RSCDS Leeds Branch
Registered Charity no 1072452
Trustees’ Annual Report (1st August 2021- July 31st 2022)
Continued Impact of Coronavirus
Sadly, Covid-19 is still with us and impacted particularly on how we ran our classes and social dances during the 21-22 season. We continued to prioritise venues with good ventilation, successfully encouraged dancers in the regular use of disinfectant hand gel whilst dancing and self testing with the free Lateral Flow Tests prior to social dances and larger events. Until the summer term we kept contact lists, as required by the venues and our own Risk Assessment. In addition, those attending each class, social dance and venue were given a leaflet, which they had to acknowledge, explaining the rationale behind this guidance for returning to social dancing.
Anniversary Year
Calendar year 2022 is our 60th Anniversary year. Special versions of the annual events planned for this year celebrate that event and also offer opportunities for publicising our activities more widely.
Charitable Aims
Our aims are to support and develop the practice and teaching of Scottish Country Dance and Music in and around Leeds through affordable classes and events. Opportunities for meeting in person were limited during lockdowns when social dancing and ‘contact sports’, such as SCD were unacceptable. But the time was put to good use with planning new ventures aimed at new dancers and musicians, and events in celebration of our 60th Anniversary. To keep in touch with members and dancing friends throughout Covid we continued the new monthly eUpdate newsletter and introduced online ceilidhs.
The Chair had outlined three targets for this year post-Covid:
-
return to a full programme of activities as soon as possible
-
to offer a taster class and more ceilidhs, hoping to bring the pleasure of Scottish Country Dancing to more people in the Leeds area
-
to have more teachers and instructors.
all three of which had been addressed.
Membership
Despite many dancers still not having returned to dancing due to Covid-19, we slightly increased our membership in 2021-22 after a dip to 79 last year. We totalled 81 members, of which 4 were new members, and 8 are life members. However, none of these were Youth or Young Adult members. In the coming year we aim to equal - or improve on - our 2019-20 (pre-Covid) membership of 88.
Class fees and social dance ticket prices remained unchanged in this period and we offered additional discounts for new dancers in the ceilidh classes and the now usual £5 voucher for the Branch Shop on joining the Branch. In this way we fulfilled our charitable aim of affordable classes and events whilst also supporting the Society (RSCDS) through their membership levy.
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Trustees’ Report Oct 2022
Classes
The return to dancing was gentle, with the introduction of a series of weekly summer classes, commencing in August. These classes amalgamated the two Thursday evening classes and were aimed at ensuring that after many months of solitary dancing - or no dancing - we would be fit enough for the September Day School and evening dance. The resulting class which was held at West Park URC, now our main venue, was very successful, drawing dancers from outside the immediate Leeds area. It was voted to become a regular feature on our programme, with the teachers from the two previous classes combining to share the teaching throughout the year.
Ceilidh classes
A new venture, a 6-week ceilidh course at a new venue, OPAL in Cookridge, was aimed at new dancers and also started in August. It was felt that ceilidh dancing would be more attractive to newcomers and a separate, structured beginners’ course would increase confidence and progress. It was a well planned and successful innovation that attracted new dancers. The venue itself was welcoming and enabled us to reach the community in a new area of Leeds.
The venue and timing was that of the regular Tuesday class, which was also moved to OPAL, and provided an easy progression for the ceilidh class dancers at the end of their course. Each class was team taught by volunteers from amongst experienced dancers and supported by other Branch members who joined the group to partner the new dancers. As planned, several new dancers continued at the end of the course. A further 6-week course ran as a lunchtime class at OPAL in the spring term, and was so successful it was extended until Easter.
Other classes
Our other classes resumed in September at West Park URC and St Margaret’s, Ilkley on Monday and Thursday afternoons respectively and the advanced class in Calverley on Monday evenings.
