COMPANY REGISTRATION NUMBER: 03666606 CHARITY REGISTRATION NUMBER: 1073101 Mid Suffolk Voluntary Organisations Forum Company Limited by Guarantee Unaudited independently examined accounts 31 March 2024 Mid Suffolk Voluntary Organisations Forum Company Limited by Guarantee Financial statements Year ended 31 March 2024 Pages Trustees, annual report (incorporating the directors. report) Indepen(Jent examiner's report to the trustees Stalement of financial aclivities {including income and expenditure account) Balance she8t 1to9 10 12to13 Notes to the financial statements 14to25 Mid Suffolk Voluntary Organisations Forum Company Limited by Guarantee Trustees. annual report {incorporating the directors, report) Year ended 31 March 2024 The trust8es, who are also the direclors for the purposes of company law, present their report and the unaudited financial statements of the charity for the year ended 31 March 2024. The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity's goveming document, the Charities Act 2011 and Companies Act 2006 and Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republi¢ of Ireland published in October 2019. Mid Suffolk Voluntary Organisations Forum Company Limited by Guarantee Trustees. annual report {incorporating the directors. report) (¢ontinuedJ Year ended 31 March 2024 Chairman's report Introduction This report captures the key activities, decisions, and developments at MSVOF over the past year, based on the minutes of our trustee meetings. We've focused on maintaining and improving our facilities. supporting our staff, managing finances wisely, and actively engaging with the community. Maintenance and Infrastructure We'v8 Put significant effort into enhancing our infrastructure.. Windows and Roof: We've started planning to replace old windows and used a drone to survey the roof, identifying critical areas that need attention. We're actively seeking funding for these important maintenance tasks. Fire Stat•on.' We've been closely monitoring the leasing process of the Fire Station to esnure it aligns with our strategic goals. Security and IT Services: We tackled several operational challenges, including CCTV outages, and decided to switch our IT servi¢e providers to improve functionality and Cut costs. Stsff and Administration Our success this year is largely due to th8 dedication and hard work of our staff. We're thrilled to formally recognise Colin Lay's transition to the role of permanent manager. His l&adership has been crucial in navigating us through challenges and achieving many accomplishments. Colin's commitment to MSVOF'S mission and his ability to inspire his team have been pivolal. Alongside him, Jackie Claridge, Jim Harrington, Kaitlyn Lay, and Betty Spencer have all excelled, each conlribuling uniquely to our operations and community outreach. Jackie and Jim ensure our operations run smoothly with their meticulous attention to financial and administrative details. Kaitlyn Lay has significantly boosted our online engagement and visibility through her management of MSVOF'S digital media presenc8, keeping the community informed and engaged. Betly Spencer, a long- seNing volunteer, has played a crucial role in policy writing and providing administrative support, helping to strengthen our organisational framework. The collective efforts of this team have not only suslained but also propelled MSVOF'S growth and reach. Their dedication is a testament to the strength and spirit of our organisation, and we are immensely grateful for their ongoing commitment and exemplary service. Financial Management Funding and Expenditure: We managed a £15.000 grant for dementia-friendly activities and celebrated the success of the High Road festival fundraiser. Budget Concerns". W8 discussed the need for additional resources to ensure our stsff aren't overworked and lo manage increased operational costs efficiently. Projects and Community Engagement Event Planning and Execution: Our team organised sev8ral community 6vents. including a successful Chrislmas fair and monthly car boot sales. which have significantly contributed to our fundraising efforts and community engagemenl. New Initiatives". We launched new projects such as 'Cooking on a Budgev and are helping to develop a young dementia project with Communities Together, underscoring our commitment to addressing diverse community needs. Mid Suffolk Voluntary Organisations Forum Company Limited by Guarantee Trustees. annual report (incorporating the directors. report) (conlinugd) Year ended 31 March 2024 Governance and Policy Recruitm8nt and Policy Changes: We implemented changes to our recruitment policy and are working on a new contract formal for staff to streamline our hiring processes. Policy Accessibility: We improved the accessibility of our policies and procedures by transitioning from Dropbox to Microsoft Sharepoint for better integration and management. Challenges and Resolutions Staffing Challenges: We addressed various staffing issu8s, including the need for improvement in cleaning services and adjustments in staff roles and responsibilities. Infrastructure Challenges: We discussed subsidence issues and the necessity for phased electrical maintenance to ensure the safely and functionality of our facilities. Looking Fonvard Ongoing Projects and Initiatives: We remain focused on enhancing community engagement, improving infrastructure, and ensuring financial sustainability. Conclusion The past year has been marked by both challenges and significant achievements for MSVOF. Through proactive governance, a dedicated staff team, and strong community support, we've made substantial progress in advancing our mission. We eagerly anticipate building on these successes in the coming year, steering MSVOF towards a future filled with potential and impact. Mark Coburn (Chair of Trustees for MSVOF) Reference and administrative detai15 Registered charity name Mid Suffolk Voluntary Organisations Forum Charity registration number 1073101 Company registration number 03666606 Principal office and registered Red Gables office Ipswich Road Stowmarket Suffolk IP14 1BE The trustees The trustees who Served during the year and at the date of approval were as follows= M Coburn {Chair) S Lovell L Scott (Appointed 2110212023) M Trent R Taylor (Resign8d 2710712023) Mid Suffolk Voluntary Organisations Forum Company Limited by Guarantee Trustees. annual report (incorporating the directors. report) (contlnued) Year ended 31 March 2024 Membership groups 1 st Stowmarkel Guides and Rangers Art for All Bacton Primary School Catherine Rolfe Yoga Come Sing with Me Community Wheel Diabetic Support Group East Anglian Postal History Society Enigma Family Psychology Mutual Gryphon First Aid Unit Lapwing Education Mid Suffolk Healing Rooms Ocala Healthcare Ltd POhWER Red Gable5 Garden Project Red Gables Sensory Ark Project Scorpion Martial Arts Academy SODS St Elizabeth Hospice Stowmarket U3A Suffolk Guide Association Suffolk Sight Totally HR Ltd Volunteers of Stowmarket (Eco) Red Gables Tenants Abbeycrofl Leisure Autism Success Formula Bravo Children & Young People's Services Community Catalysts CIC Cooking on a Budget Dimensions Eastern Angles- Green Dome Families Together Suffolk Gipping Social Lodge (Oddfellows) KFL Yoga Macmillan Norfolk and Suffolk NHS Foundation Trust Parenting Apart Centre East CIC Red Gables Better Balance Red Gables Lunch Club RSPCA Suffolk Central Singing for the Brain Solo Housing Stowmarket ASD Saturday Club Suffolk Family Carers Suffolk Red Cross Link Group Suffolk Tree Warden Network Triathlon England East R8gion You're Welcome ACE {Anglia) Ltd East Anglian Traditional Music Trust National Literacy Trust Sarianchi Wellbeing CIC Synthesis Media Communities Together EA Gables Therapies Renate Ruddock Slowmarket Foodbank VallanVLighter life Red Gables Volunteers with Projects Cake, Cancer & Coffee