Charity Registration Number: 1072443 FEN BANK GREYHOUND SANCTUARY TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 OCTOBER 2024 Dexter & Sharpe Chartered Certified Accountants Th¢ Old Vicarage Church Close Boston Lincolnshire PE216NA
FEN BANK GREYHOUND SANCTUARY CONTENTS Page Charity Inforination Trustees, Report Independent Examiner's Report Slatemenl of Financial Activities Balance Sheet 10 Notes to tlie Accounts 11-20
FEN BANK GREYHOUND SANCTUARY CHARITY INFORMATIOIN c.harity Number: 1072443 Working Names: F.B.G.S. Start of Financial Year.. l November 2023 End of Financial Year: 31 October 2024 Trustees: Mr lan Bl'eacher Mr PaLII Biyaii Mi. Grahain Crick Mr Graham Fountain Mrs Sarah Maitin Mr Stephen Martin Mrs Stella Pulluin (Chair of Trustees) The existing trustees appoint any new truslees following the provisions laid out in the organisation's governing instrument. Governing Instrument: Declaration of Trust deed adopted 8 October 1998 Legal Status: Unincorporated Registration Date: 13 November 1998 Objects: The relief of greyhounds who have been abandoned and who are in need of care and attention and to place Ihem in such pennanent hom¢s as the trustees Consider appropriate. Address: Farm House Fen Bank Friskiiey Lincolnshire PE22 8PS Bank: HSBC 49 Lumley Road Skegness Lincolnshir¢ PE25 3LW Independent examiner: Mrs Nicola Lentoii FCCA Dexter and Sharpe Charlered Certified Accountants The Old Vicarage Churcli Close Boston Lincolnshire PE216NA
FEN BANK GREYHOUND SANCTUARY AfyNUAL REPORT OFTHE TRUSTEES FOR THE YEAR II NDED 31 OCTOBER 2024 Fen Bank Greyhound Sanctuary has managed to Continue its successful homing rate in 202312024. This achievement was accoinplished because of the continued long-tenn involvement by volunteers, a dedicated Board of Trustees and committed kennel staff. We Coiilinue to seek mol'e opportunilies lo raise our profile and there has been good local support during this year, Structure and Governance The Charity is govenied by the Trust Deed (1998). The structure of the Charity consisls of a Board of Trustees, legally responsible for all aspects of the Charity's work and for ensuring thal the Charity's property is safely maintained. The board has seven Trustees: Mrs Stella C Pullum, Mr Paul Bryan, Mr Graham Crick, Mr lan Breacher, Mr Gi'aham Fountain, Mrs Sai'ah Martin and Mr Stephen Martin. Organisational Management Tlie Chair of Trustees is responsible for all the activities of the Sanctuary with emphasis on responsibility for the staff and the running of the kennels. One Trustee is designated &8 responsible for ChairlKennel Truste¢. One Trustee is responsible for the vice-chair, public relalions and sanctuary house. One Trustee is designat¢d fund-raising. One Trustee is designated assisling TreaSur. One Trustee is designated as responsible for the two Charity shops. One Truslee is designated Chai'ity web page and Board Secretary. Controls in Place Formal Ageiidas and minutes for all meetings whether of Trustees or with staff and external advisors. Comprehensiv¢ and transparent maiiagement accounting. Controls on cash Iiandling. Comprehensive guidance documents are in place for all aspects of the Charity's work including health and safety includiiig Covid 19 protocols, employment issues, finance, shop activities, kennel i'outines and all staff are aware of these as appropriate. Formal written policies In line with Employment Law requirements including positive procedures relating to the employinent of staff witl) a disability. Trustee Training.