September Day School 2021
This event, which marks the start of our autumn term, although still followed by the usual evening dance, was reduced to a half Day School, in acknowledgement of our reduced dancing stamina following Covid. An unexpected essential work trip abroad by David Queen, the tutor engaged for the half Day School, meant a negative PCR test was required on their return and so a local tutor was on stand-by in case of need. Fortunately all went well and the afternoon was successful, albeit with a smaller number of participants than customary. The evening social dance was well attended, despite restrictions.
Social Dances
The Leeds SCD Club was folding after 70 years, and it was agreed for the 21-22 season that our monthly social dances would merge with those of the Club, with only one dance each month, alternately hosted by the RSCDS Leeds Branch and the Club. This culminated in the final Club dance which took place at St Chad’s in June. There was a good turnout with many dancing and non-dancing friends from neighbouring SCD Clubs and Branches helping to make their final event a memorable one.
Alan Fox had agreed to take over from Alan Horsfall and booked the bands for both Branch and Club dances; he is continuing to book our bands. The Branch has now
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Trustees’ Report Oct 2022
settled at St Chad’s, Far Headingley, as our main venue for social dancing, after one last foray to the Queen’s Hall in Harrogate Road in May.
Day and Weekend Schools:
Teaching Workshop
Our need for more qualified teachers has been an issue for some time. The success of the volunteers team-teaching in the ceilidh class and recent changes the Society has made to their teaching qualifications, prompted us to invite Malcolm Brown, based in York and lately the Society’s Education and Training Convenor, to run a Workshop in October 2021 for teaching helpers and volunteers. Hopefully this will encourage one or two to proceed to a formal teaching certification at some stage, as well as providing a pool of assistant teachers and substitute teachers for emergencies.
Malhamdale 2021
This residential weekend event returned in November 2021 after a year’s break, and was, as usual, fully booked well in advance. Music was provided by Ian Muir (Prestwick) and the tutor was Janet Johnstone.
Musicians’ Day School
This took place in February 2022 and was taught by Sandy Nixon. He also conducted the band formed by the day’s participants at the evening dance which followed. It was a huge success, despite Storm Eunice; not only was Sandy delayed in his journey from Scotland, but MC Don Andrews was snowed in in Keighley. Fortunately, as the music for the day had been distributed well in advance, some of the more experienced musicians were able to lead the first hour of the workshop until Sandy arrived.
White Rose Festival 2022
After a two year gap due to Covid restrictions we returned to Gateways School, Harewood, for this acclaimed outdoor festival in our 60th Anniversary year. The music was again provided by Susan MacFadyen and her Band. We were very pleased to welcome Alistair Mason from Banff, an old friend of the Branch and the White Rose Festival, to open the afternoon. The weather was hot and sunny and the Festival was well attended for both the massed dancing in the afternoon, which included three junior teams, and the evening dance.
Family Events
We have still not resumed the Family Ceilidhs partly because of continuing issues with Covid Safety for these events. However, the success of the Ceilidh classes aimed specifically at adult beginners has proven to be a useful alternative.
Publicity, Website & Newsletters
Alan Fox has written a 3 part history of the Leeds SCD Club, founded in 1951, a decade before our Branch in 1962. This is appearing in the eUpdate Newsletter, which is circulated monthly to our mailing list and available on our website. Meanwhile a final
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Trustees’ Report Oct 2022
edition of the Branch’s Dancers’ Newsletter is planned for distribution at the Anniversary Ball in November. The Branch Facebook page also continues to publicise our events and provide an online contact point, while our own website and our page on the Society’s website give additional online information and contact facilities.
Branch Shop
While sales had not yet returned to pre-pandemic levels, there was an improvement on the previous year. The shop continues to provide a popular service to Branches, teachers and musicians and dancers, and to help subsidise our classes and events. Most of the items stocked are CDs, books and, of course, dance shoes.
Committee and AGM 2021
The Committee, formally elected at the AGM in October 2021, together with two more volunteers, Jane Walford and Lesley Tompkins, who were co-opted shortly thereafter, is for the first time in many years at its full complement. They have worked hard this past year to ensure not only a smooth and safe return to dancing after Covid, but also to ensure events in 2022 are special in celebration of our 60th Anniversary. Plans are well in hand for the Ball at the Riley-Smith Hall in Tadcaster and the final print Dancers’ Newsletter.
