ST MARY'S PRE-SCHOOL PLAYGROUP FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2022 Charity number: 1072893
ST MARY'S PRE-SCHOOL PLAYGROUP CONTENTS FOR THE YEAR ENDED 31 AUGUST 2022 Page Report of the Trustees Receipts and Payments Account Sts18menl of Assets and Liabilities Indepen(18nl Examin8r's Report
ST MARY'S PRE-SCHOOL PLAYGROUP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2022 The Trustees are pleased to present their report. together with Ihe fin8nclal statements for the year ended 31 August 2022. Reference and administration details St Mary s Pre-school Playgroup Charity name.. Charity registration number: 1072893 Address of Charity- St Mary's Church Hall 322 Woodbridge Road Ipswich IP4 4BD Trustees: T Underwood {Chairl (Resigned and re-appointed 1310712022) (Treasurer) (Resigned and re-appointed 13107120221 Isecrelaryl (Resigned and re-appolnled 13107120221 J Sloggell L Underwood Committee members.. H Turnball J Wilkie F Wllkie J Al Kero Support team.. E Jessop H Stoggell G Crookes P Crabb (Shared Deputy and Pr&Scho(A Manager) (Shared Deputy and Pre-school Manager (Committee Support Assistant) (Pre-school Business Manager) Independent examiner.. L Thurston FCCA Lovewell Blake LLP First Floor Suite Unil 2 Hillside Business Park Bury St Edmunds IP32 7EA
ST MARY'S PRE-SCHOOL PLAYGROVP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2022 Objectives and actlvFties The primary purpose of the Charity is to help children and young people with educational trainlng, by providing pre-school care lor children aged two lo five years old for eight sessions per week. Each session lasts for three hours and a lunch club is also provided. if required, three days per week. The Charity aims lo enhance the development and education of children primarily under statutory school age by encouraging parents lo understand and provtde for the needs of their children through community groups. The Charity raises additional funds from Uie public lo support the activities of the Charity bul does not work with commercial participators. The ptsrposes of the Charity are exciusively charitable and the financial slalemenls have been prepared in accordance with the requirements of the Charities Act 2011 {'Iho Acl'l. In planning the objectives and activities of the Charity. the Trustees have revi8wed the guldance provided by the Charity Commisslon. Achievements and performance Most notab. this financial year has seen an increase in the pre-school's Otsied r81ing to 'Cood'. This marks a significant achievement and considerable progress against our organisational goals. It has been Tro small feat given the local and national challenges faced by the early years sector. Against the backdrop of increasingly difficult societal uncertainly. it has been a challenging year financially. However, we have faced these challenges head-on to end the financial year in a less precarious position than expected. A significant and concerning deficit was predicted at the oulsel of the financial year, bul through hard work and diligence the pre-school has managed lo end with a much smaller deficit than expected. As we continued lo address the fallout from the global pandemic. our focus has remained on ensLtring the wellbeing of the children and their families as we have spent time, efft)rt and resource lo support all those associated with the setting. The forecast deficit has provided an additional challenge lo our ability lo progress and grow the setting. This. coupled with restrictions on growth and development from circumstanS beyond the control of the pre-school. have provided (and will continue lo provide) an umbrella of uncertalnty regarding our longer- term prospects. Nonetheless, once again the staff. managem8nl and committee have been able lo reflect on our successes and areas for developm8nl as we sought to improve stand8rds not for ratings, bul for the children accessing our service. Overall, the setting has provided a safe, stable and consistent environment for our children and their families. The staff, management and committee have worked hard to ensure our focus remained on the children in our charge.
