Trustee's Annual Report (1st August 2019- July 31st 2020) Membership The mémbership totsl at the end of the year 2019-20 stood again at 88, of bvhom 6 are Life Members. We again havè no Youth Memb8rs (12-1 n or Young Adutt members (18-241. This means that there is no apparent change from last year, new members or r8-recrutt&J members just balancing those who have mov&J away or rétired from dancing. The hard WO ol the ceilidh organisers has cleady had some effect. as perhaps did our appearance at Countryfile Live at Castle Howard. Charitable Aims Our Charitable aims are to promote and teach Scottish COury Dancing and Music. To this end we run adult dance classes catering for beginners to advanced. an annual Day Sch¢)ol for SCD in September, 2 Highland Workshops annually, a Musicians. Workshop, a rasid8ntial weekend ourse at Malhamdale HF, several ceilidhs for families with children, and an afternoon festival of SCD at Harewood near Leeds, the White Rose Festival, culminating in an evening dance. In addition, we run monthly socid dances including an annual Ball in November, run jointly with the York Branch, all with live music from prestigious Scottish Country Danc8 bands. Impact of Coronavirus However, in common with other sport and leisure facilities. and RSCDS branches worfd-wide, our programme this y8ar has been severely curtailed by Coronavirus and its accompanying 'lockdown' from March onwards, to comply with social distancing and other governm8nt and health guidelines. SCD is aerobic Iso producing a8rosolsl and demands close contact with other dancers. Initial cancellations were for all our Summer terTn and summer 2020 events" we have recently had to cancel all our events for a further 3 months to the end of 2020 - and this may well extend into 2021. Contact has been maintained with m8mb8rs through a monthly Branch eNewsletter, and international weekly Zoom classes organised by RSCDS Head Office in Edinburgh. Th8 Committee has met monthly. also by Zoom, to monitor changes in guidelin8s and risk factors. and sadly. to finalty cancel venuès, musicians, MCS, and the few workshops we had kept 'pending' for as long as possible. Classos We enjoyed two terms of ckgsses at the usual venues: Calverfey, Adel, West Park (Sp8n Lana), Lidgett Park and St Margaret's. Ilkley, recruiting séveral new members at Adel and Spen Lane. Newcomers. especially beginners are welcomed at all of these except the Calvarfey class. which is aimed at experienced dancers. We still have no official train88 teachers, although there are many willing and able experienc&d dancws to help with b8ginners. The day to day class admin is also undertaken by volunteers. Social Dances Wè danced each month from September 2019 until February 2020, Including a Christrnas dance with the Leeds SCD Club at St Chad's and the Annual Ball with York in November at Stockton-on- the-Forest. Sadly, due to the Coronavirus, we had to cancel the March dance at which w8 Were to C818brate our veteran member's 95th birthday - still a regular at class8s and social dances! Day and Weekend Schools The Day School in September 2019 started the dancing year off with a bang at th8 Qu88n's Hall, Harrogate Rd; the feedback from the 20110 from Leeds) participants was very positive. Heather Cowan was the tLrtor.' she had previously taught at RSCDS Summer School, Spring Fling and the international RSCDS AGM in Perth. Music was provided by lan Slater. This was followed by an evening dance to the music of Colin Dewar. with Dgbbie Crossléy (who had b88n a participant at the day school1} as MC. The Hlghland Workshop in (ktober 2019 was also well received and the Malharndale Weekend was highly succ8ssful as usual. Bookings for 2020 (sadly now cancellgj) included a waiting list. Pag81 of2