FEN BANK GREYHOUND SANCTUARY AIYIYUAL REPORT OF THE TRUSTEES FOR THE YEAR ENDLID 31 OCTOBER 2024 CONTD,.... Controls in place continued Covid 19 procedures for botli shops and sanctuary. Data protection procedures. Strategic planning. Coiisideratioii of access to secondary level and othei. non-confidenlial records. Computerised kennel records. Cross referenced database. Audit of appraisals and training records. Continue to update kennel proceduresltraining records for kennel and shop staff. Charffttable Objects The Charity's objects as set out in the Trust Deed are "the relief of greyhounds who have been abandoned or who are in need of care and attention and to place them in such pem)anent homes as the Trustees deem appropriat¢,' The object clause was reviewed again this year. Aims and Impact Within the objects the Charity seeks to provide the best possible service to the community, both in slandards of keniielling and iii supporting prospective owners and their greyhounds befoi'e and after they are placed in their new homes. The Charity also seeks to inform and educate the public and involve the local community in its work. The Charity has positive relationships with the media and the respect of fellow professionals in the field. The Chartty is nationally recognised for ils standards of excellence, it is a member of ADCH (Association of Dog and Cat Homes). Public Benefit The Trustees confirm that they have referred to the guidance in the Charity Commission's general guidance on public benefit when reviewir)g the Charity's aims and objectives and in planning future activities. Objectives for the Year Conlinue to be largely Ihe same as the last yeai. To continue to improve the Iioming programine. To further iinprove administrative and working procedures and fundraising. To further develop the support of the local community. To raise awareness if the Charities work and the treatment of greyhounds.
FE4 N BANK GREYHOUND SANCTUARY ANNUAL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2024 CONTD.. Strategies to Achieve the Year's Objecrtives The volunteer base continues to be expanded and local as well as national volunteers have been encouraged to take an active part in raising awareness of the Charity's work. A list of reliable and experienced owners has been drawn up who are willing to do hom¢ checks and follow ups in their local area. All suitable new volunteers are in the process of being trained and guided by the kennel manager and will continue to gain experience by working alongside those who have been previously irained. Administrative and working practices continued to be reviewed and procedures updated as a result. Principal Activilies ofthe Year Number of dogs admitted was 21 and th¢ sanctuary re-homed 21 dogs from November 2023 to October 2024, a number of whom went with other breeds. 4 dogs were returned in total for various reasons. Vetting procedures are extremely stringent and it is a condition of re-hoining that dogs which prove to be unwanted for whatever reason must be returned to Fen Bank. These figures are down on pi'evious years due to the Closure of the kennels during the summei. for the rebuild project (see below). We did noi have any dogs 'Put to sleep, during the year. The Sanctuary has continued to operate a one out, one in policy for all of this year and it has sometimes only been a matter of hours froin a dog going out to tlie next one coining in. There is a wailing list in operation at all times. Referrals continue to be made by the Police, RSPCA, Dog Wardens, Owners and Trainers. We always give priority to the dogs in most need. A number of the strays taken in have proved impossible to trace to an original owner. The Charity shops Continue to provide a focus of interest in the wider community plus we had a number of dogs that have been re homed to iheir customers. The shops also provide a much needed income to the work of the Charity and although still slightly i'educed post-covid continues lo improve. Volunteers We estimate that over the year volunteers would have provided approximately two thirds of our manpower. The Trustees and the Board would like to acknowledge publicly aiid gratefully the devotion and service given to the dogs by hands oli carers, fundraisers, drivers, shop assistants, advisors and olher professional volunteers. We would be lost without you! Review of Achievemenls and Performance for the Year The main activity of the year has been the demolition and rebuild of the kennel accommodation. The original three blocks of six kennels each were showing their age and the charity was spending a lot of inoney on ongoing inaintenance and repairs with no real long-term benefit so we made the decision at the start of 2024 to demolish and rebuild. We now have one iiew single kennel block wliich houses twenty dogs (an increase of two). It is made of modern materials and means that heating and lighling is more sustainable and efficient and makes an improved livtng envii'onment for the resident dogs, It is also easier to inanage given that all the dogs ar¢ under one roof instead of being in three sepai'ate buildings. In addition to ihe i'ebuilding project covered above the ongoing problem of the higli-water table and drainag¢ of water from the site has been addressed. The rebuild gave us an opportunity for extra work lo be carried out whilst builders were on site and iiew draiiiage systems have been incorporated at the site resulting in much better water inanagement.
