2020-10-31-accounts

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Midland Kshattri (Taank) Society

Trustees Annual Report 2019-20.

During the year starting from 01 November 2019 to 30 October 2020, the society has been carrying out many activities as follows: -

1. Religious ceremony of celebration of Baba Nam’s 749[th] Birthday on 8[th] December 2019. The whole community members from Coventry & Warwickshire, Birmingham, Walsall, Wolverhampton and Black Country all joined in this celebration. After the religious celebration there was lunch for all the members present, which was followed by the AGM. At the AGM the trustees report of activities and the activities of the sub-committees from were read out. This was followed by the treasures report (Treasurer could not attend the meeting being abroad and submitted his report in writing of the income and expenditure during the year and the report was read by R. K. Farmah on behalf of the treasurer.)

2. Amendments to the constitution; The Society’s constitution of 15 November 1998 was amended for several reasons like the constitution had a few mistakes, which needed correcting and due to changes in the demographic spread of members, it was necessary to form regional sub-committees, which was not covered in the original constitution. Therefore, It was essential to amend the constitution. The amended constitution was approved by the members on 25 November 2018. The amended constitution was not submitted to the Charity Commission due to technical problem on Charity Commission website.

3. Birmingham Sub-committee held Christmas Celebration in December 2019 and all members were invited to attend. The expenses were reported to £4175.25 and income generated from sale of tickets and raffle etc., was £1145.00.

4. As the cases of Corona Virus started appearing from the beginning of 2020, therefore there were no functions or social activities to report. The trustees carried their executive tasks by telephone and emails etc. As the virus spread widely from March 2020 followed by lockdown. Many societies and people had been facing lot of difficulties during the lockdown. During the spread of pandemic NHS staff and volunteers worked hard to help the victims of the pandamic, Therefore, trustees decided to spend the money from cash reserves for making the donations to various other charities to support their efforts to help the needy. The list of donations made by the society is as follows:

5. Name of Charity

6. 1 Central Committee donation to Association of NHS Charities

7. Bham Sub-Comm. Donation to Homeless Charity 3. Bham Sub-Comm. Donated Wheel chair

8. Bham Sub-Comm. Face Masks for the needy

9. Wal.& Wolv Sub-Comm. To Assc, of NHS Charities

10. Wal. Wolv. Sub-comm. Great Ormond Street Children’s hospital.

11. Walsall Manor Hospital 8. Wal. & Wolv Sub-Comm. Becon Blind Institute Wolverhampton

12. New Cross Hospital Wolverhampton

13. 10 Cov. Sub-Comm. Covid resource centre for the blind

14. Coventry Haven

15. Cov. Sub-Comm. To Zoes Place Baby Hospital.

16. Cov. sub-Comm. To Apanaghar

Purpose

To help NHS staff and volunteers.

To help Homeless People. To a member of the society, who could not afford to buy a wheel chair. Face Masks for Members of Community. For NHS staff and volunteers

• For Staff and volunteers

• For staff and volunteers Help the blind

• To help with Covid-19 To help the blind.

Domestic Abuse Help the children Asian Refuse Center

'Dutch Cottage' Phone: [phone] Broadway North E-mail: [e-mail] Walsall, WS1 2PS Mobile: [phone]

Midland Kshattri (Taank) Society

1. Cov. Sub-Comm. To Myton Hospice 15. Midland Langar Services. 16. Radio Panj.

Sick persons Food for the needy Help the Covid-19 needy

Total donations made to other charities was £15,555.

1. The only income of the society is from the rent of the premises and donations made by the members. Due to COVID19, rent arrears was £13225 reported in accounts as debtors. This is the money owed to the society by the tenant of the society premises.

6. Annual Accounts: annual accounts of the society were prepared by the Treasurer, Sushil Kainth from Bank statements and activities during the year. The accounts were checked by Duel Accountants Limited independently. The society accounts show total income £26300.00, out of which £13225 is unpaid. Expenses; £18601.00 and net profit for the year £7948.00. Independently checked accounts are submitted with this report.

7. Attached with this report is the amended constitution, amended on 25[th] November 2018, which could not be loaded on the website of the Charity Commission last year.

The above report is compiled by Sushil Kainth, Treasurer, Midland Kshattri (Taank) Society from the society’s activities during the years and the minutes of management meetings.

'Dutch Cottage' Phone: [phone] Broadway North E-mail: [e-mail] Walsall, WS1 2PS Mobile: [phone]

Midland Kshattri (Taank) Society

CONSTITUTION

Adopted on the 25[th] day of November 2018

(This constitution (“the Constitution”) supersedes the constitution adopted on 15/11/98)

1. NAME: The name of the association shall be called Midland Kashattri (Taank) Society UK (“the Society”) and shall be based in Birmingham.

