SANDWELL & DISTRICT WEST INDIAN COMMUNITY ASSOCIATION
(A Company Limited by Guarantee)
FINANCIAL STATEMENrs
for the 6 months to
31 March 2024
Company Number 3609502
Charlty Number 1072523

SANDWELL & DISTRICT WEST INDIAN COMMUNITY ASSOCIATION
(A Company Limited by Guarantee)
INDEX
31 March 2024
Page
.tTrlFORMATION
DIREC'foRS REPORT
2to4
STATEMENT OF FINANCIAL ACTIVITIES
BALANCE SHEET
NOTES TO THE F￿ANCIAL STATEMENTS
7t012
INDEPENDENT EXAMINERS REPORT
13

SANJ DWELL & DISTRICT WEST INDIAN COMTrttrNrrY ASSOCIATION
(A Company Limited by Guarnntee)
INFORMATION as at
31 March 2024
DIRECTORS:
Mr N Davis ( Tre&8urer )
Mr Cecil Richard8
Mr Mark Cameron
NURSERY MANAGER
ADMIN AND OFFICE MANAGER
Claire Badger
Violet Coley
REGISTERED OFFICE:
69 Beeches Road
West Bromwich
West Midlands
B70 6HQ
COMPANY REGISTERED NUMBER:
3609502
CHARITY REGISTERED NUMBER:
1072523
BANKERS:
Lloyds Bank plc
University of Birniingham Branch
Arial House
2138 Coventy Rd
Birniinglwn B26 3JW
SOLICITORS:
Pearce Legal
2 The Square
Solihull
West Midlands
B913SQ
INDEPENDENT EXAMfNER
G.P. Brookes FCA BS¢
Chartered A￿untant
130 Wombourne Park
Wombourne
S Staffs
WV5 OLY
Page I

SANDWELL & DISTRICT WEST INDIAN COMMUNITY ASSOCIATION
{A CompAny Limited by Cu*r*nt¢¢)
31 March 2024
DIRECTORS REPORT
The Directors present their report and the fInancial statements for the 6 Months ended 31 March 2024
Strueture Covernan¢e and MAnagement
Sandwell & District West Indian Community Associations 8 eharitable company limited by guarantee without having a
Share Capital. The bo8rd of directors usually meet quarterly* are responsil)le for the ultimate strategic decisions having
regard to advice from the Nursery Staff.
Trustee/Direetor Induetion and trainlng
New Trustse/Directors are chosen by invitation in order that the ¢harity may have repreyentation from a wide range of
agencies. We match our skill requirements with knowled8e and exp¢rien¢e and where ther¢ ar¢ gaps w¢ offer
appropriate trdining.
There are no specific policies aud procedures for induction / training of directors.
However they are inducted accordi08 to individual requirements. Copies of th¢ Companys Memorandum and Articles
publications are supplied, along with the charitys polices and procedures and copies of recent board meeting minutes
and the latest Ofsted Report. Individual Tnjstees rol¢s and responsibilities are negotiatsd with all the tnistees 80 that
their roles complem¢nt ¢ach other.
Objeetlves and Aetfvitl
The principa] activity of the Company remains to be the advan¢ement of the Community Provision In the area of
Sandwell with the provision of facilities for the daily care, recreation and education of children under the age of 8 whose
parents or guardian5 are resident in and around the Sandwell ar¢&
Achievements and Performan¢¢
During the year the nursery the staff and management team who worked together to ensure that SADWtCA maintained a
consistently high stsndard of care that goes above and beyond the mininium requirements of the EYFS. This resulted in
another'Good' Rating from Ofsted when the nursery was inspected in February 2020.
o Became an approved Sandwell HAF (Holiday Activities & Food) provider. This funding enabled us to deliver free
holiday playscheme places to 23 ¢hildren per day (aged 4-7yTS) over the main school holidays. Next year we plan to
extend this free provision to cover the 3 half terni holidays, Our Annual Open Day was held in August 2024 and
resulted in 12 new starters in September.
o Sponsored Walk held at Dudley Zoo & c￿tle raised over £300
o Maintained staffing team and trained 2 cbild¢are apprentices.
o As at 30103124 occupancy levels were at 650/0 and increasing steadily.
o Maintained our 515 Rating from EnviroDmental Health (March 2024)
The nursery is comprehensively resourced with the most up to dat¢ educational resources and staff have received th¢
most up to date training provided by the local Fwly Years & Childcare Unit. 2 staff are currently studying for their
Level 5 Diploma for Early Years Seaior Managers and Nursery & Deputy Manager5 have completed the DFe Experts
and Mentor5 Programme to develop best practice in the nursery. S¢r¢eniDg has identified an incr¢&8c in children
requirin8 spee¢h and language $upporL The Wellcome Screening belps us to scre¢n their speech and language skills and
operate$ on a traffic light system. Green - No Interventio￿ Amber- provide extra suppoQ Red- Consider referral to
Speech & Language Therapy. 800/0 of children identified as needing additional support made improvement and moved
from either Red to Amber or Amber to Green. Children with more complex medical or behavioural needs can get
support through the Early Intervention Graut that can provide up to 15 hrs a week of I to l Support. 2 thildren are
Currently in receipt of the Grant
Page 2

