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2021-03-31-accounts

Charity Commission Registered No: 1073029 Company No: 3422216

CELF O GWMPAS ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

INDEX

Pages 1 – 3 Report of the Trustees Page 4 Independent Examiner’s Report Page 5 Statement of Financial Activities Page 6 Balance Sheet Pages 7 - 12 Notes to the Financial Statements

CELF O GWMPAS

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021

The Trustees (who are also the Directors for the purpose of Company Law) present their report, together with the Financial Statements of the Charity for the year ended 31 March 2021.

Objectives and Activities

Objectives of the charity as stated in the constitution are to promote the education of the public in Powys in the Arts, as participators, spectators and audience. In pursuit of these objectives the charity will have particular regard for the needs of those with a disability or long-term illness.

Activities and Performance

In common with many private and charitable organisations the work of the charity has been significantly affected by the Covid pandemic. The restrictions have impacted on the work of the charity in a number of areas.

The programmes involving people with disabilities were not able to continue due to the need for social distancing which could not easily be managed with some of the more vulnerable participants.

In its role as a community arts centre, the charity has previously been able to generate independent income from letting rooms for a wide range of community events and activities, most of this income has been lost during the last twelve months.

Fortunately, business support funding from the Government in the form of direct grants and HMRC JRS grants for furloughed staff has helped the charity to remain in a reasonably stable financial position.

Despite the restrictions of the pandemic the charity was very keen to be able to innovate and has been able to stage a range of activities and events including virtual art exhibitions, a major art work installation in the Centre of Llandrindod Wells, continuation of the artists network and delivery of arts boxes to 80 people in residential care. Also 16 people with learning difficulties received art boxes, 27 members of the public took part in YouTube tutorials and 100 local families received Mandal project bags through the Community Partnership

The charity has a very experienced group of Trustees coming from Education, Health, Social Care and Private sector backgrounds but we are keen to add to our current Trustee capacity to support the Charity in it’s planned growth and development over the next three years.

The charity is looking forward to being able to be fully functioning again as soon as the covid regulations allow and we hope, through our funding campaign to further develop the capacity and the ambitions of the charity

Financial Review

Total income in the year was £129,174 compared to £84,817 in 2020. Expenditure also increased in the year to £82,639 compared to £70,715 in 2020.

Net income for the year was £46,535 compared to net income of £14,102 for the previous year. The net movement in funds were net income for restricted funds of £2,493 (2020 - net income of £13,367) and net income for unrestricted funds of £44,042 (2020 - net income - £735). A detailed breakdown of income and expenditure is provided in the notes to the financial statements.

Reserves Policy

Previously, Celf O Gwmpas was required to ensure that free monies are available in each financial year to meet any reasonable foreseeable contingency. The Free Reserves at 31 March 2021 were £29,806 (2020 - £Nil).

Investment Policy

In furtherance of its objects, and for no other purposes, the Company has the power to invest the monies of the Charity not immediately required for its purposes in or upon such investments, securities or property as may be thought fit, subject nevertheless to such conditions and such consents as may for the time being be imposed or required by law.

Plans for the Future

Our plans include;

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CELF O GWMPAS

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021

Legal and Administrative Information

Charity Name: Celf O Gwmpas
Charity Registration Number 1073029
Company Registration Number: 3422216
Charity’s Address: Centre Celf
Tremont Road
Llandrindod Wells
Powys
LD1 5EB
The Trustees during the year were: Paul Jays (Chairperson)
Carol Frewin (Treasurer) – Resigned 1 September 2020
Marjorie Corbett
Anne Evans
Dr Penelope Foreman
Graham Haslock – Appointed 10 September 2020
Bankers: HSBC plc
Middleton Street
Llandrindod Wells
Powys
LD1 5EU
Independent Examiner: A C Jones of Andrew Jones & Co
Chartered Accountants
The Old Surgery
Spa Road
Llandrindod Wells
Powys
LD1 5EY

Structure, Governance and Management

Governing Document

Celf O Gwmpas is a registered charity and a company limited by guarantee. The maximum liability of each member is limited to £1. The Charity is governed by its Memorandum and Articles of Association.