Trustee's Annual Report (1st August 2019- July 31st 2020) Musicians, Day vms held in February at St Chad s and drew a large group (22) of musicians playing a wide range of instruments. Th8 tutor was lan Muir {Craigellachiel. currently RSCDS Director of Music. 100% of the feedback forms wwe returned - all positive about the whole event, including the tutor, the seiection of music. tuition and support. the venue and th8 lunchl Whlte Rose Festlval Unfortunately WRF 2020 was ore of the casual&S of Coronavirus and had to be cancelled. We I¢k forward to WRF 20211 Outreach and Famlly Events Following the successful Famity Ceilidhs in May and June 2019, we ran morè in October and November 2019 and a further one at the beginning of March 2020, shortly before lockdown. The planned ceilidh for May was, of CQLbrse, cancelled, as have been those planned for this autumn - and indeed the associated 6-week Winners, course planned for September and October 2020. In August 2019. usually the only month with no planned events, we accepted an invFtation to dance at Countryf 118 Live at Castle Howard, hoping to raise our profile in the Yorkshire area. On two days of a sunny weekénd, we joined other folk dancers from around the country at one of th8 grass 'stages' in the grounds. The first day followed heavy rain and the access to the site initially very muddy, but the atmosphere was cheerful and friendly despite the wellies. We demonstrated a programme of reels and strathsp8ys organiseA by Catherine VSeY who had quickly r6surrected demonstration t8ams of about two sets for each day. We danced to both recorded music and Aan Harrison's piping. and successfully encouraged audience participation with some ceilidh dances. Publicity and Webslte Adrian Dickin. our webmaster has given our website a smart n8w look this year, with new features. including more photos. The Dancers. Newsletter 8dited and produced by Catherine Livsey, has not appear since February as the usual main route for distribution is through classes and social dances. with a few sent to Lrfe Members and others who no longer attend classes regularly. The (now monthly) eupdate is acting as the main vehicle for keeping in touch with members. Advertising as usual has been through NW Leeds free magazine, Dancers, Newsletter, the {international) RSCDS members, Scottish Country Dancer magazine and the Yorkshire Country Dance Diary. Committee & AGM 2019 We welcomed Marion Walbank as our new Chair in November 2019, and a relativdy new dancer. Sharon Taylor as a new member. Alan Horsfall. serving out his last year on the Committee (for nowl), was elected Vice Chair by the Committee at their first meeting in November 2019. We are looking to recruit two more new members at the next AGM. The family céilidhs, still a learning experience, occupied much of our efft)rts. The Seplember Day School, October Highland Workshop and Musicians, Day all now run very smoothly. From March on. the Committee resorted to Zoom for meetings (as well as for th8 weekly online dance classes organised by Head Oflicel. These have not only honed our technical IT expertise. but have encouraged us to streamline the fomat of meetings. with all reports distributed before the meeting to enable the short time available through Zoom to be used for discussion and decision making. As with the Newsletter. and Committee business, our finances have also all gone 'online', including payment of membwship dues. except for thè few members who still have no access to the internet or Wifi. Evelyn Davidson Honorary Branch Secretaryrrrustae... Ray Williams Honorary BranchTreasurerrrrustso ...... . .. Marion Walbank Honorary BranchChairrrrusto8 ............................... Page2of2
Royal Scottish Country Dance Society - Leeds Branch
Profit and Loss Account for 1st August 2019 to 31st July 2020
| Royal Scottish Country Dance Society- Leeds Branch | Royal Scottish Country Dance Society- Leeds Branch | Royal Scottish Country Dance Society- Leeds Branch | ||
|---|---|---|---|---|
| Profit and Loss Account for 1st August 2019 to 31st July 2020 | ||||
| Ordinary Income/Expense | ||||
| Income | ||||
| White Rose Festival | ||||
| Income | 496 | |||
| Shop | ||||
| Sales | 18722 | |||
