## **Trustees Annual Report for the period 1 April 2022 – 31 March 2023**
|Charity Name|Kirk Hallam Community Hall
Association|
|---|---|
|Other names charity is
known by|Kirk Hallam Community Centre|
|Registered charity number|1073099|
|Charity’s principal address|Kenilworth Drive, Kirk Hallam,
Ilkeston
DE7 4EX|
|**Trustees name**|**Office**|**Dates acted**
**if not whole**
**year**|
|---|---|---|
|Louis Booth|Chair||
|Joyce Lewis|Vice–chair||
|Hilary Hampton|||
|Brenda Benson|||
|Lindsey Rice|||
|Tracy Davidson|||
|Gemma Henderson|||
|Michelle Booth|||
|Chrsitine French|||
|Andrew Golds||Resigned
20/6/22|
|Gerry Bird||Appointed
18/10/22|
|Type of governing
documentation|Constitution adopted Dec 1988|
|---|---|
|How charity is constituted|Unincorporated association|
|Trustee selection|Appointed when vacancy and
reappointed at AGM|
## **The objectives of the charity are**
To further or benefit the residents of Kirk Hallam and the
neighbourhood by bringing residents together to work with them alongside organisations, in the voluntary, charity and statutory sectors with a common purpose of improving the conditions and quality of life for residents in the neighbourhood.
To provide facilities and activities for education, recreation and leisure time and to contribute to improved health and wellbeing of the residents in the area
To establish or secure a community centre and to maintain or manage or cooperate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects.
## **Activities undertaken during the year to support these objectives**
The year proved to be challenging in terms of expenditure; particularly around increased energy costs and some increased operational costs.
Our customer base also experienced continuing difficulties and challenges from the cost of living crisis, meaning that the work we undertake was really needed and made a considerable difference to the community.
We have continued to run the community pantry which is open 1 afternoon each week and operated 51 weeks of the year. We have seen an increase in the numbers of people attending.
The community café continues to be popular particularly with elders, vulnerable residents and those facing disadvantage.
We have continued to grow the number of volunteers helping at the centre and have had positive feedback about the difference volunteering and being involved in their local community means to them.
We have continued to work with other statutory and voluntary organisations working in the area and have continued to look for grant funding to help keep the centre to remain open and deliver activities to meet the objectives of the charity.
## **Achievements and performance**
During the year we have held a number of community events – a series of community events for the jubilee including a family fun day; a street party and young people’s activities. We have also held a pop
up uniform shop, organised a craft fair and a Christmas fair where over 60 children were able to receive a free gift from Santa.
The centre has continued to provide a range of activities run and or managed by the centre. These include an adult craft group; a friendship group; a fitness group; a bingo group; a community gardening group; a play group and a parent support group as well as the community pantry and café. We have provided school holiday activities (Stay and play sessions and cinema clubs) for 60 children regularly attending each session. We also trialled a holiday children’s baking group which was very successful.
The community pantry and community café have continued to be a much needed resource for local residents who are struggling financially as well as providing a social lifeline and having a positive impact on mental health as the impact of the cost of living crisis hit.
We have been able to operate as a warm space every Monday between 9am – 4pm offering activities, free snacks and refreshments.
In addition we have worked with other local organisations and the hall is hired weekly by the brownies; beavers; cubs and scouts. We have also supported the brownies to set up a new rainbow group which has proved very popular. Additionally we have a weekly citizen’s advice service, a slimming world group, a baby and toddler singing and movement group, a martial arts exercise group and Live Life Better Derbyshire sessions running from the centre.
Local organisations such as the Parish Council; the Active Lives Kirk Hallam; the South East Derbyshire Musical Centre; House of pain wrestling group; the Labour party, the local schools all hire the centre on a regular basis for meetings and events.
The hall continues to be a popular cost effective venue for local residents to hire for children’s parties with a private party hire most weekends.
As always we would like to thank the volunteers who have given their help advice and support during this difficult year. We would not be able to operate without you.
We have worked closely with partners from the private sector and a local housing association to try to implement a energy efficient
upgrade to the heating. Unfortunately funding for this did not materialise so it will continue to be a priority for us for the future to try to reduce energy costs and make the building more efficient and sustainable.
We have been able to work with a local housing association to improve the facilities within the garden area with community funds being used to erect a gazebo and barefoot pathway.
We are still working on changes to our Governance with a new constitution and a change to a legal status of a CIO.