SANDWELL & DISTIUCT WEST INDIAN COMMUNITY ASSOCIATION
(A Company Limiled by Guarnntee)
31 March 2024
DIRECTORS REPORT
Future Plans
The organisation will continue to undertake the necessary ongoing restructuring to ensure a more effective
childcare provision. This resulted in the nursery maintaining its Ofsted rating of GOOD when it was inspected
in February 2020. This rating is essential for Sadwica in light of growing local competition in the local
childcare market.
The organisation has continued to stren￿en the Management Committee through newly appointed Trustees,
Parent Reps and the appointment of a new company secretary. We also continue to provide the monitoring
reports to Sandwell Council as part of our SLA. Funding from Sandwell Council which will end in March
2025 $0 the main objective is to plug that gap in funding. Management are constantly assessing potential
funders to ensure we fit their criteria and fimding bids are regularly being sent out. We are working to update
our online profile and use social media to best promote our range of childcare services. With the success of
our HAF (Holiday Activities & Food) provision, we will be looking to sexure funding to extend this provision
to cover the 3 half terni holidays. Funding has been sought to open on Saturdays with a morning and
afternoon creche. with online and in person training courses and a walking group taking place for parents.
Most Family Hubs are planning to open on the first Saturday of each month. however the one on Beeches Rd
will not be opening. It is also hoped that with the ￿dUal expansion of the free Ghildcare entitlement for
working parents, we will be able to attract sufficient numbers to enable the nursery to become self financin
which has alway8 been the aim of the organisation.
SiglllficaDt contrlbutions of volunteer8
Our volunteer base, is flourishing and local people are again reaping the benefits of in-house training. We are
seeing the benefits of spending more time involving volunteers at a committed level. Volunteers gained
valuable experience in the areas of childcare, food preparation, Business Admin and maintenance. B¢ing able
to provide valuable experience to volunteers not just in the field of childcare is something we hope to continue
at this level. We have trained 3 apprentic¢s and employed l on & pernianent ba313 once they completed their
placement. We have also worked closely with local schools and colleges to provide l J students with both
short and long tenn work pl￿ements for those interested in childcare a8 a career.
Financial Revlew
I'his 6 months reported peri￿ is relatively proportional compared with the previo￿8 12 months accounts.
Very careful financial management h&y resulted in a small surplus of £3,312 Cp £8,670 deficit for 2023).
With increased take up of nursery places r&8ulting in increased fees a small surplw has resulted enabling the
charity to be in a position to start a programme of HMRC PAYE payments of previous loss making periods
outstanding amounts . The early years support prO￿e enables management to anticipate better the
levels of income and therefore staff retention and related costs required, however this has only just started to
translate into net profitability. It is now hoped that this results in early years funding levels plus the L A
statutory on going grants are retained so not setting SADWICA back as it is not yet certain that the vital
manageable ￿11 cost recovery basis for the day to day costs will keep this community provision in place ,
Directors and management input been hamper¢d in effectiveness over many years with significant
amounts of time needed to seek additional external income to supplement this virtually unworkable balance of
fee and grant income streams needed for the required increasing regulatory costs of staff, direct costs and
overheads to ensure the medium and long terni future of this. what is an absolutely invaluable local
community faoility.
Director8
The Directors set out on page I have held office for the whole of the 6 months to 31 March 2024 to the date of
this report unless otherwise stated.
Page 3

