ST MARY'S PRE-SCHOOL PLAYGROUP FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024 Charity number: 1072893
ST MARY'S PRE-SCHOOL PLAYGROUP CONTENTS FOR THE YEAR ENDED 31 AUGUST 2024 Page Report of the Trustees Receipts and Payments Account ststement of Assels and Liabilities Independent Examiner's Report
ST MARY'S PRE-SCHOOL PLAYGROUP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2024 The Trustees are pleased to present their report, together with the financial statements for the year ended 31 August 2024. Reference and administration details Charity name: St Mary's Pre-school Playgroup Charity registration number: 1072893 Address of Charity: St Mary's Church Hall 322 Woodbridge Road Ipswich Trustees: T Underwood (Chair) (Resigned and re-appointed 3110812024) (Treasurer) (Resigned and re-appointed 3110812024) (Secretary) (Resigned and re-appointed 3110812024) J Sloggell L Underwood Committee members: J Wilkie J Al Kero (Resigned 3110812024) (Resigned 3110812024) Support team: E Jessop H Stoggell P Crabb (Pre-school Manager) (Pre-school Deputy Manager {pSchool Business Manager) Independent examiner: A Robinson FCA Lovewell Blake LLP First Floor Suite Unit 2 Hillside Business Park Bury St Edmunds IP32 7EA
ST MARY'S PRE-SCHOOL PLAYGROUP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2024 Objectives and activities The primary purpose of the Charity is to help children and young people with educational training, by providing pre-school care for children aged two to five years old for eight sessions per week. Each session lasts for Ihree hours and a lunch club is also provided, if required. three days per week. The Charity aims to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups. The Charity raises additional funds from the public to support the actFVities of the Charity but does not work with ommercial participators. The purposes of the Charity are exclusively charitable and the financial stalements have been prepared in accordance with the requirements of the Charilies Act 2011 ('the Act.). In planning the objectives and activities of the Charily. Ihe Truslees have reviewed the guidance provided by the Charity Commission. A¢hievements and performance It gives me great pleasure to reflect on what has been a successful and rewarding year for the preschool. Once again, the dedication and collaboration of our staff, management, and committee have enabled us to build on our strengths while identifying and addressing areas for further development. Our continuous efforts have been driven not only by the aim of achieving high standards and ratings but, most importantly. by our commitment to providing the very best for the children in our care. Throughout the year, the preschool has continued to offer a safe, stable. and nurturing environment for children and their families. This consistency has b8en at the heart of everything we do. l am immensely proud of the way our team has remained focused on the needs of the children, demonstrating care, professionalism. and genuine passion for early years education. As we look ahead, we do so with confidence and oplimism. knowing that we have a strong foundation, a clear vision, and a dedicated team ready to meet the cha118nges and opportunities of the year to come. Public beneflt The Trustees have considered the Charity Commission's guidance on public benefit. They confirm that in planning and carrying out the Charity's activities they have had regards to this guidance.
