REGIsfERED COMPANY NUMBER: 03456224 (England & Wales) REGISTERED CHARITY NUMBER: 1072529 REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS For The Year Ended 31 M rch 2022 rrLESFORD COMMUNITY TRAVEL Andrew Richardson FCCA 5 Wells Court Springfield Chelmsford Essex CMI 6ND
vLEsF0RD COMMU VEL CONTENTS OF TH FINA IAL ATEMENTS For th Year Ended 31 March 2022 Page Report of the Trustees Ito4 Report of the Independent Examiner Statement of Financial Activitie5 Balance Sheet Notes to the Financial Statements 8toll Detailed Statement of Financial Activities 12
LESF RD OMM Nrry TRAVEL DIREcfoRS' AND TRusfEES' REPORT FOR THE YEAR ENDED 31sr MARCH 2022 The Directors present their report and financial 51atements for the year ended 31st March 2022. REFERENCE AND ADMINISTrATIVE DAllLS Registered Company number 3456224 (England and Wales) Registered Charity number 1072529 Registered offi Unit I Flitch Industnol Estste Chelmsford Road Great Dunmow Essex CM6 IXJ Patron Kemi Badenoch MP Trustees Icshaw S J A Biddlecombe D R Perks VJFOX F M M Benson Company Secretsry J M Goodwin Andrew Richardson 5 Wells Court Springfield Chelmsford CMI 6ND srRucfuRE, GOVERNANCE AND MANAGEMENT Objectives and activities for the public benef UttSesford Community Travel (UCT) is a charity and is registered as a Company Limited by Guarantee and is therefore governed by a Memorandum and Artides of Association. The charity's objettive and its prinapal activity is to provide a non-profit community door to door transport service for the residents of the District of Uttlesford who, because of age. mental or physical disability or rural isolation, are unable to use public transport to meet their needs. The charity is organised so that the trusteesldirectors meet monthly to manage its affairs. There is also an Advisory Committee that meets on alternate months. This allows the trustees to obtain support and advice from users of OLsr service and members of other local representative organisations, including local govemment and the voluntary sector. Risk management The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. Page I
LE FORD COMMUNITY T REPORT OF THE TRUSTEES r Ended 31 March 2022 DIREORs. AND TRusfEES' REPORT FOR THE YEAR ENDED 31sf MARCH 2022 Publi¢ benefit ststement The trustees confirni that they have complied with their duty in the Charities Att 2011 to have due regard to public benefit guidance published by the Chartty Commission in reviewing the aims arid objectives in planning future attivities and in reviewing the outcome of our work. The public benefit of the Charity's activities is outlined within this retx)rt through our attivities and achievement and in planning future development. Developmen( activities and achievements this year This year has been a year of re adjustrnent for everyone, with people trying to retum to some klnd of normality while still being apprehensive as to what Covid will throw at us ne*c. This uncertainty has been reflected in the way our members used our seNices during the eartier months of this year. This was particulady true of Groups as many of the organisations were very hesitant to start up which was reflerted in very low passenger numbers for most of the year. We have only at the end of the year started to return to anything like pre pandemic levels. During the year we continued to transport member5 and some non members to and from the various vaccination centres. Although outside our obligation for non-members, we felt It was our civic duty as we were well placed to provide this addtknonal servi. The Hospital Car servi was impacted during the year by several events. a large number of cancelled hospital appointments, a reduttion in the number of drivers and also that towards the end of the year some of the drivers found that their fuel and car costs were greater than the 45p mileage allowance allowed by HMRC. In relation to our grants. we were delighted that Uttlesford District Council (UDC) increased our grant by £8.2K and that all our funders provided our full grant. Our Book-A-Ride membership at the year end was 805 which is now higher than last year and as it was before the pandemic. Our Group membership was 67 which was up on last year but slightly down on pre pandemic numbers. We finished the year with a surplus of just under 8.5K which is a better than forecast result. However, we are very aware that 2022123 will te a very challenging year with rising fuel costs and high inflation. I would like to thank all the office staff and drivers for their continued dedication to our members and would again particularly like to thank all our