2021/2022 Annual Report
Registered Office: 4 Knight Street, Mountain Ash, RCT, CF45 3EY Charity No: 1072933 | Company No: 2730904 | VAT No: 615790430
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01443 478013
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enquiries@accessibletransport.co.uk www.accessibletransport.co.uk Accessible Caring Transport 4 Knight Street Mountain Ash Rhondda Cynon Taff CF45 3EY
Contents:
| Contents: | |
|---|---|
| About ACT | 2 |
| Accounts 2021/2022 | 3 |
| Structure, Governance and Management | 3 |
| Objective and Activities | 3 |
| Achievements & Performance | 4 |
| Financial Review | 5 |
| Reserves Policy | 5 |
| Statement Of Trustees’ Responsibilities | 5 |
| Independent Examiner’s Report to the Trustees | 6 |
| Responsibilities and Basis of Report | 6 |
| Independent Examiner’s Statement | 7 |
| Statement of Financial Activities | 8 |
| Balance Sheet | 9 |
| Notes to the Accounts | 10 |
| The following pages do not form part of the | ~~S~~tatutory Ac~~c~~ounts |
| Detailed Income and Expenditure Account: | 17 |
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About ACT:
Registered Charity Name:
Charity Registration Number:
Company Number:
Registered Office:
Trustees:
The trustees who served the charity during the period and since the year end were as follows:-
Accountants:
Accessible Caring Transport
1072933
2730904 (England & Wales)
4, Knight Street, Mountain Ash, Rhondda Cynon Taff, CF45 3EY.
R.W.J Jones M.G.Brown R.Grundy M.W.Morgan G. Davies
Barlow, Mendham & Co. Glandover House, 67 Bute Street, Aberdare, Rhondda Cynon Taff CF44 7LD.
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Accounts 2021 / 2022:
The trustees are pleased to present their annual director’s report, together with the financial statements of the Charity for the year ended 31st. March 2022 which are also prepared to meet the requirements of a directors’ report and accounts for Companies Act purposes. The financial statements have been prepared in accordance with the accounting policies set out in the notes to the accounts and comply with the Charity’s governing document, the Charities Act 2011 and Accounting & Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK & Republic of Ireland published in October 2019.
Structure, Governance and Management:
The company was incorporated in England and Wales as a company limited by guarantee on 14th July 1998. It is a private company and is governed by its Memorandum and Articles of Association.
The induction and training of our trustees is carried out in association with other voluntary organisations. The trustees are members of the organisation and can volunteer or may be appointed at the Annual General Meeting. The Trustees have delegated authority for the day to day running of the organisation to the Operations Manager and certain key members of staff. The trustees have adopted a risk management policy that seeks to identify significant risks to the company and its activities, to guard against those risks and to mitigate the effects of any that should arise. The Community Transport Association UK is an association set up throughout the UK which advises charities, voluntary groups etc, on the risks of operating in the transport field. CTA UK has produced a software package that has been approved by Health and Safety. The trustees have decided to adopt this risk policy system for the charity.
Objectives and Activities:
The charity was set up to provide and maintain community transport services that will offer disadvantaged members of the community a better quality of life. It also assists other charitable bodies engaged in similar work. The charity also aims to create employment through the provision of services that benefit the community. The charity has set up various types of community transport in the area that are supported by the local authority, the Welsh Assembly Government and other bodies. The charity also provides a service that most people can access, producing income for the charity. In shaping our objective and planning our activities the trustees have considered the Charity Commission’s guidance on public benefit.
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Achievements & Performance:
Following on from the last financial year, it finally felt that Accessible Caring Transport was on an even keel, with restrictions fully lifted we are now operating all our services
At a well-attended Annual General Meeting all trustees were re-elected with the officers returning to their posts. Work has progressed on reviewing the finances of the charity with regular monitoring sessions between the Treasurer, Chair and Operations Manager taking place
The charity has an overall result in a surplus of income over expenditure of £15,837 during this year which is tremendous. This has largely been due to the support from Welsh Assembly Government and Rhondda Cynon Taff. This surplus will be offset against liabilities in lieu of redundancies and will be spent on asset replacement.
During this year, with its own funds the charity was able to purchase two buses to complement our current fleet. As well as an increase in the vehicle numbers, the charity was able to take on 3 staff members.
