STRATFORD ST ANDREW & FARNHAM COMMUNITY CENTRE
CHARITY NUMBER 1072551
STATEMENT OF ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2020
1
STRATFORD ST ANDREW & FARNHAM COMMUNITY CENTRE TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2020
Charity Number 1072251
Correspondence Address
Maureen Greaves, Pampas, Great Glemham Road, Stratford St Andrew, Saxmundham, Suffolk, IP 17 1LL
Trustees
- The following Trustees have served during the year, unless indicated otherwise: Maureen Greaves, Chair
Jacci Ellen Churchman
Detmar Hackman
Steven Horner .
Richard John Plant
- Judith Dawn Spatchett Trevor Patrick William Brame
Professional! Advisors
Legal Advisors —
Pulham & Co, Market Place, Saxmundham, Suffolk, [P17 1AG
Bankers —
- HSBC, 20 High Street, Saxmundham, Suffolk, P17 1DB COIF Charities Fund, Senator House, 85 Queen Victoria Street, London. EC4V 4ET Independent Examiners —
Ensors Accountants LLP, Blyth House, Rendham Road, Saxmundham, Suffolk, IP17 1WA
Statement of Trustee’ responsibilities
Charity law requires the trustees to prepare financial accounts which give a true & fair view of the state of affairs of the charity. In preparing those financial accounts, the trustees are required to: - Select suitable accounting policies
-
Make reasonable and prudent judgements and estimates
-
- State whether applicable accounting standards have been followed; subject to any material departures disclosed and explained in the financial accounts;
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial accounts comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
2
| | |
| / :
History, Objectives and Activities of the Trust
The charity was registered in November 1998. The purpose of this was to raise funds and build a new community centre to replace the existing hall which was run by a separate charity. This was built in the 1920's and was no longer viable. Funds were successfully raised; land was leased from Stratford St Andrew Parish Council and the hall was built. The new hall was officially opened in March 1998. Surrounding land of 5.2 acres was purchased for amenity purposes. An extension to the hall was added, largely from self-generated funds.
Management and Governance Arrangements
The Trust Deed provides for a minimum of 3 and a maximum of 8 trustees. Were there a requirement for new trustees, these would be identified and appointed by the remaining trustees. The chair of trustees is responsible for the induction of any new trustee which involves awareness of a trustee’s responsibilities, the governing document, administrative procedures, the history and philosophical approach of the charity. A new trustee would receive copies of the previous year’s annual report and accounts and a copy of the Charity Commission leaflet ‘The Essential Trustee: What You Need to Know’. The existing trustees have held office for over 10 years.
The trustees annually review the risks that the charity faces. To date these have mainly related to the management and the running of the community centre.
There are also minor areas of risk relating to employing staff which have been covered by proper procedures and insurance.
Achievements and Performance of the Trust
The Coronavirus Pandemic has had a huge adverse effect on the Charity, resulting in the closure of the Riverside Centre for the greater part of the year.
Lost income was over £15,000 but it was thanks to government grants we have been able to absorb the financial losses. The Executive Committee has monitored the situation on a regular basis and has reduced overheads where possible. Maintenance costs, insurance and loan repayments still had to be met. Regular inspections were carried out. It is expected that it may take six to twelve months to re-establish the level of income from our user groups.
Any plans for the future have been put on hold until such times as we are able to re-assess the situation.
Financial Review, Investment Policy and Reserves
Bank balances are constantly reviewed, and funds transferred as necessary. Six monthly accounts are normally prepared to check the financial position.
Reserves are maintained to fund six months expenses and the capital cost of the buildings and land. When the building was first erected a loan was taken at very favourable terms over a twenty-five-year period and funds are maintained to make twelve monthly repayments of this.
3
|
| | )
Future Plans
It is the intention of the Executive Committee to involve more like-minded people in the management of the Riverside Centre. The Executive Committee recognises a need to move forward and to encourage new ideas for the continued success of the Riverside Centre.