Recruitment, Appointment of Trustees

The trustees are recruited openly through advertisement in the Charity’s newsletter and through personal contact. Their names are put forward and submitted foe election at the company’s Annual General Meeting. The trustees can co-opt further members to the board of trustees, co-opted members must submit for election at the next Annual General Meeting.

Induction of Trustees

Newly appointed Trustees receive induction from the Chairperson or other trustees as appropriate. Trustees participate in a programme of trustee training and development.

Organisational Structure

The trustees are responsible for the safeguarding the assets of the charity and are responsible for making decisions which relate to any major or capital expenditure and any matters of governance in order to safeguard both the professional and ethical integrity of the charity as well as its intellectual and material assets.

Decisions regarding the day to day management of the charity, including the management and supervision of staff is the rightful responsibility of the Chief Executive Director, who is directly accountable to the trustees.

Related Parties

The charity co-operates and liaises with a number of other services, local charities and social services departments on behalf of clients. Where one of the trustees holds the position of trustee/director of another charity they may be involved in discussions regarding that other charity but not in the ultimate decision-making process.

Risk Review

The Trustees have conducted their own review of the major risks to which the Charity is exposed, and systems have been established to mitigate those risks. These procedures are periodically reviewed to ensure they still meet the needs of the Charity.

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CELF O GWMPAS

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021

Statement of Trustees’ Responsibilities

Law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial period which give a true and fair view of the charity’s financial activities during the period and of its financial position at the end of the period. In preparing financial statements giving a true and fair view, the Trustees should follow best practice and:

The Trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy, the financial position of the charity, and which enable them to both ascertain the financial position of the charity and ensure that the financial statements comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice - Accounting and Reporting by Charities issued in March 2005.

Approved by the Trustees on ………….. and signed on their behalf by:

P Jays Chairman

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CELF O GWMPAS

INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS TO THE TRUSTEES OF CELF O GWMPAS

I report on the accounts of the Trust for the year ended 31 March 2021, which are set out on pages 5 to 11.

Respective Responsibilities of Trustees and Examiner

The charity’s Trustees are responsible for the preparation of the accounts. The charity’s Trustees consider that an audit is not required for this period under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of Independent Examiner’s Report

My examination was carried out in accordance with the General Directions given by the Charity Commissioner. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent Examiner’s Statement

In connection with my examination, no matter has come to our attention:

A C Jones BSc (Econ) FCA Andrew Jones & Co Chartered Accountants The Old Surgery Spa Road Llandrindod Wells Powys LD1 5EY

Date;

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CELF O GWMPAS

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021

Unrestricted Restricted Total Funds Total Funds
Funds Funds Year Ended Year Ended
Note £ £ 31/03/2021 31/03/2020
£ £
INCOME
Donations and Subscriptions 2,102 - 2,102 6,777
Income from Charitable Activities 53,954 59,048 113,002 51,913
Other Trading Activities 10,495 - 10,495 26,096
Other Income 3,575 - 3,575 31
____ _____ ____ ____
Total Incoming Resources (2) 70,126 59,048 129,174 84,817
____ ____ ____ ____
EXPENDITURE
Cost of Raising Funds:
Fund Raising Costs - - - 282
Charitable Activities (3) 25,975 56,664 82,639 70,433
____ ____ ____ ____
TOTAL EXPENDITURE 25,975 56,664 82,639 70,715
_____ _____ ____ ____
NET INCOME/(EXPENDITURE) BEFORE
TRANSFERS 44,151 2,384 46,535 14,102
Transfer between Funds (6) (109) 109 - -
______ ____ ____ ____
NET MOVEMENT IN FUNDS 44,042 2,493 46,535 14,102
Total Funds at 1 April 2020 32,831 19,216 52,047 37,945
_____ _____ ____ ____
Total Funds at 31 March 2021 76,873 21,709 98,582 52,047
_____ _____ ____ ____

The notes on pages 7-12 form an integral part of these Financial Statements.