The charity is committed to becoming a living wage employer demonstrating the value we place on our staff. This year the board planned to review the charity’s pay rates in line with inflation and the cost-of-living crisis.
ACT continues to meet with local organisations to build up a network of contacts in order to share information and best practices. As we have moved into a post pandemic world, ACT has carried out more engagement with members both for social and business purposes. The charity has planned to relaunch the Outriderz service which offers Member’s trips. The intention was to plan trips for the Summer Holidays to areas such as Porthcawl and Brecon.
The charity is still providing contractual services with Rhondda Cynon Taf and Caerphilly County Borough Council and, under the stewardship of a new leadership team, we are looking for new contracts in the near future.
The Range Rider services are still running at a loss and will continue to do so. However, the extra Range Rider journey from Abercynon/Carnetown to Aberdare on a Friday was extended until further notice.
The charity continues to apply for fuel rebate through the Bus Support Grants in Wales and also receives Concessionary Fares reimbursement on the Section 22 Permit Range Rider service. The local authorities continue to support with core funding.
As always, the Trustees would like to acknowledge the tremendous work the staff have carried out during the last year in helping it through the COVID pandemic. They work tirelessly in order to ensure those who use our services have the transport they require, when required – Accessible Caring Transport continues to work with some of society’s most vulnerable members.
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Financial Review:
In the year to 31st March 2022 the charity’s income generated from the provision of minibus services increased by 28%, up from £151,395 in 2021 to £193,933 for 2022. There was a fall in the previous year of 8% primarily due to the pandemic. Its own generated income is now at its highest ever level. The charity’s grant income from Rhondda Cynon Taff increased by £6,152, up from £75,711 to £81,863 and it also received grant income from Monmouthshire County Council of £11,370 which is a new grant for the charity. The Charity’s expenditure in the year to 31st March 2022 was £310,034, up by 27% from £242,306 for 2021. Vehicle costs saw a rise of £29,012 and wages saw a rise of £33,253. The overall result is a surplus of income over expenditure of £15,837.
Reserves Policy:
The trustees of Accessible Caring Transport have considered the reserves of the organisation and have adopted the following policy:-
The trustees consider that the levels of reserves should be set at a level to ensure that the charity can meet the liabilities and contractual obligations of the organisation, should it cease to exist. The reserves of the organisation are to be held in an account as determined by the trustees at the time. The funding offered by the main donors is such that any deficit in funding is addressed by liaison with the appropriate funding organisation.
Statement Of Trustees’ Responsibilities:
The trustees (who are also directors of Accessible Caring Transport) are responsible for preparing the Trustees Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:
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Select suitable accounting policies and then apply them consistently,
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Observe the methods and principles in the Charities SORP;
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Make judgements and estimates that are reasonable and prudent,
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State whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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Prepare the financial statements on the going concern basis unless it is
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inappropriate to presume that the charitable company will continue in operation.
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The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees Report has been prepared having taking advantage of the small companies’ exemption in the Companies Act 2006.
Si g ned on behalf of the Trustees
Richard Jones (Ch airperson) Dated: 23rd November 2021
Independent Examiner’s Report To The Trustess:
I report to the charity trustees on my examination of the Accounts of the company for the year ended 31st. March 2022, which are set out on pages 5 to 14.
Responsibilities and basis of report:
As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under Section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5)(b) of the 2011 Act.
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Independent Examiner’s Statement:
Since the company’s gross income exceeded £250,000 your examiner must be a member of a body listed in Section 145 of the 2011 Act. I can confirm that I am qualified to undertake the examination because I am a member of The Institute of Chartered Accountants in England & Wales.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the company as required by Section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination, or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).]
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
c/o Glandover House,
67 Bute Street,
Aberdare Rhondda Cynon Taff CF44 7LD
.
