## HARROW HERITAGE TRUST TRUSTEES ANNUAL REPORT AND ACCOUNTS 31ST MARCH 2024 ## **Trustees’ Annual Report for the period** **From: 1[st] April 2023 To: March 31[st] 2024** **Charity name: Harrow Heritage Trust** ## **Charity registration number: 1072773** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To secure the protection, preservation,
restoration and improvement of the
character and amenities of the London
Borough of Harrow for the benefit and
enjoyment of the public generally and
especially the inhabitants of the Borough,
and to promote the preservation of land
and buildings of beauty or historic interest
as well as areas of ecological or other
specific or environmental importance within
the Borough and to promote schemes and
awards to assist the attainment of these
objectives.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|-Ancient monument (SAM) No 120 Linear
earthworks: maintenance & preservation
-Maintain Old Dairy, Wood Farm overlook
-Advise on repairs to historic built
environment & refurb of two historic
plaques
-Distributed +500 free nature and historic
walks in Harrow leaflets
-Community water quality monitoring.
•Research and production of "Harrow
Streams" leaflet
•Train & equip 24 volunteers in
Riverfly- Monitoring
•Sending 4 volunteers for advanced
ID course
•Production of drone video for online
engagement in Harrow Streams
project
-2 x First Aid training for volunteer leaders
-1 x new bench in local nature reserve
+several native plant and seeding projects| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have considered the
provisions of the Charities Act 2011 with
regard to public benefit requirement. They
are satisfied that the Trust, through its aims
and objectives, meets the requirement, in
particular with regard to the advancement| of the arts, heritage, architecture, and of the environmental protection or improvement. Beneficiaries comprise members of the public in almost all cases without the need for any changes in payment. ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Grants for repairs to historic buildings cover
repairs in keeping with the original design
and materials. Generally, will be awarded
10% of the quoted cost of repair. Will be
disbursed on completion or repairs and
receipt of proof of completion and
payments.| |Policy on social investment
including program related
investment|Para 1.38|-Training & leadership opportunities for
volunteers add to job skill set (First aid,
power tool use, aquatic invertebrates,
warden positions)
-Adult logbooks for volunteers tracks hours
and can be used for job applications.| |Contribution made by
volunteers|Para 1.38|-Volunteers contribute more than 1000
hours of work annually maintaining nature
reserve paths and amenities and clear
litter, organise and run corporate workdays
and visits from school and scout groups
and monitor local streams water quality.
With in-depth knowledge of green space,
they can help maintain biodiversity,
especially insect populations, and mitigate
the effects of overpopulation and bad land
use policies.
-Active in attending local fairs and
community meetings to explain and
educate inhabitants on the built and natural
environment.
-Active in educating the community about
Harrow’s rich historic architecture and
natural landscape.| |Other||The charity has increased its connectivity
with London and nationwide groups liaising
with ZSL and Thames Water etc...within
~~established water quality monitoring schema~~| |||| ## **Achievements and Performance** SORP reference |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|-Our nature events and free leaflets and
guided walks/courses connect the public
with local nature and the benefits of
preserving green space for people and
wildlife
-The charity is also converting petrol tools to
batteryoperated tools for agreener world.
- Restoration and enhancement of the Old
Redding pond complex in the historic
former garden of W.S. Gilbert continues.
The new or enhanced ponds created last
year have been planted & GCN survey
done for a second year. Visitors enjoy
enhanced planting, new benches and
signage.
- Refurb of two historic plaques helps
community connect with local Heritage.
- Harrow Streams project aims to help
protect local waterways by monitoring &
reporting pollution and engaging with the
public.| |---|---|---| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|We continue to slowly get new, and
younger members for project work. Several
new trustees and more members attended
meetings via invitation and online methods.
