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2023-07-31-accounts

Royal Sco)sh Country Dance Society – Leeds Branch

Annual Report and Financial Statements for the year ended 31 July 2023

This report is prepared in accordance with the requirements of the Chari7es Act 2011 and covers the ac7vi7es of the Royal Sco@sh Country Dance Society Leeds Branch during the year ended 31 July 2023. In line with the provisions of the Chari7es Act the Branch is now registered as a charity in England and Wales (Chari7es Registra7on No: 1072452).

AdministraBon Details

Bankers

Coopera7ve Bank PO Box 250 Skelmersdale WN8 6WT

Membership of the Management CommiFee/Trustees

Trustees Evelyn Davidson (un7l 22 October 2023) Marion Walbank Sarah Wilcock (from 22 October 2023) Ray Williams (un7l 22 October 2023)

Management Commi[ee Alan Horsfall Catherine Livsey (un7l 22 October 2023) John Pugh Lesley Tompkins Jane Walford Nicola Waugh Jill Woodman

Structure, Governance and Management

RSCDS Leeds Branch is governed by a cons7tu7on originally drawn up in 1997 and last updated in 2019. The commi[ee comprises 3 officers who act as trustees and 8 members who are elected annually.

Responsibilities of the Trustees and Committee

The Commi[ee is responsible for preparing the Annual Report and Financial Statements in accordance with applicable law and United Kingdom Accoun7ng Standards (United Kingdom Generally Accepted Accoun7ng Prac7ce).

Registered Charity Number: 1072452

Royal Sco)sh Country Dance Society – Leeds Branch

Annual Report and Financial Statements for the year ended 31 July 2023

statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and applica7on of resources of the Branch for that period. In preparing these financial statements the charity is required to:

The Commi[ee is responsible for keeping proper accoun7ng records that disclose with reasonable accuracy at any 7me the financial posi7on of the charity and enable them to ensure that the financial statements comply with the Chari7es Act 2011 and the Charity (Accounts Reports) Regula7ons 2008. It is also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the preven7on and detec7on of fraud and other irregulari7es.

informa7on included on the charity’s website. Legisla7on in the United Kingdom governing the prepara7on and dissemina7on of financial statements may differ from legisla7on in other jurisdic7ons.

ObjecBves and AcBviBes for the Public Beneft

To advance the educa7on of the public in the area of Leeds and its neighbourhood (the District) in tradi7onal Sco@sh Country Dancing (SCD), in par7cular by:

Classes are adver7sed as for Fitness, Fun and Friendship in accordance with our Licence from RSCDS: to be consistent to the charitable objects of the Society: to promote Sco@sh country dancing as a social ac7vity with an emphasis on health, recrea7on and enjoyment

(currently 1) including short introductory courses and ‘taster’ sessions as well as:

Registered Charity Number: 1072452

Royal Sco)sh Country Dance Society – Leeds Branch

Annual Report and Financial Statements for the year ended 31 July 2023

The Branch also provides financial, workshop and/or mentoring support for trainee/inexperienced SCD teachers.

The Branch Shop supplies tradi7onal and other appropriate dance shoes, CDs of dance music and official RSCDS books of dances to our own and other Branches of RSCDS (the Society)

Achievements and Performance

Anniversary Year

Calendar year 2022 was our 60th Anniversary year, and many of the events planned for summer and autumn 2022 celebrated that.

Covid 19

Although we have returned to dancing aker the lockdowns of Covid, our numbers at classes, workshops and dances were not yet back to pre-Covid norms in the summer of 2022, but have increased during the year as confidence grew. We con7nue to encourage the use of hand-gel between dances and to ven7late the venues for classes and dances as much as possible. In view of the age of many of our regular dancers, we also advised tes7ng if possible before social events or if symptoma7c.

Membership and Recruitment

In 2022/23 we had 100 Branch members, the highest for some years. This was largely due to recrui7ng new dancers through the autumn beginners’ course, which was taught by a team of volunteers from amongst our more experienced dancers. Other volunteers came as helpers to partner the new dancers, making both more sets and larger sets possible. This created a friendly, social and fun introduc7on to SCD.

Communica7ons

These new dancers now also receive a special follow up email aker each class summarising the dances, steps and forma7ons they prac7sed, with links to videos of these. The main form of communica7on with our members and dancers is the monthly eUpdate newsle[er, with all the latest SCD news, a diary of Branch and other upcoming events, both local and further afield, and links to dance programmes, applica7on forms for workshops etc, 7ckets for events, and photos.