SANDWE.LL & DISTRIcf WEST INDIAN COMMUNITY ASSOCIATION
(A Company Limited by Guarantee)
31 March 2024
DIRECTORS REPORT (continued)
Reserves Policy
Currently the company's reserves ￿Present restricted capital funds received from various funders in
previous years.
Ideally the directors consider the following to be a basis for a cash backed designated reserve of
£20,000 that should be set on one side for a possible winding up contingency fund.
Costs inolude senior staff redundan¢y (estimated at 3 months) £7,000, non senior staff redundancy (I
month) £9,000, overh¢ads (approximatsly I month) £4,000.
Sadwica has not reached a trading or grant negotiating position to be able to build in a sufficient Jevel
of surplus within its in¢ome stream and to achieve this goal.
Risk Management is an on going matter reassessed at trustees zneetings. It is considered that the main
risks are relatsd to current local market conditions and the resulting reduced o¢¢upancy l¢v¢ls together
with the general shortfall of grants to und¢rpin a community provision like this in an ¢conomically
deprived area.
Direetors RespoD8ibilitle8
Company Law required the Directors to prepare financial statements for each financial period which
give a true and fair view of the state of the Company as at the end of the financial period and of the
income and expenditure of the Company for the year ended on that date. In preparing those financial
statements, suitsble accounting policies have been used, observed the methods and principl¢s within
the Chariti¢s SORP 2019 (FRS 102) and to the best of the Directors knowledge and belief, by
r¢ference to reasonable and prudent judgments and estimates and applied consistently. The Directors
are also required to indicat¢ where the fmancial statements ar¢ prepared on the basis that the Company
is a going concern .
The Directors are responsible for ensuring that arrangements are made for keeping proper books of
account with resp¢¢t to the Company's transactions and its assets and liabilities and for maintsining a
satisfactory system of control over the Compan￿5 books of account and transactions. The Directors
are also responsible for ensuring that arrangements are made to safeguard the assets of the Company
and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Directors on
ands
ed on its behalf by
2024
Director ( PRINT NAME)...... ..
Page 4

SANDWELL & DISTRICT WEST INDIAN COMMUNITY ASSOCIATION
(A Company Limited by Guarantee)
Statement of Financial Activiti￿ ( iJAcludes summary of income and expenditure)
31 Iktarch 2024
Unr￿trACted
Funds
2024
R￿trACted
Funds
2024
Totsl
Funds
2024
Total
Funds
2023
Notes
6 months
6 months
6 months
12 months
Income
Charxtable Activities
Community Day Nursery
Local Authority SLA
Nursery fees
Holiday and events funding
Early Intervention grant
Donations
18,090
89,399
18,090
89,399
3,393
3,361
3,307
117,550
45,227
165,096
9,916
3,231
4,420
227,890
3,393
3.361
1,995
8,749
1,312
108,801
Investment income
Bank Interest
14
14
Total Ineome
108,815
8,749
117.564
227,890
Expenditure
Charitable Activities
Community Day Nursery
105,503
8,749
114,252
236.560
Total Expenditure
105,503
8,749
114,252
236,560
Net Income
3,312
3,312
(8,670)
Reconciliation of funds
Total funds brought forward
(12.215)
112,996
100,781
109.451
Total funds carried forward
(8,903)
112,996
104,093
100,781
This charitable company's income and expenditure all relate to continuing operations.
Page 5

SANDWELL & DISTRICT WEST INDIAN COMMUNrrY
(A Company Limited by Guarnntee) number 3609502
BALANCE SHKET AS AT 31 March 2024
6 months
2024
12 months
2023
Notss
FIXED ASSETS
Tangible Assets
115,347
115,582
115,347
CURRENT ASSETS
115,582
Debtors
Bank & Cash
Totsl
3,244
141
3.385
4.250
487
4,737
Creditors . Amounts falling due
Within One year
14,639
19,538
NET CURRENT ASSETS
(11,254)
(14,801)
ET ASSETS
104,093
100,781
Funds
Restricted Funds
Capital funds
11
112,996
112,996
Unrestricted Funds
11
(8,903)
(12,215)
TOTAL
104,093
100,781
The company was entitled to exemption from audit under s477 of the Companies Act 2006
relating to small companies.
The members have not required the company to obtain an audit in accordance with section
476 of the Companies Act 2006.
The directors acknowlcdge their responsibilities for complying with the requirements of
th¢ Companies Act with respect to accounting Twords and the preparation of accounts.
These accounts have b¢¢n prepar¢d in accordance with the provisions applicabl¢ to small
companies subject to the small companies r¢gime and in accordance with FRS102 and
Charities SORP 2019.
Signed and a
proved on the behalf of the Board on
2024
Page 6

