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2022-10-31-accounts

ANNUAL REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST OCTOBER 2022

FEN BANK GREYHOUND SANCTUARY

CHARITY REGISTRATION NUMBER 1072443

Independent Examiners Ltd Unit 2 The Broadbridge Business Centre Delling Lane Bosham PO18 8NF Bosham PO18 8NF

FEN BANK GREYHOUND SANCTUARY

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2022

----- Start of picture text -----
Page
Legal and Administrative Information 3
Trustees' Report 4 to 8
Independent Examiner's Report on the Accounts 9
Statement of Financial Activities 10
Balance Sheet 11
Notes to the Accounts 1 2 to 1 9
----- End of picture text -----

FEN BANK GREYHOUND SANCTUARY

LEGAL AND ADMINISTRATIVE INFORMATION

CHARITY NUMBER 1072443 WORKING NAMES F.B.G.S. START OF FINANCIAL YEAR 01 November 2021 END OF FINANCIAL YEAR 31 October 2022 TRUSTEES AT 31 OCTOBER 2022 Mrs Stella Pullum (Chair of Trustees) Mr Paul Bryan Mr Graham Crick Mr Graham Fountain Mrs Elizabeth Reid Mr Ian Breacher

The existing trustees appoint any new trustees following the provisions laid out in the organisation's governing instrument. GOVERNING INSTRUMENT Declaration of Trust deed adopted 8th October 1998 LEGAL STATUS Unincorporated REGISTRATION DATE 13th November 1998

OBJECTS The relief of greyhounds who have been abandoned and who are in need of care and attention and to place them in such permanent homes as the trustees consider appropriate.

CORRESPONDENCE ADDRESS

CORRESPONDENCE ADDRESS Farm House Fen Bank Friskney, Lincolnshire PE22 8PS PRIMARY BANKERS HSBC 49 Lumley Road Skegness Lincolnshire PE25 3LW INDEPENDENT EXAMINER Donna Leppitt Independent Examiners Ltd Unit 2 The Broadridge Business Centre Delling Lane Bosham PO18 8NF

3

FEN BANK GREYHOUND SANCTUARY

TRUSTEES' REPORT FOR THE YEAR ENDED 31ST OCTOBER 2022

Fen Bank Greyhound Sanctuary has managed to continue its successful homing rate in 2021/2022.

This achievement was accomplished because of the continued long term involvement by volunteers, a dedicated Board of Trustees, and committed kennel staff.

We continue to seek more opportunities to raise our profile, and there has been good local support during this year.

STRUCTURE AND GOVERNANCE

The Charity is governed by the Trust Deed (1998).

The structure of the Charity consists of a Board of Trustees, legally responsible for all aspects of the Charity’s work, and for ensuring that the Charity’s property is safely maintained.

The board has six Trustees: Mrs Stella C Pullum, Mr Paul Bryan, Mr Graham Crick, Mrs Elizabeth Reid. Mr Ian Breacher and Mr Graham Fountain.

ORGANISATIONAL MANAGEMENT

The Chair of Trustees is responsible for all the activities of the Sanctuary with emphasis on responsibility for the staff and the running of the kennels.

One Trustee is designated as responsible for Chair/Kennel Trustee.

One Trustee is designated as responsible for the vice-chair, public relations and sanctuary house.

One Trustee is designated fund raising.

One Trustee is designated assisting Treasurer.

One Trustee is designated as responsible for the two Charity shops.

One Trustee is designated Charity web page and Board Secretary.

CONTROLS IN PLACE

CHARITABLE OBJECTS

The Charity’s objects as set out in the Trust Deed are “ the relief of Greyhounds who have been abandoned or who are in need of care and attention, and to place them in such permanent homes as the Trustees deem appropriate.” The object clause was reviewed again this year.