| Cost of Sales | 4560 | |||
| Pre-Paid Ticket Fund | -71 | |||
| Income from Activities | ||||
| Dance Admissions | 2271 | |||
| Class Fees | 2647 | |||
| PrePaid Tickets | 3500 | |||
| Bookings | 1090 | |||
| Malhamdale Bookings | 9665 | |||
| Donations | 1119 | |||
| RSCDS Subscriptions Recvd | 1821 | |||
| Subscriptions and Donations-Other | 240 | |||
| Bank Interest/Rewards Received | 1503 | |||
| Total Income | 47562 | |||
| Expense | ||||
| White Rose Expenditure | 2489 | |||
| Shop Purchases | 10600 | |||
| Shop Expenses | 8743 | |||
| Malhamdale Hotel Costs | 8623 | |||
| Malhamdale Sundry Costs | 964 | |||
| RSCDS Subscriptions Paid | 1465 | |||
| Hall Deposits | -110 | |||
| HallCosts | 6437 | |||
| MusicianCosts | 2175 | |||
| Teachers Costs | 2602 | |||
| OtherCosts | 316 | |||
| Internal Expenses | 0 | |||
| PreviousYear Expenses | 429 | |||
| Total Expense | 44733 | |||
| Net OrdinaryIncome | 2829 | |||
| Other Expense | ||||
| Insurances | 168 | |||
| Publicity andAdvertising | 175 | |||
| Printing, stationery & postage | 301 | |||
| SundryExpenses | 170 | |||
| TotalOther Expense | 814 | |||
| Profit for the Year | 2015 |
| Royal Scottish Country Dance Society- Leeds Branch | Royal Scottish Country Dance Society- Leeds Branch | Royal Scottish Country Dance Society- Leeds Branch | Royal Scottish Country Dance Society- Leeds Branch | ||
|---|---|---|---|---|---|
| Balance Sheet up to 31st July 2020 | |||||
| ASSETS | |||||
| Fixed Assets | |||||
| Fixed Assets | |||||
| Equipment | 533 | ||||
| Total Fixed Assets | 533 | ||||
| Total Fixed Assets | 533 | ||||
| Current Assets | |||||
| Other Current Assets | |||||
| Old Dbtrs and Prepays | 4394 | ||||
| Shop Stock | 7593 | ||||
| WRF Provision Adjustment | 2559 | ||||
| Total Other Current Assets | 14546 | ||||
| Cash at bank and in hand | |||||
| Current Account | |||||
| Co-op Unrestricted Account | 5524 | ||||
| Co-op Restricted Account | 885 | ||||
| Total Current Account | 6409 | ||||
| Savings Account | 15492 | ||||
| Petty Cash | |||||
| Undeposited Funds | 76 | ||||
| Dance Cash | 137 | ||||
| Monday Eve Class | 28 | ||||
| Sunday Aft Class | 69 | ||||
| Shop Petty Cash | 228 | ||||
| Total Petty Cash | 537 | ||||
| Shop Current Account | 14986 | ||||
| Shop Loan Account | -9273 | ||||
| White Rose Account | 1738 | ||||
| Total Cash at bank and in hand | 29888 | ||||
| Total Current Assets | 44434 | ||||
| CurrentLiabilities | |||||
| AccountsPayable | |||||
| A/P | -110 | ||||
| Total AccountsPayable | -110 | ||||
| OtherCurrentLiabilities | |||||
| Old Crdrs andAccrls | 8696 | ||||
| TotalOtherCurrentLiabilities | 8696 | ||||
| TotalCurrentLiabilities | 8587 | ||||
| NETCURRENT ASSETS | 35847 | ||||
| TOTAL ASSETSLESS CURRENT LIABILITIES | 36380 | ||||
| NET ASSETS | 36380 | ||||
| CapitalandReserves | |||||
| CharityFunds | 36481 | ||||
| RetainedEarnings | -2116 | ||||
| Profit for the Year | 2015 | ||||
| Shareholder funds | 36380 |
Royal Scottish Country Dance Society – Leeds Branch
The above main accounts were prepared by Ray Williams (Honorary Treasurer)
The above accounts were approved by the Trustees on the 29[th] March 2021
and signed on their behalf by Marion Walbank, Chair of the Trustees
Marion Walbank (Honorary Chairman)
Royal Scottish Country Dance Society – Leeds Branch
Examiner’s Reports on the Accounts of the above Charity
The Accounts were Examined and Accepted by
Main Accounts
Rhona Thornton
WRF Accounts
Ray Williams (no day to day involvement in the running of this sub-group)
Shop Accounts
Ray Williams (no day-to-day involvement in the running of this sub-group)
(The Examiners Reports are shown on the following pages)