FEN BANK GREYHOUND SANCTUARY ANNUAL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2024 CONTD..... Fundraising The charity held numerous events throughout the year including a Christmas Fayre, a Dog Show and an Open Day which were very successfiil. The Oper) Day incorporated the grand opening of the new kennel block wilh a celebrity cutting the ribbon for us. We also had a presence at local shows, which was good for the publicity and promotioii of Fen Bank and raised extra money. Events of the year also included several talks about greyhounds given by one of our own trustees and his own greyhound. The two Charity shops continue to be our main source of income. We receive large quantities of donated items that we can prepare and sell in our sliops. Our fundraising ventur¢ of the 50..50 club continues successfully I'aising approxiinalely £200 per nionth. Our new sclieine of 'Give a car, is slowly increasiiig. Financial Activities Standing orders are still a mainslay of our income alongside the income from ihe Charity shops and the income from the fundraising. Going Concern The Trustees have every confidence that the Charity will meet its financial obligations when they become due. Reseryes Policy The Charity continues to aiin for 6 months running costs, the CCLA COIF account together with a bank deposit account provide an economic cushion. The Trustees aim to bc responsible for the good management of th¢ Charity and should Select suitable accounting policies and apply them consistently. Make judgements and estimates that are reasonable and prudent. Prepare financial statements on the going concern basis unless it is inappropriate to presume that the Trust will continue in exislence. The Triistees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Trust. They are also responsible for safeguarding the assets of the Trust and hence for taking reasonable steps for the preventioii and deteclion of fraud and other irregularities.
FEN BANK GREYHOUND SANCTUARY ANNUAL REPORT OF THE TRUSTEES. FOR THE YEAR ENDED 31 OCTOBER 2024 CONTD..... Treasurers Report With substantial legacies having been received in 2022123 the trustees decided to Invest some of the money in rebuilding the kennel blocks which were showing signs of their age and beginning to need regular repair work to keep them serviceable and fit for purpose. All three of the existing kennel blocks were demolished and removed and a single new pi'efabricated block erected incorporating 20 kennels instead of tlie 18 in the old blocks. With a number of donations received towards the cost and VAT reclaimed, the net cost of this to the Sanctuary has been around £80,000. Iiicome froii) botli shops was up about l 0% tlie previous year, liop¢fully signalling a retuni to coiifidence in ilie niai'ket place. Thanks once again to the dedicated teams at both shops t.or all their efforts to improve the trade at the shops at a time when conditions have iiot been easy. Over the year income, excluding legacies and donations to the kennel block rebuild, was very slightly up but was almost exactly inatched by the inciease in general expenditure. With the National Living Wage increasing by 9.8 % in April, the brak¢ on tlie expenditui'e was a result of the reduced feeding and vetei'inary costs during the kennel rebuild, when the number of dogs in residence was reduced to a ininimum. Once again, we held our Christmas Fayre at the beginniiig of December and thankfully the weather was kind to us this yeai. and our dog show went ahead in September. We continue to claiin back ihe VA T we pay because we are a registered business and claiined over £4,100 in Gift Aid for the year ended 5 April 2024, which was nearly £400 down on the previous year. The 50.50 club, oui. monthly lottery, continues to provide some income and at the end of the year produced around £200 per montli towards the Sanctuary's funds. Incoine froin collection boxes and fundraising inci'eased very slightly to £5,700. Capital expendilure incurred during the year was £107,000 but as staled