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Statement of Financial Activities
(Including The Income & Expenditure Account) For the year ended 31st March 2022
| Notes | Unrestricted | Unrestricted | Restricted Funds |
Total Funds 2022 |
Total Funds 2021 |
||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Funds | |||||||||||
| Income: Donation and Legacies Income from Charitable Activities: Operation of Minibus Services Income from Investments Total Income Expenditure: Expenditure on Charitable Activities: Operation of Minibus Service Total Expenditure Net Income/(Expenditure) and net movement in funds for the year Reconciliation of Funds Total funds brought forward Transfers between funds Total funds carried forward |
2 3 4 6 |
17,139 226,865 4 ------------ £244,008 ======= 228,171 ------------ £228,171 ======= 15,837 221,387 ------------ 237,224 - ------------ £237,224 ======= |
81,863 - - ------------ £81,863 ======= 81,863 ------------ £81,863 ======= - - ------------ - - ------------ - ======= |
99,002 226,865 4 ---------- £325,871 ====== 310,034 ---------- £310,034 ====== 15,837 221,387 ---------- 237,224 - ---------- £237,224 ====== |
105,558 172,174 1 ---------- £277,733 ====== 242,306 ---------- £242,306 ====== 35,427 185,960 ---------- 221,387 - ---------- £221,387 ====== |
||||||
| The Statement of Financial Activities include all gains and losses recognised in the year. All income and expenditure derives from continuing activities. |
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Balance Sheet
For the year ended 31st March 2022
| FIXED ASSETS Tangible Assets CURRENT ASSETS Debtors Cash at Bank and In Hand CREDITORS:Amounts falling due within one year NET CURRENT ASSETS TOTAL ASSETS, LESS CURRENT LIABILITIES NET ASSETS THE FUNDS OF THE CHARITY Restricted income funds Unrestricted funds TOTAL CHARITY FUNDS |
Notes 13 14 15 16 16 |
28,080 101,362 ------------ 129,442 14,202 ------------ |
2022 121,984 115,240 -------------- 237,224 -------------- £237,224 ======== - 237,224 -------------- £237,224 ======== |
26,528 97,278 ---------- 123,806 9,748 ---------- |
2021 107,329 114,058 ------------ 221,387 ------------ £221,387 ======= - 221,387 ------------ £221,387 ======= |
|
|---|---|---|---|---|---|---|
The company was entitled to exemption from audit under S477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit in accordance with Section 476 of the Companies Act 2006.
The directors, as trustees, acknowledge their responsibilities for complying with the requirement of the Companies Act with respect to accounting records and the preparation of accounts.
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Balance Sheet (Continued)
These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS 102 SORP and constitute the annual accounts required by the Companies Act 2006 and are for circulation to members of the company.
These accounts were approved by the Trustees on 23rd November 2021 and signed on their behalf by:
Richard Jones (Chairperson)
Notes forming part of the financial statements for the year ended 31st March 2022
1.Accounting Policies:
The principal accounting policies adopted in the preparation of the financial statements are as follows:-
- a) Basis of preparation and general information
The Charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice.
The financial statements are prepared on a going concern basis under the historical cost convention. The financial statements are presented in sterling which is the functional currency of the Charity and rounded to the nearest £1.
b)
Donations
Donations are credited to the income and expenditure account in the year in which they are notified to the charity.
c) Grant Income
Grants received are credited to the accounts in the year to which they relate.
d) Minibus Income
Income derived from the provision of minibus services is credited to the accounts for the year in which the service is provided.
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- e) Expenditure
Expenditure is included in the statement of financial activities on the accruals basis.
- f) Fixed Assets
All Fixed Assets are initially recorded at cost.
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g)
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Depreciation
Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows:-
Freehold Property – Knight Street, Mountain Ash 2% straight line Freehold Property – Garage Buildings 5% reducing balance Fixtures, Fittings & Equipment 25% reducing balance Motor Vehicles 25% reducing balance
h) Debtors
Trade and other debtors are recognised at the invoiced amount there being no trade discounts offered. Prepayments are valued at the amount prepaid after taking into account any trade discounts due.
i) Creditors and Provisions
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
2. Donation And Legacies:
| 2. Donation And Legacies: | 2. Donation And Legacies: | 2. Donation And Legacies: | 2. Donation And Legacies: | 2. Donation And Legacies: | 2. Donation And Legacies: |
|---|---|---|---|---|---|
| 2022 | 2021 | ||||
| Gifts and Fundraising Members Subscriptions Grants Receivable (see note 5) |
5,108 570 93,324 -------------- £99,002 ======== |
2,852 380 102,326 ------------ £105,558 ======= |
Of the £99,002 received in 2022 (2021 £105,558), £81,863 was restricted funds (2021 £75,711) and £17,139 (2021 £29,847) unrestricted funds.
