Is o Wlndmllls Opportunlty Playgroup Annual Report FY2023 Windmills Opportunity Playgroup, Sheddingdean Community Centre. Maple Drive, Burgess Hill,West Sussex, RH)5 8LJA •Tel.. 01444 220378 Email.. admin@windmillsplaygroup.co.uk • Web.. www.windmillsplaygroup.cthuk • Charity No.. 1072977 + Ofsted No.. 113835 ## **Trustees' Annual Report for the period** Period start date Period end date **From** 1 August 2022 **To** 31 July 2023 ## Section A Reference and administration details ## **Charity name** Windmills Opportunity Playgroup ## **Registered charity number** 1072977 **Charity's principal address** Sheddingdean Community Centre Maple Drive Burgess Hill **Postcode RH15 8UA** ## **Names of the charity trustees who manage the charity** |1
2
3
4
**me**
1
2|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---|---| ||Paloma King|Chair|||| ||Sue Hastie||||| ||Sam Palmer||||| ||Mike Wigg||||| ||**s of persons involved with the charity, but not a member of the board of trustees**||||| ||**Name**|**Office (if any)**|||| ||Teresa Langley|Business Manager|||| ||Cheryl Jolly|Room Leader|||| **Names of persons involved with the charity, but not a member of the board of trustees** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Trust Deed How the charity is constituted Trust Trustee selection methods Appointed by existing trustees ## **Section C Objectives and activities** The trustees shall hold the trust fund and its income upon trust to apply them for the following objects **Summary of the objects of the charity set out in its governing document** To advance the education of children from birth to five years some of whom have special educational needs through disability, deprivation or otherwise and without prejudice to the generality thereof in particular [i] to provide safe and satisfying group play in which parents have the right to take part and , [iil to promote and support other charitable activities whereby parents and families may help such children in the Counties of East and West Sussex Windmills Opportunity Playgroup Annual Report FY2023 Page 2 of 11 November 2023 **Section D Chair’s Report** You will see from the Manager’s report attached that once again we have had a successful and busy academic year. The team have pulled together remarkably through the year despite some difficult personal issues which have arisen for nearly all staff members. Teresa has managed to steer the team through these moments ensuring that the childrens’ experience during their time at Windmills was not compromised. Parents have also been supported during some difficult times and I know that the individual parents have been very grateful for the care and thoughtfulness shown to them by Teresa, Cheryl and their child’s keyworker. From the point of view of the trustees this has been a year of challenging questions regarding the future development of the playgroup and our role as current trustees to ensure the longevity of the organisation. To that end, after much discussion, research with our peers, including legal advice, the trustees took the decision to change the status of the playgroup to a Charitable Incorporated Organisation (CIO). Typically, small charities such as Windmills have been unincorporated, which meant that trustees were personally liable if anything went wrong, financially and legal. In the past the only way to have mitigated this risk would have been by registering the charity with Companies House and becoming a corporate company, regulated not only by charity law, but also company law. Additionally, an unincorporated charity cannot enter into its own contracts, but only through the trustees taking on the full responsibility of assets, such as property contracts. By becoming a CIO, we can take advantage of being a corporate body, complying with only charity law and one regulator (i.e., the Charity Commission). With this in mind and looking to the future stability of the playgroup the Trustees have begun the first phase of this change by applying to Ofsted to be re-registered as a new organisation, with a new Ofsted registration number. The second phase once approved by Ofsted (which will require an Ofsted inspection), will be to apply to the Charity Commission for CIO status. As part of an ambition to maintain Windmill’s professionalism of the playgroup in early years, the trustees also acknowledged and therefore applied to Ofsted for a change of name to better reflect the level of early learning offered by our skilled team. Provided Ofsted approve our application, we will eventually change our name to Windmill