above when donations and VAT reclaimed is taken into accounl the net cost of this was about £80,000. The cliarity continues to operate two bank accounts. The Barclays account continues to be free but the HSBC account now incurs costs, but this account is managed to keep these costs to a minimum. No money has been transferred to or from the COIF account during the year. The Sanctuary also maintains a savings accoui)t with Nationwide Building Society. The accounls presented here have been independently examined by Messrs Dexter and Sharpe, Chartered Certified Accountants. Subject to ihe above examination, I commend this report to the Trustees of Fen Bank Oreyhound Sanctuary for acceptance. John L Forrest Treasurer
FEN BAIYK GREYHOUND SANCTUARY ANNUAL REPORT ufi THE TRUSTfi ES FOR THE YEAII ENDLD 31 oc"foBER 2024 CONTD.... Trustee51 Responsibilities The trustees are required under the Charities Act 2011 to prepare fancial statements for each year, selecting an appropriate consistent basis for preparation. The ttvstees are responsible for keeping accounting iEcords which disclose with reasonable accuracy the fmancial position of the charily and whicb ¢nable them to ensure that Ihe fll]ancial stalements comply with applicable law and r¢gulations. They are also responsiblc for safeguarding the assets of the charity and h¢iiLe for taking r¢asonable steps for the prevention and detection of fraud and other irregularities. Trustees are nominated and seconded by committec membei's at the AGM. The i'eport as approved by the trustees on 16th February 2025 and signed on their behalf. Mi. lan Breacher Chair of Trustee5
FEIY BANK GREYHOUND SANCTUARY INDEPENDENT EXAMINER'S REI PORT TO THE TRUSTLI ES OF FEN BANK GREYHOUND SANCTUARY I I'eport on the accounts of the Trust for ihe year ended 31 October 2024 which are set out on pages 9 to 20. Responsibilities and basis of report As the charity irustees of the Trust, you are responsible for the preparalion of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I'eporl in respect of my examiiiation of the Triist's accounts carried out under section 145 of the 2011 Act and iii cai-rying out my examination. I have followed the applicable D1ctionS given by tli¢ Charity Cominission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examinalion. I confirin that no material matters have Come to my attention in connection with the examination which gives me cause to believe that in, any malerial respect: accounting records were not kept in accordance with section 130 of the Act or Ihe accouiits do nol accord wilh the accounting records I have no concerns and have come across iio otlier matters in connection with the examination to which attention sliould be drawn in order to enable a proper understanding of the accounts to be reached. MRS NICOLA LENTON FCCA Independent Examiner Dexler & Sharpe Chartered Certified Accountsnts Tlie Old Vicarage Church Close Boston Lincoliishir¢ PE216NA 181h Februaiy 2025
FEN BANK GREYHOUND SANCTUARY STATEMENT OF FIIN'ANCIAL ACTIVITIEI S FOR THE YEAR ENDED 31 OCTOBER 2024 Unrestricted Funds Restricted Designated Funds Funds Total 2024 Total 2023 Notes Incoming resources Donations & Legacies iivestinent Income Charitable Activilies Other Inconie Other Incoming Resources 91,128 7,993 114,232 4,937 9,597 91,128 13,500 114,232 4,937 9,597 177,615 6,392 104,573 5,166 12,319 3b 5,507 3d Total Incoming Resources 227,887 5,507 233,394 306,065 Resources Expended Raising Funds Costs of Charitable Activities 4a 4b 54,179 154,242 54,179 155,676 54,903 126,649 1,434 Total Resources Expended 208,421 1,434 209,855 181,552 Net Incoming Resources Transfers between funds 19,466 63,361 4,073 (63,361) 23,539 124,513 Net Movement in Funds 82,827 (59,288) 23,539 124,513 Reconciliation of Funds Balances brought forward 413,365 203,575 616,940 492,427 Balances carried fonvard 496,192 144,287 640,479 616,940 All of the Charity's operations are classed as continuing operations. The notes forin part of these financial statements found, on pages l O 10 20.