ST IAARY'S PRE-SCHOOL PLAYGROUP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2024 Financlal review The financial year ending 31 August 2024 presented a number of challenges, yet we are pleased to report a strong and positive outcome. Although we initially budgeted for a deficit of £1,146, we ultimately closed the year with a healthy surplus of £29,617. While starting the year with a projected deficit is not uncommon. we have strong track record of improving our position over time and this year was no different. This turnaround can be attributed to several key factors. Most notsbly, we welcomed a higher number of new children to the preschool, reflecting our growing reputation within the community. Our increased income was further supported by the extension of our opening hours from September 2023, allowing us to offer 30 hours of childcare an additional 6 hours per week for families. This enhancement not only provided greater flexibility for parents bul also strengthened the setting's financial position. In addition, we benefited from an unexpected but much-appreciated increase in funding rates from Suffolk County Council. However, it is important to note that such funding adjustments remain unpredictable and cannot be reliably incorporated into our initial budgeting, due to the uncertainty surrounding both their timing and scale. Reserves poli¢y The Charity's reserves policy is to maintain reserves at a level adequate to protect its ongoing work froTn significant fluctuations in service income. This policy is reviewed annually. The Charity aims to hold sufficient reserves to cover three months, runnlng costs plus statutory redundancy costs. Thls value is set aside in a separate bank account which totals £48,436 (2023: £42,874> at the date of review post year end. The committee recommend that £7,310 12023.. £3,626) be transferred from the year end surplus to top up the reserve account to the requirecl level of £55,746 (2023: £47.500). Trustees consider that the Charity will continue as a going concern for the foreseeable future. There are no material uncertainties about the Charity's ability to continue. Plans for future periods It is tho Trustees, intention that the Charity will continue to provide services in line with the objectiV8s and activities as noted in these financial statements. The Chartty is focused over the next financial year on a number of key areas aimed at protecting the pre- school's financial position, improving the quality of provision and d8v8loping opportunities for growth and stability. Looking ahead, lh8 financial outlook for the year commencing 1 September 2024 appears significantly rnore promising. We remain cautiously optimistic that this posilive trajactory will continue, supported by strong enrolment, commilled staff, and ongoing community trust in our provision. Structure, governance and management Governlng document st Mary's Pre-school Playgroup was established on 10 December 1988. Its constitution: the 'Pre-School Learning Alliance Constitution Document January 2016, was registered with the Charity Commission (registration number 1072893) on 29 February 2016.
ST MARY'S PRE-SCHOOL PLAYGROUP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2024 Appointment and recrultment of Trustees Trustees are appointed at the Annual General Meeting and the Trustees can co-opt up to 3 further Trustees any time after the AGM. The minimum numbers of the Committee, including Trustees and Members is 5 and the maximum is 12, together with up to a further 3 co-opted members. The Trustees of the Charity are currently all parents of current children or parents of previous children. The one exception to this is, the current Treasurer who was co-opted in March 2020 due to his background in finance and following the resignation of the previous Treasuier. Trustees The current Trustees are shown in the reference and administration details of these accounts, including those who have served dvring the year and any appointment and resignation dates as required. Trustees, Induction and training All new Trustees will be provided wtth a Committee Welcome Pack which includes copies of: The Charity's constitulion The latest aGcounts of the Charity Code of conduct Confidentiality agreement Trustees are encouraged to read Charity Commission guidance notes CC3 - 'The Essential Trustee, what you need to know, what you need to do. and PB3 -"Public benefit.. Reporting". In addition, Trustees are encouraged to read Charity Commission and other newsletters and to attend courses designed to keep them abreast of their duties and responsibilities. Organlsatlonal structure The Trustees administar the Charity and meet regularly thought-out the year. During these meetings all charitable matters are discussed including the raising of fvnds, income structure, ongoing performance and to approve forthcoming charitable expenditure. The Charity monitors performance against budgeted tsrgels and reports annually at the Annual General Meeting where Trustees, resignation and appointments are made in line with the necessary roles and requirements of the foreseeable futura. Rlsk management Management has reviewed the major risks to which the Charity is exposed. Where appropriat8, Systems or procedures have been 8stablished to mitigate these risks. St Mary's Pre-school Playgroup benèfits from a diligent and dedicated team of Trustees. Costs are closely mcnitored to ensure the Charity operates within its means whilst taking into account other key factors including quality of provision. The Charity maintains a separate bank account to cover its reserves. all of which minimise its exposure to risk.