Anniversary Newsle[er

One of the las7ng mementos of our anniversary year is the 60th Anniversary Issue of the Leeds Branch Dancers’ Newsle[er produced four 7mes a year from October 1996. This final issue was a

Registered Charity Number: 1072452

Royal Sco)sh Country Dance Society – Leeds Branch

Annual Report and Financial Statements for the year ended 31 July 2023

bumper, glossy edi7on in full colour with highlights from our history and photos of our past events, and of some of our founders. Copies of this were distributed to Branch members, a[endees at the Anniversary Ball and other interested par7es.

Classes

A new 6-week Beginners’ Course was launched in the Monday akernoon slot at West Park URC, star7ng on 5th September 2022, with a view to enrolling and encouraging some new dancers who could then con7nue to an established regular class in mid October. It was not a Ceilidh class but did feature easier dances. Regular dancers at this class were encouraged to come along as helpers to dance with and support the newcomers. It proved a successful venture with several new dancers con7nuing and indeed nine becoming members of the Leeds Branch.

The advanced class in Leeds on Monday evenings and the Thursday akernoon class at Ilkley resumed in September and October respec7vely

As part of our return to a more normal dancing year, the popular Thursday evening class con7nued as normal without a break throughout the summer. Clearly there was a demand for summer dancing and we were delighted to welcome dancers from other local classes and groups at this class.

RSCDS Patron

The sad news of the death of our patron, Queen Elizabeth II, was released just before the start of the Thursday evening class. As a tribute to Her Majesty, who always danced with evident enjoyment, Irene and Alan changed the programme to include the Duke and Duchess of Edinburgh from Her Majesty Queen Elizabeth II, A Celebra7on through Sco@sh Music and Dance and The Castle of May and Orwell Lodge Strathspey from the Diamond Jubilee Book - a fi@ng way to celebrate the Queen's life.

September Day School and Evening Dance

We were pleased to welcome Ramona Rank from Munich as teacher at the September Day School, which returned to a full day event. Events such as this emphasise the interna7onal networks of RSCDS dancing, music, and teaching. Ramona has taught day and weekend schools in Germany and Europe including the Paris Spring Fling and the Interna7onal Branch weekend in the Netherlands in 2019. The par7cipants were sadly fewer in number than we hoped for, but those a[ending thoroughly enjoyed the day, and felt they had learned a lot. This event was followed in the evening as usual by the Leeds Branch September social dance - all at our usual venue, St Chad’s. The evening programme included Orwell Lodge Strathspey as a tribute to Her Majesty and ended with God Save the King.

Autumn Gathering and Society AGM

Our delegates to the Society’s AGM at the Autumn Gathering in Glasgow were again John Pugh and Marion Walbank. In addi7on, in recogni7on of our Anniversary year, we were invited to compile the programme for the Gathering Ball - a great honour as it is an interna7onal event.

Registered Charity Number: 1072452

Royal Sco)sh Country Dance Society – Leeds Branch

Annual Report and Financial Statements for the year ended 31 July 2023

Branch Anniversary Ball

This highly successful and glamorous event was almost the last of our Anniversary celebra7ons and definitely the high point for those who a[ended. In line with our Charitable Aims to bring affordable social Sco@sh dancing and music to the area, the Ball itself was highly subsidised by the Branch. It was held in the beau7ful Riley-Smith Hall in Tadcaster - a regular venue for Leeds Branch balls with a sprung floor to rival that of the Younger Hall, used for dances and classes at the Society’s Summer School in St Andrews - another interna7onal event. As with our 50th Anniversary Ball, this Ball featured a sit-down meal preceded by a wine recep7on and followed by a full programme of dancing to the music of the Ian Muir trio from Prestwick.

Other dances

As well as the Ball, from September 2022 to June 2023 we held regular monthly social dances, with live music, at St Chad’s, now our regular dance venue. There were also a Christmas Tea Dance and Hogmanay Dance at West Park and an Ilkley Tea Dance at St Margaret’s, Ilkley in May - all with live music. These dances are all open to any dancers locally or from afar. We are delighted to welcome dancing visitors to Leeds, or to the UK, at these events.

Workshops

As well as the September Day School, we again ran a Musicians’ Workshop in February 2023 at St Chad’s. The Workshop this year was focussed on developing the musicians’ wider skills and knowledge of Sco@sh music and dance, rather than preparing to play in a ‘big band’ for the evening dance, which was held the following week.

