## **Trustees Annual Report for the period 1 April 2021 – 31 March 2022** |Charity Name|Kirk Hallam Community Hall
Association| |---|---| |Other names charity is
known by|Kirk Hallam Community Centre| |Registered charity number|1073099| |Charity’s principal address|Kenilworth Drive, Kirk Hallam,
Ilkeston
DE7 4EX| |**Trustees name**|**Office**|**Dates acted**
**if not whole**
**year**| |---|---|---| |Louis Booth|Chair|| |Joyce Lewis|Vice – chair
and finance
lead|| |Hilary Hampton||| |Brenda Benson||| |Lindsey Rice||| |Tracy Davidson||| |Gemma Henderson||| |Michelle Booth||| |Chrsitine French||| |Jsan Shepherd||| |Andy Golds||Appointed
10/1/2022| |Type of governing
documentation|Constitution adopted Dec 1988| |---|---| |How charity is constituted|Unincorporated association| |Trustee selection|Appointed when vacancy and
reappointed at AGM| ## **The objectives of the charity are** To further or benefit the residents of Kirk Hallam and the neighbourhood by bringing residents together to work with them alongside organisations, in the voluntary, charity and statutory sectors with a common purpose of improving the conditions and quality of life for residents in the neighbourhood. To provide facilities and activities for education, recreation and leisure time and to contribute to improved health and wellbeing of the residents in the area To establish or secure a community centre and to maintain or manage or cooperate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects. ## **Activities undertaken during the year to support these objectives** The year continued to be challenging with some covid restrictions in place meaning that the centre was not able to fully open until late autumn. We have been able to maintain the community pantry staying open and it moved into the storage container in the summer of 2021 meaning that items could be left on the shelves rather than having to be cleared away each week. Once covid restrictions were lifted we were able to reopen the community café in late autumn and have worked hard to re-establish and grow the café within the community providing a much needed resource for local residents, particularly elders and vulnerable members of the community. We have continued to work with other statutory and voluntary organisations working in the area and have continued to look for grant funding to help keep the centre to remain open and deliver what activities were allowed. We have had to work to keep the centre covid safe, with risk assessments, signage, hand sanitiser stations and enhanced cleaning routines. We have kept in contact with regular users of the building during the year and have helped support them in their planned return to the centre. During the period one positive factor has been the number of people coming forward to volunteer in the activities which we have been able to deliver ## **Achievements and performance** During the first 6 months the centre was partially open for limited activities. These included the community pantry, youth activities including uniform groups and parent and toddler sessions. One key activity we were able to provide was a substantial holiday activity fund programme working with partners such as EBC, Derby County Community Trust, Wild bears to deliver 4 weeks of holiday activities both at the centre and in surrounding open spaces complete with breakfast and lunch provided for children accessing the activities. During the period over 1200 children accessed the activities (some of these are repeat numbers) It was good to be able to deliver holiday activity sessions in a face to face environment once again and re-establish relationships with families in the area. Cooking activities continue to be popular with the young people The community pantry continued to be a much needed resource for local residents who were struggling financially as well as providing a social lifeline and having a positive impact on mental health as the impact of covid continued. We remained fully uptodate with government legislation and guidance about which activities were allowed. The autumn saw us being able to fully open meaning the Lets Sing activity was able to restart and the community café reopen. We had a very successful Christmas fair with over 80 children able to meet Santa for free. We established a new group which emerged from a need identified through discussions with local residents. The group was bumps to babies and is a support group for soon to be or new parents. The group has taken some time to get established but numbers are increasing. We spent the rest of the year supporting existing groups to grow and encouraging local people, particularly elderly people to venture back out. As always we would like to thank the volunteers who have given their help advice and support during this difficult year. We would not be able to operate without you. ## **Finances** The financial overview and income and expenditure information for the year is attached at appendix 1 As at 31 March 2022 the balance (bank accounts and cash held) was £92078.73 ## **Priorities for the coming year** Our priorities for the coming year are to: Submit new constitution to charity commission and change to legal status to a charitable incorporated association Continue to look for funding opportunities to replace BKH funding Timetable for review of policies Look for funding opportunities to replace heating Improve play opportunities within garden Continue to manage the impact of covid 19 on the centre activities and finances Re-establish and grow community café Set up cook and eat sessions Identify funding for community pantry Identify ways to address emerging needs of residents with new activities / groups at the centre Continue to grow the volunteer numbers and develop volunteer pack and training package. **Charity Name No (if any) Kirk Hallam Community Hall Association 1073099 Receipts and payments accounts** ## **CC16a** |**For the period**
**from**|01-Apr-21
Period start date|**To**|31-Mar-22
