# **Trustees’ annual report (including Directors’ report) for the period** **From: 01/09/2024 To: 31/08/2025** **Charity name: Cobtree Young Farmers** **Charity registration number: 1073120** **Company number: N/A** ## **Objectives and activities** **----- Start of picture text -----**
|||| |---|---|---| |SORP reference| |Summary of the purposes of|Para 1.17|To advance the education of members of the| |the charity as set out in its|Young Farmers' Club in agriculture, home crafts,| |governing document|country life and related subjects and to advance| |the social welfare of the members by providing| |the facilities for recreation and fulfilling leisure| |time occupations. To enhance members' lives| |and assist in the development of their spiritual| |and mental wellbeing, self-reliance and| |individual responsibility so that they may grow| |to full maturity as individuals and members of| |the community.| |Summary of the main|Para 1.17 and|The Club owns and rears livestock on its own| |activities in relation to those|1.19|farm unit. This involves the members in animal| |purposes for the public|care and welfare and gives an understanding of| |benefit, in particular, the|farming and food production. Members are| |activities, projects or services| |wholeheartedly involved in preparing and| |identified in the accounts.| |showing their animals in the public arena of| |agricultural shows which teaches the members| |dedication, organisation, communication and| |teamwork. This has the added value of| |educating and inspiring the general public about| |the Young Farmers and of where their food| |comes from. The members also have a busy| |programme of competition, crafts, sport and| |social as part of the National Federation of| |Young Farmers' Clubs| |Statement confirming|Para 1.18|The trustees confirm that they have had due| |whether the trustees have|regard to the Charity Commission guidance and| |had regard to the guidance|are clear that the Club meets high standards of| |issued by the Charity|benefit to members and the public.| |Commission on public| |benefit| **----- End of picture text -----**
**Additional information (optional)** You may choose to include further statements where relevant about: SORP reference |Policy on grant making|Para 1.38|| |---|---|---| |Policy on social investment
including program related
investment|Para 1.38|The club does not currently use social
investment as a means of funding, but it may
be considered in the future for a partcular
project
if the club can demonstrate the justfcaton of
the funding and show it can make the necessary
repayments| |Contribution made by
volunteers|Para 1.38|Saturday, plus administraton work in the
evening and feeding of the clubs livestock during
the week. The club also has an advisory
commitee which is made up of around 8
volunteers, who also give up many hours to help
run the club. Parents of members and friends
also contribute a number of hours around
specifc events and necessary maintenance
projects.| |Other||| ## **Achievements and performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The beneft to members is immeasurable and
proven in their development as young people.
They grow in self-confdence and self-awareness
and are able to share their knowledge in the
public arena. The beneft to the wider public is
tangible where the members perform at shows
and events. Members come to the Club from
various backgrounds, mostly from local towns
and the growth of their knowledge of country
maters is huge.|| |---|---|---|---| **Additional information (optional)** You may choose to include further statements where relevant about: Para 1.41 Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Other ## **Financial review** |**Financial review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Income £38701.44
Grant Income £33899.00
Grant Expenditure £30356.91
Non Grant Expenditure £28084.30| ||Para 1.22|Generally all money received is invested in the
running of the club, its actvites and agreed
projects. However, the club aims to keep a small
reserve to enable the club to contnue for at
least 6 months through any period of
uncertainty| |Amount of reserves held|Para 1.22|Reserve account £12536.152| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The trustees have no concerns at this tme, the
club has regular income and is well managed by
a team of leaders with a wide base of
experience.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: Members donations, Grant funding from local trusts and societies. Para 1.47 The charity’s principal sources of funds (including any fundraising) Para 1.46 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Other ## **Structure, governance and management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document:
for example,trust deed,
memorandum and articles of
association etc|Para 1.25|None| |How is the charity
constituted?