4

FEN BANK GREYHOUND SANCTUARY

TRUSTEES' REPORT (Continued) FOR THE YEAR ENDED 31ST OCTOBER 2022

AIMS AND IMPACT

Within the Objects the Charity seeks to provide the best possible service to the community, both in standards of kennelling and in supporting prospective owners and their greyhounds before and after they are placed in their new homes. The Charity also seeks to inform and educate the public and involve the local community in its work. The charity has positive relationships with the media and the respect of fellow professionals in the field. The Charity is nationally recognised for its standards of excellence; it is a member of ADCH (Association of Dog and Cat Homes).

PUBLIC BENEFIT

The Trustees confirm that they have referred to the guidance in the Charity Commission's general guidance on public benefit when reviewing the Charity's aims and objectives and in planning future activities.

OBJECTIVES FOR THE YEAR

Continue to be largely the same as the last year

STRATEGIES TO ACHIEVE THE YEAR’S OBJECTIVES

The volunteer base continues to be expanded and local as well as national volunteers have been encouraged to take an active part in raising awareness of the Charity’s work. A list of reliable and experienced owners has been drawn up who are willing to do home checks and follow ups in their local area. All suitable new volunteers are in the process of being trained and guided by the kennel manager and will continue to gain experience by working along side those who have been previously trained. Administrative and working practices continued to be reviewed and procedures updated as a result.

PRINCIPAL ACTIVITIES OF THE YEAR

Number of dogs admitted was 22 and the sanctuary re-homed 23 dogs from November 2021 to October 2022, a number of whom went with other breeds. 3 dogs were returned due to death in family, 2 owners unable to cope any more due to health problems. The Charity’s vetting procedures are extremely stringent and it is a condition of re-homing that dogs which prove to be unwanted for whatever reason, must be returned to Fen Bank.

Three dogs were PTS; 2 old age and one with severe heart problems.

The Sanctuary has continued to operate a one out, one in policy for all of this year and it has sometimes only been a matter of hours from a dog going out to the next one coming in. There is a waiting list in operation at all times. Referrals continue to be made by the Police, RSPCA, Dog Wardens, Owners and Trainers. Priority is always given to the dog in most need. A number of the strays taken in have proved impossible to trace to an original owner. The Charity shops continue to provide a focus of interest in the wider community plus we had a number of dogs that have been re homed to their customers. The shops also provide a much needed income to the work of the Charity and although still slightly reduced continues to improve.

VOLUNTEERS

We estimate that over the year, volunteers would have provided approximately two thirds of our manpower. The Trustees and the Board would like to acknowledge publicly and gratefully the devotion and service given to the dogs by hands on carers, fundraisers, drivers, shop assistants, advisors, and other professional volunteers. We would be lost without you!

5

FEN BANK GREYHOUND SANCTUARY

TRUSTEES' REPORT (Continued) FOR THE YEAR ENDED 31ST OCTOBER 2022

REVIEW OF ACHIEVEMENTS AND PERFORMANCE FOR THE YEAR

Following on from the aftermath of the Covid-19 pandemic this has been a year of mainly consolidation and restoration at the Sanctuary.

Thanks to the hard work of our staff and volunteers the main garden area at the front of the Sanctuary has been transformed into a welcoming area with flowering plants throughout the year. Likewise the memorial garden at the rear of the Sanctuary has benefited from some tidying up and plantings.

Our ride upon lawn mower finally gave up the ghost after several years’ service and it was decided to invest in a new machine. This mower is vital during the growing season to maintain the grass in our three exercise paddocks and our front lawn.

We gave our boundary hedges a much needed prune and trim and realised that the fencing along part of our boundary was in a poor state. Therefore it has been replaced with the same type of fencing we used during the gales of 2012 and which has proved robust and durable. At the same time we replaced the dilapidated wooden fencing between ourselves and our neighbour with a modern metal acoustic fence which not only improves the boundary but will also help reduce the minimal noise from the kennels.All of the aforementioned work was undertaken by our volunteers and staff. When we needed professional help we received excellent service and extremely competitive pricing from our regular tradesmen.

To all the above we are truly grateful for their ongoing help and support of the Sanctuary.

