Ysgol Y Deri Parents and Friends Association Annual General Meeting October 2022
Report by the Chair
Introduction
The Ysgol y Deri Parents and Friends Association (YYD PFA) is a charity run by a committee elected each year at the Annual General Meeting. The YYD PFA committee currently consists of 5 Trustees:
| Chair: | Alison Piper |
|---|---|
| Vice-Chair: | Claire Cummings |
| Treasurer: | Angela Wong |
| Teacher Representatives: | Chris Britten |
| Claire Gould |
All parents/Guardians of children attending Ysgol y Deri School are automatically members of the YYD PFA and are welcome to attend meetings.
Our aim is to bring together the Parents and Friends of Ysgol y Deri School. fundraising to help the many pupils of our School, provide opportunities, therapies, specialist equipment and support them to fulfil their true potential.
Update for 2021/2022
My thanks to everyone who has supported us throughout the past year, without this support we would, quite simply, not be able to run our Charity.
All financial details are included in the Treasurer’s Report, which is available for viewing.
This past year, we were able to resume some of our usual activities. When we could not, we provided an alternative.
Events Held by the PFA
Cauliflower Cards
It was decided to roll out Cauliflower Cards to the whole school to be more inclusive.
Last year, between September and November, we organised Cauliflower cards, where children created their own artwork which could be printed on various gifts (mugs, cards, wrapping paper, etc).
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This event was rolled out to the whole school, with the artwork being emailed or sent via ClassDojo and ordered placed by parents online. This proved to be less popular than we had hoped with only around 50% class participation. The event was held early to enable us to take advantage of the ‘early bird’ commission.
Previous year’s takings:
2021: £119 (early bird discount provided an extra £23.50, so the normal commission would be £95.50) 2020: £137
2019: £185
Due to the declining interest over the years, we have regrettably removed this from our Events list.
Christmas Grotto
Unfortunately, we were unable to hold our Christmas Grotto and Market event however we did fund the decorations for the Grotto at a cost of £250.
Dr Bob Balloons kindly provided the decorations at a significant discount and the children were able to attend the grotto within school times.
We look forward to holding our Christmas Grotto and Market this December. We offered ‘Elfridges’ as an alternative to the Christmas Market.
Elfridges Stall
Last Christmas the PFA ran ‘Elfridges’ over several days as an alternative to the Christmas Grotto.
Children had the opportunity to purchase a gift for family members and decorate at tree ornament as a surprise gift to take home. This was a very popular event. The proceeds from this event were donated to the School to help fund new equipment for SUP following the theft of equipment. (circa £600)
Mother’s & Father’s Day Gifts
This year both Mother’s and Father’s Day were held in school. These are very popular events which the children love and the PFA have a lovely time interacting with the children, helping them choose a suitable gift.
Both these events are purely experience events and not held with the intention of making a large profit. They are expected to break even.
Easter Egg Event
Easter Eggs or alternative gifts were provided for all pupils. Due to restrictions, we did not hold a coffee morning and Eggs/gifts were delivered to school in boxes by class. Total Cost: £295.07
We hope next year, we will be able to resume our Coffee Morning & Easter Egg giveaway in School.
2
Caravans at Kiln Park
The fitting of decking to Blackrock 19 has been completed in time for the 2022 opening season (March 2022).
We have continued to maintain our caravans at Kiln Park, despite costs of over £16,596.97 this past year.
Donations
We received £10,000 in the form of a Legacy from Glenys Tower’s Estate. Glenys used to live in St Cyres Road, Penarth, and volunteered at Ysgol Erwr Delyn for many years.
This was used for a ‘Class Wish List”. All teachers were invited to submit requests for equipment specifically for their class. To date £4724.36 has been spent and the balance will be used for Class requests in the future. A list of the purchases follows at the end of this Report.
Grants
We receive a fund through grants from GC Gibson for £2,500.
Moneyboxes
This year no monies were collected due to covid. We hope to encourage the rolling out of, our Moneyboxes by November this year.
School Lottery & Just Giving
We continue to received funds via ‘Your School Lottery’ and our Just Giving page.
Requests by School Funded by the PFA
Nearly Wild Show (2 sessions): £700 Blackrock 19: balance of decking cost: £139
SUP
The PFA received £6,500 in donations toward the stolen SUP equipment this was given to the School in addition to £600 we raised from our ‘Elfridges’ Event (mentioned above).