Our Delegates to the Society’s AGM and Autumn Gathering 2021 in Perth were Marion Walbank, the Chair and John Pugh, Assistant Treasurer. We were honoured to be asked to provide the programme for the ball at this year’s Autumn Gathering in Glasgow in acknowledgement of our 60th anniversary.
Much thought and effort has also gone into sharing out more non-statutory, but essential, jobs amongst the Committee, and establishing a file of administrative procedures to facilitate the transfer of responsibilities in future.
Evelyn Davidson October 2022
Trustee & Honorary Secretary RSCDS Leeds Branch
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Trustees’ Report Oct 2022
Accounts for RSCDS Leeds Branch 2021 - 2022
Royal Scottish Country Dance Society - Leeds Branch Profit and Loss
1st August 202121 - 31st July 2022
Ordinary Income/Expense Income
| White Rose Festival | ||
|---|---|---|
| Income | 3272 | |
| Shop | ||
| Sales | 15662 | |
| Malhamdale | ||
| Malhamdale Bookings | 9890 | |
| Pre-Paid Ticket Fund | ||
| Pre-Paid Ticket Fund Receipts | 5018 | |
| Income from Activities | ||
| Dance Admissions | 2319 | |
| Bookings | 796 | |
| Class Fees | 8292 | |
| Other Payments | 505 | |
| Subscriptions and Donations | ||
| Donations | 35 | |
| RSCDS Subs Recvd | 2438 | |
| Sundry Income | ||
| Sundry Income | 20 | |
| Total Income | 48247 | |
| Expense | ||
| White Rose Festival | ||
| Expenditure | 2635 | |
| Shop | ||
| Purchases | 7917 | |
| Cost of Sales | -2854 | |
| Shop Expenses | 7310 | |
| Malhamdale | ||
| Malhamdale Hotel Costs | 8616 | |
| Malhamdale Sundry Costs | 906 | |
| Pre-Paid Ticket Fund | ||
| Pre-Paid Ticket Fund - Out | 5208 | |
| Subscriptions and Donations | ||
| RSCDS Sub Paid to HO | 1194 | |
| Hall/Catering Deposits - Other | 150 | |
| Hall Costs | 7282 | |
| Musician Costs | 2135 | |
| Teachers Costs | 2436 | |
| Card Costs | ||
| Card Fee | 77 | |
| Other Costs | 456 |
| Previous Year Adjustments | -7 | |
|---|---|---|
| Total Expense | 43462 | |
| Net Ordinary Income | 4784 | |
| Other Expense | ||
| Insurances | 179 | |
| Publicity and Advertising | 127 | |
| Profit for the Year | 4478 |
Royal Scottish Country Dance Society - Leeds Branch
Balance Sheet
1st August 202121 - 31st July 2022
ASSETS
| ASSETS | |
|---|---|
| Fixed Assets | |
| Acc Depreciation | -107 |
| Equipment | 533 |
| Total Fixed Assets | 426 |
| Current | |
| Assets | |
| Other Current Assets | |
| Debtors and Prepayments | 5492 |
| Shop Stock | 6739 |
| Total Other Current Assets | 12231 |
| Cash at bank and in hand | |
| Current Account | 2034 |
| Co-op Second Account | 18177 |
| Petty Cash | 929 |
| Shop Current Account | 21674 |
| Shop Loan Account | -9273 |
| White Rose Account | 3565 |
| Total Cash at bank and in hand | 37104 |
| Total Current Assets | 49335 |
| Current Liabilities | |
| Accounts Payable | |
| A/P | -175 |
| Total Accounts Payable | -175 |
| Other Current Liabilities | |
| Teacher's Donations | 170 |
| Creditors and Accruals | 4686 |
| Total Other Current Liabilities | 4856 |
| Total Current Liabilities | 4681 |
| NET CURRENT ASSETS | 44654 |
| TOTAL ASSETS LESS CURRENT LIABILITIES | 45081 |
| NET ASSETS | 45081 |
| Capital and Reserves | |
| Charity Funds | 38091 |
| Retained Earnings | 2511 |
| Profit for the Year | 4478 |
| Shareholder funds | 45081 |
Accounts prepared by Name . Ray Williams Honorary Treasurer Signed . Date . Accounts examined bv Name . //irtyvs// Signed Date .