2. ADMINISTRATION: Subject to the matters set out below the Society and its property shall be administered and managed in accordance with this Constitution by the members of the Executive Committee, constituted by clause 7 below (“the Executive Committee”), and be compliant with the laws of the Charity Commission of England and Wales.

3. AIMS AND OBJECTIVES: The aims and objectives (!”the Objectives”) of the Society shall be:

4. (i) To advance religion by the teaching of the fundamentals of Hinduism and Sikhism. (ii) To advance education.

5. (iii) To provide for such charitable purpose or purposes for the benefit of the community as the Executive Committee in their absolute discretion shall from time to time decide.

6. POWERS: In furtherance of the objects of the Society, but not otherwise, the Executive Committee may exercise the following powers:

7. (a) Power to raise funds and to invite and receive contributions provided that in raising funds, the Executive Committee shall not undertake any substantial permanent trading activities and shall conform to any relevant requirements of law.

8. (b) Power to buy, take on, lease or hire any equipment necessary for the achievement of the Objectives;

9. (c) Power (subject to any consent required by law) to sell, lease, dispose of all or any parts of the equipment of the Society.

10. (d) Power to employ such staff (who shall not be members of the Executive Committee) as are necessary for the proper pursuit of the Objectives.

11. (e) Power to co-operate with other societies, voluntary bodies and statutory authorities operating in furtherance of the Objectives or of similar charitable purposes and to exchange information and advice with them;

12. (f) Power to appoint and constitute such advisory committees as the Executive Committee may think fit from time to time;

13. (g) Power to purchase or otherwise acquire any land and buildings to let the same and to borrow or raise by mortgage, charge or otherwise any sums of money as the Society may require of its assets or otherwise.

14. (h) Powers to do all such other lawful things as are necessary for the achievement of the Objectives for the benefit of the members of the Society.

15. MEMBERSHIP

16. (a) Membership of the Society shall be open to any person over the age of sixteen interested in furthering the Objectives subject to such approval being reserved by the Executive Committee ~~.~~

17. (b) Every member shall have one vote.

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Midland Kshattri (Taank) Society

• (c) The Executive Committee may by majority votes and for good reason terminate the membership of any individual provided that, the individual concerned shall have the right to be heard by the Executive Committee, accompanied by a friend, before a final decision is made.

• HONORARY OFFICERS: At the bi-annual general meeting of the Society, the Executive Committee elected by the members shall elect or appoint from amongst themselves, a Chair, Secretary and Treasurer.

• EXECUTIVE COMMITTEE

• (i) The Executive Committee shall be representative of the membership of the Society, the area they live in and consist of no less than 6 members, (these being 2 members representing the Birmingham area, 2 members representing the Coventry and Warwickshire area and 2 members representing the Wolverhampton, Walsall and the Black country area and nominated by each area committee).

• (a) The honorary officers specified in the preceding clause 6.

• (ii) The Executive Committee may in addition appoint no more than 2 co-opted members but so that no-one may be appointed as a co-opted member if, as a result, more than one third of the members of the Executive Committee would be co-opted members.

• (iii) Two members of the Executive Committee, the longest serving or as agreed by the Executive Committee shall retire from office every two years but not two from the same representative area. No committee members can serve more than six years or three 2 years term, continuously, but they can be co-opted members. Any member is entitled to be re-elected to the Executive Committee, subject to no member being elected to serve as Chair for a period of more than four years in any ten-year period.

• (iv) The proceedings of the Executive Committee shall not be invalidated by any vacancy among their number or by any failure to appoint or any defect in the appointment or qualification of a member.

• (v) Nobody shall be appointed as a member of the Executive Committee who is aged under 18 or who would if appointed be disqualified under the provisions of the following clause.

• (vi) No person shall be entitled to act as a member of the Executive Committee whether on a first or any subsequent entry into office until after signing in the minute book of the Executive Committee a declaration of acceptance and of willingness to act in the trust of the Society.

• (vii) No member of the Executive Committee can hold honorary office unless they have served at least 12 months on the Executive Committee and complied with clause 8.

• DETERMINATION OF MEMBERSHIP OF EXECUTIVE COMMITTEE: A member of the Executive Committee shall cease to hold office if he or she:

• (a) Becomes incapable by reason of mental disorder, illness or injury of managing and administering his or her own affairs;

• (b) Is absent without the permission of the Executive Committee from all their meetings held within a period of six moths or three successive meetings and the Executive Committee resolve that his or her office be vacated;

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Midland Kshattri (Taank) Society

• (c) Notifies to the Executive Committee a wish to resign (but only if at least four members of the Executive Committee will remain in office when the notice of resignation is to take effect).