FEN BANKGREYHOUND SANC'fuARY BALANcfi, SHEET AS AT 31 OCTOBER 2024 Unrestricted Funds Restricted Funds Total 2024 Tolal 2023 Notes Fixed Assets Tangible Assets Investment Assets 311,443 311,443 241,262 311,443 311.443 241,262 Current Assets Debtoi's & Prepayments Casli at bank and in hand 5,157 325,460 5,157 325,460 I,oii 376,232 Total Current Assets 330,617 330,617 377,243 Creditors: due within onc year 10 1,581 1,581 1,565 NET CURRENT ASSETS 329,036 329,036 375,678 TOTAL ASSEI TS less Current liabililies 640,479 640,479 616,940 Creditors: due in more thali on¢ year NET ASSETS 640,479 640,479 616,940 FUNDS OF THE CHARITY Geiieral Fiinds Restricted Funds Designated Funds 496,192 496,192 413,365 144,287 144,287 203,575 TOTAL FUNDS 640,479 640,479 616,940 Appiove for and on behalf of the charity on 161h February 2025. Mr Ian Breacher Chair thf Trustees 10
FEN BANK GRII YHOUND SANCTUARY NOTLS'I'V'I'HCt FINANCJAL STATEMENTS FOR THE YEI AR II NDED 31 OCTOBER 2024 ACCOUNTING POLICIES Tlie principal accounting policies are suinmarised below. The accounting policies have been applied consistently throughout ihe year. Basis of preparation The financial statements have been prepared under the historical cost Convention with items recognised at cost or transaction value unless otheNiise slated in ihe relevant notes. The financial stalements have been prepared in accoi-dai)ce wilh tl)e Stateinent of Recomineiided Practice: Accouiiting and Reporting by Chai'ities, preparing Ih¢ir accounts in accordance wilh the Financial Reporting Standard applicable in lh¢ UK and Republic of Ireland (FRS102) (effective l January 2015)- (Charities SORP- FRS102) and the Charities Act 2011. Th¢ Charity has claimed exemptions available in Section la of FRS102 not to prepare a cashflow statement since it is a small charity. The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical Cost unless otherwise stated in the relevant accounting policy notes. Assessment of Going Concern Preparation of the accouT)ts is on a going concern basis. The trustees consider that there are no material uncertainties abolit the Charity's ability to continue as a going concern. Recognition of Incoming Resources These are included in the Statement of Financial Activities (SOFA) when: The cl)arity becomes entitled to Ihe resources. The Irustees are virtually certain they will receive the resources. and The Inon¢tary value can be Ineasured with sufficient reliability. Ineoming Resources with Related Expenditure Wliere incomiiig resources have related expenditure (as with fundraising or contact income) th¢ incoming resources and related expenditure are reported gross in the SOFA. Grants and Donartions Grants and doiiations are only included in the SOFA when the charity has unconditional entitlement to the resour¢¢s. Tax Reclaims on Donations and Gifts Incoming resoui'ces from tax reclaiins are included in the SOFA at the same time as the gift to which they relate. Contractual Income and Performance Related Grants This is only included in the SOFA oiice the related goods or services have been delivered. Gifts in Kind Gifts in kind are accounted for at a reasonable estimate of their value to the Charity or ihe amount actually realised. Gifts in kind for sale or distribution are included iii the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by ihe charity are included in the SOFA as income receivable,