Lords Taverner’s Minibus
We are awaiting an update on the delivery of the minibus (£18,000 self-help contribution paid at the start of the year). We hope to receive this by the end of the year and will be updated by Lords Taverners.
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Membership
Like many voluntary organisations, the PFA has struggled over the years with membership. The members we have, give many hours of their time to ensure our events go ahead, along with some support from school staff.
Meetings are back to being held within the School, generally on the first Friday of each month during term time.
We have had some new members recently, which is super.
I have thoroughly enjoyed this past year, working with wonderful people and bringing joy to our events with the added benefit of fund-raising for the School.
Thanks
My thanks again, to all who have assisted us with our events throughout the year. Claire (Gould) and Marie-Claire (Watts), I thank you for your support.
Claire (Cummings), without you, our Christmas Grotto would not hold the magical appeal that it does and I thank you for all your commitment and efforts.
To Angela (Wong), our Treasurer, who works tirelessly running our accounts and who has been my partner through so many events - my thanks for all that you do for us.
We look forward to a prosperous new year.
Alison Piper PFA Chair October 2022
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Class Wish Lists 2022
| Class Wish Lists 2022 | ||
|---|---|---|
| Class Items Supplied |
Cost | Total |
| 1 Josh Phelps P Amazon: Sensory Toy pack Amazon Dark Den TTS: Sensory Light Kit |
25.99 £ 74.99 £ 77.99 £ |
|
| 178.97 £ |
||
| 2 Stacey Boucher KS5 Messy play table |
59.99 £ |
|
| 59.99 £ |
||
| 3 Sacha Sutton KS5 PS3 Controllers - awaiting details hot plate type thing - awaiting details battery charger & rechargable batteries |
45.88 £ 21.99 £ 22.49 £ |
|
| 90.36 £ |
||
| 4 Vicky Halsall P Sensory floor tiles (cost spilt with Effie K) Infinity Mirrors Mud Kitchen Ikea children's utensils |
90.72 £ 21.77 £ 107.99 £ 33.50 £ |
|
| 253.98 £ |
||
| 5 Steven Morris KS5 Indoor trampoline football |
64.99 £ 19.90 £ |
|
| 84.89 £ |
||
| 6 Effie K P Sensory Floor Tiles (cost split with V Halsall) Mark Making Sequin long Board set Holgraphic film 2 man pop up tent |
90.72 £ 131.96 £ 34.39 £ 39.95 £ |
|
| 297.02 £ |
||
| 7 Christine Wells P Mud Kitchen Garden planters x 3 Recycled Plastic Bench - ordered through School Role Play boards -Ordered through School |
107.99 £ 26.58 £ 339.00 £ 293.99 £ |
|
| 767.56 £ |
||
| 8 Rebecca Jones P Role Play boards: Ordered through School School plus possible delivery charge - not known |
293.99 £ 609.00 £ |
|
| 902.99 £ |
| Class Items Supplied |
Cost | Total |
|---|---|---|
| 9 Sophie Conway P Twisters Buckaroo Teifoc TEI 902 Teifoc 8010 Construction Set Crocodile Dentist Hot plate (shared items for 4 classes) Joga Matts x 5 |
11.99 £ 14.99 £ 7.19 £ 35.38 £ 18.00 £ 39.99 £ 74.95 £ |
|
| 202.49 £ |
||
| 10 Stuart Masterson P Sand timers Liquid Timers Light Projector Emotion Cushions Sensory Fidget Toys Liquid Timer Set of 3 Liquid Timer |
14.59 £ 19.95 £ 25.49 £ 137.99 £ 35.99 £ 12.99 £ 8.00 £ |
|
| 255.00 £ |
||
| 11 Jonno Davis KS5 Scola Acrylic Paint x 2 Mehndi Border Pattern Wooden Stamps (Set of 10) WANDIC Patterns Stencil Template Set, 5 Pack 4 x Artway Rubber Inking/Lino Brayer Roller - 10cm Gel Press Monoprinting Plate (8 x 10 inch) - 10802 OOTSR 16Pcs Drawing Painting Stencils Set 3 x Gel Press Reusable Gel Printing Plate, 6" x 6" |
