Charity registration number 1072947 MACCLESFIELD MAJESTIC THEATRE GROUP ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2023 MACCLESFIELD MAJESTIC THEATRE GROUP LEGAL AND ADMINISTRATIVE INFORMATION Charlty name.. Macclesfield Majestic Theatre Group Charity registration number.. 1072947 Charlly addrgss.. 113 South West Avenue Bollinglon Macclesfield Cheshire SK10 5DX Trustees P Yandell S Davies D Dale J Clarke C Oldman K Barker L Oldman P Mauriee S Clayton L Bunka L Clayton E Knutton K Clarke J Rogers J Wood IResigned 31 October 20231 (Resigned 31 May 20231 (Resigned 31 January 20231 IResigned 31 January 20231 (Appointed 1 April 2023} IAppointed 1 April 2023} (Appointed 1 December 20231 Independent examiner M J Pace ACA CTA Josolyne LLP Merchant Exchange Waters Green Macclesfield Cheshire SK118JX Bankers Nationwide Building Society Cheshire House Castle Street Macclesfield Cheshire SK116AF MACCLESFIELD MAJESTIC THEATRE GROUP CONTENTS Page Trustees. report Independent examiner's report Receipts and payments account Slalemenl of assets and liabilities Notes lo the financial slalements 6-10 MACCLESFIELD MAJESTIC THEATRE GROUP TRUSTEES, REPORT FOR THE YEAR ENDED 30 NOVEMBER 2023 The trustees present their annual report and financial statements for the year ended 30 November 2023. The financial slalements have been prepared in accordance with the accounting policies sel out in note 1 to the financial slalemenls. Oblectlves and actlvltles The objects of Macclesfield Majestic Theatre Group are.. To educate the public in the operatic and dramatic arts, to further the development of public appreciation and lasle in the said arts Ito assist and further such charitable in5tilutions and charitable puipose5, as the committee shall from lime lo lime delerminel and in the furtherance of this". To promote plays, drama, comedies, operas. operettas. and other dramatic works of educative value. To purchase, acquire, and obtain interest in the copyright of, or the right lo perform or show any such dramati¢ or operatic works. To purchase or othen￿lSe acquire plant, machinery, fumiture, fixtures, fittings. scenery and all other ne￿SSary effects. To sell, lease or dispose of all or any part of the propety of the Society subject to any consents required of a Charity by law. To raise funds and invite and receive contributions from any person or persons whatsoever by the way of performan￿ fees, donation or otherwise, providing that the Soaety shall not undertake any permanent trading activities in raising funds. To co-operate with other Charities, voluntary bodies and statutory authorities operation in furtheran￿ of the objects, or of similar charitable purposes, and to exchange information and advice with them. To establish or support any charitable Irusls, associations or inslilulions formed for all or any of the objects. To do all such other things as shall further the objects of the Society. The Trustees have considered the Charity Commission's guidance on public benefit. The Theatre Group relies on performance fees and li¢kel salès lo cover ils operating costs. In setting the level of performance fees and lickel prices, the Iruslees give careful consideration to the accessibility of the Theatre Group and ils productions lo the whole of the general public. The trustees have paid due regard lo guidance issued by the Charity Commission in deciding what activities the charity should undertake. Achievements and performance The Society is run by the Iruslees who are all volunteers so therefore do not receive payment in wy way. We have close links ￿rith both dramatic and operatic Societies within the Borough where our members are also members of other Societies and backstsge departments and assist in each other's productions. Over the past year, the society performed its annual pantomime in January and a show in September. Each production was organised by ils own production team and closely monitored by the Management Committee. Financial review The Trustees have reviewed the charity's need for reserves in line with the guidance issued by the Charity Commission and have sel the level of free reserves which should be maintsined at a level equivalent lo between three and six months expenditure. The trustees also ensure they hold £12,000 on reserve lo be applied against any liability arising in respect of the original lease of the Jodrell Street premises, on which two guarantors are named. This lease was drawn up in 1996 and has subsequently been reviewed in 2001, 2007, 2013 and 2018. In 2023, the lease has been granted for a further 5 years lo 31 March 2028. The trustees have assessed the major risks lo which the charity is