for example limited company,
unincorporated association,
CIO|Para 1.25|Being part of the Natonal Federaton of Young
Farmers Clubs, we are under the Kent
Federaton of YFC's consttuton, as an
unincorporated associaton. The club has its own
consttuton based upon the specifc open club
consttutonprovided byNFYFC.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The trustees are appointed at the annual AGM,
afer discussions held by the clubs advisory
commitee. New appointees are discussed
through the advisory and in consultaton with
the club leader and current trustees.| |||| ## **Additional information (optional)** You may choose to include further statements where relevant about: Para 1.51 Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Other ## **Reference and administrative details** |Charity name|Cobtree Young Farmers Club| |---|---| |Other name the charity uses|N/A| |Registered charity number|1073120| |Charity’s principal address|D. Blake (Current Treasurer)
20 Albert Street
Maidstone
Kent
ME14 2RN| ## **Names of the charity trustees who manage the charity** |1
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12|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Colin Leggat|Trustee||Cobtree YoungFarmers Club| ||PhilipLoveland|Trustee||Cobtree YoungFarmers Club| ||Mark Essex|Trustee||Cobtree YoungFarmers Club| ||Mark Johnson|Trustee|May2025 onwards|Cobtree YoungFarmers Club| ||Jill Darby|Trustee|April 2025 onwards|Cobtree YoungFarmers Club| ||AndyWilde|Trustee|January2025 onwards|Cobtree YoungFarmers Club| ||Dena Blake|Trustee|October 2025 onwards|Cobtree YoungFarmers Club| |||||| |||||| |||||| |||||| |||||| 13 14 15 16 17 18 19 20 – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|N/A| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A| ## **Additional information (optional)** ## **Names and addresses of advisers (optional information)** **Type of Name Address adviser** # **Name of chief executive or names of senior staff members (optional information)** Club President – John Norris Club Leader – Mark Essex Treasure – Dena Blake moving to Andy Wilde Club Secretary – Georgie Luck Safe Guarding Officer – Jill Darby ~~OC~~ **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ~~OS~~ **Declarations** **The company has taken advantage of the small companies’ exemption in preparing the report above.** **The trustees declare that they have approved the trustees’ report (including directors’ report) above.** **Signed on behalf of the charity’s trustees/directors** **Signature(s)** **Full name(s)** Philip Loveland **Position (for example** Trustee **Secretary, Chair, etc)** 11.10.2025 ## **Date** ## **Current (card) Account IN** ## **82010412** ||**Month**|**Balance**| |---|---|---| |**September**|**01.09.24**|**362.94**| |**October**||| |**November**||| |**December**||| |**January**||| |**February**||| |**March**||| |**April**||| |**May**||| |**June**||| |**July**||| |**August**||| |||**287.32**| |**Totals**||| ## **Current (card) Account OUT** |**Month**|**Balance**| |---|---| |**September**|**362.94**| |**October**|| |**November**|| |**December**|| |**January**|| |**February**|| |**March**|| |**April**|| |**May**|| |**June**|| |**July**|| |**August 31.08.25**|| ||**287.32**| **completed 28.09.25** ## **From Membership Donations A/c End 285** 1450 250 2260.57 _1100_ 1000 _1151 980 640_ 1100 2234.11 _325 1250_ **£13,740.68** ## **Farmacy/Viovet/Crovect/Tanner/Holmfield/Animalscans/Barkersanimalhealth** _**204.1**_ _**84 160.03 219.02**_ **£667.15** |**From Reserve A/c End 337**|**N/A**|**Meat Sales**| |---|---|---| |750||_178.97_| |4736.65||27| |1040||| |_350_||| |_3075_||| |_580_||| |_300_||| |_2600_||| |3550.16||| |_2000_||| |_2074_||| |**£21,055.81**|**£0.00**|**£205.97**| |**Lillico Attlee**|**Speedgate**|**McVeigh Parker/West Country**| |**_522.6_**||| |**_472.99_**||| |**_557.29_**|**_180_**|| |**_485.08_**|**_180_**|| |**_354.05_**|**_220_**|| |**_333.35_**||| |**_537.22_**|**_240_**|| |**_637.71_**|**_220_**|| |**_789.93_**|**_220_**|| |**_873.12_**|**_260_**|**_801.16_**| |**_904.22_**||**_45_**| |**_511.53_**|**_285_**|| |**£6,979.09**|**£1,805.00**|**£846.16**| |**Live Stock**|**Company Scheme Donations**|**N/A**| |---|---|---| |350||| |175|301.82|| |770||| ||_305_|| ||_71.13_|| |_350_||| |_500_||| |**£2,145.00**|**£677.95**|**£0.00**| |**Shearer/Scanner/Tags**|**Shows/Christmas