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Roport to tho trusteesl members of RSCDS Leeds Brand)- Slw and While Rose Festival Accounts On accounts for the year ended 31" July 2022 Charity no (If anyl 1072452 Set out on page5 I report to the trustees on my examination of the ac(unts of the atx)ve ctk2rity (Ihe Trusf) for the year ended 3110712021 Responsibillies and basls of report As Ihe charitys trustees. you are responsible for the preparation of the accounts in acCOrdar th the requirements of the Charrties Aci 2011 (1he Acr). I report in respect of my eminatIon of the Trusfs accounts carried out under section 145 of the 2011 Act and in carrying out my examinatron. I have f¢Jlowed all the applicable Diredions given by the Charity Commission under sedion 145(5)(b) of the Ad. Independent I have comted my eqmination. I c¢Mfimi that no mateTSal matters have examiner's statsment ccme to my attention in connedion with the examination which gives me cause to leve that in. any mateiial respect: the acwunting records were not kept in accordance with section 130 of the ChaiTlies Act: or the accounts dKI not accord with the 8ceounting records.. or the accounts not comply with the applicable requirements conceming the form and o)ntent of accounts set out in the Charities {AcccMJnts and Reports) Regulations 2008 other than any requirement that the aOuntS give a Irue and fairf view 1¢h is not a matter considered as part of an independent examination. I have no C1)nMS and have come OsS no other matters in connection ih the examination to vthith attention should be drawn in this report in order to enable a proper understsnding of the ac(x)unts to be rethd. . Please lete the words in th8 brad(ets rfthey do not apply. 1110412022 Signed: Namo: Ray Williams Address: 4 Mill Way, Otiey LS211FE IER Oct 2018
Section B Disclosure Only compkte if the examine( n*Js to hhlIght matenal matters of ¢oncern (see CC32, Independent examination of charity accounts: directions and gUan for examiners). Glve here brfef detalls of any items that the examiner wishes to disclose. I have examined the Alxounts of the Branch Shop and The White Rose FestNal using electronic data and some hard copies but no fa to face contact ' h those who aclivety use the AntS due to Covid restrictions. From the data that I have seen l am happy Ihat the Ac(x)unts a free from any material matters of concem. IER Oct 2018
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Indepeiident Examiner's Report Reportto th• trusteesl member5 of RSCDS Leeds Branch On accounts for tho year ended 31" July 2022 Charity no Irfany) 1072452 Set out on pages 1and2 I re to the tmstees on my examination of the accg)urrts of the above charrty (Ihe Trusf) for the year ended 3110712022 Rosponslblltles and basis of report As the charitys trustees. you are responsible for the preparation of the accounts in accordance ryth the requirements of the Charities Acl 2011 {Ihe Acr). I report in respeL* of my examination of the Trust's accounts carried out under sedion 145 of the 2011 Atx and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Ad. Independent I have c¢ynpleted my examination. I confim that no material matters have examinerfs ststoment come to my attention in connection with the examination which gives me cause to believe that in. any material respect.. the aUnting recorts were nol kept in accordance with section 130 of the Charities Ad: or the OuntS did not accord with the accounting records,. or the )Unts did not comply with the applicable requirements conceming the fonn and ntent of accounts set out in the Charities (Accounts and RepK)rtsl Regulations 2008 other than any requirement that the ac£ounts gNe a Irue and fairf view which is not a matter considered as part of an independent examination. I have no conM$ and have come across no other matters in connection with the examination to which attention shoukl be drawn in this report in order to enable a proper understanding of the accounts to be reached. Slgned: Name: Relevant professlonal qualfficatlonls) or l)ody {If any): Address: IER Oct 2018