exposed, and are sab'sfied that systems are in pla￿ to mitigate exposure to the major risks. MACCLESFIELD MAJESTIC THEATRE GROUP TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2023 structure, governance and management Macclesfield Majestic Theatre Group is a registered charity. The charity was fomed on 14th December 1998 under the Declaration of Trust executed on this dale.11 took over on 1 December 1998 the activities previously carried on by the unincorporated body Macclesfield Majestic Theatre Group. The trustees who served during the year and up lo the dale of signature of the financial statements were.. P Yandèll S Davies D Dale J Clarke C Oldman K Barker L Oldman P Maurice S Clayton L Bunka L Clayton E Knutton K Clarke J Rogers J Wood (Resigned 31 October 20231 (Resigned 31 May 20231 (Resigned 31 January 20231 (Resigned 31 January 20231 IAppDinled 1 April 20231 (Appointed 1 April 20231 (Appointed 1 December 20231 The Iru5tees' report was approved by the Board of Trustees. Pyan Trustee Dated". 02107124 MACCLESFIELD MAJESTIC THEATRE GROUP INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF MACCLESFIELD MAJESTIC THEATRE GROUP I report on the finanaal statements of the charity for the year ended 30 November 2023, which are set out on pages 4 to 10. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the financial statements. The charity's Iruslees consider that an audrt is not required for this year under section 144121 of the Charities Act 2011 (the 2011 Acll and that an independent examination is needed. It is my responsibility to.. examine the financial slalemenls under section 145 of the 2011 Act", lill follow the procedures laid down in the general Directions given by the Charty Commission under section 14515llbl of the 2011 Act., and liiil state whether particular matters have come lo my attention. Bas1$ of Independgnt oxamlngrf$ r9POrt My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the a¢¢ounling records kept by the charity and a comparison of the financial slalemenls presented with those records. 11 also includes consideration of any unusual items or disdosures in the financial stslemenls, and seeking explanations from you as trustees concerning any such matters. The prO￿dureS undertaken do not provide all the evidence that would be required in an audit and the report is limited lo those mallers sel out in the next statement. Independent examiner's statement In connection with my examination, no matter has come to my attention.. (al which gives me reasonable cause to believe that in any material respect the requirements". to keep accounting records in accordance with section 130 of the 2011 Act., and lil) to prepare financial statements which accord ￿rith the accounting records and comply with the accounting requirements of the 2011 Act,. have not been met or Ibl lo which, in my opinion, attention should be drawn in order to enable a proper understanding of t financial statements lo be reached. Merchant Exchange Waters Green Macclesfield M J PaceACACTA Josolyne LLP Chartered Accounlanls Dated.. MACCLESFIELD MAJESTIC THEATRE GROUP RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 30 NOVEMBER 2023 Unrestricted funds Total 2023 Total 2022 Notes Recei Donations and legacies Charitable activities Other trading activities Interest on deposit account 5,566 44,857 3,474 968 5,566 44,857 3,474 968 1,995 28,369 1,394 138 54,865 54,865 31,896 3,000 Loan Total rocelpts 54,865 54,865 34,8 Costs of raising funds 1,068 1,068 835 Costs of charitable activities 37,790 37,790 35,783 Governance costs 4,536 4,536 1,536 Total payments 43,394 43,394 38,154 Nel of Ipaymentsllreceipts 11,471 11,471 13,2581 Cash funds brought forward 28,064 28,064 31,322 Cash funds carried forward 39,535 39,535 28,064 MACCLESFIELD MAJESTIC THEATRE GROUP STATEMENT OF ASSETS AND LIABILITIES AS AT 30 NOVEMBER 2023 2023 2022 Notes Cash funds Current account Deposit accounts 16,240 23,295 5,149 22,915 Totsl cash funds 39,535 28,064 Funds Unrestricted funds 39,535 28,084 39.535 28,064 Assets retained for the Charity's use (Note 121 58,320 58,320 The financial slalemenls were approved by the Trustees on . 02107124 P Maurice Trustee MACCLESFIELD MAJESTIC THEATRE GROUP NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2023 Accounting policies Charity information Macclesfield Majestic Theatre Group is a registered charity, registered on 14 December 1998 under the declaration of trust executed on that dale. 1.1 Accounting convention The financial statements have been prepared using the receipts and payments basis. The charity has taken advantage of the provisions in the SORP for charities not to prepare a Slalement of Cash Flows. The financial ststements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £. The principal accounting policies adopted are set out below. 