volunteers who give up their own time to ensure that our members needs are met. As I mention every year. we are very reliant on volunteers, without whom the Hospital Car servi would not operate at all, and we would not be able to fulfil our passenger journeys or be able to cover all the administration in the office. When we calculate on a commercial basis our volunteers saved us £71,351. As always, we are immensely grateful to our principal fvnder Essex County Council (ECC) and our second most important funder Uttlesford Distrirt Council (UDC). Without their grants and those from Saffron Walden Town Council (SC}. West Essex Clinical Commissioning Group {WECCG) and Great Dunmow Town Counal we would not be able to function. I would also like to thank all the Town and Parish Councils. local organisations and individuals who made donations to us this year. These, together with the proceeds of our fundraising event, are a vital part of our income. Page 2
ULEsF0RD EP RT F THE TRUSTEES Future developments The start of 2022123 refletts a much more nomial way in which UCT 15 operdting than we experienced over the last 2 years. Our members are more confident to shop, attend clubs and generally getting about much more that they could during the pandemic and lockdowns. The Hospital Car Service is the part of our organisation that is not showing the growing demands of both Book-A-Ride and Groups, there a several reasons for this. The cancellation of hospital appointments, the fart that some members wFro previously used the service now prefer using a bus and the large increase in fuel cost has meant that some of the drivers are finding it uneconomical and are thefOre not willing to ojrrently partiapate in the servi. The biggest challenges facing u this year are the larye increases in fuel and inflationary increases on a large number of our costs which will increase as the number of trip5 increases. We are budgeting for a large deficÉt this year but of course we will be doing everything that we can to mitigate this deficit. In July we will be celebrating the 25th Anniversary of U. The number of mernbers and trips we now provide are not only on a far greater Scale than when ucr was fomied in 1997 and the Hospital Car Service is in addition to the antiapated seryices that would provide. We have In the main been granted the same level of grants this year by our funders the only exception being UDC who because of a budgeted shortfall have unfortunately had to make a reduction in our main grant while maintaining our vehide purchase grant for which we are very grateful. Fund-raising provides a crucial part of our income and the trustee who has the task of obtaining grants and donations will have another very busy year. Our Christmas concert which was reinstated last year will again take place this year. This cOnrt is very important to our income and we are very grateful to the Dunmow Town Band and Choir who give up their time to stage the event. As the use of our services increases. we will again be in need of more volunteets for the Hospital Car Service, minibus drivers and to help with our administration and we will use all the means at our disposal to achieve this. Our Offi stsff will as alway5 ensure that we are obtaining and using the full capabilities of Flexiroute the computer 5y5tem which allows us to plan journeys and which calculates all the metrics that we require to operate our SeiCe in our ongoing quest to make our operation as efficient as possible. We have seen a very positive improvement in the way we can plan trips and the staff are keen to continue to ensure that we build on thi5. I would like to thank my fellovi trustees who unstintingly give of their time and talents. and also thank the members of our Advisory Committee and all the staff and drivers for their efforts for UCT and the help and guidan they have given me during the last year. Page 3
LE FOR RTOFT MMU TRUST 4Jk Reserves policy and going concern It is the policy of the charity to maintain unrestricted fund5. which are the free reserves of the charity, at a level which equates to approximately three to six months of unre5trirted expenditure. This provides sufficient funds to cover management and administration and support costs. Unrestrirted funds were maintained at this level throughout the year. The Accounts have been prepared on a going concem basis. No material UnrtaIntieS that cast sigrFificant doubt about the ability of the Charity to continue as a going conrn have been identified by the tnjstees. STATEMENT OF TRUSTEES RESPONSIBXLrrIES The trustees are responsible for preparing