ST MARY'S PRE-SCHOOL PLAYGROLIP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2022 Flnancial review The year ending 31 August 2022 was extremely ch8llen9ing for the preschool. we had budgeted a deficit of £12.298 bul ended with a deficit of £22.766. Most years the initial budget is a deficit, bul w8 generally manage lo turn this around during the year in lop a small surplus. This year that was nol to be. Income was as budgeted however salaries were up over 18% {£11,818)- Other expense categories experienced some positives and negatives but materially the difference between actual and budgeted comes down to the additional salaries paid. The year commencing 2022 is looking much more promising and we hope this comes to fruition. Structure, governanGe and management Govgrnlng document Sl Mary's Pre-school Playgroup was established on 10 December 1988. Ils conslilulion,. the 'Pre-School Learning Alliance Constitution Document January 2016, was registered with the Charity Commission (registration number 10728931 on 29 February 2016. Appointment and recruitment of Trustees Trustees are appointed al the Annual General Meeting and the Trustees can co-opt up to 3 further Trustees any lime after the AGM. The minimum numbers of the Committee. including Trustees and Members is 5 and the maximum is 12, together with up lo a further 3 co-opted members. The Trustees of the Charity are currently all parents of current children or parents of previous children. The one exception lo this is, the current Treasurer who was co-opted in March 2020 due to his background in finance and following the resignation of the previous Treasurer. Trustees. induction and tralning All new Trustees will be provided with a Committee Welcome Pack which includes copies of.. The Charily's constitution The latest accounts of the Charity Code of conduct Confidentiality agreement Trustegs are er¢couraged to read Charity Commission guidance notes CC3 - "The Essential Trustee. what you need to know, what you need lo do" and PB3 -"Public benefit. Reporting" In addilion. Truslees are encouraged to read Charity Commission and other newslellers and lo attend Gourses designed lo keep them abreast of their duties and Tesponsibilities. Organisational structure The Trustees administer the Charity and meet regularly thoughl-out the year. During these meetings all charitsble matters are discussed including the raising of funds, income slruclure, ongoing performance 8nd lo approve forthcoming charitable expenditure. The Charity monitors performance against budgeted largels and reports annually al the Annual General Meeting where Trustees, resignation and appointments are made in line with the neSSarY roles and requirements of the foreseeable future.
ST MARY'S PRE-SCHOOL PLAYGROUP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2022 Risk management Management ha5 reviewed the m8jor risks lo which the Charity is exposed. Where appropriate, systems or procedures have been established lo mitigate Ihese risks. Sl Mary's Pre-school Playgroup benefits from a diligent and dedicaled team of Trustees. Costs are closely monitored lo ensure the Charity operates within its means whilst taking into account other key factors including qualty of provision. The Charity maintain5 a separate bank account lo cover ils reserves, all ol which minimise its exposure to 11sk. The Charity's intemal policles in place to miligale risk are listed on the Charity's webslle and summarised below.. Children's right and enlitlemenls. Safeguarding children, young people and vulnerable adults. Looked after children. Uncollected Children. Missing child. Online safgly policy including use of mobile phones and cameras. Employment. Student placements. Induction of employees and volunteers. First aid. The role of the key person and sellling in. Staffing. Administering medicines. Managing children who are sick, infectious or with allergies. Recording and reporting accidents and incidents. Nappy changing. Food and drink. Food hygiene. Promoting positive behaviour. Health and safety general standards. Risk assessments. Maintaining children's safely and security on premises. Sup8rvising children on outings and visits. Fire safety and emergency evacuation. Animals in the selling. Smoking. Staff safely Including home visits. Valuing diversity and promoting inclusion and equality. Supporting children with SEND. British values. Admissions polloy. Parental involvement. Children's records. Provider records. Transfer of records to school. Confidenllally and client access to records. Information sharlng. Working in partnership wlth other agencies. Making a cofflplainl. Payment policy. Financial reserves FlicY. Trustees expenses policy. Conflict of interest policy. Related party transa¢tioTrs During the year the charity paid H Sloggell amounts for employment services £11.309 {2021= £11,771). H Stoggell is related lo the Trustee J Sloggell. There were no other related party transaction in this or the prior year.
ST MARY'S PRE.SCHOOL PLAYGROUP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2022 ReseeS policy The Charity's reserves policy is to maintain reserves al a level adequale to protect ils ongoing work from significant fluclualions in service income. This policy is reviewed annually. The Charity aims lo hold sufficient reserves lo cover Ihree months, running Gosls plus statutory redundancy costs. This value is set aside in a separate bank account which totals £42,81012021.' £42,805) al the year end. The committee recommend that £2,690 (2021: £2.6951 be Iraftsferred from the year end surplLJS lo top up the reserve account to the required level of £45,50012021'. £45,500)- At the year end. the Charity has lolal reserves of £70.241 12021= £90,982) of which £Nil is reslricled. The reseryes of the Charity are therefore adequate and the Tfustees consideT that the Charily will continue as a going concern for the foreseeable future. There are no material uncertainties about the Charity's abilily to conlinue. Plans for future perlods It is the Trustees. intention that the Charity will continue to provide services in line with the objectives and activities as noted in these financial sialemenls. The charity is focused over the next financial year on a number of key areas aimed al protecting the pre- school's financial position, improving the qual'ty of provision and developing opportunitles for growth and stability. One of the biggest challenges that will be faced in the year 2022 123 will be the increases in overheads, restriction on our abilty to offer a full 30-hour setting and an uncertain early years environment. To attempt to miligale the external factors impacting our financial stability we wlll continue to implement ffleasures lo redu expenditure and increase our financial robustness. Attention will be further directed towards business development and identifying effective marketing strategies over the coming year. This includes updating our corporate image. branding and digital presence an area considered to be of importance, particulayly given the changes lo service user behaviouTS land an area the previous financial year did not permit sufficient progress on). Trustges The current Trustees are shown in the ref8rence and administration details ol these accounts, including those who have served during the y8ar and any appointment and resignation dales as required. Public ben8fit The Trustees have considered the Charity Commission's guidance on public benefit. They confirm that in planning and carrying out the Charity's activities they have had regards to this guidance.