FUNDRAISING

This has also been reduced this year as there has only been a few shows. However these were very successful. This also includes the many requested talks.The two Charity shops are the main focus of interest and the raising of funds while we were allowed to be open. Our fundraising venture of the 50/50 club continues successfully raising £185 per month. Our new scheme of 'Give a car' is slowly increasing.

FINANCIAL ACTIVITIES

Standing orders are still a mainstay of our income and alongside the income from the Charity shops and the income from the fundraising.

GOING CONCERN

The Trustees have every confidence that the Charity will meet its financial obligations when they become due.

RESERVES POLICY

The Charity continues to aim for 6 months running costs, the CCLA COIF account together with a bank deposit account provide an economic cushion.

TREASURERS REPORT

Following the coronavirus pandemic and the lockdowns of 2020-21 things were starting to get back to something like normality in 2021-22 even though people were still cautious. Both shops were open for the full year and we were once again able to hold our Christmas Fayre at the beginning of December. Having moved the dog show to September last year because of the pandemic, we decided to continue holding it in September and a successful event was held. Many thanks to Bateman’s Brewery for generously allowing us the use of their event field for the occasion. One unusual occurrence in the year was that we had to cancel our Open Day planned for 17 July because of the extreme heat which the UK was experiencing, but the event was rescheduled and merged with the Volunteers day in September.

Takings at the shops have improved substantially and are now almost back to pre-pandemic levels. Again, many thanks are due to the dedicated teams at both shops for all their efforts.

We continue to claim back most of the VAT we pay because we are a registered business, and claimed over £3,400 in Gift Aid. This figure related to the tax year ending 5 April 2022 and was down on the previous year which had been boosted by donations made in April 2020 under our coronavirus appeal.

The 50-50 club our monthly lottery, continues to flourish and at the end of the year produces around £170 per month towards the Sanctuary’s funds. During the year, Nationwide Building Society decided to close all business accounts and as a result we had to ask 50-50 club members to complete new Standing Orders to pay subscriptions to our HSBC account. We did lose a few members in this process but thankfully this was compensated by other members increasing their subscriptions.

Income from collection boxes and fundraising increased to over £5,200 boosted substantially by our Christmas Fayre.

Income increased by about 25%, thanks mainly to very generous legacies we received but general expenditure also increased by around 20%.

At the beginning of the year re-cladding of one of the kennel blocks was completed at a capital expenditure of £5,730 and in August a new covered seating area was constructed at a cost of £1,354. During the year we also replaced the mower for the paddocks and replaced fencing.

6

FEN BANK GREYHOUND SANCTUARY

TRUSTEES' REPORT (Continued) FOR THE YEAR ENDED 31ST OCTOBER 2022

TREASURERS REPORT continued

Following the closure of the Nationwide Building Society account, the charity now operates two bank accounts. The Barclays account continues to be free, but the HSBC Bank account now incurs costs, although the account is managed to keep these costs to a minimum.

No money has been transferred to or from the COIF account during the year.

Once again, the treasurer would like to thank the trustees for their support and confidence throughout the year.

The accounts presented here will again be audited by the Independent Examiners.

Subject to the above audit, I commend this report to the Trustees of Fen Bank Greyhound Sanctuary for acceptance.

John L Forrest Treasurer

7

FEN BANK GREYHOUND SANCTUARY

TRUSTEES' REPORT (Continued) FOR THE YEAR ENDED 31ST Ol.rOBER 2022

Respo115ibilities of Trustees

Charity law requires the Board of Trustees to prepare financial statements for each financial year which give a true and fair view of the state of a r ffai s of the charity and of its incoming resources and resources expended for the period. In preparing those financial statements, the Board of Trustees should follow best practice and are required to;

The Board of Trustees Is responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 1993. They are also responsible for safeguarding the assets cl the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities and to provide reasonable assurance that:-

The systems of internal control are designed to provide reasonable but not absolute assurance against material misstatement or loss.