The Workshop was a[ended by many musicians from ‘out of town’, but the core group of 7 from our Branch meet monthly at the Chemic Tavern to rehearse, and aim to play monthly for the popular Thursday evening class, which makes for a very lively social mixing of Branch members and their

A further Workshop highlight was a day with Rod Downey for our dancers, this 7me at The Queen’s Hall, Roundhay. Par7cipants were drawn from as far apart as Broughty Ferry and Bristol. Rod was visi7ng from New Zealand and we were delighted that he accepted our invita7on to run a Workshop and to open our White Rose Fes7val whilst in Leeds. Rod is an interna7onally renowned academic and research mathema7cian, and in addi7on, a renowned dance devisor (that figures!) as well as dance teacher and sportsman. Having a dance devisor teach his own dances is a delight.

programme on Wellness. This was put together by the team running the beginners’ course and was a great success. Hopefully some will in future look to SCD as a recrea7onal ac7vity for Fitness, Fun, and Friendship as our flyers state.

Registered Charity Number: 1072452

Royal Sco)sh Country Dance Society – Leeds Branch

Annual Report and Financial Statements for the year ended 31 July 2023

Malhamdale Weekend

This residen7al workshop is s7ll a regular feature on our calendar, and as usual was fully booked well in advance of the event. It was again smoothly and efficiently organised by Alan Horsfall and Janet Brayson; sadly, it was to be Janet’s last. The tutor was Di Rooney, lead dance teacher of the Cheshire Branch, and a popular teacher at SCD events at home and abroad. The musician was a long-standing friend of the Branch, George Meikle, composer, musician, teacher and band leader from Dumfries. That a good 7me was had by all came as no surprise - and our sets are straighter as a result of Di’s teaching!

White Rose Fes7val 2023

although this year the weather decreed it should all be indoors. Former Leeds Branch Chair, Claire Johnson, was MC for the day and the proceedings were opened by Rod Downey. The teams of both adults and children enjoyed an akernoon of dancing and demonstra7ons, which included Highland and step dances, followed by the evening dance, all to the music of Susan MacFadyen and her Dance Band from Falkirk. It was good to have a piper again to lead the Grand March and to play for the Highland dancing.The drive home through flooded roads and heavy rain just added to the excitement and challenge of the day!

Financial Review

The Branch overall made a small surplus of £1,216 (2022: £4,478), with some event making small surpluses and others small losses.

Income increased to £61,288 (2022: £48,247) as dancing returned to normal aker Covid 19 restric7ons and costs correspondingly increased to £60,072 (2022: £43,769).

Reserves are s7ll in a healthy posi7on with total net assets of £46,297 (2022: £45,080) much of which is in the form of cash at bank and in hand of £39,938 (2022: £37,104)

This Annual Report was approved by the Trustees at their mee7ng on the 12 May 2024 and signed on their behalf by:

Marion Walbank (Chair) ............................................................... Date ......................................

Sarah Wilcock (Secretary) ................................................................... Date .......................................

Registered Charity Number: 1072452

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Reportto the truste8sl momber4 of RSCDS Leeds Branch On acGounts for the year ended 31° July 2023 Charity no {rfany 1072452 S•t out on pages I report to the trustees on my examination of the accounts of the ab)ve charityllhe Trust") for the year ended 3110712023 Responslblltles and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'lhe Acri. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination. I have followed all the appli¢able D1￿CtionS given by the Charity Commission under sectFon 145(Sl(b) of the Act. Independent I have completed my examination. I confimi that no material matters have examinerfs 8tstement come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records We￿ not kept in accordance with section 130 of the Chartties Act,. or the accounts did not accord wlth the accounting records.. or Ihe accounts did not comply wtih the applicable requirements conceming the fomi and content of accourrts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding ofthe ac￿unIS to be re￿hed. Signod: //o/'L- Name: Relevant professional quallficatlon{s) or body (If any): Address: IER Oct 2018

Royal Sco)sh Country Dance Society – Leeds Branch

Annual Report and Financial Statements for the year ended 31 July 2023

Statement of Financial Ac/vi/es

Note
Income and endowments from:
Donations and legacies
3
Charitable activities
4
Other
5
Total
Expenditure on:
Raising funds
Charitable activities
6
Other
Total
Net income/(expenditure)
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 TOTAL
TOTAL
2023
2022
£
£
173
35
60,921
48,192
194
20
61,288
48,247
-
60,072
43,769
-
60,072
43,769
1,216
4,478
45,081
40,603
46,297
45,081