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CELF O GWMPAS BALANCE SHEET AS AT 31 MARCH 2021

Note 31/03/2021 31/03/2020
£ £ £ £
FIXED ASSETS
Tangible Fixed Assets (7) 48,087 47,584
CURRENT ASSETS
Debtors (8) 22,745 5,325
Cash at Bank and In Hand 35,754 14,124
____ ____
58,499 19,449
CREDITORS
Amounts falling due within one year (9) (8,004) (14,986)
____ ____
NET CURRENT LIABILITIES 50,495 4,463
____ ____
NET ASSETS 98,582 52,047
____ ____
FUNDS
Unrestricted Funds: 76,873 32,831
Restricted Funds 21,709 19,216
____ ____
TOTAL FUNDS (10) 98,582 52,047
____ ____

For the year in question, the charitable company was entitled to exemption from an audit under section 477 of the Companies Act 2006.

The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Act.

The Trustees acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of the accounts.

Approved by the Trustees on ………………... and signed on their behalf by:

Paul Jays Chairman

Company registration No. 3422216

The notes of pages 7-12 form an integral part of these Financial Statements.

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CELF O GWMPAS

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

1. ACCOUNTING POLICIES

Basis of Accounting

These Financial Statements have been prepared under the historical cost convention, and in accordance with the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial reporting standard applicable in the UK and republic of Ireland (FRS 102) (effective 1 January 2015) – Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and republic of Ireland (FRS 102). The charity is not required to prepare a Statement of Cash Flows.

The charity constitutes a public benefit entity as defined by FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

Preparation of Accounts on a Going Concern Basis

The Accounts have been prepared on a Going Concern Basis.

Income

Income including Capital Grants for the purchase of fixed assets are included in full in the Statement of Financial Activities when these are receivable.

Incoming resources in the form of donated assets are included in the Statement of Financial Activities, and capitalised where appropriate at a reasonable estimate of their value.

Expenditure

Expenditure is included in the Statement of Financial Activities on an accruals basis, inclusive of any VAT which cannot be recovered.

Charitable Expenditure comprises those costs directly attributable to direct charitable activities and an apportionment of overhead and support costs.

Governance costs comprise all costs involving public accountability of the Charity and its compliance with regulations and good practice. These costs include independent examination fees and legal fees.

Tangible Fixed Assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:

Furniture, Fixtures and Equipment 25% on cost Gallery Equipment 25% on cost

The residual value of the Freehold Property is considered to be at least equal to the carrying value of Freehold Property in the Financial Statements and therefore no depreciation has been provided on the building as this would be immaterial.

Voluntary Help and Gifts in Kind

No value has been put on the voluntary help received during the year.

Stocks

Stocks are valued at the lower of cost and net realisable value.

Fund Accounting

The financial statements of a charity must differentiate between restricted and unrestricted funds.

 Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity.

Pensions

The charity operates a defined contribution pension scheme for its employees. The assets of this scheme are held separately from those of the charity, being invested with insurance companies. Pension costs charged in the Statement of Financial Activities disclosed in note 5 represent contributions payable by the charity in the year.

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CELF O GWMPAS

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

2 Income

Total Funds Total Funds
Unrestricted Restricted Year Ended Year Ended
Funds Funds 31/03/2021 31/03/2020
£ £ £ £
Donations and Legacies:
Donations 2,102 - 2,102 6,377
Gift Aid - - - 400
_____ _____ _____ _____
2,102 - 2,102 6,777
_____ _____ _____ _____
Income from Charitable Activities:
Grants Receivable 53,954 59,048 113,002 50,360
Workshop Fees - - - 1,553
_____ _____ _____ _____
53,954 59,048 113,002 51,913
_____ _____ _____ _____
Other Trading Activities:
Fund-raising Income 277 - 277 3,408
Rent Receivable and Room Hire 10,218 - 10,218 22,683
Equipment Hire - - - 5
_____ _____ _____ _____
10,495 - 10,495 26,096
_____ _____ _____ _____
Other Income
Sundry Income 320 - 320 -
Refund of Bank Charges 3,246 - 3,246 -
Interest Received 9 - 9 31
_____ _____ _____ _____
3,575 - 3,575 31
_____ _____ _____ _____
TOTAL INCOME 70,126 59,048 129,174 84,817
_____ _____ _____ _____
Grants received in the year included:
Unrestricted Restricted Year Ended Year Ended
Funds Funds 31/03/2021 31/03/2020
£ £ £ £
Arwain - - - 10,515
Powys County Council 49,954 12,622 62,576 9,954
Arts Council of Wales - 36,245 36,245 24,880
BSW Sawmill - - - 500
PAVO - 1,749 1,749 2,511
Tesco - 500 500 2,000
Moondance 4,000 - 4,000 -
Llysdinham Trust - 2,851 2,851 -
HMRC Job Retention Scheme - 5,081 5,081 -
_____ _____ _____ _____
53,954 59,048 113,002 50,360
_____ _____ _____ _____