SANDWELL & DISTRICT WEST INDIAN cOM￿lumTy ASSOCIATION
(A Company Limlted by Guarantee)
Notes to the Accounts
6 months to 31 March 2024
(l) A¢countiDg Policies
a) Basis of accounting
The charity constitutes a public ben¢fit entity as def￿¢d by FRS102. The financial statements have been
prepared in accordance with A￿oUnting and Reporting by Charities: Statement of Recommended Practi¢¢
(SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard
applicable in the UK and Republic of Ireland (FRS102) second edition published October 2019, the
Charities Act 2011 the Companies Aet 2006 and UK Generally Accept¢d Practice. The financial stat¢mcnts
have been prepared on a going Concern basis under the historical cost convention modified to include certain
items at fair value. The financial statements are prepared in sterling which is he functional currency of the
harity
b) Preparntlon of tbe accounts on a going concern basis
Based on the anticipated Government early years programme the directors consider that the company is still
a going concern.
e) Income reeognition policies
Itsms of incom¢ are recognised and included in the a¢￿Unts when all of the followin8 Criteria are met:
the clwity has entitlement to the funds.
any perfonnance conditions attached to the items of income have been met or are fully within the
control of the charity;
there is sufficient certainty that receipt of the income is considered probable. and
the amount can be measured reliably.
d) Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by
the charity: this is norn]ally upon notification of the interest paid or payabl¢ by the bank.
(e) ExpeDditure and Liabilities
Liabllity recognition
Liabilities ar¢ recognis¢d as soon as there is a legal or constructive obligation committing the charity to pay
out resources.
Governance costs
Include costs of the preparation and examination of statutory accounts, any costs of trustee m¢¢tings and
cost of any legal advice to trustees on governance or Constitutional matters.
Support Costs
Support costs include central fimctions and have been allocated to activity cost categories on a basis
consistent with the use of r¢sources.
page 7

SANDWELL & DISTRICT WEST INDIAN COMMtFNITY ASSOCIATION
(A Company Limited by Guarantee)
Notes to the accounts
6 months to 31 March 2024
(l) Accounting Policies ( contd)
g) FuDd accounting
un￿StrICted funds are available to spend on activities that further any of the purposes ot the charity.
DeSi￿ated funds are unrestricted funds of the charity which the directors have decided at their discretion
to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are
to be solely used for particular areas of the charity's wor
h) Expenditure and irrecoverable VAT
Expenditure is recognised onc¢ there is a legal or coftstructive obligation to make a payment to a third
party, it is probable that settl¢ment will be rcquired and the amount of the obligation can be measured
reliably. Irr¢cov¢rable VAT is charged as a Cost against the activity for which the expenditu￿ was
incurred.
l) Alloeation of support costs
All support costs have been divided between direct charitable expenditure and other expenditure. Within
these there is a further analysis of functional supporL fundraisin& publicity and gov¢rnanc¢ Gosts.
Th¢ costs incurred by any particular activity (projec( team or administrativ¢ department) hav¢ been
allocatsd according to the nature, Charitable or otherwise, of that activity.
j) Governance Costs
The￿ include costs of the preparation and examination of statutory accounts, the costs of trustee meetings
and cost of any legal advice to trustees on governance or constitutional matters.
k) Tangible Fixed Assets
Tndividual fixed assets costing £1,000 or more are capitalis¢d at cost and are depreciated over their
estimat¢d useful economic lives on a straight lin¢ b&8is as follows:
Equipmeni fixtures and fittings
Depreciation rate 200/0 per annum Straight line
Nursery Refurbishment
Depreciation rate l 00/0 per annum Straight line
l) Creditors and provislons
Creditors and provisions are recognised at their settlement amount where the charity has a present
obligation resulting from a past event that will probably result in th¢ transfer of funds to a third paty and
the amount due to settle the obligation can be measured or estimated reliably.
2024
2023
2 Governan¢e
Independent Examiners Fees
Other Professional Costs (less excess accruals)
Total Expendlture
I,995
3.200
275
3,475
1,995
Page 8