Party/Meetings**|**Materials**| ||**160.86**|**_219.74_**| ||**_245_**|**96.69**| ||**_122.2_**|**_84.08_**| |||**_42_**| |**_60_**|**_40.14_**|**_14.99_**| |**_62.4_**|**_27.36_**|| |**_150.86_**||**_54_**| ||**_38.6_**|| ||**_184.49_**|**442.69**| ||**_497.81_**|| ||**_217.92_**|| |**£273.26**|**£1,534.38**|**954.19**| |**N/A**|**Uniform**|**Shows/Prize Money**| |---|---|---| |||140| ||696.57|| |||_45_| ||_60_|| ||_36.93_|| ||_400_|| |**£0.00**|**£1,193.50**|**£185.00**| |**Farm Insurance (NFU)**|**Grant Spend**|**To 82020337**| |**_148.82_**|**_749.99_**|| |**_1525.85_**|**_1654_**|| ||**_1040_**|**_770_**| |||**_305_**| ||**_2975_**|| |||**_1000_**| |||**_2447_**| ||**20304**|**7000**| ||**_2409.92_**|| |**_27.39_**||| ||**_1224_**|**_300_**| |**1702.06**|**30356.91**|**11822**| |**Easy Fund Raising/Donations (Mark E)**|**Gift Aid**| |---|---| |300|| |350|| |319.28|| |_600_|| |_300_|| |_1329.31_|| |_300_|_2447.2_| |_600_|| |_300_|| |_300_|| |**£4,698.59**|**£2,447.20**| |**Vets - West Point**|**Cesspit Clearence**| |**_15_**|| |**_15_**|| |**_453.99_**|| |**_15_**|| |**_15_**|| |**_136.19_**|| |**_15_**|| |**_222.02_**|| |**_885.54_**|| |**_379.97_**|| |**15**|**_190_**| |**_251.02_**|| |**2418.73**|**190**| |**N/A**|**N/A**|**Grants**|**Cash Depoist**| |---|---|---|---| |||26000|| ||||_100_| |**£0.00**|**£0.00**|**£26,000.00**|**£100.00**| |**Leggat Farming (cake)**|**Boar/Bull Rental**|**Fallen Livestock (Offens)**|**Uniform**| ||||**_1892.58_**| |||**_60_**|| |**_551.6_**|||| |**_350_**|||**_190.5_**| |||**_72_**|| ||**_400_**||**_300.11_**| |**_371_**|||| |**1272.6**|**400**|**132**|**2383.19**| ## **Pay backs/Misc/Rejected Payments Subs into wrong account** _**946.32**_ **£946.32 £0.00** |**Haylage / Lovejoy/Various**|**Butchers (ken Ballard)**| |---|---| |**_856_**|**_118.32_**| ||**_113.82_**| |**_516_**|| |**_516_**|| |**_516_**|| |**_548_**|| |**_205_**|| |**_315_**|| |**_607.5_**|| |**4079.5**|**232.14**| |**Total Monthly**|| |---|---| |**£3,168.97**|| |**£5,840.47**|| |**£6,032.74**|| |**£1,700.00**|| |**£1,655.00**|| |**£4,571.00**|| |**£2,889.31**|| |**£29,818.33**|| |**£4,300.00**|| |**£6,171.20**|| |**£3,525.00**|| |**£3,724.00**|| |**£73,396.02**|**73758.96**| |**Kent Levy KCFYFC/Membership/Tshirts**|**Livestock Trans **|**Money Paid Out**| |---|---|---| |||**_76.08_**| |**_1382.65_**||**_209.98_**| ||**_50_**|| ||**_50_**|**_76.56_**| |||**_107.98_**| |||**_18_**| |||**_34.69_**| |**_715_**||| ||**_384_**|| |**2097.65**|**484**|**523.29**| |**To**|**81605285**|**British Gas/YU Energy**|**Fuel/Tractor/Tyres**|**Showtime Supplies **|**Total Monthly**| |---|---|---|---|---|---| |||**_67.2_**|**_88.97_**||**£3,023.58**| |||**_91.14_**|||**£5,807.12**| ||**_154.74_**|**_90.72_**|||**£6,065.70**| |||**_63.75_**|**_48.81_**||**£1,460.64**| |||**_75.08_**|||**£2,278.42**| |||**_110.75_**|||**£4,193.05**| |||**_123.44_**|||**£2,974.00**| |||**_161.57_**|**_45.8_**||**£4,139.10**| |||**_71.11_**|||**£29,393.18**| ||**_31.5_**|**_80.68_**|**_94.93_**|**_658.74_**|**£7,112.03**| ||**_100_**|**_82.83_**|||**£3,555.75**| |||**_76.58_**|||**£3,469.07**| ||**286.24**|**1094.85**|**278.51**|**658.74**|**£73,471.64**| ## Balance Sheet |2023-2024||2024-2025| |---|---|---| |£362.94|CurrentAccount|287.32| |£656.45|Sub/MembershipAccount|243.06| |£12,536.13|ReserveAccount|18233.79| |£46.52|PettyCash|119.6| |£13,602.04|Yearend (31stAugust2024)|18883.77| |2023-2024|Income|| |£10,625.00|Membership Donations|13850| |£2,863.68|GiftAid|2447.2| |£1,710.53|CompanyScheme Donations|677.95| |£4,055.47|Other Donations|13144.59| |£500|Shows Donations (Edenbridge)|1000| |£220|Show Prize Money|185| |£10,400|Grants|33899| |£5,980.34|Sale of Livestock|6481.25| |£710.00|Sale of Meat|670.97| |£666.44|Refunds|0| |-|Insurance Claim|0| |£70.32|Interest allaccounts|144.48| |£70.00|GeneralMisc/Cash Deposit|100| |£37,871.78||72600.44| |2023-2024|Expenditure (out)|| |£1,449.36|Insurance|1702.06| |£2,665.77|National&CountyLevy/Membership|1382.65| |£1,848.89|Electricity|1094.85| |£344.92|GrantSpend|30356.91| |£80.00|Subs refund|0| |£914.30|Purchase of Livestock& Rental|400| |£874.75|Animalfeed Cake (cows)|1272.6| |£6,182.64|Lillico (sheep& Pigsemergencycows)|6979.09| |£5,472.00|Straw/Hay/Haylage|5884.5| |£145.07|SheepShearing/Scanning|273.26| |£1,475.41|Animal Welfare/Vet/Medicine|3085.88| |£48.00|Fallen Livestock|132| ||Butchers|232.14| |£1,843.55|Materials|1800.35| Hayley Brook 04/12/25