Section 8 Disclosure Only complete rf the examiner needs to highlight material matters of concern (see CC32. Independent examination of charity accounts: directions and guidan for examiners). Glve here brlef detsils of any items that the examlner wishes to dlsclose. IER O¢t 2018
Accounts for RSCDS Leeds Branch 2021 - 2022
Royal Scottish Country Dance Society - Leeds Branch Profit and Loss
1st August 202121 - 31st July 2022
Ordinary Income/Expense Income
| White Rose Festival | ||
|---|---|---|
| Income | 3272 | |
| Shop | ||
| Sales | 15662 | |
| Malhamdale | ||
| Malhamdale Bookings | 9890 | |
| Pre-Paid Ticket Fund | ||
| Pre-Paid Ticket Fund Receipts | 5018 | |
| Income from Activities | ||
| Dance Admissions | 2319 | |
| Bookings | 796 | |
| Class Fees | 8292 | |
| Other Payments | 505 | |
| Subscriptions and Donations | ||
| Donations | 35 | |
| RSCDS Subs Recvd | 2438 | |
| Sundry Income | ||
| Sundry Income | 20 | |
| Total Income | 48247 | |
| Expense | ||
| White Rose Festival | ||
| Expenditure | 2635 | |
| Shop | ||
| Purchases | 7917 | |
| Cost of Sales | -2854 | |
| Shop Expenses | 7310 | |
| Malhamdale | ||
| Malhamdale Hotel Costs | 8616 | |
| Malhamdale Sundry Costs | 906 | |
| Pre-Paid Ticket Fund | ||
| Pre-Paid Ticket Fund - Out | 5208 | |
| Subscriptions and Donations | ||
| RSCDS Sub Paid to HO | 1194 | |
| Hall/Catering Deposits - Other | 150 | |
| Hall Costs | 7282 | |
| Musician Costs | 2135 | |
| Teachers Costs | 2436 | |
| Card Costs | ||
| Card Fee | 77 | |
| Other Costs | 456 |
| Previous Year Adjustments | -7 | |
|---|---|---|
| Total Expense | 43462 | |
| Net Ordinary Income | 4784 | |
| Other Expense | ||
| Insurances | 179 | |
| Publicity and Advertising | 127 | |
| Profit for the Year | 4478 |
Royal Scottish Country Dance Society - Leeds Branch
Balance Sheet
1st August 202121 - 31st July 2022
ASSETS
| ASSETS | |
|---|---|
| Fixed Assets | |
| Acc Depreciation | -107 |
| Equipment | 533 |
| Total Fixed Assets | 426 |
| Current | |
| Assets | |
| Other Current Assets | |
| Debtors and Prepayments | 5492 |
| Shop Stock | 6739 |
| Total Other Current Assets | 12231 |
| Cash at bank and in hand | |
| Current Account | 2034 |
| Co-op Second Account | 18177 |
| Petty Cash | 929 |
| Shop Current Account | 21674 |
| Shop Loan Account | -9273 |
| White Rose Account | 3565 |
| Total Cash at bank and in hand | 37104 |
| Total Current Assets | 49335 |
| Current Liabilities | |
| Accounts Payable | |
| A/P | -175 |
| Total Accounts Payable | -175 |
| Other Current Liabilities | |
| Teacher's Donations | 170 |
| Creditors and Accruals | 4686 |
| Total Other Current Liabilities | 4856 |
| Total Current Liabilities | 4681 |
| NET CURRENT ASSETS | 44654 |
| TOTAL ASSETS LESS CURRENT LIABILITIES | 45081 |
| NET ASSETS | 45081 |
| Capital and Reserves | |
| Charity Funds | 38091 |
| Retained Earnings | 2511 |
| Profit for the Year | 4478 |
| Shareholder funds | 45081 |
Accounts prepared by Name . Ray Williams Honorary Treasurer Signed . Date . Accounts examined bv Name . //irtyvs// Signed Date .