ST MARY'S PRE-SCHOOL PLAYGROUP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2024 The Charity's internal policies in place to mitigate risk are listed on the Charity's website and summarised below: Children's right and entitlements. Safeguarding children, young people and vulnerable adults. Looked after children. Uncollected children. Missing child. Online safety policy including use of mobile phones and cameras. Employment. Student placements. Induction of employees and vo5unte8rs. First aid. The role of the key person and settling in. Staffing. Administering medicines. Managing children who are sick, infectious or with allergies. Recording and reporting accidents and incidents. Nappy changing. Food and drink. Food hygiene. Promoting positive behaviour. Health and safety general standards. Risk assessments. Maintaining children's safety and security on premises. Supervising children on outings and visits. Fire safety and emergency evacuation. Animals in the setting. Smoking. Staff safety includirbg home visits. Valuing diversily and promoting inclusion and equality. Supporting children with SEND. Brilish values. Admissions policy. Parental involvement. Children's records. Provid8r records. Transfer of records to school. Confidentially and client access to records. Infomiation sharing. Working in partnership with other agencies. Making a complaint. Payment policy. Financial reserves policy. Trustee's expenses policy. Conflict of interest policy. Related party transactions During the year the charity paid H Stoggell amounts for employment seNices £14,363 {2023.. £11,187)- H Stoggell is related to the Trustee J Stoggell. There was no other related party transaction in this cr Ihe prior year. Independent examiner reappolntment A resolution to appoint A Robinson FCA of Lovewell Blake LLP as independent examiner will be proposed at thé next Annual General Meeting. The Trustees, annual report was approved on by: and signed on behalf of the board of Trustees T Underwood (Chairl Trustee
ST MARY'S PRE-SCHOOL PLAYGROUP RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2024 2024 Unrestricted Restricted 2023 Unrestricted Restricted Total Total Recelpts Fees and grants Fundraising Interest reGeived Higher tariff needs Other 151,578 151,578 99.498 74 65 99,498 74 65 5.380 47 373 373 11,765 11.765 5,380 47 Total Receipts Payments: Rent and rates Wages Consumables Management and admin Enrolment and insurance Fundraising expendilLJre Training expenditure Small equipmant Other 11.784 92.602 3.186 2,741 2,553 11,784 104,367 3.186 2,741 2,553 8,497 81,649 3,180 3.152 2,247 8,497 87,029 3,180 3.152 2.247 11,765 5,380 550 3,783 5.135 550 3,783 5,135 356 527 5,264 356 527 5,264 Asset and other costs Total Paymants Nèt re¢elptsl(payments} Transfer tol(froml funds Surplusl{deficlt) for the year 29,617 29,617 {5,188) 15,188} Cash and bank l)alanc8S at 31 August 2023 81,263 81,263 86.451 86,451 Cash and bank balances at 31 August 2024
ST MARY'S PRE-SCHOOL PLAYGROUP STATEMENT OF ASSETS AND LIABILITIES AS AT 31 AUGUST 2024 Unrestricted Funds 2024 2023 Cash funds Bank currenl account 2024 2023 other monetary assets Prepayments 2024 2023 Assets retained for the Charity's own use Furniture and equipmenl At cost At Net book valu8 10,414 10,414 2024 2023 Llablllties Trade creditors Accruals Other creditors Deferred income 927 2,518 2.582 200 These financial statements were approved by the Trustees on and are signed on their behalf by: T Underwood (Chair) Trustee
ST MARY'S PRE-SCHOOL PLAYGROUP INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF FOR THE YEAR ENDED 31 AUGUST 2024 I report to the Charity Trustees on my examination of the accounts of the Charity for the year ended 31 August 2024 which are set out on the afore mentioned pages of these financial statements. Responsibilities and basis of report As the Charity's Trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515){b) of the Act. Independent examinerfs statement I have completed my examination. I confimi that no materlal matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the Charity as required by section 130 of the Act- or 2. the accounts do not accord with those records,. or 3. the accounts do not comply with the applicab18 requirements concerning the form and content of accounls set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view, which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connectlon with the examination to which attention sheuld be drawn in this report in order to enable a proper understanding of the accounts to be reached. A Robinson FCA Independent examiner Lovewell Blake LLP First Floor Suite Unit 2 Hillside Businèss Park Bury St Edmunds IP32 7EA 801061202f