/, Approved by the Trustees on ....... g.f . . ... ;.J. .'!-:.�.�1.fJ ;.. (} ;I. 3 by Trustee ......... Signed on their behalf ;,1 / 4,/1-u- l't Printed Name: s/e//� (:. �// IA "'1 •

8

FEN BANK GREYHOUND SANCTUARY

INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS FOR THE YEAR ENDED 31ST OCTOBER 2022

Report to the trustees/ members of Fen Bank Greyhound Sanctuary on the accounts for the year ended 31st October 2022.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s statement

My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention

  1. which gives me reasonable cause to believe that in, any material respect, the requirements:

  2. to keep accounting records in accordance with section 130 of the Charities Act; and

  3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

have not been met; or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Donna Leppitt Independent Examiners Ltd Unit 2 The Broadridge Business Centre Delling Lane Bosham PO18 8NF Date: 27th January 2023

9

FEN BANK GREYHOUND SANCTUARY

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST OCTOBER 2022

Notes
INCOMING RESOURCES
Donations & Legacies
3a
Investment Income
3b
Charitable Activities
3c
Other Income
3d
Other Incoming Resources
3e
TOTAL INCOMING RESOURCES
Raising Funds
4a
Costs of Charitable Activities
4b
Costs of Generating Funds
4c
NET INCOMING/(OUTGOING) RESOURCES
Balances Brought Forward
BALANCES CARRIED FORWARD
TOTAL RESOURCES EXPENDED
TRANSFERS BETWEEN FUNDS
RECONCILIATION OF FUNDS:
NET MOVEMENT IN FUNDS
RESOURCES EXPENDED		 Unrestricted
Restricted
Designated
Total
Total
Funds
Funds
Funds
2022
2021
£
£
£
£
65,390
-
-
65,390
67,612
56
-
600
656
67
110,157
-
-
110,157
73,553
4,400
-
-
4,400
4,475
9,022
-
-
9,022
4,382
189,024
-
600
189,624
150,089
48,117
-
-
48,117
40,021
114,083
-
4,382
118,465
104,404
-
-
-
-
443
162,200
-
4,382
166,582
144,868
26,825
-
(3,782)
23,043
5,221
(4,382)
-
4,382
-
-
22,443
-
600
23,043
5,221
270,368
-
199,016
469,384
464,163
292,811
-
199,616
492,427
469,384

All of the Charity's operations are classed as continuing operations.

The notes form part of these financial statements, found on pages:-

11 to 18

10

FEN BANK GREYHOUND SANCTIJARY

BALANCE SHEET AS AT 31 OCTOBER 2022

Unretricted
Fund		 Retricted
Funds		 Total
31-0c-22		 Total
31-c-21
£ £ £
Fixed As
Tangible A es
Invetment Assets		 Note
2
7		 247,302 247,302 243,083
Curent Aset 247,302 247,302 243,083
Debtors & Prepayments 9
Cash at bank and In hand 8 246,205 246,205 227,321
Total Curnt Assets 246120S 246120S 227,321
Crditors: due within one year 10 1,080 1,080 1,020
NET CURRENT ASETS 245,125 245,125 226,301
TOTAL ASETS lss current 1tabft1tie 492,427 492,427 469,38
Creditor: due in more than oe year 11
NET ASSES 492,27 492,27 49,3
FUNDS OF THE CHARI
General Funds
Rtricted funds		 5 292,811 292,811 270,368
Designated Funds 6 199,616 199,616 199,016
TOTAL FUNDS 49�27 492,427 469,384
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11

FEN BANK GREYHOUND SANCTUARY

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST OCTOBER 2022

1. ACCOUNTING POLICIES

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year.

Basis of preparation:

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) - (Charities SORP - FRS102) and the Charities Act 2011.

The Charity has claimed exemptions available in Section 1a of FRS 102 not to prepare a cash flow statement since it is a small charity.

The Charity meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost unless otherwise stated in the relevant accounting policy notes.

Assessment of Going Concern

Preparation of the accounts is on a going concern basis. The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern.