the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice. Company law requlres the trustees to prepare financial statements for each financial year. Under the law the trustees have eletted to prepare the financial statements in accordance with the United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The financial statements are required by law to give a true and fair view of the state of affairs of the charitable company and of the surplus or deficit of the charitable company for that perfiod. In preparlng those financial statements, the trustees a required to: Selett suitable accounting polioe5 and then apply them consistently: Observe the methods and principles in the Charities SORP.. Make judgements and estimates that are reasonable and prudent. stste whether applicable UK accounting standards have been followed, subject to any material departu disclosed and explained in the financial statements. Prepare the financial statements on the going concern basis unless it Is appropriate to presume the charitable company will not continue in business. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Art 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Independent Examiner The Independent Examiner. Andrew Rithardson, will be proposed for re-appointment at the forthcoming Annual General Meeting. ON BEHALF OF THE BOARD: ac) (4 P.A1.... ?0 ?.a. I C Shaw - Chair Page 4
urrLESFORD COMMUNITY TRAVEL INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES YEAR ENDED 31 MAR H 2022 I report on the accounts of the company for the year ended 31 March 2022 which are set out on pages 6 to 11. Respertive responsibilities of trustees and examiner The trustees {who are also dirertors of the company for the purposes of company law) are responsible for the preparation of the accounts. Having satisfied myself that the accounts of the Company are not required to be audited under part 16 of the 2006 Act and that an independent examination is needed. The charity's gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of The Association of Certified Chartered Accountants. Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination, it is my responsibility to: Examine the accounts under settion 145 of the 2011 Act: Follow the procedures laid down in the general Dirertions given by the Charity Commission under section 145{5)Ib) of the 2011 Att. as amended. and state whether particular matters have come to my attention Basis of independent examinerfs statement My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those cords. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair view- and the report is limited to those matters set out in the statement below. Independerbt examinerfs statement In connertion with my examination. no matter has come to my attention: Which gives me reasonable cause to believe that. in any material respect, the requirements: to keep accounting records in accordance with section 386 of the Companies Act 2006,. and to prepare accounts which accord with the accounting records, comply with the accounting requirements of sertion 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Prartice.. Accounting and Reporting by Charities. have not been met: or To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Andrew Richardson FCCA 5 Wells Court Springfteld Chelmsford CMI 6ND -tk Date= 2021 Page 5
LESFORD COMMUNrrY ATE ENT F FINAN IAL ACTIVITIE r Ended 31 March 2022 3110312022 Total funds 3110312021 Total funds Notes Unrestricted funds Restricted funds INCOME Income fmm generated funds Voluntary income Attivities for generating funds Investment income 18.348 66,024 1.202 18,348 66.024 1,202 17,724 20,330 2,768 Grants Government Furlough Scheme Total income 336.514 13,118 435,206 336,514 13,118 435,206 180,060 115,656 336,538 EXPENDITURE Cost of generating funds Fundraising trading.'c05t OF sold Charitable artivities Grants 261.128 12.000 273,128 142,396 151,705 151,705 153.715 Governance costs 1,911 414.744 1.911 426,744 1,861 297,972 Total expenditure 12.000 NEf INCOME / (DEFICTr) 20.462 (12.000) 8.462 38,566 RECONCILITAION OF FUNDS Total funds brought fotrward Transfer to vehicle replacement fund Movement on reseNes 112,076 (12,000) 129,435 12.000 (39.771) 241,511 209,537 {39,771) (6,592) TOTAL FUNDS CARRIED FORWARD 120,538 89.664 210.202 241,511 The charity has no recognised gains or losses other than the results for the year as set out above. The notes forni part of these financial statements Page 6