## **Finances**
The financial overview and income and expenditure information for the year is attached at appendix 1
As at 31 March 2023 the balance (bank accounts and cash held) was £78,629.96
## **Priorities for the coming year**
Our priorities for the coming year are to:
Submit new constitution to charity commission and change to legal status to a charitable incorporated association
Continue to look for funding opportunities to replace BKH funding which ceases in June 2024
Look for funding opportunities to replace heating
Improve play opportunities within garden
Set up cook and eat sessions
Identify funding for community pantry
Identify ways to address emerging needs of residents with new activities / groups at the centre
Review of our health and safety policies and processes
|**Kirk Hallam Community Hall Association**
**Charity Name**|**Kirk Hallam Community Hall Association**
**Charity Name**|**1073099**
**No (if any)**|**1073099**
**No (if any)**||
|---|---|---|---|---|
|**Receipts and payments accounts**||||**CC16a**|
|1.4.22
**For the**
**period from**|||31.3.23||
|**Section A Receipts and payments**|**Section A Receipts and payments**|||||
|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricte**
**d funds**
**to the**
**nearest**
**£**
**243**
**-**
**43,634**
**3,088**
**30**
**20,805**
**255**
**68,055**|**Restricted**
**funds**
**to the**
**nearest £**
**14,987**
**360**
**8,700**
**3,197**
**30,500**
**648**
**-**
**-**
**58,392**|**Endowment**
**funds**
**to the**
**nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the**
**nearest £**
**15,230**
**360**
**52,334**
**6,285**
**30,500**
**678**
**20,805**
**255**
**126,447**|**Last year**
**to the**
**nearest £**|
|activities|**243**|**14,987**|**-**|**15,230**|**-**|
|equipment|**-**|**360**|**-**|**360**|**-**|
|food poverty projects|**43,634**|**8,700**|**-**|**52,334**|**-**|
|events|**3,088**|**3,197**|**-**|**6,285**|**-**|
|running costs||**30,500**|**-**|**30,500**|**-**|
|maintenance|**30**|**648**|**-**|**678**|**-**|
|room hire|**20,805**|**-**|**-**|**20,805**|**-**|
|bank interest|**255**|**-**|**-**|**255**|**-**|
|**_Sub total_**_(Gross income_
_for AR)_|**68,055**|**58,392**|**-**|**126,447**|**-**|
|**A2 Asset and investment**
**sales, (see table).**|**-**
**-**
**-**
**68,055**|**-**
**-**
**-**
**58,392**|**-**
**-**
**-**
**-**|**-**
**-**
**-**
**126,447**||
||**-**|||||
||**-**||||**-**|
|**_Sub total_**|**-**||||**-**|
|**_Total receipts_ **||||||
||**68,055**|**58,392**|**-**|**126,447**|**-**|
|**A2 Asset and investment**||||||||||
|---|---|---|---|---|---|---|---|---|---|
|**sales, (see table).**||||||||||
||**-**||**-**||**-**||**-**|||
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**|**-**||**-**||**-**||**-**||**-**|
|||||||||||
|**_Total receipts_ **|**68,055**||**58,392**||**-**||**126,447**||**-**|
|**A3 Payments**|**39,783**
**1,260**
**-**
**1,772**
**3,348**
**15,509**
**92 **
**-**
**24,542**
**86,306**|**8,700**
**-**
**360**
**-**
**1,151 **
**-**
**2,838**
**8,293**
**32,248**
**53,590**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**48,483**
**1,260**
**360**
**1,772**
**4,499**
**15,509**
**2,930**
**8,293**
**56,790**
**139,896**||
|---|---|---|---|---|---|
|Foodpoverty projects|**39,783**|**8,700**|**-**|**48,483**|**-**|
|Office|**1,260**|**-**|**-**|**1,260**|**-**|
|equipment|**-**|**360**|**-**|**360**|**-**|
|room hire bond returns|**1,772**|**-**|**-**|**1,772**|**-**|
|maintenance|**3,348**|**1,151 **|**-**|**4,499**|**-**|
|Utilities|**15,509**|**-**|**-**|**15,509**|**-**|
|Events|**92 **|**2,838**|**-**|**2,930**|**-**|
|groups and activities|**-**|**8,293**|**-**|**8,293**|**-**|
|runningcosts|**24,542**|**32,248**|**-**|**56,790**|**-**|
|**_Sub total_ **|**86,306**|**53,590**|**-**|**139,896**|**-**|
|**A4 Asset and investment**
**purchases, (see table)**|||**-**
**-**
**-**
1|**-**
**-**
**-**|**-**
**-**
**-**||
|---|---|---|---|---|---|---|
||**-**||**-**|**-**|**-**||
||**-**||**-**|**-**|**-**||
