2024-08-31-accounts - Ysgol Y Deri Parents and Teachers Association

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Ysgol Y Deri Trustees’ Annual Report

September 2023 to August 2024

Issued: November 2024

1. Introduction

The Trustees of Ysgol Y Deri Parents and Teachers Association (hereafter referred to as YYD PTA) are pleased to present their annual report together with the financial statements for the year ended 31[st] August, 2024. The report complies with the Charities Act 2011, the Charity Commission’s Statement of Recommended Practice (SORP), and the governing document of the charity.

2. Structure, Governance, and Management

YYD PTA is a registered charity, governed by a constitution established to promote education and provide support and opportunities to the students of Ysgol Y Deri. The Trustees are responsible for ensuring the charity operates within its legal framework and pursues its charitable objectives.

Appointment of Trustees

Trustees are appointed in accordance with the provisions of the governing document. New trustees are selected based on their skills, experience, and commitment to the charity’s aims. Induction training is provided to ensure trustees understand their legal responsibilities and the specific objectives of the charity. There are currently four Trustees; Christopher Britten, Claire Gould, Claire Cummings and Christopher Rees.

Decision-Making and Risk Management

The trustees meet monthly together with the volunteer members to discuss the charity’s activities, financial performance, and strategic direction.

3. Objectives and Activities

The primary objective of YYD PTA is to provide vital support to a wide and diverse range of differently able pupils who attend Ysgol Y Deri. We are devoted to providing a caring and equitable body that delivers a meaningful and inclusive environment for each and every pupil within the school. Our activities will endeavor;

To – support the School in making a meaningful impact in the lives of the children at our school.
To - make a significant difference in the educational and personal development of our wide and diverse range of differently able pupils.
To - fund vital equipment, therapies and create inclusive memories not provided by statutory funds.
To - support the school to enrich the lives of our pupils and empowering them to reach their full potential.
To – help support positive change at Ysgol Y Deri School.
To – contribute to making a lasting difference in the lives of our children and building a brighter future for our stars.
To – engage and collaborate in activities and events which support the school
To - develop and build extended relationships between the charity body, school including all staff, pupils, parents, community, wider groups / corporations / charities, or companies that will benefit the charity and or school.
To – arrange fundraising events which will help support the delivery of these aims

In accordance with the Charity Commission’s guidance, the trustees have taken into account the public benefit requirement in planning and carrying out the charity’s activities.

4. Achievements and Performance

During the year, YYD PTA made significant progress in supporting the school and its students. Key achievements include:

Extracurricular Funding: The charity funded a ‘wish list’ initiative for all classes at the school, benefiting hundreds of students, enhancing their learning experience in a way specific to each classes' requirements.
School-wide activities: Contributed towards the hosting of events and experiences at the school such as a space exhibit and easter egg giveaways, which may not have otherwise been possible through statutory funding.
Inaugural Charity Ball: The YYD PTA organised a successful charity fundraising ball, hosted at Cardiff City Stadium. The event was a significant success in raising a large sum of money and enhancing the awareness of both the charity and the school itself.
Provision of Minibus: The YYD PTA funded the purchase of a new minibus for use by the school. In addition, support was provided to a school-led initiative whereby students successfully led a fundraising campaign to purchase a further minibus dedicated to providing transport to work experience.
Experiences for students: Organising events such as Mother’s Day and Father’ Day stalls and a Christmas Fayre with an inclusive meet Santa experience.

5. Financial Review

Income

The charity’s total income for the year was £71,344, derived primarily from donations, fundraising events and grant funding. We received strong support from the local community, parents, and businesses, which contributed to a very successful year for the charity.

Expenditure

Total expenditure for the year was £83,626. The majority of funds were spent on the purchase of the minibuses and direct support to students, with additional funds also used in the hosting of the ball although it is worth noting that the event generated a large surplus and was profitable.

Reserves Policy

The charity does not have a specific reserves policy, but this is monitored and governed by the trustees through monthly meetings. As of the year-end, the charity held reserves of £70,540, which the trustees consider adequate for our current level of activity.

Investment Policy

The charity has no investments other than its cash reserves, which are held in an interest-bearing account. The trustees regularly review the charity’s financial position to ensure that funds are managed responsibly and in line with our objectives.

6. Plans for the Future

Looking ahead, YYD PFA aims to continue supporting students and improving facilities at Ysgol Y Deri School. Our key priorities for the next year include:

Hosting a second Ball event in the summer of 2025
Expanding the Charity’s network of business supporters and brand awareness
Increase engagement with both parents and teachers to further enhance the relationships
Explore additional fundraising opportunities such as team events

7. Governance and Compliance

The charity complies with all relevant legal and regulatory requirements, including data protection, safeguarding, and employment law. The trustees have taken steps to ensure robust internal controls are in place to safeguard the charity’s assets and reputation.