1.2 Going concern At the lime of approving the financial slalements, the Iruslees have a reasonable expectation that the charity has adequate resources to Continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements. 1.3 Charitable funds Unrestricted funds are available for use at the discretion of the trustees in furtheran￿ of their charitsble objectives. Reslricled funds are subject to spècific conditions by donors as lo how they may be used. 1A Receipts Income is recognised on receipt. 1.5 Expenditure Expenditure Is recognised when payment is made. Expenditure Is dassrfied by activity. Expenditure includes any VAT and is reported as part of the expenditure to which il relates. Expenditure on raising funds includes all expenditure incurred lo raise funds for charitsble purposes. Expenditure on charitable activities comprises those costs incurred by the charity in the delivery of its activities and services for ils beneficiaries. 11 includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Other costs include all expenditure which is neither related lo raising funds for the charity nor part of its expenditure on charitable aclivilies. All Costs are allocated on a basis designed lo reflect the use of the resource. 1.6 Cash and cash equivalents Cash and cash equivalents include cash in hand, deposits held al call with banks, olhei short-lerm liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdraft5 are shown within boriowngs in cutrent liabilities. MACCLESFIELD MAJESTIC THEATRE GROUP NOTES TO THE FINANCIAL STATEMENTS ICONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2023 Donations and legacies Unrestricted funds Total 2023 Total 2022 Donations and gifts 5,566 5,5e8 1,995 For the year ended 30 November 2022 1,995 1,995 Donatlons and glfts Sponsorship Donations Performance fees 760 2,406 2,400 760 2,406 2,400 1,145 125 725 5,566 5,566 1,995 Charitable activities Unrestricted funds Total 2023 Total 2022 Ticket sales Income from social events 44,608 249 44,608 249 28,211 158 44,857 44,857 28,369 For the year ended 30 November 2022 28,369 28,369 Other trading activities Unrestricted funds Total 2023 Total 2022 Income from costume hire Programme sales Sundry sales Raffle sales Ice cream and sweet sales 218 1,246 266 331 1,413 218 1,246 266 331 1,413 738 53 603 Other trading activities 3,474 3,474 1,394 For the year ended 30 November 2022 1,394 1,394 MACCLESFIELD MAJESTIC THEATRE GROUP NOTES TO THE FINANCIAL STATEMENTS ICONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2023 Interest on deposit account Unrestricted funds Total 2023 Total 2022 Building Society Interest (Grossl 968 968 138 For the year ended 30 November 2022 138 138 Loan Totsl Total 2023 2022 Loan 3,000 Costs of raising funds Unrestricted funds Total 2023 Total 2022 Fundraising and Publicity 1,068 1,068 835 For Ihg year gnded 30 Novembgr 2022 835 835 MACCLESFIELD MAJESTIC THEATRE GROUP NOTES TO THE FINANCIAL STATEMENTS ICONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2023 2023 2022 Costs ot charitable activities Donations Theatre hire Royalties, scores elc. Orchestra Rehearsal rooms Light and sound Stage PrOdu￿r$I choreography Props Gas supply NODA subscriptions Printing, stationery and postage Repairs and renewals Wardrobe Insurance Gifts and flowers Telephone Internet subscription Photocopier Credit card processing charges 50 7,342 8,664 3.600 1,500 7,562 3,424 1,250 222 548 215 349 537 519 1,247 476 6,796 4,696 3,100 4,593 6,876 1,939 850 2,550 1,072 163 117 642 465 1,245 312 114 173 21 59 172 113 37,790 35,783 Analysls by fund Unrestricted fLJnds 37,790 35.783 Govemance costs Unrestricted funds Total 2023 Total 2022 Independent examination Loan repayment 1,536 3,000 1,536 3,000 1,536 4,536 4,536 1,536 For the year ended 30 November 2022 1,536 1,536 10 Employees The average monthly number of employees during the year was.. 2023 Number 2022 Number Totsl MACCLESFIELD MAJESTIC THEATRE GROUP NOTES TO THE FINANCIAL STATEMENTS ICONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2023 11 Trustees None of the trLJStees lor any persons connected with them) received any remuneration or benefits from the charity during the year. The charty repaid the loan of £3,QOO which was received from a trustee during the previous year. 12 Assets retsined for the Charity's use Fixed assets retained for the Charity's use are general theatre assets including, lighting, sound props and a photocopier and the Central heating al the Jodrell street building. These are valued at cost. 10-