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CELF O GWMPAS

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

3. Charitable Activities

Costs Directly Allocated to Activities:

Costs Directly Allocated to Activities:
Total Total
Unrestricted Restricted Year Ended Year Ended
Note Funds Funds 31/03/2021 31/03/2020
£ £ £ £
Workshop Materials 123 3,250 3,373 1,223
Wages and Salaries 5 8,623 35,223 43,846 34,982
Staff Pension Costs 947 - 947 862
Project Coordinator - - - 733
Staff Training 196 3,628 3,824 -
Cleaner 1,100 - 1,100 2,222
Staff Expenses - 240 240 306
Artist and Tutor Fees 79 5,902 5,981 7,191
Volunteer Expenses 250 480 730 720
Rent Payable 50 50 100 100
Water Rates 209 - 209 320
Insurance 3,191 - 3,191 3,156
Light and Heat 2,985 318 3,303 2,721
Cleaning Materials 246 - 246 89
Gardening Costs 42 2,198 2,240 -
Repairs and Renewals 1,081 1,425 2.506 3,422
Beaufort Flat and Gallery Expenses 509 - 509 3,028
Printing, Postage and Stationery 824 350 1,174 1,282
Advertising - - - 151
Website Costs 210 31 241 241
Telephone 1,423 - 1,423 992
Computer Costs 245 - 245 432
Translation Fees 124 223 347 -
Consultancy Fees 1,050 - 1,050 -
Payroll fees - - - 225
Bank Charges 52 - 52 75
Credit Card Charges 79 - 79 329
Bad Debts 843 - 843 -
Environmental Waste Disposals 111 - 111 410
General Expenses 34 91 125 573
Subscriptions and Licences - - - 643
Depreciation 34 393 427 195
Interest on Overdue PAYE / NI 186 - 186 200
Governance Costs 4 1,129 2,862 3,991 3,610
___ ___ ___ ____
25,975 56,664 82,639 70,433
___ ___ ___ ____

4. Governance Costs

Governance Costs
Total Total
Unrestricted Restricted Year Ended Year Ended
Funds Funds 31/03/2021 31/03/2020
£ £ £ £
Accountancy 250 1,320 1,570 1,250
Independent Examination - 300 300 300
Wages and Salaries 573 1,203 1,776 1,754
Staff Pension Costs 56 - 56 53
Printing, Postage and Stationery 92 39 131 143
Telephone 158 - 158 110
_____ ___ ____ ___
1,129 2,862 3,991 3,610
___ ___ ____ ___

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CELF O GWMPAS

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

5 . Staff Emoluments

Staff Emoluments
Total Total
Year Ended Year Ended
31/03/2021 31/03/2020
£ £
Staff Costs 45,622 36,735
Employers NIC - -
Staff Pension Costs 1,003 915
____ ____
46,625 37,650
____ ____
Average number of employees 3 3
____ ____

6. Transfers between Funds

Transfers between funds in the year are: Transfer costs from Unrestricted Funds to Restricted Funds