• (d) Is either declared insolvent or has any legal action taken against him or her which relates to fraud or fraudulent activities

• (e) Has any criminal conviction made against him or her

• EXECUTIVE COMMITTEE MEMBERS NOT TO BE PERSONALLY INTERESTED

• (a) No member of the Executive Committee shall acquire any interest in property belonging to the Society (other than as a representative of the Society) or receive remuneration or be interested (other than as a member of the Executive Committee) in any contract entered into by Executive Committee.

• MEETINGS AND PROCEEDINGS OF THE EXECUTIVE COMMITTEE

• (a) The Executive Committee shall hold at least 4 ordinary meetings each year. A special meeting may be called any time by the Chairman or by any four members of the Executive Committee upon not less than 14 days notice being given to the other members of the Executive Committee of the matters to be discussed but if the matters include an appointment of a co-opted member then not less than 21 days notice must be given.

• (b) The meetings of the Executive Committee will be chaired by rotation of each of the Executive Committee members. The members of the Executive Committee present shall choose one of their members to be chair of the meeting before any other business is transacted.

• (c) There shall be a quorum when at least one half of the number of members of the Executive Committee for the time being, or three members of the Executive Committee, which ever is the greater, are present at a meeting.

• (d) Every matter shall be determined by a majority of votes of the members of the Executive Committee present and voting on the question but in the case of equality of votes the chair of the meeting shall have a second or casting vote.

• (e) The Executive Committee shall keep a record of the approved minutes of the proceedings at meetings of the Executive Committee and any sub-committee.

• (f) The Executive Committee may from time to time make and alter rules for the conduct of their business, the summoning and conduct of their meetings. No rule may be made which is inconsistent with this constitution.

• (g) The Executive Committee may appoint one or more sub-committees consisting of one or more members of the Executive Committee for the purpose of making any inquiry or supervising or performing any function or duty which in the opinion of the Executive Committee would be more conveniently undertaken or carried out by a sub-committee provided that all acts and proceedings of any such sub-committees shall be fully and promptly reported to the Executive Committee

SUB-COMMITTEES

1. AREA The Executive Committee shall invite each representative area i.e. Birmingham,

2. (a) Coventry & Warwickshire and Wolverhampton, Walsall and the Black Country, to form a sub-committee to facilitate and further the aims and objectives of the Society in their local area, in accordance with the constitution of the Society

   • The Executive Committee will set the annual budget for each area. All areas can apply for further sums for specific expenditure and due consideration will be given to each

3. (b)

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Midland Kshattri (Taank) Society

application. Funds will be available at the beginning of the financial year. The decision of the Executive Committee will be final.

The area sub-committees will keep a proper record of the minutes of their meetings and (c) a full account of their expenditure and income.

• The area sub-committees will be accountable to the Executive Committee.

• (d)

12. RECEIPTS AND EXPENDITURE

• (a) The funds of the Society, including all donations, contributions and bequests shall be paid into an account operated by the Executive Committee in the name of the Society at such bank as the Executive Committee shall from time to time decide. All cheques drawn on the account must be signed by at least two authorised members of the Executive Committee.

• (b) The funds belonging to the Society shall be applied only in furthering the Objectives.

13. PROPERTY

• (a) Subject to the provisions contained herein, the Executive Committee shall cause title to: (i) all land held by or in trust for the Society which is not vested in the name of the Society and;

• (ii) all investments held by or on behalf of the Society; to be vested either in a corporation entitled to act as custodian trustee or in not less than four individuals appointed by them as holding trustees.

• (III) Holding Trustees are to be independent and not members of the Executive committee. The members at the general body meeting may remove holding trustees by at least 2/3-

• (iiii) majority decision.

• ACCOUNTS: The Executive Committee shall comply with the following obligations:

• (a) the keeping of proper accounting records for the Society;

• (b) the preparation of annual statements of account for the Society;

• (c) The independent examination of the statements of account of the Society by the Examiner appointed by the Executive Committee and to comply with the Statement of Recommended Practice for Charities.

• ANNUAL REPORT: The Executive Committee shall prepare an annual report, which will include a statement of income and expenditure examined by an internal auditor, who will have been appointed by the Executive Committee.

15. BI-ANNUAL GENERAL MEETING

• (a) There shall be a bi-annual general meeting of the Society, which shall be held in the month of November or December in every second year or as soon as practicable thereafter.