69.90 £ 9.99 £ 5.99 £ 29.96 £ 18.90 £ 9.49 £ 34.92 £ |
|
| 179.15 £ |
||
| 12 Bethany Woodcock 4BW Scooter |
49.99 £ |
|
| 49.99 £ |
||
| 13 Laura Gambling KS3 2 x A4 Light boxes for drawing |
42.34 £ |
|
| 42.34 £ |
||
| 14 Sophie Conway 2 P Outdoor Water/Sand tray - ordered through School Lego boards Punch Bag & Gloves |
246.50 £ 14.99 £ 33.99 £ |
|
| 295.48 £ |
||
| 15.Vicky Halsall 2 P Busy Board from Etsy Ikea items for Mud Kitchen Likely to have import tax… |
276.50 £ 33.50 £ |
|
| 310.00 £ |
| Class Items Supplied |
Cost Total |
|---|---|
| 16 Annex P Activity Wall Board (Crocodile) Little Tikes Activity Play centre/slide |
174.99 £ 379.99 £ |
| 554.98 £ |
|
| 17 Jenny Griffiths P Wooden Rainbow Boxes 25.95 £ Light Projector 29.99 £ Large Size Farm Animals 19.50 £ Large Size Zoo Animals 9.99 £ Activity Wall Boards (ordered through School) 113.74 £ 199.17 £ Overall Total: 4,724.36 £ |
25.95 £ 29.99 £ 19.50 £ 9.99 £ 113.74 £ |
YSGOL Y DERI PARENTS AND FRIENDS ASSOCIATION 1072900
Receipts and payments accounts For the period 01/09/2021 31/08/2022 To from
CC16a
| Section A Receipts and payments | Section A Receipts and payments | Section A Receipts and payments | |||||||
|---|---|---|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
||||
| DONATIONS | 11873.79 | 0 | 0 | 0 | 11,874 | 5,273 | |||
| GRANTS | 2500 | 0 | 0 | 0 | 2,500 | 6,500 | |||
| FUNDRAISING ACTIVITIES | 6821.74 | 0 | 0 | 0 | 6,822 | 1,102 | |||
| FUNDRAISING EVENTS | 1227.5 | 0 | 0 | 0 | 1,228 | 419 | |||
| CARAVAN HOLIDAY HOME | 7285.5 | 0 | 0 | 0 | 7,286 | 11,775 | |||
| YOUR SCHOOL LOTTERY | 1746.8 | 0 | 0 | 0 | 1,747 | 1,808 | |||
| 0 | 0 | 0 | 0 | 0 | - | - | |||
| 0 | 0 | 0 | 0 | 0 | - | - | |||
| Sub total(Gross income for AR) | 31,455 | - | - | 31,455 | 26,878 | ||||
| - - - 31,455 216 2,194 20,596 2,273 50 100 9,201 - - 34,630 - - - 34,630 - 3,175 - 57,713 54,538 |
- - - - - - - - - - - - - - - - - - - - - |
- - - - - - - - - - - - - - - - - - |
- - - 31,455 216 2,194 20,596 2,273 50 100 9,201 - - 34,630 - - - 34,630 - 3,175 |
||||||
| A2 Asset and investment sales, (see table). |
|||||||||
| - | - | ||||||||
| - | - | ||||||||
| Sub total | - | - | |||||||
| Total receipts A3 Payments |
|||||||||
| 26,878 | |||||||||
| COST OF FUNDRAISING ACTIVITIES | 216 | 216 | |||||||
| COST OF FUNDRAISING EVENTS | 2,194 | 701 | |||||||
| MAINTENANCE OF CARAVAN HOLIDAY HOME |
20,596 | 12,248 | |||||||
| DONATIONS TO SCHOOL EQUIPMENT (OTHER) |
2,273 | - | |||||||
| COUNCIL(INSURANCE & LICENSE) | 50 | 20 | |||||||
| ACCOUNTANT | 100 | 100 | |||||||
| DONATIONS TO SCHOOL EQUIPMENT (YYD) |
9,201 | 849 | |||||||
| DONATIONS TO SCHOOL EQUIPMENT | - | - | |||||||
| TELEPHONE/POSTAGE/STATIONARY/AD MIN |
- | 10 | |||||||
| **Sub total ** | 34,630 | 14,144 | |||||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| - | - | ||||||||
| - | - | ||||||||
| **Sub total ** | - | - | |||||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||||
| 14,144 | |||||||||
| - 3,175 | - | - | - 3,175 | 12,734 | |||||
| - | - | - | - | - | |||||
| 57,713 | - | - | 57,713 | 44,979 | |||||
| 54,538 | - | - | 54,538 | 57,713 |
Section B Statement of assets and liabilities at the end of the period Unrestricted Restricted Restricted Categories Details funds funds funds to nearest £ to nearest £ to nearest £