SAIYDWELL & DISTRICT WEST INDIAN COMMUNrrY ASSOCIATION
(A Company Limited by Guarantee)
Notes to the accounts collt'd
6 months to 31 March 2024
6 months 2024
12 Montbs 2023
3. Direct Charitable
expenditure
3a Nursery Costs
Salaries & Wag¢s
Nursery direct expenditure:
Food & Watsr Cooler
R¢pairs and Maintenance
Cleaning & Hygiene
Telephone & Postage
Heat & Light
Printing & Stationery
Governance Costs
Insurance
EventslActiviti¢slOutings
Toys & Resources
HR support
Sundry Exps
Training
Rates and water costs
Sundry Transport
Bank Charges
Advertising
Finance Services
Depreciation
Systems
Regulatory costs
92.260
190,305
3,142
671
1,490
4,033
4,473
907
1.995
1,050
742
693
750
180
47
509
120
91
364
240
235
260
10,044
2.301
5,305
6,227
5,322
2,224
3,475
1,859
2,090
686
1,800
770
896
581
240
J43
682
480
470
440
220
21.992
114,252
46,255
236,560
Total Expenditure
2024
2023
4. Net movement in funds for the year
The net movement in funds for the period 18 8tated
after ¢harging:
Depreciation of tangible assets
Statutory Accounts Pro¢¢ssing and Preparation and
Jndependent Examination
235
470
1,995
3,200
Page 9

SANDWELL & DISTRICT WEST INDIAN COMMUNTfY ASSOCIATION
(A Compaoy Limlted by Guar8nt¢¢)
Notes to the accounts cont'd
6 months to 31 March 2024
5. Staff Costs and Rvf's
No remuneration or expenses were paid to the trustees in the period
Salary Costs
Social Security costs (atter Employers NHI £2.5K ajlowdnce (6 Mths))
Er8 Pension costs
2024
2023
88,580
2,242
1.438
92,260
182,790
4,592
2.923
190,305
The average weekly number of staff employed
by the Gharity during the period was as follows:
No employee received more than £60,000 in emoluments
13
14
6. Tanglble fixed assets for use by the Cbarity
2024
2023
Flxtsrf• FltdDP
Equlp
Frethold
Nwrn¢ry
RefvrbLjbrne￿l
Total
Totsl
Prowty
Cost as at l October 2023
Cost &s at 31 March 2024
59,523
59,523
I 12,994
112,994
274,348
274,348
442,165
446,865
442,165
446,865
Acc Depreciation &s at l October 2023
Charge for the period
Acc D¢preciation at 31 March 2024
59,522
271,761
235
271,996
331,283
235
331,518
330,813
470
331,283
59,522
Net book Value as at 31 March 2024
112,994
2,352
l J 5,347
115,582
2024
2023
7. Debtors
Trade Debtors
Prepayinents
1,995
1,249
3,244
3,200
1,050
4,250
8. Bank and Cash
Bank Accounts
141
141
487
487
9. Credltors ( Amounts falllng due withln one year)
Accruals
Employee's Short tenn loan
PAYE due (includes £7040 previous year
3110312023)
1,995
500
4,080
3,050
12,144
14.639
12.408
19,538
Page 10