Community Preschool. I hope the above gives you an indication of the complex and challenging issues the trustees have been grappling with this year. Of course, as things develop, we will keep you informed. I will end this report by thanking all the staff for their consistent professional teamwork and especially to my fellow trustees for their support and hard work throughout the year. Thank you. ## Paloma King Chair. Windmills Opportunity Playgroup Annual Report FY2023 Page 3 of 11 November 2023 **Section E Manager’s Report** This academic year provided us with the opportunity of offering the full 30-hour week provision for the first time following the inclusion of Mondays from the previous spring term. This was embedded over the remainder of the 21/22 academic year and was then established fully for this year with the uptake of places on a Monday equal to the remainder of the days of the week. Over the academic year we had 41 children registered and we saw a vast range of diversity within the cohort with 17 of the children having English as a second language and 7 children on the child development pathway. As a team we constantly reflect on the provision we offer and are adapting to the needs of the children in our care. l would like to acknowledge the hard work and effort Cheryl Jolly (Room Leader) and the team have put in to make the learning environment inviting for all of the children. In the setting review carried out by our Early Years Advisor the team was praised on the apparent changes implemented and the positive engagement of the children. We invited ‘Speech and Language Support’ to carry out a visit and audit of our provision in the autumn term. This resulted in them providing resources and suggestions to support children with English as a second language, the main principle being labelling objects with images and words. We have also invested in providing a visual timetable in each learning environment with the intention of delivering consistency for the children. Finally, SALS provided a bespoke training session to the entire team on the delivery of autism attention, bucket time. This is something we had previously provided, however, l felt it was important that all of the team had the first-hand training and understanding of the objectives of providing this activity. This was very positively received by the team, and we very quickly identified 6 children that would benefit from the activity and implemented this into our daily routine. The outcome for the children was very positive and we successfully transitioned 3 of the children to stage 2 to enhance the experience, these children are transitioning to school, and we have provided this information as part of our extensive transition plan. As you may be aware, l am a keen supporter of the apprenticeship programme. Joseph Langley who completed his apprenticeship with distinction in 2022 left Windmills to head off to university at the end of the last academic year to undertake his Primary Education degree. Millie Hicks completed her apprenticeship in October 2022 and is now a full-time level 3 member of the Windmills team. We were able to successfully recruit Emma Gearing on a part time basis who came to us with extensive experience in early years. We have attempted recruitment on four separate occasions over the year with minimal interest and have been unsuccessful in recruiting a full-time level 3 practitioner. This we understand is not only a local but also a national issue. As l am sure you can appreciate this has presented challenges at times; we have remained absolutely committed to ensuring this does not impact on our offering to the children. The kind words we received from our families at the end of term expressed their level of appreciation and gratitude. I would like to take this opportunity to thank the trustees, volunteers and my team for their hard work, dedication, and professionalism over this year. We are now embarking on our 40[th] year as the current custodians of Windmills, providing early years where every child has the opportunity to flourish and grow! ## **Thank you** ## **Teresa Langley** ## **Business Manager** ## **Section F Financial review** Windmills Opportunity Playgroup Annual Report FY2023 Page 4 of 11 November 2023 We closed the year with total assets of around £100k. Our operational surplus was £12k with an overall surplus of £22k. This was our first full year offering 5 full days/30hours a week. With a high demand for places, we were at capacity all year which resulted in an income of £129k, several of the children came