CHARITY COMMISSION FOR ENGLANO ANO WALES Trustees, annual report (including Directors, report) for the period From: 01109123 Period start date To: 31108124 Period end date Charity name: Cobtree Young Farmers Charity registration number: 1073120 Company number: NIA Objectives and activities SORP reference Para 1.17 Summary of the purposes of the charity as set out in its governing document To advance the education of members of the Young Farmers, Club in agriculture, home crafts, country life and related subjects and to advance the social welfare of the members by providing the facilities for recreation and fulfilling leisure time occupations. To enhance members, lives and a55iSt in the development of their spiritual and mental wellbeing, self-reliance and individual responsibility so that they may grow to full maturity as individuals and members of the community. The Club owns and rears livestock on its own farm unit. This involves the members in animal care and welfare and gives an understanding of farming and food production. Members are wholeheartedly involved in preparing and showing their animals in the public arena of agricultural shows which teaches the members dedication, organisation, communication and teamwork. This has the added value of educating and inspiring the general public about the Young Farmers and of where their food comes from. The members also have a busy programme of competition, crafts, sport and Social as part of the National Federation of Young Farmers, Clubs. The trustee5 confirm that they have had due regard to the Charity Commission guidance and are clear that the Club meets high standards of benefit to members and the public. Summary of the main activities in relation to those purposes for the public benefit. in particular, the activities, projects or services identified in the accounts. Para 1.17 and 1.19 Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.18 Additional information {optional) You ma choose to include further statements where relevant about: SORP referen
Policy on grant making Para 1.38 The club does not currently use social investment as a means of funding, but it may be considered in the future for a particular project if the club can demonstrate the justification of the funding and show it can make the necessary repayments Para 1.38 Policy on social investment including program related investment Saturday, plus administration work in the evening and feeding of the clubs livestock during the week. The club also has an advisory committee which is made up of around 8 volunteers, who also give up many hours to help run the club. Parents of members and friends also contribute a numberof hours around specific events and necessary maintenance projects. Contribution made by volunteers Para 1.38 Other Achievements and performance The benefit to members is immeasurable and proven in their development as young people. They grow in self-confidence and self-awareness and are able to share their knowledge in the public arena. The benefit to the wider public is tangible where the members perform at shows and events. Members come to the Club from various backgrounds, mostly from local towns and the growth of their knowledge of country matters 15 huge. Summary of the main achievements of the charity, identifying the difference the charity s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para 1.20 Additional information (optional) You ma choose to include further statements where relevant about: Achievements against objectives set Para 1.41
Performance of fundraising activities against objectives set Para 1.41 NIA Investment performance against objectives Para 1.41 Other Financial review Review of the charity's financial position at the end of the period Para 1.21 Income Grant Income £28,537.81 £10,400.00 Expenditure during 2022-2023 £32,086.13 Grant Expenditure Non Grant Expenditure £344.92 £31,741.21 Statement explaining the policy for holding reserves stating why they are held Para 1.22 Generally all money received is invested in the running of the club, its activities and agreed projects. However, the club aims to keep a small reserve to enable the club to continue for at least 6 month5 through any period of uncertainty Reserve account £12,536.13 NIA Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficit Para 1.22 Para 1.22 Para 1.24 NIA Explanation of any uncertainties about the charity continuing as a going concern Para 1.23 The trustees have no concerns at this time, the club has regular income and is well managed by a team of leaders Wlth a wide base of experience. Additional information (optional) You ma choose to include further statements where relevant about: Members donations, Grant funding from local trusts & Societie5. The charity's principal sources of funds (including any fundraising) Para 1.47