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| 3. Income From Charitable Activities: Income received from fares and contract hire of minibuses Bus Services Support Grants Kilometre & Young Persons BSSG |
Unrestricted Funds 2022 193,933 32,932 -------------- £226,865 ======== |
Unrestricted |
|---|---|---|
| Funds 2021 | ||
| 151,395 20,779 ------------- £172,174 ======== |
4. Income From Investments
All of the Charity’s investment income arises from money held in interest bearing deposit accounts.
| 5. Analyisis Of Grants Received: Rhondda Cynon Taff Revenue Grant Coronavirus Job Retention Scheme Grants |
Total £81,863 £ 90 £11,370 £ 93,324 ======= ======= |
|---|---|
| Monmouthshire County Council BES2 | |
| 6. Analysis Of Expenditure On Charitable Activities: Vehicle Fuel Vehicle Repairs & Maintenance Vehicle Insurance, Licences & Permits Driver’s and Passenger Assistant’s Wages Uniforms & Clothing Depreciation of Vehicles Staff Training Bad Debts Office & Garage Premises Costs Governance Costs (see note 7) Bank Charges Support Costs (see note 8) |
Total 25,935 27,767 11,211 129,697 919 15,326 726 60 10,555 79,541 7,966 331 ------------- £310,034 ======== |
Of the £310,034 expenditure in 2022 (2021 £242,306) £228,171 was charged to unrestricted funds (2021 £166,595) and £81,863 to restricted funds (2021 £75,711).
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| 7. Analysis Of Support Costs: Salaries, Wages and related costs General office costs Depreciation Fixtures, Fittings & Equipment Loss on disposal – fixtures, fittings & equipment Sundry Expenses Car leasing 8. Analysis Of Governance Costs: Accountancy services for Accounts Preparation / VAT & payroll Accountancy services for BSSG/Kilometre Support claim Human Resources Expenditure |
Total 62,634 6,282 1,117 869 1,381 5,503 1,755 ------------- £79,541 ======== 6,614 1,352 -------------- £7,966 ======== |
|---|---|
| 2022 | 2021 | |||
|---|---|---|---|---|
| 9. Net Movement In Funds For The Year: This is stated after charging: Depreciation Accountancy Services - Independent Examination Accountancy Services – Other 10. Analysis Of Staff Wages & Trustee Remuneration & Expenses Salaries & Wages Social Security Costs Pension Costs |
18,434 4,180 3,786 ======= 187,656 3,260 1,415 ------------ £192,331 ======= |
12,895 4,240 3,460 ======= 156,655 1,563 860 ------------ £159,078 ======= |
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No employees had emoluments in excess of £60,000 (2021 £Nil). The charity trustees were not paid or received any other benefits from employment with the charity in the year (2021 £Nil) neither were they reimbursed expenses during the year (2021 £Nil). No charity trustee received payment for professional or other services supplied to the charity (2021 £Nil).
The salary paid to the Chief Executive Officer was £27,480 (2021 £9,476).
11. Staff Numbers
The average number of employees during the year calculated on the basis of full time equivalents, are as follows:
equivalents, are as follows: |
||||
|---|---|---|---|---|
| 2022 number |
~~2021~~ number |
|||
| Administration Staff: Vehicle Drivers & Passenger Assistants |
- = |
4 13 ----------- 17 ====== |
- = |
4 11 ----------- 15 ====== |
12. Corporation Taxation:
The Charity is exempt from tax on income and gains falling within Section 505 of the Taxes Act 1988 or Section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
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| 13. Fixed Assets: | Freehold Property Knight St. |
Freehold Property Garages |
Fixtures, Fittings & Equipt. |
Motor Vehicle |
Total | ||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Cost At 1.4.21 Additions Disposals At 31.3.22 Depreciation At 1.4.21 Charge for year On disposals At 31.3.22 Net Book Value At 31.3.22 At 31.3.21 14. Debtors Trade Debtors Prepayments Other Debtors |
87,048 - - ----------- £87,048 ======= 17,407 1,741 - ------------ £19,148 ======= £67,900 ======= £69,641 ======= |
- = -- = = = |
18,684 - - ------------ £18,684 ======= £13,923 250 - ------------ £13,923 ======= £4,761 ======= £5,011 ======= |