with extra funding. At the same time, we struggled to recruit the staff we needed, consequently our spend on salaries was well under budget. Cleaning material costs were still negligible as we consumed our stock from the previous year’s acquisition but for most other expenditure, costs were up on the previous year. However, our largest expense by far is the salary bill so this has the greatest impact on the bottom line. Again, in April we increased the staff’s basic rates to try and maintain some sort of differential above the national living wage and at the same time our Free Entitlement funding rose by 10.5% for the 2 year olds and 5.5% for the 3/4 year olds. We gave notice to our parents that parent fees would rise in the autumn term, which would be by a similar percentage. We received a £3000 grant from Sussex Community Foundation as contribution towards salary costs and a grant from MSDC for resources to celebrate the coronation. The Maple Drive Community group made a donation of £350 to be spent to toys and resources for the playgroup. All restricted grants/donations were spent accordingly. Regular direct gift aided donations yielded £1200, thank you. Thanks to our parents and supporters for the fundraising activities, cake sale, Christmas raffle and a very successful sponsored event. Also worth noting is that purchases made through Easyfundraising all add up, even the pence, we received £132 from Easyfundraising this year. In total over £1000 was raised from fundraising events and activities. And again, a big thank you to the Three Oaks Trust whose support over the years has been invaluable and very much appreciated. Thank you Sue Hastie Trustee ## ~~a~~ **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Paloma King ~~Oo~~ **Position (eg Secretary, Chair,** Chair **etc)** ~~ee~~ **Date** 1st November 2023 Windmills Opportunity Playgroup Annual Report FY2023 Page 5 of 11 November 2023 15 0 Independent examinerfs report on the accounts Section G Inde endent Examiner's Re ort Reportto the tru5teesl Windmills Opportunity Playgroup members of On a¢¢ounts for the year ended 31# July 2023 Charity no (if any) 1072977 Set out on pages 6t011 Resp¢¢tive The charFVs trustees consider Ihat an independent examination is needed. re$ponsSbilities of It is my responsibility to- trustees and examiner examine the accounts under section 145 of the Charities Acl 2011, to follow the procedures laid d(ydn in the general Dire¢tions given by the Charity Commission of the 2011 Art. and to state whether particular matters have come to my attention. Basis of independent My examination was G9￿led out in accordance with general Directions given axaminevg statement by the Chartty Commission. An examinalion incfudes a review of the aecounting records kept by the charity and a comparison of the accounts presented wrth those records. It also indudes consideratlon of any unusuaF items or disclosures tn the accounts. and seekn.ng explanalions trom Ihe trustees conceming any such matters. The procedures undertaken wovide all the evidence that would be required in an audit, and consequently in my opinion the accounts present a 'true and fair view,. In connection wjth my examinalion, no matter has ￿rne to my attention 1. which gives me reasonable cause to believe that in. any material resFect, the requirements. to keep accounts'ng records in accordance wtlh section 145 of the 2011 Act: and to prepare accounts which a￿Ord with the accounting records and comply with Ihe accounbng requirements of the 2011 Act have not been m.et. or Independent examiner's ststement 2. to which, in my opinion, attention should k dra.yffl in order to enable proper understanding of the accounts to be reached. SFgned: Date: 2g /21 Name: FAUL, ReA>. Relevant professional qualification($) or body (if any): Address: si G¢xfa£A tr*rrtll5 C¥wtunfy Pl8￿r￿Jp Annual R•Fg)rt Pf2023 Page 6of 11 November 2023 Scanned by Tapscanner **Section H Disclosure** > [Only complete if the examiner needs to highlight material problems. ] **Give here brief details of any items that the examiner wishes to disclose** . Windmills Opportunity Playgroup Annual Report FY2023 Page 7 of 11 November 2023 **Section I FY2021 Accounts** ## **Windmills Opportunity Playgroup Financial Activities - Cash Basis** ## **August 2022 - July 2023** |Windmills Opportunity Playgroup Annual Report FY2023
**Income**
4010 Parent Fees
4012 Parent Closure Refund
4110 Funding
4140 Additional Income
4160 Childrens Uniform
4250 Grants restricted purpose accomplished
Unapplied Cash Payment Income