RDCO TRAVEL E SHEE h 2022 AT31 3110312022 Restricted Total funds hjnds 3110312021 Total funds Notes Unrestricted funds CURRENT ASSErs Debtors Investmersts Cash at bank and in hand 12 13 13,929 175.336 25,611 214,876 13.929 265,000 25,611 304,540 6,743 295,193 30.771 332,707 89,664 89,664 CREOITORS Amounts falling due wlthin one year 14 94.338 {94,338 (91.196 NET CURRENT ASSETS 120,538 89,664 210,202 241,511 TOTAL ASSEfs LESS CuRREp LIABILITIES 120,538 89,664 210,202 241,511 NET ASSErs 120.538 89,664 210,202 241,511 FUNDS Unrestrirted funds Restrirted funds 15 16 120,538 89.664 112,076 129.435 TOTAL FUNDS 210,202 241,511 The directors are satisfied that the company was entttled to exemption from the provision5 of the Companies Att 2006 (the Att) relating to the audit of the financial statements for the year by virtue of section 477, and that no members have requested an audit pursuant to settion 476 of the Act. The direttors acknowledge their responsibilities for: i) ensuring that the company keeps accountlng record5 which comply with Settion 386 and 387 of the Act, and ii)preparing accounts which give a tnje and fair view of the state of affairs of the company as at the end of the financial year and of its profit or loss for the financial year in accordance with the requirements, of Section 393 and which otherwise comply with the requirements of the Art relating to financial statements, so far as applicable to the company. These finanaal statements have been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006 and with the Financial Reportlng Standard appllcable in the UK arkd Republlc of Ireland (FRS 102)(effective l January 2015)- These financial statements were approved by the board of trustees on the ........ and are signed on their behalf by: rf/4Y ?? I C Shaw - Chair The notes on pages 8 to 11 fomi part of these finanaal statements The notes form part of these financlal statements Page 7
LESFORD COMMUNIT TRAVEL THE FINANCIAL sfATEMEN ear Ended 31 For the l Basis of accounting A) The financial statements have been prepared under the historical cost convention, and in accordance with applicable accounting stsndards, the Companies Act 2006, the Charities SORP Financial Reporting Standard applicable in the UK (FRS 102. effettive l January 2015). the Charity's Att 2011 and the Charity Commissions guidelines on Psjblic Benefit. B) Income Income from donations and grants. including capital grants, is induded in incoming resources when these are receivable, expt as follows: When donors impose conditions which have to be fulfilled before the charity becomes entitled to use such income, the income is deferred and not included in incoming resources until the pre-conditions have been fflet. When donors specify that donations and grants, including C<lPital grants. are ftir particular restritted purposes, which do not amount to pre-condttions regarding entitlement, this income is included in incoming resources of restricted funds when receivable. C) Expendlture Expellditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be direttly attributed to particular headings they have been allocated to artivities on a basis consistent with the use of resources. Allocation and apportionment of costs D) Taxation The charity is exempt from corporation tax on its charitable ath"vities. E) Fund accounting Unrestrirted fvnds can be used in accordan wtth the charitable objettives at the discretion of the trustees. Restrtcted funds can only be used for particular restricted purposes within the objects of the charity. Restrirtions arise when specified by the donor or when funds are raised for particular restricted pUrse5. Further explanatlon of the nature and purpose of each fund is induded in the notes to the financial statements. 2 VOLUNTARY INCOME 3V0312022 3110312021 Donations and fijndraising 18,348 18.348 17,724 17,724 3 ACTIVITIES FOR GENERATING FUNDS 3110312022 3110312021 Transport 66,024 66,024 20,330 20,330 4 1NVEsfMENT INCOME 3110312022 3110312021 Deposit account interest 1,202 1,202 2,768 2,768 Page 8
UTTLESFORD C MMUNITY TRAVEL TES TO THE FINANCIAL STATEMENTS- CO r Ended 31 March 2022 S INCOMING RESOURCES FROM CHARrrABLE AcrIvrrIES Grants 3110312022 3110312021 Attivity Grants 336,514 336,514 180,060 180,060 3110312022 3110312021 Gt Dunmow Town Council Vehicle funds -restricted WECCG Saffon Walden Town Counal Uttlesford District Council Essex County Council 5000 143.154 38,661 8,500 48.300 92,899 38,661 8,500 40.000 92,899 336.514 180.060 6 FUNDRAISING TRADING: cosr OF GOODS SOLD AND OTHER cosrs 3110312022 3110312021 Running costs {inc drivers wages) Vehicle Purchases Sundry Support costs Transfer to vehicle replament fund 117,974 143,154 118,396 12,000 273,128 24,000 142,396 7 CHARrrABLE AcrnirrIES cosrs Dirert costs Support Costs (See note 8) 708 Totals Costs 150,997 151,705 3110312022 8 SUPPORT COSTS Bank charges 708 708 3110312022 3110312021 9 GOVERNANCE cosrs Legal Fees Accountancy (Inendent InspettKsn) 61 1,850 61 1,800 1.911 1,861 Page 9