Registered Charity Number: 1072452

Royal Sco)sh Country Dance Society – Leeds Branch

Annual Report and Financial Statements for the year ended 31 July 2023

Statement of Financial Position

Note
Fixed assets:
Fixed assets
Total fixed assets
Current assets:
Debtors & Prepayments
Shop Stock
Cash at bank and in hand
Total current assets
Liabilities:
Creditors: Amounts falling due within one year
Total assets less current liabilities
Creditors: Amounts falling due after more than one year
Total net assets or liabilities
Total funds of the charity:
Charity funds
Surplus for the year
Total charity funds		 2023
2022
£
£
320
426
320
426
456
5,492
6,653
6,739
39,938
37,104
47,047
49,335
1,070
4,681
45,977
44,654
-
-
46,297
45,080
45,081
40,603
1.216
4,478
46,297
45,081

These accounts were approved by the Trustees at their meeting on the 12 May 2024 and signed on their behalf by:

Marion Walbank (Chair) ............................................................... Date ......................................

Sarah Wilcock (Secretary) ................................................................... Date .......................................

Registered Charity Number: 1072452

Royal Sco)sh Country Dance Society – Leeds Branch

Annual Report and Financial Statements for the year ended 31 July 2023

Notes on the financial statements

1. Accounting basis

Basis of prepara7on and assessment of going concern

The accounts have been prepared under the historical cost conven7on with items recognised at cost or transac7on value unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Prac7ce: Accoun7ng and Repor7ng by Chari7es preparing their accounts in accordance with the Financial Repor7ng Standard applicable in the UK and Republic of Ireland (FRS 102) (2019) and the Financial Repor7ng Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Chari7es Act 2011. The charity cons7tutes a public benefit en7ty as defined by FRS 102.

2. Accounting policies

a) Income

All the income is recognised once the charity has en7tlement to the income, and it is probable that the income will be received and the amount of income receivable can be measured reliably.

b) Expenditure

Liabili7es are recognised as expenditure as soon as there is a legal or construc7ve obliga7on commi@ng the charity to that expenditure, it is probable that se[lement will be required, and the amount of the obliga7on can be measured reliably.

c) Fund accoun7ng

All funds are unrestricted.

d) Fixed assets and deprecia7on

e) Current assets

Amounts owing to the charity at the year-end date in respect of fees or other income are shown as debtors less provision for amounts that may prove uncollec7ble.

f) Debtors

Trade and other debtors are recognised at the se[lement amount due aker any trade discount

g) Creditors

Creditors are recognised when the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount.

j) Going Concern

The financial statements have been prepared on a going concern basis as the Trustees believe that no material uncertainties exist. The Trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial

Registered Charity Number: 1072452

Royal Sco)sh Country Dance Society – Leeds Branch

Annual Report and Financial Statements for the year ended 31 July 2023

statements. They have concluded that the budgeted income and expenditure is sufficient with the level of reserves held for the charity to be able to continue as a going concern.

3. Donations and legacies

Donations
Total		 2023
2022
£
£
173
35
173
35

4. Income from Charitable Activities

White Rose Festival
Malhamdale
Prepaid Ticket Fund
Class, Dance & Other
Fees
Subscriptions
Shop Sales
Total		 2023
2022
£
£
3,111
3,272
12,985
9,890
7,287
5,018
15,353
11,912
2,414
2,438
19,771
15,662
60,921
48,192

5. Other Income

Other
Total		 2023
2022
£
£
194
20
194
20

Registered Charity Number: 1072452

Royal Sco)sh Country Dance Society – Leeds Branch

Annual Report and Financial Statements for the year ended 31 July 2023

6. Expenditure on Charitable activities

White Rose Festival
Malhamdale
Prepaid Ticket Fund
Subscriptions
Hall Costs
Musician Cost
Teachers Costs
Catering Costs
Card Processing Costs
Education Expenses
Insurance
Publicity & Advertising
Shop Costs
Depreciation
Other Costs
Previous Year Adjustment
Total		 2023
2022
£
£
2,618
2,635
12,913
9,522
7,381
5,208
2,055
1,194
8,318
7,432
3,530
2,135
2,661
2,436
1,696
-
117
533
172
-
179
179
658
127
17,898
12,373
107
641
-872
-7
60,072
43,767

7. Trustees & Related Party Transactions

Trustees did not receive any trustee expenses in the year (previous year £Nil). One member of the commi[ee received expenses for teaching in the year. There are no related par7es.

Registered Charity Number: 1072452