FEIY BANK GREYHOUND SANCTUARY NU1'L* "I'O THE FINANCIAL STATEMEINTS FOR THE YEAR ENDED 31 OCTOBER 2024 ACCOUNTING POLICIES continued Volunteer Help The value of any voluntary help received is not included in the accounls and is described in the Report of the Trustees. Donated Services and Facilitxes Th¢se are only included in incoming resources (with an equivalent amount in resources expended) wl)ere the benefit lo cliai'ity is reasonably quantifiable, nieasurable aiid material. The value placed oil these resources is the estiinated value to tlie charity of th¢ service or facility received. Investment Income This is included in the accounts when receivable. Investment Gains and Losses This included any gain or loss on the sale of investineiits and any gain or loss resulting from revaluing investments to market value at the end of the year. Expenditure and Liabilities Liability Recognition Liabilities are recognised as soon as there is a legal or constructive obligalion committing the charity to pay out resources. Governance Costs Include costs of the preparation and examination of statutory accounts, Ihe costs of the trustees meetings and cost of any legal advice to trustees on governance oi. constitutional matters. Support Costs Support costs include central functions and have been allocated to activity Cost categories on a basis consistent with the use of tlie resources, e.g. allocating property costs by floor areas, or per capita, staff cosls by tlie time spent and other costs by their usage. Investments Investments quoted on a recognised stock exchange are valued at market value at the year end. Olher investment assels are included at trustees, best estimate of market value. Pensions Pension contributions are charges to the Staternent of Financial Activities are they become payable. 12
FEN BANK GREYHOUND SANCTUARY NOTES TO THE FINAIYLIAL STATEIVIENTS FOR THE YEAR ENDED 31 OCTOBER 2024 ACCOUNTING POLICIES continued Fund Accounting Funds held by the charity are either: Unrestricted funds These are funds which can be used in accordance with the charity's objectives, at the discretion of the trustees. Restricted funds These al'e funds that can only be used for particular I'estricted pui'poses wilhin ihe objecls of the cliarity. Endowment funds Tliese funds are funds set aside by the trustees out of unrestricted general funds for specific purposes or projects, Further explanation of the nalure and purpose of each fund is included in the notes to the financial statements. Fixed Assets These are capilalised if they can be used for more than one year, and cost at least £500. They are value at cost or, if gifted, at ihe value to the charity on receipt. Depreeiation Expense Depreciation is calculated at a rat¢ to write off the cost of tangible fixed assets on a straight line basis over their estimaled useful lives. The rates applied per annum are as follows.. 2.50/0 Kennel Block and Treatment Room New Kennel Block (built 2014115) Vehicle Fund Fixtures and Fitlings Equipment 25% Thei'e have been iio changes to the accounting policies (variation rules and methods of accounting) since last year. 13
FEN BANK GREI YHOUND SAIYCTUARY IYOTES TU 'I'HL FINANCIAL ST ATENI IENI TS FOR THE YEAR ENDED 31 OCTOBER2024 TANGIBLE FIXED ASSETS Unrestricted Kennel Block & Treatment Room Destgnated Fixtures I reehold Property Vehiele Fund Building Fund Equipment Fittings Total Cost Al l Noveniber 2023 Additions Disposals 160,952 3,399 44,829 109,540 19,887 20,390 58,245 307,702 109,540 (58,245) (58,245) At 31 October 2024 160,952 3,399 154,369 19,887 20,390 358,997 Aecumulated Depn At l November 2023 Charge for the year Eliininated on Disposal 1,169 558 13,002 3,534 12,458 743 14,656 1,434 25,155 66,440 6,269 (25,155) (25.155) At 31 October 2024 1,727 16,536 13,201 16,090 47,554 Net Book Value At 31 October 2024 160,952 1,672 137,833 6,686 4,300 311,443 At 31 October 2023 160,952 2.230 31.827 7,429 5,734 33,090 241,262 14