CHARITY COMMISSION FOR LAND AND WALES Independent examlnefs report on the accounts m•mbers cl On accounts fèv the y Choimy no Ilyany zoLo S•tt)ut on p• I reput lo the trustees on my examinobon of ¢h• Oounts olthe atKw• ¢Thatrty l-the Tr1.> foi the yeai ÈTh¢ 71 ra> U. io thè thanty'6 tr188. YOU alè rea48 lor thè dthe ¢xJnts In actordanrn vAlhthe rewiernnts clthe Chanbas AL >)11 Ihe Acl'l Resp)nsI1eS arld b•5Lq rthr cbon 145 of Ihè2011 arKI In ¢yrt my ex•mir•tsun. I ave all the aw4ic8tle Direc0ry6 gven ty the cnarty rion sethcffi 14S5Mbl dthe kt Independt •xaminerf undertake the examin twffied momtw of Iiwrt name have eM)rleted my eaminab"on I wnfifm th81 no matenal mer6 e C to nry altentsw In connection the exarr•naon Iclh an that ds¢l(tsed t4ow'l Nvklch Jve8 Th c¥we to that In. ny maltna ftspect • Ihe awounbTrJ recor( were kek In a¢oJrdarthlth 8ectiL 130 of Ib8 CharFbe8 Ad. . th¢ a¢¢rMJnts thd rmx wlh the aLXt)Wltsry r0¢th. or . the attounts thd t¢)){ Wlh the aWic4tle requirèmÈnts corKerning the lomi aThJ t)ntèrt of accounts 8èt ¢yJt in th• Ch8nbes (Accounts and Rewrtsl RegulaJMs 2LK)8 (th?r Ih4n ary reqwrernenl th81 the ¢tyJnts gve 8.truo and l"r' vi8W whch v4 not a Tller cw¢Jered pwt cl an mdeFnt oxaminaton I h4e no cc¢Kems aThJ h4e acrc88 no ottr mtstt¢rn In connecbon Ymth the Èx8minon to thich attenton $hould In reFrf)rt In der lo 8natrl8 a uTrJwBtsndng crfthe accounts to reached Re8¢010¢• IIKTr m thbrS rfllydond•ppty. ltr- l-&1 Relevant prrfe¥sw qualifKath)nlsl or tody16f
(HARITY (OMMISSION FOR ENGLANO ANO WALES Independent exarniner's report on the accounts Section A Independent Examiner's Report Roport to the trusteesl members of RSCDS Leed5 Branch- Shop and WRF Accounts On accounts for tho year •nded 31. Juty 2020 Chaflty no Ilf any) 1072452 Set out on pages 1and2 I report to the trustees on my examination tharty lllhe Trust'l for the year ended 31 the ourrts of the above OR Responslblhles and basls of r•port As the thartys trustees, you are responsible for the wepwation ol trbe accounts Mi accordance vAlh the requirements of the Charrties Ac2 2011 Ilhe Acri. I report in SPea of my examriation of the Trust's aceounls earrled out under sedion 145 of the 2011 Act and in cwrying out my examination, I have follrNded all the applicable Directions given by the Charty Commissi under 5eL1ion 14515llbl of the AL1. Independent examlnerfs statement I have completed rny examination. I confwrn that no material matters have come to my altenlicffj in wth the examination lother than Ihal disclosed below'l Mthich gives me cause to believe Ihat in, any matenal respect.. the accounling re¢d$ b%tre not kepl in accordance VMI SeCtn 130 the Charities Ad,. or the accounts did not accord wth the accounting records", or the accounts did not CoMY the applicable requiremenls coneeming the lorm and content of a¢count$ sel OLrt in the Ch¥rties Acetsjnls and Repts1 Regulation5 2008 other than any requirement tt)at the accounts give a Irue and fairf view Which is not a matter Considered as part of an independent examinatiffi. I have no coneems and have come ac*oss no other rnatters in connedic wrth the examlnaticfj to vthith attention sttould be drawn in this report in order to enabk a proper understanding of the accwnts lo be reathed. ' Please delete the words in the l)rackets rfthey do not aWy. Date: 2010&2021 Slgned: Name: Ray Wlliams Relevant prof•sslonal IER Oct 2018
quallficatlonlsl or body Ilf any).. Address.. 4 Mill Way, Otley West Ycxkshire LS21 1FE Section B Dtsclosure Only ¢omplele rf the examiner needs to highlight material matters of concern (see CC32. Independent examinalk ol tharty accounts.. direL1icms guidance for examiners). Glve h•re brlef detalls of any Items that the •xamlner wl¥heJ to dlsclos•. Although l am the Treasurer fcf the main tharity I have examined the ACtnIS for the sub grpS of the Charrty that run independently and in vthich I have no daY-tdaY involvemerrt. These are the 8ranch Shop group thich sells artides and malerial relevanl lo the work of the Charty and the rte Rose Fests'val Group cyganises ujr annual fe9t81. Due to Corona Virus restriLlions I have not been able lo have physical acce to the accounts bul have had electr1¢ copies crf most ol the necessary information so that l o)Jld make reasonabty ccrnprehensive *x8minations of the Accounts. IER Oct 2018