Trustees Annual Report 2021-2022 September 2021- Awus13122 Southborough C of E PrirTW ScPk))r PTA Registered Charrty Number. 1072957 SoLrthborough C of E Primary SdK)ol Broomhill Park Road Tunbridge Wglls TN4 OJY .sou Reference and Administrative Detalls Botrd of Tru$te•S Col4w (Chay 4winknJ 15• Marth 2022) Kathryn Green lapFrfxnled 14. Novem￿ 20191 JaThs lappoinled 14. Novémtw 20191 Harri￿ (a￿Inted Trnaswer 14. Novembw 20191 Pc4iy BLK* lapwinled 14p No4wbèr 20191 H￿nah Sarge￿1 (ap￿Ir￿eLl 14. November 2019) NictAa Glo￿ (a￿￿inted 15th March 20221 Charty numb 1072957 Reglstered office Southborough C of E prim￿ School Br(K)mhiM Park Road Tunbrkyge Wells TN4 QJY Chair of T￿￿1?05 Bridget Colver (Nwmi James d(rwn &% thair 1. June 2022) Indèpendent examinor Structure, Governance and Management. Governing Document Southborwgh C of E Prlmary SdKMIl P￿t Tea￿5 A8SO(38kn Ihereaftar krKy*n as Tr PTA.) was registered with CharitatAe Sialus and on 1. October 1997. The tharity's wvemiThJ d￿￿ment is Southborough C of E Primary Schcxl PTA Constilubon We have 8 board of trnstees as ￿ard who a￿ responsible for the mnning of PTA as alN)ve wk) meet 4 limes a year. We also have a wider (x)mmittee of volunteers known as The PTA Committee who make themsdves available lo help al events. During the larger events. we also ask for a(klilKThl parenvcarer volunteers aThJ teachers to helD ￿t￿th cannot be quantified. Objectives and Activitles The charitys purpose, as set out in the chariws c0nsttlu￿n, is to raise nK￿eY by furNJraisiThJ wthin the sch￿1 for resources aThJ propcts for the Sc￿. for Ihe benefit of the pupils and for their educational needs. Our stralegic alm To raise money to anow res¢>Jr￿ to enha￿ the ed￿tIOn ofthe 5chcK)l at Southborough C of E Prmary school. We also aim to ￿ntrit￿￿te lo a greater mental health of the childrèn by KKoviding activities whKh enhance their W￿[b￿n9. I￿r sense of o)mmunity V*ithin the sch￿1 impcvtsnl and we endeavour to gatsr paronts as volunteers for events lo enr￿h lives and build friendships. The (x)nnection tetween teachers &KI pafents a9) ￿ayS a rcAe in thi8 wfmth cr8al8s gcmyy reklionships and a F¥)sitive envirOn￿t. Our strategic objectlves In order to athieve our awns ¥￿ erxleavour lo.. Carry out 3 large family events throughc¥Jt the year children and parents trj eryoy. Carry out smaller evenb througlmiut Ihe year for thiklren and parents to enjoy. Sell $8cornJ hand uniform whith faises funds ￿lch also helps parents save money. Carry out other events just for the children to irryove thgir wdlbeing. Donate money to the schc*)I for resour￿ need8d. Comnmjnicale with parents. Ask parents wthal events tsy would like to see tske pla%. Publlc Benefft The Board of frustees have had regard lo the Charity Commission's guidaft￿ on public benefrt in the reV￿W of our airns and obj8Ctives aThJ the planning of our activities. Furlher details on (wjr activities and how tW benefit the public are detai￿ in the foll¢JMTrJ s&kn. Achievements and Performance The Board of Trustees wculd like to thank all teachers and volunteets their hard wth and dedication over the lasl year to enable events to tske rAace. This year was quite different from last year, as we coming out ofthe P￿K10M￿ a￿1 beginning lo run events more norTnaNy again. The start of the year saw the [9￿M of our annual fiTewot1ts display whith was enjoyed by many. Due lo the pandern￿ we had a restriclw of the number of tickets and kept the event u)mploteiy (wtside for safety. bul we were able to slill raise a 9XMY amtmml of nx)rw, in prevfro￿ years. and il was a great success. We then held our amu￿ Christmas fair bul wilh a differen￿. To stsy safe we planned nv)re of a Christmas Market, which o)mplelely outside and the schcK4 and parents were glad io come logether to enjoy rebuilding o)mmunity. ￿ thildren enjoyed the Christmas themed games, a BBQ. and a luxury hot