Unrestricted Restricted
Funds Funds
£ £
(109) 109
___ ___
(109) 109
___ ___
7. Tangible Fixed Assets Furniture,
Fixtures,
Fittings and Gallery
Building Equipment Equipment Total
£ £ £ £
Cost
At 1 April 2020 47,000 14,658 1,584 63,242
Additions - 930 - 930
___ ___ ___ ___
At 31 March 2021 47,000 15,588 1,584 64,172
___ ___ ___ ___
Depreciation:
At 1 April 2020 - 14,074 1,584 15,658
Charge for year - 427 - 427
___ ___ ___ ___
At 31 March 2021 - 14,501 1,584 16,085
___ ___ ___ ___
Net Book Value
At 31 March 2021 47,000 1,087 - 48,087
___ ___ ___ ___
At 31 March 2020 47,000 584 - 47,584
___ ___ ___ ___
31/03/2021 31/03/2020
£ £
8. Debtors
Other Debtors 19,315 5,234
Prepayments 3,430 91
___ ___
22,745 5,325
_____ ____
9. Creditors: Amounts falling due within one year
Other Creditors 6,204 10,436
Accruals 1,800 1,550
Short Term Loan from Trustees - 3,000
___ ___
8,004 14,986
___ ___

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CELF O GWMPAS

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

10. Funds
At Incoming Resources At
01/04/2020 Resources Expended Transfers 31/03/2021
£ £ £ £ £
Unrestricted Funds:
General Funds 32,831 70,126 (25,975) (109) 76,873
___ ___ ___ ___ ___
Total Unrestricted Funds 32,831 70,126 (25,975) (109) 76,873
___ ___ ___ ___ ___
Restricted Funds:
Restricted Capital Funds
Arts Council of Wales 102 - (34) - 68
Tesco 381 - (127) - 254
PAVO - - (232) 930 698
___ ___ ___ ___ ___
483 - (393) 930 1,020
___ ___ ___ ___ ___
Restricted Income Funds
Arts Council of Wales – Training 15,539 - (9,826) - 5,713
Tesco 1,344 - (531) - 813
BSW Sawmill 500 - - - 500
Art Boxes 1,350 3,651 (2,193) 2,900 5,708
Arts Council of Wales – Covid 1 - 12,634 (9,843) (2,791) -
Arts Council of Wales – Covid 2 - 16,811 (16,811) - -
Heritage Lottery – Look Up - 6,800 (3,082) - 3,718
Llandrindod
PAVO – Well Being - 1,449 (285) (930) 234
Powys County Council – Walkway - 12,622 (8,619) - 4,003
HMRC – Job Retention Scheme - 5,081 (5,081) - -
___ ___ ___ ___ ___
18,733 59,048 (56,271) (821) 20,689
___ ___ ___ ___ ___
Total Restricted Funds 19,216 59,048 (56,664) 109 21,709
___ ___ ___ ___ ___
Total Funds 52,047 129,174 (82,639) - 98,582
___ ___ ___ ___ ___

Purposes of Restricted Funds

Purposes of Restricted Income Funds: Arts Council of Wales – Training - Funding for training. Tesco - Funding for art boxes for learning disabled participants of workshops. BSW Sawmill - Funding to provide art workshop for people with dementia. Art Boxes - Funding to assemble art boxes for care homes. Arts Council of Wales – Covid 1 - Funding for core costs during pandemic. Arts Council of Wales – Covid 2 - Funding for core costs during pandemic. Heritage Lottery – Look Up - Funding for postcards based on Llandrindod Wells architecture. Llandrindod PAVO – Well Being - Funding to provide outdoor work area during pandemic. Powys County Council - Walkway - Funding for gardening and to provide art work for Llandrindod Wells walkway. HMRC – Job Retention Scheme - Funding for wages during pandemic.

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CELF O GWMPAS

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

12. ANALYSIS OF NET ASSETS BETWEEN FUNDS

Tangible Net Current
Fixed Assets Assets Total
£ £ £
Restricted Funds 1,020 20,689 21,709
Unrestricted Funds 47,067 29,806 76,873
__ __ __
48,087 50,495 98,582
__ __ __

13. Trustees Remuneration and Expenses

No Trustees were reimbursed in the period for costs incurred attending meetings (2020 - £Nil). A Trustee was reimbursed volunteer expenses of £730 (2020 - £400).

No members of the Trustees or any person connected with them has received or is due to receive any remuneration for the period they were a Trustee directly or indirectly from the charity’s funds.

14. Taxation

Celf O Gwmpas is a registered charity and is therefore not liable to taxation.

15. Contingent Liabilities

The trustees are not aware of any contingent liabilities in respect of grants made to Celf O Gwmpas by certain authorities and organisations.

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