|**_Sub total_ **
CCXX R1 accounts (SS)|**-**||**-**
1|**-**|**-**|**-**|
||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|**_Total payments_ **||**86,306**||**53,590**|||**-**||**139,896**||**-**||
||||||||||||||
|**_Net of receipts/(payments)_**||**- 18,251**||**4,802**|||**-**||**- 13,449**||**-**||
|**A5 Transfers between fund**||**-**||**-**||**-**|||**-**||**-**||
|**A6 Cash funds last year en**||**92,078**||**-**||**-**|||**92,078**||**-**||
|**_Cash funds this year end_**||**73,827**||**4,802**|||**-**||**78,629**||**-**||
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|||
|---|---|---|---|---|
|**Categories**
**B1 Cash funds**
**B2 Other monetary**
**assets**|Bank accounts
cash held
**Details**
**_Total cash funds_**|**Unrestricte**
**d funds**
**to nearest £**
**73,661**
**166**
**-**
**73,827**
**-**
**-**
**-**
**-**
**-**
**-**|**Restricted**
**funds**
**to nearest £**
**4,802**
**-**
**-**
**4,802**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowmen**
**t funds**
**to nearest**
**£**|
|||**73,661**|**4,802**|**-**|
|||**166**|**-**|**-**|
|||**-**|**-**|**-**|
|||**73,827**|**4,802**|**-**|
|||**-**|**-**|**-**|
|||**-**|**-**|**-**|
|||**-**|**-**|**-**|
|||**-**|**-**|**-**|
|||**-**|**-**|**-**|
|||**-**|**-**|**-**|
## **B3 Investment assets**
**B4 Assets retained for the charity’s own use**
|**Details**
**Details**
~~2~~|**Fund to**
**which asset**
**belongs**
**Fund to**
**which asset**
**belongs**|**Cost**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Cost**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Current**
**value**
**(optional)**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current**
**value**
**(optional)**|
|||**-**|**-**|
|||**-**|**-**|
|||**-**|**-**|
|||**-**|**-**|
|||**-**|**-**|
|||**-**|**-**|
|||**-**|**-**|
|~~2~~||**-**|**-**|
CCXX R2 accounts (SS)
||||||**-**||**-**|
|---|---|---|---|---|---|---|---|
||||**Fund to**||**Amount**||**When due**|
||||**which**||**due**||**(optional)**|
||||**liability**||**(optional)**|||
||**Details**||**relates**|||||
|**B5 Liabilities**|room hire invoices||room hire||**2,814**|||
||||||**-**|||
||||||**-**|||
||||||**-**|||
||||||**-**|||
|Signed by one or two
trustees on behalf of all the
trustees|Signature||Print|Name|||Date of
approval|
||LouisBooth||LouisBooth||||08/01/2024|
||Gerry Bird||Gerry||Bird||08/01/2024|
CCXX R3 accounts (SS)
3
## **Kirk Hallam Community Centre**
## **Independent examination of accounts 2022 - 2023**
## **Examination completed 5th January 2024**
## **Attended by:**
## **Rachel Chambers Jsan Shepherd**
Confirmed that the charity is within the audit threshold and is eligible for an independent examination. The charities gross income is below £250,000 therefore the accounts have been prepared on a receipts and payments basis.
I reviewed all the account files, including statements, cross referencing transactions for both debit and credit. All transactions were supported by relevant documentation and recorded accordingly in the computerised accounts. These transactions are marked in green on the statements.
Over the past couple of years big steps have been taken to improve and provide more visibility of the accounts. Recording and filing of transactions have been greatly improved.
The addition of Sum Up has proved to be an excellent investment for the community centre.
- **Petty Cash** - Recorded and monitored on a monthly basis.
- **Floats –** Recorded and monitored on a monthly basis.
- **Grants -** Recording of transactions per grant, allowing a snap shot at any time.
Discussed the need for bonds to be refunded to customers hiring the hall. This will be reviewed.
Accounts are reviewed independently, with monthly figures reported to the trustees. Evidence of the monthly reviews noted.
I am not aware of any connection between any of the trustee and myself and that I am not involved in the day to day administration of the charity.
Independent examination completed by
Rachel Chambers
5[th] January 2024