Future plans include steps to enhance the amenity land, an area of over 5 acres, to encourage wildlife and improve the presentation. Tree planting, bug and bird boxes, and wildflower areas will be considered. The bridge over the River Aide connecting two meadows is in need of refurbishment.
Independent Examiner
The trustees intend to reappoint the existing independent examiner for the following year to 31* December 2021.
MS Crea Maureen Greaves — Chair
4
STRATFORD ST ANDREW & FARNHAM COMMUNITY CENTRE INDEPENDENT EXAMINERS REPORT FOR THE YEAR ENDED 31 DECEMBER 2020
| report on the accounts for the year ended 31 December 2020, which are set out on pages 6 to 7.
RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
e examine the accounts under section 145 of the 2011 Act; to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
-
e _ to state whether particular matters have come to my attention.
BASIS OF INDEPENDENT EXAMINER'S REPORT
The examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
INDEPENDENT EXAMINER’S STATEMENTS
In connection with my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in any material respect the requirements:
-
e to keep accounting records in accordance with section 130 of the 2011 Act; and e to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or
-
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
C PAGE FCCA ENSORS ACCOUNTANTS LLP BLYTH HOUSE
SAXMUNDHAM
IP17 1WA
5
STRATFORD ST ANDREW & FARNHAM COMMUNITY CENTRE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020
----- Start of picture text -----
|||||||
|---|---|---|---|---|---|
|All|unrestricted|funds|
|2020|2019|
|£|£|
|INCOME|AND|ENDOWMENTS|FROM|
|Voluntary|Income|2,520|1,287|
|Government|Grants|12,270|-|
|Income|from|Investments|50|106|
|Community|Centre|Activities|10,158|22,780|
|Miscellaneous|Income|1,686|1,579|
|Total|Income|26,684|25,752|
|EXPENDITURE|ON:|
|Fundraising|&|Trading|Costs|-|-|
|Community|Centre|Costs|27,085|28,240|
|Other|Expenditure|2,380|1,551|
|Total|Resources|Expended|29,464|«29,791|
|NET MOVEMENT|IN|FUNDS|(2,780)|(4,039)|
|Balance|brought|forward|253,985|258,024|
|BALANCE CARRIED FORWARD|_|251,205|—-253,985_|
----- End of picture text -----
6
STRATFORD ST ANDREW & FARNHAM COMMUNITY CENTRE BALANCE SHEET AS AT 31 DECEMBER 2020
| 2020 | 2019 | ||||
|---|---|---|---|---|---|
| Notes | £ | £ | £ | £ | |
| Tangible Assets | |||||
| Fixed Assets | 2 | 243,054 | 251,098 | ||
| Current Assets | |||||
| Prepayments Debtors Cash at bank & in hand |
- - 26,998 |
- - 20,549 |
|||
| 26,998 | 20,549 | ||||
| Creditors (due within 5 years) | |||||
| Community Centre Costs | 4,145 | 1,491 | |||
| 4,145 | 1,491 | ||||
| Net CurrentAssets | 22,853 | 19,058 | |||
| Total assets less current liabilities | 265,907 | 270,156 | |||
| Creditors (due in over 5 years) | 5 | 14,702 | 16,169 | ||
| 251,205 | 253,985 | ||||
| Reserves | |||||
| General Fund | |||||
| Brought Forward | 253,985 | 258,024 | |||
| Surplus forthe year | (2,780) | (4,039) | |||
| 251,205 | 253,985 |
t
STRATFORD ST ANDREW & FARNHAM COMMUNITY CENTRE NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020
1. ACCOUNTING POLICIES
Basis of Accounting
The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
In preparing the accounts, the trustees have considered whether in applying the policies required by FRS 102 and the Charities SORP 102 a restatement of comparative items was needed. No restatements were required.
The charity constitutes a public benefit entity as defined by FRS 102.