Ongoing vacancies are being slowly filled.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|No specific fundraising goals were
set. the charity received £26,000
amount in grant funding. Some of
the receipt (£18,000) represented
grant final payments (post
completion).| |Investment performance
against objectives|Para 1.41|The Charity has no investments but
maintains 5 COIF deposit accounts which
generate small sums of interest quarterly.| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Trust is financial stable. Donations are
somewhat down but grants have
increased.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Trust’s funds totalled £184,116 at the
end of the financial year March 2024. Four
funds totalling £147,185 were designated
as restricted to the uses described. These
are Heritage Grants, Public Works of Art,
Work with Young People and Headstone
Manor: commitments or expenditure plans
exist for parts of these. There is also an
Unrestricted General fund of £36,931 which
includes the activities of Harrow Nature
Conservation Forum and the Brown
Plaques committee. It is the Trust’s policy
to maintain the balance of this fund at a
level to cover administrative and support
costs for a forward period of at least a year,
and to respond to emergency and other
applications for grants or support as and
when they arise. The fund was maintained
at an adequate level throughout the year.
The Unrestricted General fund holds
£6,339 in grant funding which is expected to
be expended in the following year. This will
be offset by further funds released in stages
by existing grant agreements.| |Amount of reserves held|Para 1.22|£10,000| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There is some evidence that when older
members age-out we have fewer new
active members. We are actively
addressing this by outreach and building in
more structure in Trustee positions and
responsibilities. This is an ongoing
initiative.| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Grants, bequests and donations.| |Investment policy and
objectives including any|Para 1.46|Investment policy N/A.
Social investment takes place but has no
policy.| |social investment policy
adopted||| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|The Trustees are aware of the major
operational risks that the charity faces and
consider that adequate administrative
procedures are in place to mitigate the risks
identified. Suitable training is given to new
volunteers where appropriate. Insurance
cover is taken to minimise any potential
financial impact on the Trust should any of
those risks materialise.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are elected or co-opted at our
AGM in October annually. Trustees may
also be elected at executive meetings after
a quorum vote.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Induction and training is informal. New
Trustees would be encouraged to
familiarise themselves with the historic
annual reports and be guided by Trustees
in their committee work.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Trustees form the members of the
executive committee. The President of the
Trust is the Mayor of Harrow and three
additional authority members are
nominated by Harrow Council. Other
officers and members are elected annually
at the annual general meeting, and the
committee has the power to co-opt and fill
casual vacancies. Members are elected or
co-opted to advise on matters or carry out
particular tasks for which they possess
suitable skills or knowledge, or to represent
interested community groups or societies
and associations in the London Borough of
Harrow.| |Relationship with any
related parties|Para 1.51|We work closely with London Borough of
Harrow| |Other||| ## **Reference and Administrative details** |Charity name|Harrow Heritage Trust| |---|---| |Other name the charity uses|| |Registered charity number|1072773| |Charity’s principal address|40 Walton Drive
Harrow Middlesex
HA1 4XA| |---|---| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Cllr Ramji Chauhan|Pres ex-officio|April 2023 - March 2024|| ||Leslie Bolsover|Hon Treasurer||| ||John Richard
Orchard|Trustee||| ||John Gordon
Williams|Trustee||| ||Stephen Bolsover|Trustee||| ||Margaret Huitson|Trustee||| ||Edward Robin
Youle|Trustee||| ||Eileen Mary
Kinnear|Trustee||| ||Cllr June Baxter|Trustee||| ||Cllr Janet Mote|Trustee||| ||Cllr Ghazanfar Ali|Vice Chair|From 6 Nov 2023|| ||Cllr Elizabeth Nancy
Parry|