SANDWELL & DISTRICT WEST INDIAN COMMUNITY ASSOCIATION
(A Company Limlted by Gu4rantse)
Notes to the accounts eont'd
6 months to 31 March 2024
10. Taxation
The company is a regtstered charity and in the opinion of the directors no liability
to tax arises in respect of the period
11. Fund Balances
Restricted
Funds
Unrestrieted
Funds
Totsl
Funds
Funds Blforward as at l October 2023
Surplus for the period
Surplus clforward as at 31 March 2024
112,996
(12,215)
3,312
(8,903
100,781
3,312
104,093
112,996
Restrieted
Funds
Unrestrieted
Funds
Analys18 of Net Assets by Fund
Totsl FuDds
Flxed Assets
Net Current Assets
Net As5¢ts
112,996
112,996
8,903
104,093
8,903
8,903
112,996
12. Going Concern
Higher levels of overdraft are not available based on the security of the freehold premises which were funded
almost exclusively from the Community Fund (now called the Big Lottery). At the time of reporting the charity
has recovered to maintain day to day viability. However the on going viability still remains precarious in the
current economic climate and producing a sury)lus to service working ¢apital is still a challenge. The directors
continue to take steps and make various difficult decisions to attempt to keep the project afloat. It is planned that
the forthcoming periods will continue to produce surpluses to restore overall financial viability.
13 Commltment under op¢rAting leases
Sadwica h&8 annual commitments under non ¢ancellable le&se8:
2024
Equipment
2023
Equipment
Operating lease payinents are ￿ eollows:
Within one year
2.500
2,500
5,000
i 0,000
The s¢rvic¢ contrnct payments are for phone ¢quipment and system
Page 11

SANDWKLL & DISTRICT WEST llYDIAN COMMUNITY ASSOCIATION
(A Company Limlted by Gugrantee)
STATEMEIYT OF FINANCIAL ACTivrrIES
6 months to 31 March 2024
13 Previous years detailed funds Comparntiv¢ SOFA
Statement of Financial Activities
For the year ended 30 September 2023
Unrestricted
Funds
2023
Restricted
Funds
2023
TotAI
Funds
2023
Income
Charitable Activltles
Community Day Nursery
Local Authority SLA
Nursery fees
Holiday and events funding
Early Intervention grant
Donations
45,227
45,227
165,096
9.916
3,231
4,420
227.890
165,096
9.916
3,23]
3,700
62.074
720
165,816
Total Ineome
J65.816
62,074
227,890
Expendlture
Charltable Actlvitles
Community Day Nursery
174,486
62,074
236.560
Total Expenditure
174.486
62,074
236,560
Net income
8,670
8,670
Reconciliation of funds
Total funds brought forward
(3.545)
112,996
109.45 1
Total funds carried forward
(12215)
112,996
100.781
Page 12

SAM)WELL & DISTRICT WEST INDIAN COMfvIUNITY ASSOCIATION
6 months to 31 March 2024
Independent Examiners Report to the Trnstees of SANDWELL & DISTRICT WEST INDIAN
COM￿[UNITy ASSOCIATION
I report to the charity trustees on my examination of the accounts of the company for the period ended 31 March
2024 which is set out on pages S to 12.
Responsiblliiles and basis ofreport
As the charity trustees of the company (who are treated as directors for the purposes of the company law) you are
responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (
The 2006 Act, )
Having satisfied myself that the accounts of the company are not required under Part 16 of the 2006 Act and are
eligible for independent examination . I report in respect of my examination of your company's accounts as
carried out under section 145 of the Charities Act 2011. In carrying out my examination I have followed the
Directions given by the Charity Commission undcr section 145 (5) (b) of the 2011 Act
Independenl Examiner's Slalemenl
I hav¢ completed my examination . l Confirni that no matters have come to my attention in conn¢ction with the
examination giving me cause to believe that in any material respect .
(i)
accounting records were not kept in ￿pect of the company as required by section 386 of the 2006
Act, or
the accounts do not accord with those records; or
the accounts do not Comply with the accounting requirements of section 396 of the 2006 Ad other
than any requirement that he accounts give a and fair view ' which is not a matter considered
as part of an independent examination ;or
the accounts have not been prepared in ac￿rdanCe with the methods and principles of the
ststement of Recommended Practice for accounting and reporting by charities applicable to
charities preparing their accounts in accordance with the Financial Reporting Standard applicable
in the UK and Republic of Ireland ( FRS102).
(2)
(3)
(4)
I have no concerns and have come across no other matters in connection with the examination to which attention
should be drawn in this report in ord¢r to enable a proper understanding of the accounts to be reached.
si￿ed
024
Gary Peter Brookes
Fellow of The Institute of Chartered Accountants of England and Wales
130 Wombourne Park
Wombourne
South Staffs
WV5 OLY
Page 13