**Total Income**
**Expenditures**
6005 Payroll Expenditure
6070 Cleaning costs
6110 Toys
6120 Playgroup equipment
6130 Resources/materials (consumables)
6135 Playgroup Activities (EYPP)
6140 Personal Care -Toilet Consumables
6150 Housekeeping - Kitchen Consumables
6160 Snack Time
6180 Office Equipment
6310 Rent / Lease
6320 Repairs and maintenance
6330 Utilities
6410 Advertising/Promotional/Website
6420 Telephone / Mobile /Internet
6430 Dues and Subscriptions Admin
6440 Dues and subscriptions - playgroup
6450 Insurance
6460 Bank Charges / Professional Fees
6470 Printing Postage and stationery
6610 Staff Uniform
6620 Staff Training
6630 Staff Travel and other misc. costs
**Total Expenditures**
**Net Operating Income**
**Other Income**
4310 Donations and legacies
4318 Donation restricted purpose accomplished
4320 Donations with Gift Aid
4350 Fundraising
4610 Interest income|
Page 8 of 11
November 2023
**Total**
**Aug 2022 - Jul**
**2023**
**Aug 2021 - Jul**
**2022 (PP)**
**% Change**
11,812.10
9,973.45
18%
-27.50
-725.00
96%
117,006.72
80,647.28
45%
120.00
90.00
33%
79.00
143.50
-45%
3,175.27
3,644.53
-13%
34.20
0.00
**132,199.79**
**93,773.76**
**41%**
101,177.43
82,789.99
22%
36.91
201.97
-82%
76.85
-100%
1,073.56
656.96
63%
792.30
381.28
108%
1,695.60
567.25
199%
374.42
254.86
47%
91.09
50.44
81%
8.30
-100%
54.11
45.69
18%
6,337.50
5,772.57
10%
934.53
638.30
46%
366.66
557.32
-34%
917.39
366.31
150%
1,224.60
1,118.10
10%
1,174.24
639.27
84%
655.28
608.48
8%
964.31
878.41
10%
60.00
40.00
50%
327.47
327.78
0%
253.80
768.41
182.00
322%
556.94
226.35
146%
**119,836.55**
**96,388.48**
**24%**
**12,363.24**
**-2,614.72**
**573%**
7,200.95
8,277.98
-13%
350.00
180.00
94%
1,200.75
440.00
173%
1,009.14
819.18
23%
645.24
51.08
1163%| |---|---| **Total Other Income** **10,406.08** **9,768.24** **7%** |**Other Expenditures**
4800 Other Types of Expenditures
**Total Other Expenditures**
**Net Other Income**
**Net Income/(Expenditure)**|350.00
180.00
94%| |---|---| ||**350.00**
**180.00**
**94%**| ||**10,056.08**
**9,588.24**
**5%**| ||**22,419.32 **
**6,973.52 **
**221%**| ## **Section I FY20212 Accounts cont’d** ## **Windmills Opportunity Playgroup Balance Sheet - Cash Basis As of July 31, 2023** |**Cash at bank and in hand**
1290 HSBC Windmills Op (2556)
1300 HSBC Savings (8262)
1310 Virgin Savings (1439)
1320 Virgin Reserve (1440)
**Total Cash at bank and in hand**
**Net current assets**
**Creditors: amounts falling due within one year**
**Credit Cards**
2020 TL Credit Card
**Total Credit Cards**
**Total net assets (liabilities)**
**Charity funds**
3010 Opening Balance Equity
3110 Retained Earnings
**Surplus/(Deficit)**
**Total Charity funds**|**Total **| |---|---| ||**As of Jul 31,**
**2023**
**As of Jul 31,**
**2022(PP)**
**% Change**| ||2,007.11
1,587.35
26%
60,501.04
38,599.27
57%
34,030.58
33,894.86
0%
3,658.29
3,643.70
0%| ||**100,197.02**
**77,725.18**
**29%**| ||**100,197.02 **
**77,725.18**
**29%**| ||1,040.00
987.48
5%| ||**1,040.00**
**987.48**
**5%**| ||**99,157.02 **
**76,737.70**
**29%**| ||76,053.73
76,053.73
0%
683.97
-6,289.55
111%
22,419.32
6,973.52
221%| ||**99,157.02 **
**76,737.70**
**29%**| Windmills Opportunity Playgroup Annual Report FY2023 Page 9 of 11 November 2023 **Section J Grants, Donations and Fundraising** ## **Windmills Opportunity Playgroup Grants, Donations and Fundraising August 2022 to July 2023** ## **Grants (Restricted)** |Sussex Community Foundation
MSDC – Coronation Grant
**Total Restricted Grants**|3000
175| |---|---| ||3175| ## **Donations (Restricted)** |Maple Drive Community Group - To purchase toys
and resources
**Total Restricted Donations**
**Donations (Unrestricted)**
The Three Oaks Trust
Childhelp Hassocks
Adhoc donations
Regular gift-aided donation
**Total Unrestricted Donations**
**Fundraising**
Easyfundraising
Cake sale
Sponsored event
Xmas Raffle
Match funding
**Total Fundraising**|350| |---|---| ||350| ||6000
1200
1
1201| ||8402| ||132
74
376
105
322| ||1009| Windmills Opportunity Playgroup Annual Report FY2023 Page 10 of 11 November 2023 **Section K Reserves** ## **Windmills Opportunity Playgroup Reserves July 2023** ## **Running Costs** |2 years monies needed if no grants,
donations and fundraising received
**Running Cost Total**
**Other**
Redundancy in case of closure
Final months salaries in case of closure

Reinstating premises in case of closure
Professional fees - lease negotiations
Professional fees - CIO
**Total Other**
**Grand Total**|40000| |---|---| ||40000| ||23042
10000
5000
2000
1500| ||41542| ||| ||81542| Windmills Opportunity Playgroup Annual Report FY2023 Page 11 of 11 November 2023