FEN BANK GREYHOUND SANCTUARY NOTES TO THL TrINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2024 INCOMING RESOURCES Unrestricted Funds Restricted Designated Funds Funds Total 2024 Total 2023 Notes a) DoDaÉions & Legacies Adoption Donations Trainer Donations Geiieral Doiiations Graiits and Legacies 3,560 8,490 45,783 33,295 3,560 8,490 45,783 33,295 6,084 12,180 24,654 134,697 91,128 91,128 177,615 b) Inveslment Income Interest Received 7,993 5,507 13,500 6,392 7,993 5,507 13,500 6,392 c} Trading Activities Shop Incom¢ Alford Shop Incoine Spilsby Merchandise Flat Rental Income Flat Utilities Fundraising Collection Boxes Sponsor Dog Solar PV F.I.T Greyhouiid Friends Subs 49,210 50,626 1,622 3,950 1,039 3,544 2,172 850 874 345 49,210 50,626 1,622 3,950 1,039 3,544 2,172 850 874 345 44,808 45,347 ,918 4,200 1,355 3,292 2,269 850 534 114,232 114,232 104.573 d} Charitable Activities Pet Plan Cominission/Re-homing 50.50 Club Weather Lottery 453 4,484 453 4,484 310 4,824 32 4,937 4,937 5,166 e) Other Incoming Resourees Refunds Ti'aiisfer Charge Miscellaneous 4,690 720 6,909 420 9,177 420 9,177 9,597 9,597 12,319 15
FEN BANK GREYHOUND SANCTUARY NOTES TO THE FINANCIAL STATLMLIYT&i FOR THE YEAR ENDED 31 OCTOBER 2024 RESOURCES EXPENDED Unrestricted Funds Restricted Designated Funds Funds Total 2024 Total 2023 Notes a) Raising Funds Advertisiiig/Fundi'aising (Indirect) Merchandise Banking Fees Shops Expeiiditure: Staff Costs Rates Rents Maiiitenance Miscellaneous Utilities 148 1,988 196 148 1,988 196 1,350 225 32,752 330 14,400 951 2,528 886 32,752 330 14,400 951 2,528 886 29,582 416 14,400 882 5,316 2,730 54,179 54,179 54,903 b) Charitable Activities Direct Expenses.. Vet Expenses Dog Food Dog Bedding Dog Medical Supplies Kennel Equipment Kei)nel Miscellaneous Kennel Mainteiiance Kennel Cesspit Maintenance Rodent Control Indirect Expenses.. Kennel 50.50 Club Depi'eciation Expense FLiel Maintei)ance and Renewals Office Se]Ces Petty Cash Photocopier Refuse Collection Staff Costs Subscriptions Telephone Utilities Vehicle Costs Work Clolhing Loss on Sale of Assets -Governance Cosls: liidependent Exainiiier Fee 4,448 5,925 37 370 241 165 2,524 510 1,189 4,448 5,925 37 370 241 165 2,524 510 1,189 7,566 5,439 527 68 488 2,098 882 1,372 5,253 2,194 4.835 24 5,654 4,893 623 351 128 83,104 170 596 2,010 1,799 49 26,290 5,253 2,194 6269 24 5,654 4,893 623 351 128 83,104 170 596 2,010 1,799 49 26,290 5,657 2,095 6,040 72 930 3,494 450 330 251 77,286 159 536 5,013 4,448 488 1,434 12 860 860 960 154,242 1,434 155,676 126,649 16
FEN BANK GREYHOUND SANCTUARY NO'I'ES TO THE FINANCIAL STATEMENL TS FOR THE YEAR ENDED 31 OCTOBEI R 2024 RESTRICTED FUNDS The Charity held no Restricted Funds during this or the previous financial period. DESIGNATED FUNDS Current Financial Year Balance 1111123 Unreolised GAinlLoss Balance 31110124 Income Expenditure Transfer Building Fund Ein¢rgency Reserve Fund Vehicle Fund 74,295 105,890 23,390 (74,295) 5,507 111,397 32,890 (1,434) 10,934 203,575 5,507 (1,434) (63,361) 144,287 Previous Financial Year Balance 1111122 Unrealised GainlLoss Balance 31110123 Ineome Expenditure Tr8nsfer Building Fund Emergency Reserve Fund Vehicle Fund 74.295 101,931 23,390 (1,742) 1,742 74,295 105,890 23,390 3,959 (1,912) 1,912 199,616 3,959 (3,654) 3,654 203,575 A designated Building Fund was set up to assist in grant funding for the new kennel block, which is now completed. Tlie transfer from the designated fund back to unrestricted reserves i'epresents tlie amount spent on the new kennel block leaving a Nil closing balance on this designated fund at the end of the year. There is a designated Vehicle Fund for the purposes of replacing the van. This van has ali estimated life of 4 years aiid depreciation of £1,434 is shown transferred from unrestricted funds. The closing balance of tlie vehicle fund (£32,890) represents the cost of the old van £20,390 and a cash balance of £12,500. The balance on the COIF account has been designated to the Emergency Reserve Fund. INVESTMENTS The Charity held no investinent assets during this or the previous financial period. 17