= = = |
2022 22,702 2,375 3,003 ------------ £28,080 ======= 11,856 3,963 (7,076) ------------ £8,743 ======= 10,480 1,117 (6,207) ------------- £5,390 ======= £3,353 ======= £1,376 ======= |
182,677 29,995 - ------------ £212,672 ======= 151,376 15,326 - ----------- £166,702 ======= £45,970 ======= £31,301 ======= |
300,265 33,958 (7,076) -------------- £327,147 ======== 192,936 18,434 (6,207) -------------- £205,163 ======== £121,984 ======== £107,329 ======== 2021 22,320 2,499 1,709 ------------ £26,528 ======= |
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| 15. Creditors: Amounts falling due within one year Trade Creditors Accruals Taxation & Social Security Other Creditors |
15. Creditors: Amounts falling due within one year Trade Creditors Accruals Taxation & Social Security Other Creditors |
15. Creditors: Amounts falling due within one year Trade Creditors Accruals Taxation & Social Security Other Creditors |
2022 4,741 6,247 2,246 968 ---------- £14,202 ====== |
2022 4,741 6,247 2,246 968 ---------- £14,202 ====== |
537 5,866 949 2,396 2021 --------- £ 9,501 ===== |
537 5,866 949 2,396 2021 --------- £ 9,501 ===== |
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|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 16. Analysis Of Charitable Funds: Analysis in movement in restrictedfunds: |
Balance at 1.4.21 |
Income | Expenditure | Balance at 31.3.22 |
|||||||||
| RCT Revenue grant re admin costs | == | - ===== |
£81,863 ====== |
£(81,863) ======= |
- ====== |
||||||||
| Analysis in movement in restricted funds - | previous year: | ||||||||||||
| Balance At 1.4.20 |
Income | Expenditure | Balance at 31.3.21 |
||||||||||
| RCT Revenue grant re admin costs | - ====== |
£75,711 ======= |
£(75,711) ======= |
= | ====== - |
||||||||
| Analysis of movements in unrestricted funds: | |||||||||||||
| Balance At 1.4.21 |
Income | Expenditure | Balance at 31.3.22 |
||||||||||
| General Funds | £221,387 ======== |
£244,008 ======== |
£(228,171) ======== |
£237,224 ======== |
|||||||||
| Analysis of movements in unrestricted funds | - previous year: | ||||||||||||
| Balance At 1.4.20 |
Income | Expenditur | Balance at 31.3.21 |
||||||||||
| General Funds | = | £185,960 ======= |
£202,022 ======== |
£(166,595) ======== |
£221,387 ======== |
17. Related Party Transactions:
There were no related party transactions during the year.
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Detailed Income and Expenditure Account:
2022 |
2022 |
2021 | 2021 | ||||
|---|---|---|---|---|---|---|---|
| ~~G~~rants received:- RCT Local Transport Services Grant RCT Local Authority Covid19 Grant Coronavirus Job Retention Scheme Grants Monmouthshire County Council – BES2 grant Minibus Income BSSG / Support Grant Members Subscriptions Bank Deposit Interest Donations & Fundraising Room Hire Less expenses: Vehicle costs Staff, costs – Drivers & Passenger Assistants Staff costs – Office & Admin Staff costs – uniforms/clothing Car Leasing Training Rates & Water Insurances Repairs & Renewals Light & Heat Telephone Phone System Rental Printing, Postage & Stationery Accountancy Fees Professional Fees re BSSG Claim Professional Fees re Human Resources HMRC Interest Bank Charges ~~S~~undry Expenses Depreciation |
81,863 - 91 11,370 ------------ 64,913 129,697 62,634 919 5,503 726 235 2,526 1,055 4,748 2,715 1,900 1,667 6,614 1,352 1,755 - 331 1,381 18,434 869 60 ------------ |
93,324 193,933 32,932 570 4 4,948 160 ------------ 325,871 310,034 ------------ £15,83~~7~~ ======= |
75,711 10,000 16,615 - ----------- 35,901 111,763 47,315 - 3,539 - 251 2,846 2,932 3,758 2,786 1,799 1,824 6,475 1,225 3,863 5 286 253 12,895 2,070 520 ----------- |
102,326 151,395 20,779 380 1 2,372 480 ------------ 277,733 242,306 ------------ ~~£~~35,427 ======= |
This page does not form part of the statutory accounts
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Registered Office: 4 Knight Street, Mountain Ash, RCT, CF45 3EY Charity No: 1072933 | Company No: 2730904 | VAT No: 615790430