Recognition of Incoming Resources

These are included in the Statement of Financial Activities (SOFA) when:

Incoming Resources with Related expenditure

Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SOFA.

Grants and Donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Tax Reclaims on Donations and Gifts

Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to which they relate.

Contractual Income and Performance Related Grants

This is only included in the SOFA once the related goods or services has been delivered.

Gifts in Kind

Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as income receivable.

Volunteer Help

The value of any voluntary help received is not included in the accounts and is described in the Report of the Trustees.

Donated Services and Facilities

These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.

Investment Income

This is included in the accounts when receivable.

Investment Gains and Losses

This included any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.

This page does not form part of the statutory financial statements

12

FEN BANK GREYHOUND SANCTUARY

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST OCTOBER 2022

1. ACCOUNTING POLICIES (continued)

Expenditure and Liabilities

Liability Recognition

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

Governance Costs

Include costs of the preparation and examination of statutory accounts, the costs of the trustees meetings and cost of any legal advise to trustees on governance or constitutional matters.

Support Costs

Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of the resources, eg allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.

Investments

Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value.

Pensions

Pension contributions are charged to the Statement of Financial Activities as they become payable.

Fund Accounting

Funds held by the charity are either:

1. Unrestricted funds

These are funds which can be used in accordance with the charity's objectives, at the discretion of the trustees.

2. Restricted funds

These are funds that can only be used for particular restricted purposes within the objects of the charity.

3. Endowment funds

These funds are funds set aside by the trustees out of unrestricted general funds for specific purposes or projects.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Fixed Assets

These are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost or, if gifted, at the value to the charity on receipt.

Depreciation Expense

Depreciation is calculated at a rate to write off the cost of tangible fixed assets on a straight line basis over their estimated useful lives. The rates applied per annum are as follows:

Kennel Block and Treatment Room 2.5%
New Kennel Block (built 2014-15) 5.0%
Vehicle Fund 25%
Fixtures and Fittings 10%
Equipment 25%

There has been no change to the accounting polices (Variation rules and methods of accounting) since last year.

This page does not form part of the statutory financial statements

13

FEN BANK GREYHOUND SANCTUARY

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST OCTOBER 2022

2. TANGIBLE FIXED ASSETS

Additions
At 1 November 2021
Cost
At 31 October 2022
Accumulated Depn
At 1 November 2021
Charge for the Year
At 31 October 2022
Net Book Value
At 31 October 2022
At 31 October 2021		 Freehold
Property
Equipment
Kennel Block
& Treatment
Room
Fixtures and
Fittings
£
£
160,952
0
39099
18,533
-
3399
5730
1,354
Unrestricted		 Vehicle
Fund
Building
Fund
£
£
20,390
58,245
-
-
Designated		 Total
£
297,219
10,483
160,952
3,399
44,829
19,887		 20,390
58,245		 307,702
-
0
11496
10,865
-
425
690
767		 10,195
21,580
2,549
1,833		 54,136
6,264
-
425
12,186
11,632		 12,744
23,413		 60,400
160,952
2,974
32,643
8,255		 7,646
34,832		 247,302
160,952
-
27,603
7,668		 10,195
36,665		 243,083

The annual commitments under non-cancelling operating leases and capital commitments are as follows:

31st October 2022 : None

31st October 2021 : None

This page does not form part of the statutory financial statements

14

FEN BANK GREYHOUND SANCTUARY

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST OCTOBER 2022

3. INCOMING RESOURCES

Note
c)Trading Activities
a) Donations & Legacies
Adoption Donations
Trainer Donations
General Donations
Grants and Legacies
Shop Income Alford
Shop Income Spilsby
Merchandise
Flat Rental Income
Sponsor Dog
b) Investment Income
Interest Received
Flat Utilities
Fundraising
Collection Boxes
Solar PV F.I.T
Profit from Ebay Trading
d) Charitable Activities
Pet Plan Commission/Re-homing
50-50 Club
Weather Lottery
e) Other Incoming Resources
Refunds
Transfer Charge
Profit on sale of van		 Unrestricted
Restricted
Designated
Total
Total
Funds
Funds
Funds
2022
2021
£
£
£
£
3,047
-
-
3,047
3,244
7,595
-
-
7,595
2,400
26,373
-
-
26,373
26,373
28,376
-
-
28,376
29,672
65,390
-
-
65,390
67,612
56
-
600
656
67
56
-
600
656
67
46,877
-
-
46,877
32,660
48,735
-
-
48,735
27,429
2,849
-
-
2,849
4,393
3,850
-
-
3,850
4,200
1,602
-
-
1,602
1,197
2,754
-
-
2,754
663
2,523
-
-
2,523
1,527
200
-
-
200
530
767
-
-
767
695
-
-
-
-
259
110,157
-
-
110,157
73,553
221
-
-
221
562
4,003
-
-
4,003
3,740
176
-
-
176
173
4,400
-
-
4,400
4,475
4,405
-
-
4,405
2,728
420
-
-
420
500
-
-
-
-
-
9,022
-
-
9,022
4,382

This page does not form part of the statutory financial statements

15

FEN BANK GREYHOUND SANCTUARY

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST OCTOBER 2022

4. RESOURCES EXPENDED

Note
2
12
c) Other Expenditure
Miscellaneous
Shops Expenditure:-
Staff Costs
Rates
Rent
Maintenance
Miscellaneous
Raising Funds
Advertising/Fundraising (Indirect
Merchandise
Banking Fees
Dog Food
Dog Medical Supplies
Kennel Equipment
Kennel Miscellaneous
Kennel Maintenance
Kennel Cesspit Maintenance
Utilities
b) Charitable Activities
Direct Expenses:-
Vet Expenses
50:50 Club
Depreciation expense
Fuel
Insurance
Maintenance and Renewals
Rodent control
Indirect Expenses:-
Kennel
Capital
Office Services
Petty Cash
Photocopier
Refuse Collection
Staff Costs
Subscriptions
Telephone
Utilities
Vehicle Costs
Work Clothing
Governance costs:-
Independent Examiner Fee		 Unrestricted
Restricted
Designated
Total
Total
Funds
Funds
Funds
2022
2021
£
£
£
£
212
-
-
212
1,930
1,934
-
-
1,934
2,194
174
-
-
174
79
26,566
-
-
26,566
17,112
614
-
-
614
136
13,950
-
-
13,950
13,800
415
-
-
415
65
3,060
-
-
3,060
2,636
1,192
-
-
1,192
2,069
48,117
-
-
48,117
40,021
6,427
-
-
6,427
5,288
3,513
-
-
3,513
1,836
813
-
-
813
178
328
-
-
328
1,044
475
-
-
475
1,633
6,008
-
-
6,008
515
876
-
-
876
552
1,351
-
-
1,351
-
6,700
-
-
6,700
920
1,836
-
-
1,836
-
-
-
-
-
-
1,882
-
4,382
6,264
10,716
-
-
-
-
727
-
-
-
-
1,391
732
-
-
732
436
4,302
-
-
4,302
4,526
500
-
-
500
575
415
-
-
415
703
239
-
-
239
227
71,447
-
-
71,447
65,936
159
-
-
159
586
518
-
-
518
-
4,104
-
-
4,104
4,741
1,400
-
-
1,400
783
-
-
-
-
71
60
-
-
60
1,020
114,083
-
4,382
118,465
104,404
-
-
-
-
443
-
-
-
-
443

This page does not form part of the statutory financial statements

16

FEN BANK GREYHOUND SANCTUARY

NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31ST OCTOBER 2022

5. RESTRICTED FUNDS

The Charity held no Restricted Funds during this or the previous financial period.