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Roport to tho trusteesl members of RSCDS Leeds Brand)- Slw and While Rose Festival Accounts On accounts for the year ended 31" July 2022 Charity no (If anyl 1072452 Set out on page5 I report to the trustees on my examination of the ac(unts of the atx)ve ctk2rity (Ihe Trusf) for the year ended 3110712021 Responsibillies and basls of report As Ihe charitys trustees. you are responsible for the preparation of the accounts in acCOrdar th the requirements of the Charrties Aci 2011 (1he Acr). I report in respect of my eminatIon of the Trusfs accounts carried out under section 145 of the 2011 Act and in carrying out my examinatron. I have f¢Jlowed all the applicable Diredions given by the Charity Commission under sedion 145(5)(b) of the Ad. Independent I have comted my eqmination. I c¢Mfimi that no mateTSal matters have examiner's statsment ccme to my attention in connedion with the examination which gives me cause to leve that in. any mateiial respect: the acwunting records were not kept in accordance with section 130 of the ChaiTlies Act: or the accounts dKI not accord with the 8ceounting records.. or the accounts not comply with the applicable requirements conceming the form and o)ntent of accounts set out in the Charities {AcccMJnts and Reports) Regulations 2008 other than any requirement that the aOuntS give a Irue and fairf view 1¢h is not a matter considered as part of an independent examination. I have no C1)nMS and have come OsS no other matters in connection ih the examination to vthith attention should be drawn in this report in order to enable a proper understsnding of the ac(x)unts to be rethd. . Please lete the words in th8 brad(ets rfthey do not apply. 1110412022 Signed: Namo: Ray Williams Address: 4 Mill Way, Otiey LS211FE IER Oct 2018
Section B Disclosure Only compkte if the examine( n*Js to hhlIght matenal matters of ¢oncern (see CC32, Independent examination of charity accounts: directions and gUan for examiners). Glve here brfef detalls of any items that the examiner wishes to disclose. I have examined the Alxounts of the Branch Shop and The White Rose FestNal using electronic data and some hard copies but no fa to face contact ' h those who aclivety use the AntS due to Covid restrictions. From the data that I have seen l am happy Ihat the Ac(x)unts a free from any material matters of concem. IER Oct 2018
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Indepeiident Examiner's Report Reportto th• trusteesl member5 of RSCDS Leeds Branch On accounts for tho year ended 31" July 2022 Charity no Irfany) 1072452 Set out on pages 1and2 I re to the tmstees on my examination of the accg)urrts of the above charrty (Ihe Trusf) for the year ended 3110712022 Rosponslblltles and basis of report As the charitys trustees. you are responsible for the preparation of the accounts in accordance ryth the requirements of the Charities Acl 2011 {Ihe Acr). I report in respeL* of my examination of the Trust's accounts carried out under sedion 145 of the 2011 Atx and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Ad. Independent I have c¢ynpleted my examination. I confim that no material matters have examinerfs ststoment come to my attention in connection with the examination which gives me cause to believe that in. any material respect.. the aUnting recorts were nol kept in accordance with section 130 of the Charities Ad: or the OuntS did not accord with the accounting records,. or the )Unts did not comply with the applicable requirements conceming the fonn and ntent of accounts set out in the Charities (Accounts and RepK)rtsl Regulations 2008 other than any requirement that the ac£ounts gNe a Irue and fairf view which is not a matter considered as part of an independent examination. I have no conM$ and have come across no other matters in connection with the examination to which attention shoukl be drawn in this report in order to enable a proper understanding of the accounts to be reached. Slgned: Name: Relevant professlonal qualfficatlonls) or l)ody {If any): Address: IER Oct 2018
Section 8 Disclosure Only complete rf the examiner needs to highlight material matters of concern (see CC32. Independent examination of charity accounts: directions and guidan for examiners). Glve here brlef detsils of any items that the examlner wishes to dlsclose. IER O¢t 2018