clKJ(x)late. We were able to start up our Seco￿4￿nd sale here also for parents lo save money. We celebrated Easter vitlh an Easter Raffle the *inner W to take a delich￿S Easter Hamper. During the Summer temi, we Ce￿brated Ihe Jvbilee by Wing 8ake Sdes tor eath year gr￿Jp %Mth the jubilee theme. which the children lov&J. We aso ran ￿ seomd-hand unrfom sales aloroside this and raised a an￿nt from this. S[￿ts Day refreshments were run by the PTA. alcx)gside a seLX)ThFhaT￿ uniform sale. 11 was a very hot day and cold drinks were very appreciated. We donat*)ns fry this. whKh we were then able lo recovered gift aid on. Vve ran a swcessful sumnw lair on a very hot day. with many games and stalls, live mustc. a barbecue, ice cream van and trx)uncy casles. It was a great day. wth many parents and thildren there and lots of volunteers, tKsth parents and teachets whic* instilled a great sense of ccThnunity. We raised a good amount of money an¢Y haj fttn doirwJ so. Plans for the future For the next academic year we plan lo continue njnning our 3 biy events {fireworks. christmas and sUmn￿r fairs) as well as the bak8 sales and uniform sales. We are Iwking to re-intrcyjuce film nights fc￿ the infants arvj disv)s for the juniNs. We also rAan to a s[￿SOred try)unce that was ty)stponed in Marth 2020. Financial Review The Ifuslees rerK*t a loss after schocl dc￿allonS of £1336, carrigd over from reserves from the previous year. shows 8 eash balance at the year4nd of £19839, whith wll be used to go towards a diseovery l&Ynir#J hub an￿￿$1 other ihwy that we in dis(JJssion beknveen the schocA and th8 PTA. Donations to the school Part of the n￿￿Y we rais&4 during the was abl8 to pay fr￿ SFwal Jubilee key Yings and personalised schcKJl wildfiowers pack given to every d)ild. We also pad for the jubilee ￿lebratiOn reSoUr￿S as lh8 thildren enjoyed a celebration lunch and a drummirKJ wcKkshop taken by authentic African drummers. This cam8 out of res￿eS which were carried over into the financial year 22-23. Our reserves frcrtm the previous year were paid out at the start (rfthe year and went towards resources for the Discovery centre. our now litKary. We wer8 a￿e to conlribute lo iP8ds. new I￿)k3 and VR Headsets to enh￿￿ the children's educalicfft aTKI lewnirvJ eXpe￿nceS. Financial Reserves It is the wlicy of the t*iarity that onty a minimum of reserves are kept in the bank unless the srhocA requests we keep hold of a certain amryjnt of money being held for a (*rtain purpose. so the aim is in general to have 8 low balance al the year end. As wè are raising money for a Discow Hth), have morw held Ihan usual du8 to thi& Risk Management Financial risk The charity has a Ireasurer and a vice Ireagjer lo keep *xoJntablity of all mcThy gThThJ ￿ and out. We also have a 2-S￿natory TKJlicy of bank payments which makes ihis secure and protects each Inijividual. At the end of the year, all tranSact￿S are checked by an inde￿ndent paty not wrthin the PTA lo add extra acc(NJntability. Any morey counte(J after an event is double checked before paying in. a￿1 all r￿rdS kept. All petty cash is kept in a locked safe a￿1 is only able to be accessed by a Sm￿1 number of individuals of staff ￿ s¢￿1 wemises. Risk Assessments Risk asse&sments are taken pla￿ ea(*b evw*t. al acliv[t￿$ are assessed whk* ftllows the procedure nee(kn within the scthcd. The trustees have assessed the may risks lo vknK* the tharity is expxed and are Sats￿d that systems arè in place to miti.gate exp)SLre to thg major risks Trustees, responsibilities statement Thg trustees are reswnsible for wepaiing the Truslees. Rewt and the Accoun15 in accordance w(th appIl￿ble law and United Kingdom Acctsjnliry Stafftlards (United Kingdom Generally A￿epted Accounlw Pracli(x) In preparing finarKial statem￿, the Tnjstees are requir&J to: select suitable accounting p￿le4e$ aNY then aprAy them CC￿$1$ten1y', prepare