Trustee||| ||Cllr Marilyn Ashton|Chair||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **TRUSTEES AND RELATED PARTIES** During the year: 1. A number of trustees were reimbursed expenditure incurred by them on the Trust’s behalf. 2. In compliance with SORP recommendations concerning related party transactions it is declared that reimbursement payments to Steve Bolsover, HNCF sub-committee are not co-signed by Leslie Bolsover, Hon. Treasurer. ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ||~~oe~~|| |---|---|---| |**Signature(s)**|**Signature(s)**
~~oe~~|| |**Full name(s)**|**Full name(s)**
Leslie Ruth Honaker|Bolsover| |**Position (eg Secretary,**|Hon Treasurer|| |**Chair, etc)**||| |||| |**Date**||| ||05/09/2024|| ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/ members of** Harrow Heritage Trust **On accounts for the year** 31 March 2024 **Charity no** 1072773 **ended (if any) Set out on pages** 13-14 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2024. ## **Responsibilities and basis of report** As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **----- Start of picture text -----**
Date: 05 September 2024
Signed:
oe
Name: Chaweevan Williams FCCA
PT
Relevant professional Chartered Certified Accountant
qualification(s) or body
(if any):
Address: 20-22 Wenlock Road, London N1 7GU
**----- End of picture text -----**
12 |||**Harrow Heritage Trust**|**Harrow Heritage Trust**|**Harrow Heritage Trust**|**Harrow Heritage Trust**|**Harrow Heritage Trust**||**1072773**|**1072773**|||| |---|---|---|---|---|---|---|---|---|---|---|---|---| ||01/04/2023
31/03/2024
**Receipts andpayments accounts**
**To**
**For the period from**
~~ee~~
~~ee ee~~|||||||||||**CC16a**| |**Section A Receipts and payments**||||||||||||| |||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**|**Total funds**|||**Last year**| |||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||||**to the nearest £**| |**A1 Receipts**||||||||||||| |Subscriptions, Donations and other
income||**11,939**||||||**11,939**|**11,939**|||**93,753**| |Local authority grants||||||||||||**-**| |Othergrants||**26,026**||||||**26**|**26,026**|||**27,167**| |Deposit interest||**817**||**5,608**||||**6**|**6,425**|||**1,288**| |||||||||||||**-**| |||||||||||||**-**| |||||||||||||**-**| |||||||||||||**-**| |**_Sub total_**_(Gross income_
_for AR)_|_(Gross income_
_for AR)_|**38,782**||**5,608**||||**44,390**|**44,390**|||**122,208**| |**A2 Asset and investment**
**sales, (see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**38,782**
**5,608**
**-**
**44,390**
**122,208**
~~———_——~~||||||||||||| |**A3 Payments**||||||||||||| |General fund||||||||||||| |Admin expenditure||**1,952**||||||**1**|**1,952**|||**1,359**| |Direct charitable expenditure||**904**||||||**904**|**904**|||**108**| |Harrow Nature Conservation Forum||||||||||||| |||**26,458**||||||**26**|**26,458**|||**44,075**| |**Work with Young People**||**-**||||||**-**|**-**|||**10,522**| |**Public Works of Art**||**-**||||||**-**|**-**|||**3,313**| |**Headstone Manor**||**-**||**350**||||**350**|**350**|||**-**| |**Heritage Grants**||**-**||||||**-**|**-**|||**-**| |||||||||||||**-**| |**_Sub total_ **||**29,314**||**350**||||**29,664**|**29,664**|||**59,377**| |**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_**
**29,314**
**350**
**-**
**29,664**
**59,377**
~~——————~~||||||||||||| |**_Net of receipts/(payments)_**||**9,468**|**9,468**|**5,258**|**5,258**|**- 14,726**|**- 14,726**|**- 14,726**|**- 14,726**|**- 14,726**|**- 14,726**|**62,831**| |||||||||||||| |**A5 Transfers between funds**
**-**
**- -**
**-**
**A6 Cash funds last year end**
**27,463**
**141,927**
**169,390**
**_Cash funds this year end_**
**36,931**
**147,185**
**184,116**
~~SS—————~~||||||||||||**-**
**106,559**
**169,390**| 13 CCXX R1 accounts (SS) 22/08/2024 ## **Section B Statement of assets and liabilities at the end of the period** **Unrestricted Restricted Endowment funds Categories Details funds funds to nearest £ to nearest £ to nearest £ B1 Cash funds** General fund **36,931 -** Heritage Grants **31,573 -** Public Works of Art **17,446** Work with Young People **3,143** Headstone Manor **95,023 -** _**Total cash funds**_ **36,931 147,185 -** ~~===~~ (agree balances with receipts and payments account(s)) OK OK OK **Unrestricted Restricted Endowment funds funds funds Fund to which Amount due When due (optional) Details liability relates (optional) B5 Liabilities** Crane Valley Partnership General fund **1,714 30 September 2024** Harrow Streams General fund **- 4,625 -** ~~===>~~ Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of approval Leslie Ruth Bolsover 05/09/2024 14 CCXX R2 accounts (SS) 22/08/2024