UThLESFORD MMUNrrY TRAVEL NOTES TO THE FINAN IAL TATEMEN r Ended 31 March 2022 NTINUED 10 TRUSTEES, REMUNERATION AND BENEFrrs There were no trustees, remuneration or other benefits for the year ended 31 March 2022 nor for the year ended 31 March 2021. Trustees. Expenses There were no trustees. expenses paid for the gear ended 31 March 2022 nor for the year ended 31 March 2021. No charity trustee reiVed payment for professional or other servi5 supplied to the charity (2021- £nil). 3110312022 3110312021 11 STAFF COSTS Wages and salaries 107,279 107.332 107.279 None of the employee's emoluments exceeded £60.000. 107,332 STAFF NUMBERS The average monthly head count was 10 stsff, (2021: 10 Staffj. The average number of full time equivalent employee5 {induding casual and part time staff) during the year was as follows.. 3110312022 3110312021 Drivers Administration io io 12 DEBTORS: AMOUNTS FALLING DUE wrrHIN ONE YEAR 3ty0312022 3110312021 Trade Debtor5 other Debtors 7,229 6.700 13.929 666 6.077 6,743 3110312022 3110312021 13 CURRENT ASSEf INVESTMENTS Cash at bank 265,000 Apart from cash at bank no other investments are held. 295,193 14 CREDrroRS: AMOUNTS FALLING DUE wrrHIN ONE YEAR 3110312022 3110312021 Trade creditors Taxation and social security other creditors 3.275 4,205 86.858 94,338 2.546 4,291 84,359 91,196 Page 10
UThLE MMUNrrY TRAVEL NOTES TO THE FINANCIAL TATEMENT For r Ended 31 March 2022 CONTINUED Unrestricted General Fund Restritted Funds Total 15 MOVEMENT IN FUNDS At 01104121 112,076 129,435 241,511 Net movement 20,462 (12,000) 8,462 Transfer to vehicle replacement fvnd Movement on reserves (12,000) 12,000 (39.771) (39,771) TOTAL FUNDS 120,538 89,664 210,202 Net movement in fvnds. included in the above are as follows: Incoming Resources Resources Expended Movement in funds UnstrIrted fund5 General fund 435.206 414,744 20,462 Restrlrted funds 12.000 {12,000) TOTAL FUNDS 435,206 426.744 8,462 16 RESTRICTED FUNDS Restritted fijnds are made up as follows: 3110312022 3110312021 Essex County Council System Replacement Fund pcr Partnership -advertising grant Training Stansted Airport Community Vehicle replacement fund Uttlesford District Council Essex Cornmunity foundation - core 225 1,643 310 1,000 86.486 I,ioi 1,793 310 1,000 117,731 7,500 89,664 129,435 17 The Charity operates a defined contribution pension scheme. which is open to all eligible ernployees. During the year the Charity contributed £3,038 to the scheme (2021 £3.681). The pension plan is managed by the Peoples Pension. The total expenses ratio of the plan is 3Wo and this is dedutted from the investment fund annually. The Charity has no liability beyond making its contributions and paying across the deduttions for the employees contributions. 18 The Charity does not capitalise and depreciate motor vehicles. Motor vehicles are written off in the year of purchase due to the Charity applying ft)r external funds exclusively for motor vehicles. If the Charity did capitalise and depreciate motor vehides the Net Book Value of the vehicles at 31 March 2022 would be £158.725. Page 11
FORD COMMUNITY T VEL DETAILED STATEMENT OF FINANCIAL A r Ended 31 M INCOME 3110312022 3110312021 Voluntary Income Donatlons & fijndraising 18.348 17,724 Attivities for generating fund5 Transport 66,024 20,330 Investrnent Income Deposit account interest 1.202 2,768 Incoming from charitable attivitie5 Grants 336.514 180,060 other income Government Furlough Scheme ". Total income 13,118 435,206 115,656 336,538 EXPENDrruRE Fundraisin radin Drivers wages Transfer to vehicle replacement fijnd Vehicle running costs Vehicle purchase Sundry cost of oods sold and 86,014 12,000 31.960 143,154 102,395 24,000 16,001 273,128 142.396 Charitable activities Wages Rent Water rates Insurance Telephone & intemet Postage & stationery Computer expenses Repairs & renewals Licence & subscriptions Tralning Covid 19 expenditure Sundry Advertising & promotlon Professional fees Travelling & meetings Light & heat 107.279 10,000 127 2,208 7.120 2,107 13,266 155 430 107,332 10.000 189 2.174 7,070 2,735 10,737 1,497 215 570 3.894 6,705 952 1,767 2.289 2,074 150.997 1,302 153,197 costs Audit & accountancy Legal fees 1.850 61 1,911 1,800 61 1,861 Financ Bank charges 708 518 Total expenditure 426.744 297,972 Net income 8,462 38.566 This page does not forni part of the statutory financial ststements Page 12