Safeguarding

The charity is committed to safeguarding and promoting the welfare of children. All staff and volunteers undergo safeguarding checks, and we work closely with the school to ensure a safe environment for students.

Volunteers

We are grateful for the dedicated support of our volunteers, without whom many of our fundraising and outreach activities would not be possible. Volunteer involvement has allowed us to increase our impact while avoiding any operating costs.

8. Statement of Trustees’ Responsibilities

The trustees are responsible for preparing the annual report and financial statements in accordance with applicable law and regulations. They ensure that proper accounting records are maintained and that the financial statements give a true and fair view of the charity’s activities and financial position.

9. Conclusion

The trustees are proud of the charity’s accomplishments this year and are confident that with continued support from our donors and the wider community, YYD PTA will continue to make a positive difference in the lives of students at Ysgol Y Deri. We are grateful to everyone who has contributed to our work and look forward to another successful year ahead.

Signed on behalf of the trustees by:

Chris Rees Treasurer and Trustee 15/11/24

This trustees’ report was approved by the board of trustees on 15[th] November, 2024, and signed on their behalf by Claire Cummings Chair of YYD PTA

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Cliarily Nanie Ysgol Y Deri Parents and Teachers Association On accounts for the year ended 31 August 2024 Charity no (if any) 1072900 Set out on pages liememb8r lo inclLtd8 the page nun)b8rs ol additional sheels. I report to the truslees on my examination of Ihe accounts of Ihe above charity (°the Trust.) for Ihe year ended .11108 120 2.1. Responslblllties and basls of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination (other than that disclosed below.) which gives me cause to believe Ihat in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounls did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order lo enable a proper understanding of the accounts to be reached. Please delele Ihe words in Ihe brackets if they do not apply. Signed: E.r)Ilo Date: oi10?12uL Name: TJI ilo Relevant professional qualifiGation{s) or body (if any): ACCA Address: Accounted For Ltd Unit 2 Riverbridge Business Cenlre, Rhymney River Bridge Road Oct 2018

Cardiff, CF23 9FP ection B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). ¥ive here brlef detalls of .ny items that the ,xaminer wishes to Ilsclose. NIA Oct 2018

CHARITY COMMIS510N FOR ENGiAND AND WALfS Charity Iliine Ysgol Y 08rl Parent$ and Teachors A$soclatlon No Ilf any) 1072900 Receipts and payments accounts CC16a For the perlod from Period slarl dale Perio(l end dale 3110812024 To 0110912023 Section A Receipts and payments Unrestricted funds to th• no•r•8t Restf ictod funds Endowment funds Total fund8 Last year lo lh• ne•r••t £ lo th• n•arnBt £ to tho ngaf•8t £ to lh• ngar8s1 £ A1 Recelpt8 Donations Charitable Acllvilles Other Tradin9 A¢.¥18$ 46,044 21,138 4,624 46,044 21,138 8.789 11.782 21.472 Sub total{Gross income lor AR) A2 A88et and Investment 8ale8, {8ee tablè). 71.8OB 71,806 42,043 Sub total rotal recelpts 71,806 71.806 42,043 A3Pa ment8 Olrecl Spending 03.628 83.826 14,222 Sub total 83,626 83.628 14.222 A4 Asset and Investment urchase9, see table Sub total Total payments 83,626 83,826 14,222 Net of recelpts/(payments) AS Transfers between funds A6 Cash fundg last year end Cash funds thls year end 11,820 11.820 27,821 82,359 70,539 82,359 70,539 54,538 82,359 CCXX R1 accounts (SS} 0110712025

Section B Statement of assets and liabilities at the end of the period Unrestricted funds to n•arest £ Restricted funds to noarosl £ Endowment fund8 to n8ar&st £ ategorles Detalls B1 Cash funds 8ank CurrentAccthnt 70,539 Total cash funds 70.539 Iwr•g b•$ withiecelp154TrJ paymenis a¢TrI(SI) OK Unre8trlcted funds lo near•sl £ 11 OK OK Endowment funds to n*)r•Bt £ Re8trlcted funds to neafèst £ Detalls Fund to whlch •$••t belon Detalls Cost loptlonall ¢urr•nl valufr Ilonal B3 Inv88tment a88et8 Fund lo whlch •8••t b•lon Current valu• Ilonal Detalls coil lopllon•ll B4 A888t8 retalned for the charlty'8 own u8e Fund to whleh r•lal•s Amount duo Ilonal Whon du• Ilonal Detalls B5 Llabllltl88 Slgned by one or hvo Iruslees on behalf of all the trustees Signature Print Name Date of roval CCXX R2 accounts (SS) 0110712025