the financial slalements on the goirrfJ o)ncem basis unless il is inappwiate to presume that Ihe tharita￿e corroany will cx)ntinue in QForatM)n. The Trustees are respcThitle for keekNrwJ adewate aCryyJnti￿ recxjrds Ihat are sUff￿lent to show and explain the charity's transactic￿ and disclose with reasonable accuracy at any tim& the fin8ncial position of the charity. They are also responsib￿ for safeguardiThJ the assets of the charitable company and hence for taking reasonatAe steps ￿ the preventi)n and detedh)n of fraud and other irregularities. skills. kjK)s￿edge and exwierth needwj for tha effedtve adrrirustrat*Jn ch•ity. New Trustees wwld be thosen from 8mngsl par￿ts of StyJtlknr0u￿ C of E schcd arvj havg integrity and loade￿￿1P ability and th a￿} share the same valués and ￿51)n. On ￿ng appoinw. new Trt￿lees ￿11 al¢xLqsidè fyxish'ng Trustees to gain an understandTh3 of Ihe role that have LUKlertaen. Tnjslees w￿1 0￿Y te in p￿lOn$ years and are vobj in at Ihe AGM was held on 151h March 2022. This rep￿& YB5 by Tntstees. 1V May ￿ SI￿ on the￿ behall by: B Colv•r Chair of the Board of Trust•e5 Dale-. i¥-M-ty-x 2017 CHARITY COMMISSION" FOR ENGLAND AND WALES Southborough C of E Primary Schotsl PTA No lif anyi 1 i,-2957 Receipts and payments accounts CC16a For the perfjod from To 01109r2021 3110812022 Section A Receipts and payments Unrestricted funds iothe neaTe8t Restricted funds Endowment funds Total funds Last yaar tothe £ tot1* ￿aty$t£ to the nearest £ to the r*arest£ A1 Recel 100 Club Events Match Fundi Online Retsil CommissK)tb Sale ofGoods Se¢orf Unl￿M Sale Gift Aid Tax Recovered Gth l￿d DonatioTbS IGASDSI Sub total(Gross income for AR) 241 241 1,13T 347 347 A2 Asset and Investment 5ale5. (see tablel- Sub total 25.806 rnents 100 Clvb Winnings Events Supp(xLCosts IAdministrabw51 Raisiw Fur￿5 (Jusl Gi¥irvJl PrOfess￿n* Fees soU￿t￿￿Ou9h C of E Pthnary Oonabons 6.922 456 216 12 216 12 19.840 19,810 Sub total 27,142 27.142 A4 Asset and investment urchases, see table Sub total 27.142 27,142 Nèt of réeeipts/{payments) AS Transfers between funds A6 Cash funds last year end Cash funds this year end 1,336 1,336 21,175 19.83 21,175 19.839 CCXX R1 accounts ISSI 1610512023 Section B Ststement of assets and liabilities at the end of the period Unrestrlcted funds to t*arest£ Restricted fund$ to nearest£ Endowmenl fund$ to nearest £ Categories Details B1 Cash funds u0￿5 8aDk Insthi 10.042 Peity Cash 551 Total ¢a$h fiinds 19,839 Unre$trictsd tund$ to nparesl £ Restricted funds to n&we5t £ Endowment funds Detalls to nearest £ Fund to which ¢ost loplionall Currgnt valuè ional Details Fw¥J to whkh assd belth) Details Costloptionall Currenivaluo tlorol B4 Assets retained for the ¢harity's own usa FuThJ to whKh Amount due tivrwl When du8 tional Details 85 Liabilities sO￿d by one or two trustee5 on behaifof all the tru5tee5 SHJnalure Print Name Dale of roval KGreen.. Kath n Green 24.3.23 CCKX R2 accounts ISSI 1610512023 ## _**Independent examiner’s report to the Trustees of Southborough C of E School PTA**_ I report to the charity trustees on my examination of the accounts of the company for the year ended 31 August 2022. ## _Responsibilities and basis of report_ As the charity’s trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’). Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (the ‘ 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## _Independent examiner’s report_ I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: - (1) accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or - (2) the accounts do not accord with those accounting records; or - (3) the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or - (4) the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)]. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Aurora Allen, FCCA Address: 83 Silverdale Road, Tunbridge Wells, Kent TN4 9HY Date: 15[th] May 2023