Tangible fixed assets and depreciation
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows:
Land — not depreciated
Buildings — 2.5% reducing balance Equipment — 7.5% reducing balance Playground Equipment — 7.5% reducing balance
2. TANGIBLE FIXED ASSETS
| Land | Buildings | Equipment | Playground | TOTAL | |
|---|---|---|---|---|---|
| Equipment | |||||
| £ | £ | £ | £ | £ | |
| COST | |||||
| At 1 January2020 | 20,356 | 335,261 | 57,663 | 32,085 | 445,364 |
| Additions Disposals |
- - |
- - |
929 - |
- - |
929 - |
| At 31 December 2020 | 20,356 | 335,261 | 58,592 | 32,085 | 446,293 |
| DEPRECIATION | |||||
| At 1 January2020 | - | 158,903 | 27,811 | 7552 | 194,266 |
| Charge forthe year | - | 4,421 | 2,399 | 2,154 | 8,974 |
| On disposal | - | - | - | - | - |
| At 31 December 2020 | - | 163,324 | 30,210 | 9,706 | 203,240 |
| NET BOOKVALUE | |||||
| At 1 January200 | |||||
| At31December2020 | 20,356 | 171,937 | 28,382 | 22,379 | 243,054 |
8
:
STRATFORD ST ANDREW & FARNHAM COMMUNITY CENTRE NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31 DECEMBER 2020
3. EMPLOYEES
Number of Employees
During the year the number of employees paid by the charity (on a full time equivalent basis) was:
| 2020 | 2019 | |
|---|---|---|
| Management Fundraising |
- - |
- - |
| Charitable Work | - | 1 |
| Remuneration ofEmployees | ||
| 2020 | 2019 | |
| £ | £ | |
| Management Fundraising |
- - |
- - |
| CharitableWork | - | 200 |
4. FUNDING FOR BUILDING
Grants received in 1998 amounted to £85,000 from the National Lottery Charities Board Community Fund. Also £31,490 in 2003 from the sale of the “Old Hut”.
5. LONG TERM LOANS
These consist of Public Works Loans via the Parish Council.
| 2020 | 2019 | |||
|---|---|---|---|---|
| £ | £ | |||
| Public | Works | Loans | 14,702 | 16,169 |
| 14,702 | 16,169 |
9
STRATFORD ST ANDREW & FARNHAM COMMUNITY CENTRE DETAILED INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2020
----- Start of picture text -----
|||||||
|---|---|---|---|---|---|
|2020|2019|
|£|£|£|£|
|Income|
|Voluntary|Income:|
|Riverside|Social|Club|2,500|527|
|Donations|20|760|
|2,520|1,287|
|Government|Grants|
|ESDC|Grants|12,270|
|12,270|
|Activities|for|Generating|Funds|
|Fundraising|Income|-|10|
|-|10|
|Trading|Income:|
|Hall|Lettings|10,074|22,713|
|Vending|Machine|84|57|
|10,158|22,770|
|Investment|Income:|
|Interest|Received|50|106|
|Miscellaneous|{[ncome:|
|E-on|Receipts —|Solar|Panels|1,686|1,579|
|Total|Income|26,684|25,752|
|Expenditure|
|Direct|charitable|re|Riverside|Centre|
|Booking|Clerk|3,000|3,000|
|Energy|4,434|3,963|
|Insurance|1,934|1,805|
|Cleaning|2,711|2,852|
|Telephone|490|1,113|
|Water|rates|182|380|
|Repairs|2,190|902|
|Refuse|Collection|513|510|
|Licenses|850|846|
|Playground|Inspection|99|107|
|Grounds|1,578|3.518|
|Depreciation|8,974|9,155|
|Stationery|130|87|
|27,085|28,240|
|Governance|Costs|
|Postage|77|9|
|Sundry|Expenses|45|218|
|Professional|Fees|600|576|
|Bookkeeping|Fees|407|367|
|Loan|Interest|1,251|381|
|Bank|charges|-|
|2,380|1,551|
|Total|Expenditure|29,464|29,791|
|Excess|of Income|over|Expenditure|(2,780)|(4,039)|
----- End of picture text -----
10