| B1 Cash funds | BANK CURRENT ACCOUNT | 54,538 | - | ||||
|---|---|---|---|---|---|---|---|
| - | - | ||||||
| - | - | ||||||
| Total cash funds | 54,538 | - | |||||
| (agree balances with receipts and payments | |||||||
| account(s)) | OK | OK | OK | ||||
| Unrestricted | Restricted | Endowment | |||||
| funds | funds | funds | |||||
| Details | to nearest £ | to nearest £ | to nearest £ | ||||
| B2 Other monetary assets | - | - | - | ||||
| - | - | - | |||||
| - | - | - | |||||
| - | - | - | |||||
| - | - | - | |||||
| - | - | - | |||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||||
| B3 Investment assets | - | - | |||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||||
| B4 Assets retained for the | CARAVAN | - | - | ||||
| charity’s own use | - | - | |||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| Fund to which | Amount due | When due | |||||
| Details | liability relates | (optional) | (optional) | ||||
| B5 Liabilities | - | ||||||
| - | |||||||
| - | |||||||
| - | |||||||
| - | |||||||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Name | Date of approval |
||||
| A WONG | A WONG | 1.10.22 | |||||
| A PIPER | A PIPER | ||||||
| 1.10.22 |
lan Walker Accountancy Services Ind¢pendent Examlner's Report th the Trustees of Ysgol Y Deri Parents & Friends Assotition- Charity No 10729 I re on the accounts of the School for the year ended 31 August 2022 which shows a balance on the bank (1)unt at that date of £54.538.06 and a deficit for the year of £3.175.03 Resptctiye respon$Sblttks of the tnuteu the txmltter Th¢ ch8rity's trnstees are resky)nsible for the PTeparatson of the The cknty's tmstecs consideT that an audit is not rquired for this year (undeT tiOn 144(2) of th¢ Ch8riti¢S Act 2011 (the 2011 Act)) aDd that aD independthi exam1r is prcfur¢d. It is my res1b11lty to: examine th¢ acxounts (under section 145 of the 2011 A¢t) to follow the PredUreS laid down in the General DiTtionS 8iven by th¢ ChaTity Commissioners und¢r sedion 145(5Xb) of the 2011 Act and to stat¢ whether pffiicujar mattus hav¢ to my attention. Bajli ot Indepemdent euminer'j report My examin&ion c4rried out in accordance with th¢ Cer81 Directions given iry the Charity Conllnissioncrs. AD examination includes a review of the xwyllting rrdS kept by the charity and a comparisoD of the wunts Wesentl with thosc [s. It alw includes considerations of any Unusu items or disclosures in thc wits and seeking ¢xplan&tion$ from you as tru#¢¢s concerning any matters. The proceihyes und¢rt8k¢n &> not provide all th¢ evidenc¢ that would b¢ required in gn wdiL and ClS¢qUeIty I do not ¢xpresg 8n audit opinirn th¢ vi¢w given by the un IndepeDdent ttmiDer's which wves me rea8on8ble cause to ilIeVe thaL iti material r¢sw the requiranents to keep cOunting records in )rdce with section 130 of the 2011 Act. and io prepare accounis which xcord with the acwuntsD8 Twds aDd ty comply with the countin8 requiTcments of thc 201 I A¢L have noi bea me( or 2. to which. in rny cp1ni(. att¢ntion should be Ifrawn in ordtt to IthIe a woper understrndin8 of th¢ awA)unts to b¢ re&ed. lan Walker lan Walker Accountancy Services Limitcd 100 Sthnwell Ro Penarth CF64 3LP 2 November 2022 lan Walker Accountancy Services Ltd Registered in Elan(j and Wales Company No. 0571?1 11XI SIaTr1 Ilo•J. Penarth. CF64 3LP Te*hone'. 0781 585 6686 Ernail.. ian@wJkeracttvntay.seTrK8S