLIDATED

NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2025

14 Restated comparatives

During the year, the subsidiary company, Stafford Showground Limited, identified that income relating to services not yet performed at the balance sheet date had been incorrectly recognised as turnover in the prior year. This has been corrected by recognising deferred income within creditors and reducing turnover accordingly.

The comparative figures have been restated to reflect this adjustment. The effect on the prior year’s financial statements is summarised below:

ts is summarised below:
As
Previously
As
Reported Adjustment Restated
£ £ £
Total Income 2,130,828 (59,731) 2,071,097
Net income and expenditure (17,684) (59,731) (77,415)
Creditors: amounts falling due within one year 139,766 59,731 199,497
Net assets 20,080,152 (59,731) 20,020,421

36

GENERAL INCOME & EXPENDITURE ACCOUNT

STAFFORDSHIRE & BIRMINGHAM AGRICULTURAL SOCIETY

GENERAL INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JULY 2025

£
Income
Members' subscriptions
Donations
Rent receivable
Gift aid
Society functions
Licence fee
Sundry income
Gross surplus
Administrative expenses
Secretarial expenses
983
Printing, stationery and postage
169
Repairs and renewals
42,675
Bank charges and interest
1,745
Legal and professional fees
12,131
Audit and accountancy charges
10,700
Rates
23,232
County competition prize money and expenses
8,118
Equipment purchases
23,513
Depreciation of fixed assets
108,017
Social function expenses
15,678
Educational and training grants
10,061
Equipment hire and leasing
6,871
Vehicle running costs
1,315
Sundry expenses
1,999
Insurance
Grants to districts
12,093
Operating surplus/(deficit)
Interest receivable and similar income
Building society interest
Net surplus
Branch income
Net function income/(expenses) of district branches		 £
983
169
42,675
1,745
12,131
10,700
23,232
8,118
23,513
108,017
15,678
10,061
6,871
1,315
1,999
12,093		 Year ended
31 July 2025
£
67,470
5,875
500
41,071
14,417
80,000
20,912
230,245
279,300
(49,055)
8,184
(40,871)
9,147
(31,724)
(31,724)		 £
1,181
1,812
30,454
3,031
30,763
12,282
15,278
8,148
11,526
131,681
18,375
14,612
14,000
-
968
-
11,853		 Year ended
31 July 2024
£
67,959
12,334
500
32,006
15,692
80,000
5,010
213,501
305,964
(92,463)
9,579
(82,884)
2,760
(80,124)
(80,124)

37

ENGLISH WINTER FAIR INCOME & EXPENDITURE ACCOUNT

STAFFORDSHIRE & BIRMINGHAM AGRICULTURAL SOCIETY

ENGLISH WINTER FAIR INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JULY 2025

Income
Ticket sales
Competition fees
Trade stand income
Sponsorship and donations
Catering and bar commission
Sales and catalogues
Auction commission
Herdsmans' supper
Income related expenditure
Cost of prizes
Catering
Marquee and equipment hire
Staff costs
Preparation costs
Judges' and stewards' expenses
Printing and stationery
Postage and telephone
Advertising
Security
Heat and light
Sundry expenses
Net surplus/(deficit)		 £
-
-
715
-
358
-
1,328
-
3,405
-
-
5		 Year ended
31 July 2025

£
-
-
-
-
-
-
-
-
-
5,811
(5,811)		 £
26,638
12,540
8,127
2,265
3,499
2,213
1,396
400
6,320
7,997
6,803
40		 Year ended
31 July 2024

£
13,975
13,628
23,103
14,582
10,541
556
2,067
2,767
81,219
78,238
2,981

38

COUNTY SHOW INCOME & EXPENDITURE ACCOUNT

STAFFORDSHIRE & BIRMINGHAM AGRICULTURAL SOCIETY

COUNTY SHOW INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JULY 2025

Income
Show admission fees
Competition fees
Trade stand income
Sponsorship and donations
Catering and bar commission
Sales and catalogues
Income related expenditure
Cost of prizes
Catering
Main ring events
Other show attractions
Preparation of show and showground expenses
Equipment hire
Judges' and stewards' expenses
Printing and stationery
Advertising
Security and staff costs
Insurance
Heat and light
Postage
Management charges
Cleaning
Subscriptions
Net surplus		 £
50,217
38,212
11,120
16,245
23,762
56,132
10,273
13,333
5,918
86,118
900
5,107
3,253
8,000
2,398
2,865		 Year ended
31 July 2025
£
150,567
50,311
112,786
29,796
36,160
2,358
381,978
333,853
48,125		 £
46,944
38,254
3,850
12,055
22,807
58,497
8,886
15,342
6,851
78,846
900
8,317
3,108
8,000
7,101
2,077		 Year ended
31 July 2024
£
156,186
46,801
110,169
21,290
35,352
2,433
372,231
321,835
50,396

39

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