Period end date| |---|---|---|---| ## **Section A Receipts and payments** ||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**||**Total funds**||**Last year**| |---|---|---|---|---|---|---|---|---|---| ||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**| |**A1 Receipts**|||||||||| |café andpantry|**22,995**||**-**||**-**||**22,995**||**-**| |room hire|**11,502**||**-**||**-**||**11,502**||**-**| |furlough|**-**||**380**||**-**||**380**||**-**| |grants unrestricted|**17,821**||**-**||**-**||**17,821**||**-**| |grants runningcosts includingsalaries|**-**||**51,472**||**-**||**51,472**||**-**| |activities and events|**1,013**||**21,446**||**-**||**22,459**||**-**| |grant equipment|||**2,380**||**-**||**2,380**||**-**| ||**-**||**-**||**-**||**-**||| |**_Sub total_**_(Gross income for AR)_|**53,331**||**75,678**||**-**||**129,009**||| ||||||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**|**Unrestricted**
**funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---|---|---|---| |
café andpantry|**22,995**||**-**||**-**||**22,995**||**-**| |room hire|**11,502**||**-**||**-**||**11,502**||**-**| |furlough|**-**||**380**||**-**||**380**||**-**| |grants unrestricted|**17,821**||**-**||**-**||**17,821**||**-**| |grants runningcosts includingsalaries|**-**||**51,472**||**-**||**51,472**||**-**| |activities and events|**1,013**||**21,446**||**-**||**22,459**||**-**| |grant equipment|||**2,380**||**-**||**2,380**||**-**| ||**-**||**-**||**-**||**-**||| |**_Sub total_**_(Gross income for AR)_|**53,331**||**75,678**||**-**||**129,009**||| |**A2 Asset and investment sales,**
**(see table).**|**-**
**-**
**-**
**53,331**||**-**
**-**
**-**
**75,678**||**-**
**-**
**-**
**-**||**-**
**-**
**-**
**129,009**||| ||**-**||||||||| ||**-**||||||||**-**| |**_Sub total_**|**-**||||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||||| ||||||||||**-**| ||||||||||| |
café andpantry|**16,528**||**-**||**-**||**16,528**||**-**| |room hire bond returns|**300**||**-**||**-**||**300**||**-**| |rent|**500**||**-**||**-**||**500**||**-**| |publicity|**576**||**-**||**-**||**576**||**-**| |equipment|**40**||**2,380**||**-**||**2,420**||**-**| |activities and events|**4,965**||**15,624**||**-**||**20,589**||**-**| |runningcosts|**26,033**||**50,579**||**-**||**76,612**||**-**| ||**-**||**-**||**-**||**-**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_ **|**48,942**||**68,583**||**-**||**117,525**||| |**A4 Asset and investment**
**purchases, (see table)**|||1
**-**
**-**|**-**
**-**|**-**
**-**|30/01/2023| |---|---|---|---|---|---|---| ||**-**||**-**|**-**|**-**|| |)|**-**||1
**-**|**-**|**-**|| CCXX R1 accounts (SS ||**_Sub total_ **|**-**||**-**|||**-**||**-**||**-**| |---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||| ||**_Total payments_**|**48,942**||**68,583**|||**-**||**117,525**||**-**| ||||||||||||| ||**_Net of receipts/(payments)_**|**4,389**||**7,095**|||**-**||**11,484**||**-**| |**A5**|**Transfers between funds**|**-**||**- **||**-**|||**-**||**-**| |**A6**|**Cash funds last year end**|**80,594**||**-**||**-**|||**80,594**||**-**| ||**_Cash funds this year end_**|**84,983**||**7,095**|||**-**||**92,078**||**-**| ||||||||||||| CCXX R2 accounts (SS) 30/01/2023 2 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**|Bank accounts
Cash held
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))
**Details**|**Unrestricted**
**funds**
**to nearest £**
**84,836**
**147**
**-**
**84,983**
OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**|**Restricted funds**
**to nearest £**
**7,095**
**-**
**-**
**7,095**
OK
**Restricted funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||OK| |||||**Endowment**
**funds**
**to nearest £**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ## **B4 Assets retained for the charity’s own use** |~~3~~
**Details**|**Fund to which asset**
**belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**|**Current value**
**(optional)**| |---|---|---|---| |||**-**|**-**| |||**-**|**-**| |||**-**|**-**| |||**-**|**-**| |||**-**|**-**| |~~3~~||**-**|**-**| CCXX R3 accounts (SS) 30/01/2023 ## **B5 Liabilities** Signed by one or two trustees on behalf of all the trustees |||||**-**|||**-**| |---|---|---|---|---|---|---|---| |||||**-**|||**-**| |||||**-**|||**-**| |||**Fund to which**||**Amount due**||**When due**|| |**Details**||**liability relates**||**(optional)**||**(optional)**|| |room hire invoices outstanding||room hire||**11,212**|||| |||||**-**|||| |||||**-**|||| |||||**-**|||| |||||**-**|||| Signature Print Name Date of approval Joyce Lewis Joyce Lewis 10-Jan-23 Gerry Bird Gerry Bird 10-Jan-23 CCXX R4 accounts (SS) 30/01/2023 4 ## **Kirk Hallam Community Centre** ## **Independent examination of accounts 2021 - 2022** ## **Examination completed 22nd December 2022** ## **Attended by:** ## **Rachel Chambers Jsan Shepherd** Confirmed that the charity is within the audit threshold and is eligible for an independent examination. The charities gross income is below £250,000 therefore the accounts have been prepared on a receipts and payments basis. I reviewed all the account’s files, including statements, cross referencing approximately 20 transactions for both debit and credit. All transactions were supported by relevant documentation and recorded accordingly in the computerised accounts. These transactions are marked in green on the statement. Discussed ideas on how to further improve and simplify recording of transactions while keeping administration time down. Advised small changes to the receipts and expenditure spreadsheets; along with the use of Excel functions such as filters and pivots to help quickly extract information. Recording of restricted grants also discussed, looking at ways of keeping administrative time down while continuing to maintain complete expenditure breakdown as required. Improvements made from last year’s review. A multi-layer expenses authorisation process for all expenses has been implemented. Missing documents supporting receipts is being obtained and Sum Up reports are being regularly checked and reconciled. Confirmed that a monthly review is completed independently, with monthly figures reported to the trustees. Evidence of the monthly reviews noted. I am not aware of any connection between any of the trustee and myself and that I am not involved in the day to day administration of the charity. Independent examination completed by Rachel Chambers 22[nd] December 2022