ST MARY'S PRE-SCHOOL PLAYGROUP RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2022 Independent examiner reappointment A resolution to appoint L Thurslon FCCA of Lovewell Blake LLP as independent examiner will be proposed al the next Annual General Meeting. The Trustees, annual report was approved on 2g 0¢ loE5 by.. and signed on behalf of the board of Trustees T Underwood (Chair Trustee
ST MARY'S PRE-SCHOOL PLAYGROUP RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2022 2022 Unrestricted Restricted 2021 Unrestricted Restrlcted Total Total Rèc•lpts: F8es rec8ived Granl income Fundraising Training subsidy Interesl received Higher tariff need8 other 75,539 75.539 113,254 10.000 330 824 121 113.254 10.000 330 824 121 6,075 469 469 90 90 6.075 Total Receipts Payments.. 7.705 98,354 2,320 2,754 901 27 1,563 853 8.430 Rent Wages Consumables Management and admin Enrolment and insuian Fundraising expenditure Tr8ining expenditure Small equipment Other 6.272 78,442 1,883 1,716 3.307 456 1,096 160 5.447 6,272 78,532 1,883 1,716 3,307 456 1,096 160 5,447 7.705 92,279 2.320 2.754 901 27 1,563 853 8,430 6,075 Asset and other costs Total Payments N8t Ipayment5llrecÈlpts Transfer tollfroml funds (Deflcitllsurplus for the year 9,094 122,7661 (22,7661 9,094 Cash and bank balances Jt 31 Augusl 2021 109,217 109,217 100,123 100,123 Cash and bank balances at 31 August 2022
ST MARY'S PRE-SCHOOL PLAYGROUP STATEMENT OF ASSETS AND LIABILITIES AS AT 31 AUGUST 2022 Unrestricted Funds 2022 2021 Cash lunds Bank current account 10 2022 2021 Other monetary assets Prepayments 16 2022 2021 Assets retained for the Charity's own use Furniture and equlpment Al cost Al Net book value 10,414 10,414 2022 2021 Llabllitles Accruals Other creditors Deferred income 3,337 2.151 These financial sl reap é Trustees on .76 trt5 and are signed on their behalf by-. T UndeOod (Chair) Trustee
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ST MARY'S PRE-SCHOOL PLAYGROUP I report to the Charity Twstees on my examination of the accounts of the Charity for the year ended 31 August 2022 which are sel out on the afore mentioned pages of these financial slatemenls. Responsibilities and basts of report As the ChaTity's Trustees you are responsible for the preparation of Ihe accounts in accordance with the requirements of the Charities Act 2011 {'Ihe Acl'l. I report in respect of my examination of the CharilS accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by Ihe Charity Commission under section 145(51{bl of the Act. Independent examlner's ststement I have completed my examination. I confirm that no material mallers have come to my attention in connection with the examination glving me cause to believe that in any material respect.. aceounting records were not kept in respect of the Charity as required by section 130 of the Act., or 2. the accounts do not accord with those records., or 3. the accounts do not comply wilh the applicable requiiemenls concerning the form and conlenl of accounts sgt out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'lrue and fair view. which is not a matter considered as part of an independenl examination. I have no concerns and have come across no other mallefs in connection with the examination lo which attention should be drawn in this report in order to enable a proper undeTstsnding of the accounts to be reached. L Thurslon FCCA Independent examiner Lovewell Blake LLP First Floor Suite Unit 2 Hillside Business Park Bury St Edmunds IP32 7EA 28 June 2023