Para 1.46 Investment policy and objectives including any social investment policy adopted A description of the principal risks facing the charity Para 1.46 other Structure, governance and management Description of charity's trusts: Type of governing document: for example, Para 1.25 None How is the charity constituted? Para 1.25 Being part of the National Federation of Young Farmers Clubs, we are under the Kent Federation of YFC'S constitution, a5 an unincorporated association. The club has its own constitution based upon the specific open club constitution provided by NFYFC. The trustees are appointed at the annual AGM, after discussions held by the clubs advisory committee. New appointees are discussed through the advisory and in consultation with the club leader and current trustees. Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 Additional information (optional) You ma choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity's organisational structure and any wider network with which the charity works Para 1.51 Para 1.51
10 12 13 14 15 16 17 18 19 20 Cor orate trustees - names of the directors at the date the re Director name ortwasa roved Name of trustees holding title to property belonging to the charity Trustee name Dates acted if not for whole ear Funds held as custodian trustees on behalf of others Description of the assets NIA held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charit 's ob ects Details of arrangements for safe custody and segregation of such assets from the charit 's own assets NIA NIA Additional information {optional) Names and addresses of advisers (optional information)
Relationship with any related parties Other Reference and administrative details Chari name Other name the chari uses istered charit number Charity's principal address Cobtree Youn NIA 1073120 D. Blake (treasurer) 20 Albert Street Maidstone Kent ME14 2RN Farmers Club Names of the charity trustees who manage the charity Dates acted If not for whole ear Trustee name Office (if any) Name of person {or body) entitled toa oint trustee ifan Colin Leggat Philip Loveland Sue Hall Chariman Trustee Trustee
Type of adviser Name Address Name of chief executive or names of senior staff members (optional information) Club President- John Norris Club Leader- Mark Essex Treasurer- Dena Blake Club Secretary- Tamara Butcher Safe Guarding Office - Jill Darby Exemptions from disclosure Reason for non-disclosure of ke ersonnel details Other o tional information Declarations The company has taken advantage of the small companies, exemption in preparing the report above. The trustees declare that they have approved the trustees, report (including directors, report) above. Signed on behalf of the charity's trusteesldirectors Signature(s) Full name(s) Position (for example Secretary, Chair, etc) Date 12 10 &ollk
2022-2023
£140.87 £761.23 £5,554.83 £0.62
£6,457.55
2022-2023
£10,526.00 £2,241.95 £4,152.00 £44.95 £500.00 £220.00 - £5,354.22 £679.25 £100.00 £2,304.46 £87.12 £726.63
£26,936.58
2022-2023
£1,146.57 £1,221.19 £932.03 £6,570.00 - £2,468.83 £1,038.50 £6,749.24 £6,745.00 £327.60 £1,421.37 £264.00 £2,416.45 - - £2,710.33
£1,280.53 £244.00 £744.00
£36,279.64
2022-2023
0 £26,936.58 £36,279.64 £6,570 £29,709.64 .............................................................................................
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Report of the Independent Examiner
I have examined the attached Financial Statement for the These statements have been prepared from the books and Farmers Club and are a true reflection of the affairs of the
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Balance Sheet
2023-2024 Current Account £362.94 Sub/Membership Account £656.45 Reserve Account £12,536.13 Petty Cash £46.52 Year end (31st August 2024) £13,602.04
2023-2024
Income 2023-2024 Membership Donations £10,625.00 Gift Aid £2,863.68 Company Scheme Donations £1,710.53 Other Donations £4,055.47 Shows Donations (Edenbridge) £500 Show Prize Money £220 Grants £10,400 Sale of Livestock £5,980.34 Sale of Meat £710.00 Refunds £666.44 Insurance Claim - Interest all accounts £70.32 General Misc £70.00 Uniform 1066.03
£37,871.78
Expenditure (out) 2023-2024 Insurance £1,449.36 National & County Levy/Membership £2,665.77 Electricity £1,848.89 Grant Spend £344.92 Subs refund £80.00 Purchase of Livestock & Rental £914.30 Animal feed Cake (cows) £874.75 Lillico (sheep & Pigs emergency cows) £6,182.64 Straw/Hay/Haylage £5,472.00 Sheep Shearing/Scanning £145.07 Animal Welfare/Vet/Medicine £1,475.41 Fallen Livestock £48.00 Materials £1,843.55 Tractor/Fuel/etc £484.58 Countrystyle/skips £720.00 Purchase of Equipment £966.48 Uniform 1065.68
| Shows Food etc inc club show/Rosettes Toilet Hire for shows Transport Livestock Monies Paid Out (& Own cattle) onies Moved Donation to Reserve Money Moved to Reserve Account (337) Money Moved to Current Account (412) onies Moved Reserve to Current Money Moved to Reserve Account (337) Monies Moved Current to Money Moved to Reserve Account (337) Money Moved to Donation Account (285) |
£1,513.73 £210.00 £564.00 £3,217.00 |
|---|---|
| £31,020.45 | |
| £7,146.00 £8,538.33 £11,127.03 £8,000.00 £280.50 |
Monies Moved Donation to Reserve
Monies Moved Reserve to Current
| Summary | |
|---|---|
| 2023-2024 | |
| Income | |
| Grant Income | £10,400.00 |
| Non-Grant Income | £28,537.81 |
| Expenditure during 2022-2023 | £32,086.13 |
| Grant Expenditure | £344.92 |
| Non-Grant Expenditure | £31,741.21 |
Trustees
year ended 31st August 2024. d records of The Cobtree Young club at that date.