• (b) Every bi-annual general meeting shall be called by the Executive Committee. The secretary shall give at least 21 days notice of the bi-annual general meeting to all members of the Society. All the members of the Society shall be entitled to attend and vote at the meeting.

• (c) The Executive Committee shall present to each bi-annual general meeting the report and accounts of the Society.

• (c) Nominations for election to the Executive Committee must be made by members of the Society in writing and seconded and must be in the hands of the secretary of the Executive

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Midland Kshattri (Taank) Society

Committee at least 14 days before the bi-annual general meeting. Should nominations exceed vacancies, election shall be by paper ballot.

1. SPECIAL GENERAL MEETINGS: The Executive Committee may call a special general meeting of the Society at any time. If at least 30 members request such a meeting in writing stating the business to be considered, the secretary shall call such a meeting. At least 21 days notice must be given. The notice must state the business to be discussed.

17. PROCEDURE AT GENERAL MEETINGS

(a) The secretary or other person specially appointed by the Executive Committee shall keep a full record of proceedings at every general meeting of the Society.

(b) There shall be a quorum when at least 30% of the number of members of the Society for the time being or fifty members of the Society, which ever is the greater, are present at any general meeting.

1. NOTICES: Any notice required to be served on any member of the Society shall be in writing and shall be served by the secretary or the Executive Committee on any member either personally or by sending it through the post in a prepaid letter addressed to such member at his or her last known address in the United Kingdom, and any letter so sent shall be deemed to have been received within 10 days of posting.

2. ALTERATIONS TO THE CONSTITUTION: The members of the community of not less than 25 individuals may request a special meeting of the Executive Committee to bring about any changes in the Constitution. The Constitution may only be altered by a resolution passed by not less than two thirds the members present and voting at a general meeting. The notice of the general meeting must include notice of the resolution, setting out the terms of the alteration proposed.

3. DISSOLUTION: If the Executive Committee decides that it is necessary or advisable to dissolve the association it shall call a meeting of all members of the Society, of which not less than 21 days notice (stating the terms of the resolution to be proposed) shall be given. If the proposal is confirmed by a two-thirds majority of those present and voting the Executive Committee shall advise the Holding Trustees to realise any assets held by or on behalf of the Society. Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to such other charitable institution having objectives similar to the Objectives of the Society as the members of the Society may determine or failing that, shall be applied for some other charitable purpose.

21. EXECUTIVE COMMITTEE

This Constitution was unanimously approved by the members at the AGM held on the 25[th] November 2018 at KTS Building, 11 Walford Road, Sparkhill, Birmingham B11 1NP.

Mr R K Farmah Trustee. 25.11.2018

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Midland Kshattri (Taank) Society

MIDLAND KSHATTRI (TAANK) SOCIETY

FINANCIAL STATEMENTS

For the year ended 31 October 2020

DUAL ACCOUNTANTS LIMITED 62 STATION ROAD HARBORNE BIRMINGHAM WEST MIDLANDS B17 9LX

TELEPHONE

PHONE: [phone] EMAIL: [e-mail]

MIDLAND KSHATTRI (TAANK) SOCIETY

FINANCIAL STATEMENTS For the year ended 31 October 2020

CONTENTS

Accountant's Report Balance Sheet Schedule of Fixed Assets Trading and Profit an Loss Account	PAGE
	1 2 3 4

MIDLAND KSHATTRI (TAANK) SOCIETY

ACCOUNTANT'S CERTIFICATE

In accordance with instructions given to us, we have prepared without carrying out an audit, the trading and profit and loss account and balance sheet from your accountig records and from information and explanations supplied to us.

Dual Accountants Limited

Dual Accountants Limited Accountants

62 Station Road Harborne Birmingham West Midlands B17 9LX

March 2021

MIDLAND KSHATTRI (TAANK) SOCIETY

BALANCE SHEET

For the year ended 31 October 2020

£ FIXED ASSETS Per Schedule CURRENT ASSETS Stock in Hand 0 Debtors and Prepayments 13225 Cash at Bank 164461 Cash in Hand 0 177686 CURRENT LIABILITIES Amount due to Bank Overdraft 0 Creditors and Accured Charges 0 0 NET CURRENT (LIABILITIES)/ASSETS REPRESENTED BY: CAPITAL ACCOUNT Reserves Revaluation Profit for the year Less Drawings	£ 0 13225 164461 0	2020 £ 450000 177686	2020	£ 0 425 169313 0	2019 £ 450000 169738	2019
	177686			169738
	0 0			0 0
	0			0
		627686			619738
		308254 311484 7948			287414 311484 20840
		627686 0			619738 0
		627686			619738

Financial Statements approved by:

MIDLAND KSHATTRI (TAANK) SOCIETY

SCHEDLE OF FIXED ASSETS

As at 31 October 2019 Additions at Cost Disposals at Cost As at 31 October 2020 DEPRECIATION As at 31 October 2019 Provision for the year Disposals As at 31 October 2020 Net Book Value As at 31 October 2020 Net Book Value As at 31 October 2019	Freehold Motor Property Vehicle 450000 0 0 0 0 0 450000 0 0 0 0 0 0 0 0 0 450000 0 450000 0	Total
		450000 0 0
		450000
		0 0 0
		0
		450000
		450000

MIDLAND KSHATTRI (TAANK) SOCIETY

TRADING AND PROFIT AND LOSS ACCOUNT

For the year ended 31 October 2020

SALES Less Commission Bank interest received LESS OVERHEAD EXPENSES Direct Expenses Printing & Stationery Donations Professional Charges Birmingham SC - Functions W & W SC - Functions Coventry & Warwickshire MKTS - Central Functions Sundry Expenses PROFIT FOR THE YEAR	£ 0 589 15555 100 2280 0 0 0 77	2020 £ 26300 0	2020	£ -235 0 1800 100 0 2964 600 292 290	2019 £ 26300 0	2019
		26300			26300
		249			351
		26549			26651
		18601			5811
		7948			20840

MIDLAND KSHATTRI (TAANK) SOCIETY

FINANCIAL STATEMENTS

For the year ended 31 October 2020

DUAL ACCOUNTANTS LIMITED 62 STATION ROAD HARBORNE BIRMINGHAM WEST MIDLANDS B17 9LX

TELEPHONE

PHONE: [phone] EMAIL: [e-mail]

MIDLAND KSHATTRI (TAANK) SOCIETY

FINANCIAL STATEMENTS For the year ended 31 October 2020

CONTENTS

Accountant's Report Balance Sheet Schedule of Fixed Assets Trading and Profit an Loss Account	PAGE
	1 2 3 4

MIDLAND KSHATTRI (TAANK) SOCIETY

ACCOUNTANT'S CERTIFICATE

In accordance with instructions given to us, we have prepared without carrying out an audit, the trading and profit and loss account and balance sheet from your accountig records and from information and explanations supplied to us.

Dual Accountants Limited

Dual Accountants Limited Accountants

62 Station Road Harborne Birmingham West Midlands B17 9LX

March 2021

MIDLAND KSHATTRI (TAANK) SOCIETY

BALANCE SHEET

For the year ended 31 October 2020

£ FIXED ASSETS Per Schedule CURRENT ASSETS Stock in Hand 0 Debtors and Prepayments 13225 Cash at Bank 164461 Cash in Hand 0 177686 CURRENT LIABILITIES Amount due to Bank Overdraft 0 Creditors and Accured Charges 0 0 NET CURRENT (LIABILITIES)/ASSETS REPRESENTED BY: CAPITAL ACCOUNT Reserves Revaluation Profit for the year Less Drawings	£ 0 13225 164461 0	2020 £ 450000 177686	2020	£ 0 425 169313 0	2019 £ 450000 169738	2019
	177686			169738
	0 0			0 0
	0			0
		627686			619738
		308254 311484 7948			287414 311484 20840
		627686 0			619738 0
		627686			619738

Financial Statements approved by:

MIDLAND KSHATTRI (TAANK) SOCIETY

SCHEDLE OF FIXED ASSETS

As at 31 October 2019 Additions at Cost Disposals at Cost As at 31 October 2020 DEPRECIATION As at 31 October 2019 Provision for the year Disposals As at 31 October 2020 Net Book Value As at 31 October 2020 Net Book Value As at 31 October 2019	Freehold Motor Property Vehicle 450000 0 0 0 0 0 450000 0 0 0 0 0 0 0 0 0 450000 0 450000 0	Total
		450000 0 0
		450000
		0 0 0
		0
		450000
		450000

MIDLAND KSHATTRI (TAANK) SOCIETY

TRADING AND PROFIT AND LOSS ACCOUNT

For the year ended 31 October 2020

SALES Less Commission Bank interest received LESS OVERHEAD EXPENSES Direct Expenses Printing & Stationery Donations Professional Charges Birmingham SC - Functions W & W SC - Functions Coventry & Warwickshire MKTS - Central Functions Sundry Expenses PROFIT FOR THE YEAR	£ 0 589 15555 100 2280 0 0 0 77	2020 £ 26300 0	2020	£ -235 0 1800 100 0 2964 600 292 290	2019 £ 26300 0	2019
		26300			26300
		249			351
		26549			26651
		18601			5811
		7948			20840