FEN BANK GREYHOUND SANCTUARY IYOTES TO I'HL blLYAIY"CIAL STATEfvIFNTS FOR THE YEAR EI NDED 31 OCTOBER 2024 DEBTORS AND PREI PA YMFNTS Unrestricted Funds Restricted Designated Funds Funds Total 2024 Total 2023 VAT 5,157 5,157 1,01 5,157 5,157 1,01 I 9 CASH AT BANKAND IN HAND Unrestricted Funds Restricted Designated Funds Funds Total 2024 Total 2023 HSBC Nationwide Nationwide Deposit Barclays HSBC Deposit COIF Paypal 3,837 3,837 3,833 108,108 6,598 62,241 32,890 140,998 6,598 62,241 111,397 389 249,077 4,874 12,169 105,890 389 111,397 389 181,173 144,287 325,460 376,232 10. CREDITORS AND ACCRUALS AMOUNTS FALLING DUE WITHIN ONE YEAR Unrestricted Funds Restricted Designated Funds Funds Total 2024 Total 2023 Ind¢pendenl Examiner's Fee Office Services 860 721 860 721 960 605 1,581 1,581 1,565 11. CREDITORS AND ACCRUALS AMOUNTS FALLING DUE IN MORE THAN ONE YEAR The Cliarity held no long terni liabilities duriiig this or the previous financial period. 18
FEN BANK GREYHOUND SANCTUARY NOTES TO THE FINANCIAL ).1'A'I'LM£Ts FOR THE YEAR ENDED 31 OCTOBER 2024 12. STAFF COSTS AND NUMBERS Total 2024 Total 2023 Gross Wages & Salaries Social Security Costs Pension einployei. contribulions 103,978 9,231 2,647 97,793 6,320 2,755 115,856 106,868 Average number of employees who were engages in each of the following activities.. Total 2024 Total 2023 Activities in furtherance of organisations objects The Charity operates a PA YE scheme to pay all employed members of staff and no employees received emoluments in excess of £60,000. (2023: None). The Charity on average employs 3 fu51-time staff including a kennel manager and shop managers, and 9 part-time slaff, all who are involved with tlie welfare of the greyhounds. 13. TRUSTEES AND OTHER RELATED PARTIES No payments were inade to trustees to any persons connected with them during this financial period. No Inaterial transa¢lion took place between the organisation and a trustee or any person Connection with them. (2023: None). 14. RISK ASSESSMENT The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated combined with the aniiual review of the controls of th¢ key financial slatements carried out on an aiinual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which ihey face and confim) that they have established systcins to mitigate the significant risks. 19
FEI N BANK CREYHOUND SANCTUARY IYU'I'LS TO THE FIliANCIAL STATETrIENTS FOR THE YEAR ENDED 31 OCTOBER 2024 15. RESERVES POLICY The Truslees liave Considered the level of reserves they wish to retain, appropriate lo the charity's needs. This is based on the charity's size and the level of financial commilmenls held. The Trustees aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shoitfall in income or unexpected expenditure. The Trustees will endeavour not to set aside funds unnecessarily. 16. PUBLIC BENEFIT The Charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes 01 aims" that are for the public benefit. Details of how the Charity has achieved this are pi'ovided in the Trustees, report. The Trustees confim] that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake. 17. ANNUAL COMMITMENTS UNDER NON-CANCELLING OPERATING LEASES AND CAPITAL COMMITMENTS The anniial commitments under non-cancelling operating leases and capital commitments are as at 31 October 2024: None (31 October 2023: None). 20-