Balance Sheet 2022-2023 £140.87 £761.23 £5,554.83 £0.62 2023-2024 £362.94 £656.45 £12,536.13 £46.52 Current Account Sub/Membership Account Reserve Account Petty Cash £6,457.55 Year end (31st August 20241 £13,602.04 2022-2023 £10,526.00 £2,241.95 £4,152.00 £44.95 £500.00 £220.00 Income Membership Donations Gift Aid Company Scheme Donations Other Donations Shows Donations (Edenbridge) Show Prize Money Grants Sale of Livestock SaSe of Meat Refunds Insurance Claim Interest all accounts General Misc Uniform 2023-2024 £10,625.00 £2,863.68 £1,710.53 £4,055.47 £500 £220 £10,400 £5,980.34 £710.00 £666.44 £5.354.22 £679.25 £ioo.00 £2,304.46 £87.12 £726.63 £70.32 £70.00 £1,066.03 £26.936.58 £38.937.81 2022-2023 £1,146.57 £1,221.19 £932.03 £6,570.00 Expenditure (out) 2023-2024 £1,449.36 £2,665.77 £1,848.89 £344.92 £80.00 Insurance National & County Levylmembership Electricity Grant Spend Subs refund £2,468.83 £1,038.50 £6,749.24 £6,745.00 £327.60 £1,421.37 £264.(X) Purchase of Livestock & Rental Animal feed Cake {cows) Lillico (sheep & Pigs emergency cows) Straw/HaylHaylage Sheep Shearing/Scanning Animal WelfarelVet/Medicine Fallen Livestock £914.30 £874.75 £6,182.64 £5,472.00 £145.07 £1,475.41 £48.00 £2,416.45 Materials Tractor/Fuel/etc Countrystyle/skips Purchase of Equipment Uniform £1,843.55 £484.58 £720.00 £966.48 £1,065.68 £2,710.33
£1,280.53 £244.00 £744.00 Show5 Food etc inc club show/Rosettes Toilet Hire for shows Transport Livestock £1,513.73 £210.00 £564.00 Monies Paid Out {& Own cattle) £3,217.00 £36,279.64 £32,086.13 Monies Moved Donation to Reserve Money Moved to Reserve Account {3371 Money Moved to Current Account {4121 £7,146.00 £8,538.33 Monies Moved Reserve to Current Money Moved to Reserve Account (337) £11,127.03 Monies Moved Current to Money Moved to Reserve Account {3371 Money Moved to Donation Account (285) £8,000.00 £280.50 Summary 2022-2023 2023-2024 Income Grant Income Non-Grant Income £10,400.00 £28,537.81 £26,936.58 £36,279.64 £6,570 £29,709.64 Expenditure during 2022-2023 Grant Expenditure Non-Grant Expenditure £32,086.13 £344.92 £31,741.21 Trustees )f the Independent Examiner I have examined the attached Financial Statement for the year ended 31st August 2024. These statements have been prepared from the books and records of The Cobtree Young Farmers Club and are a true reflection of the affairs of the club at that date.