6. DESIGNATED FUNDS

CURRENT FINANCIAL YEAR

Building Fund
Emergency Reserve Fund
Vehicle Fund		 Balance
Unrealised
Balance
01-Nov-21
Income
Expenditure
Gain/Loss
Transfer
31-Oct-22
£
£
£
£
£
£
74,295
-
(1,833)
-
1,833
74,295
101,331
600
-
-
-
101,931
23,390
-
(2,549)
-
2,549
23,390
199,016
600
(4,382)
-
4,382
199,616

PREVIOUS FINANCIAL YEAR

Building Fund
Emergency Reserve Fund
Vehicle Fund		 Balance
Unrealised
01-Nov-21
Income
Expenditure
Gain/Loss
Transfer
31-Oct-21
£
£
£
£
£
71,305
6,500
(2,912)
-
(598)
74,295
101,319
12
-
-
-
101,331
22,890
-
(5,098)
-
5,598
23,390
195,514
6,512
(8,010)
-
5,000
199,016

A designated Building Fund was set up to assist in grant funding for the new kennel block, which is now completed. The block has an estimated life of 25 years and in the accounts is shown depreciated at 5%. The depreciation of £1833 is included in the transfer shown above from unrestricted funds in the table above, to allow the end of year balance to represent the total of capital expenditure on the building to date (£58,245), and the cash balance remaining (£16,050). Similarly there is a designated Vehicle Fund for the purpose of replacing the old van. The new van has an estimated life of 4 years and again depreciation of £2,549 is shown transferred from unrestricted funds - plus the capital cost of the new van at £20,390 to allow the end of year balance to represent the capital expenditure of the van (£20,390), and the cash balance remaining (£3,000). The balance of the COIF account has been designated to be the Emergency Reserve Fund.

This page does not form part of the statutory financial statements

17

FEN BANK GREYHOUND SANCTUARY

NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31ST OCTOBER 2022

7. INVESTMENTS

The Charity held no investment assets during this or the previous financial period.

8. CASH AT BANK AND IN HAND

8. CASH AT BANK AND IN HAND
HSBC Deposit
COIF
Paypal
HSBC
Nationwide
Nationwde Deposit
Barclays		 Unrestricted
Restricted
Designated
Total
Total
Funds
Funds
Funds
31-Oct-22
31-Oct-21
£
£
£
£
7,750
-
-
7,750
10,939
-
-
-
-
1,065
64,084
-
55,207
119,290
91,743
4,823
-
-
4,823
9,841
12,021
-
-
12,021
12,013
-
-
101,931
101,931
101,331
389
-
-
389
389
89,067
-
157,138
246,205
227,321

9. DEBTORS AND PREPAYMENTS

The Charity held no Debtors during this or the previous financial period.

10. CREDITORS AND ACCRUALS AMOUNTS FALLING DUE WITHIN ONE YEAR

Independent Examiner's Fee Unrestricted
Restricted
Designated
Total
Total
Funds
Funds
Funds
31-Oct-22
31-Oct-21
£
£
£
£
1,080
-
-
1,080
1,020
1,080
-
-
1,080
1,020

11. CREDITORS AND ACCRUALS AMOUNTS FALLING DUE IN MORE THAN ONE YEAR

The Charity held no long term liabilities during this or the previous financial period.

This page does not form part of the statutory financial statements

18

FEN BANK GREYHOUND SANCTUARY

NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31ST OCTOBER 2022

12. STAFF COSTS AND NUMBERS

Gross Wages & Salaries
Social Security Costs
Pension employer contributions		 TOTAL
2022
£
89,981
5,129
2,614
97,725		 TOTAL
2021
£
76,771
3,412
2,865
83,048

Average number of employees who were engaged in each of the following activities:

Activities in furtherance of organisation's objects TOTAL
2022
7
7		 TOTAL
2021
6
6

The Charity operates a PAYE scheme to pay all employed members of staff and no employees received emoluments in excess of £60,000. (2021 - None)

The Charity on average employs 3 full time staff including a kennel manager and shop managers, and 8 part-time staff, all who are involved with the welfare of the greyhounds.

13. TRUSTEES AND OTHER RELATED PARTIES

No payments were made to trustees or any persons connected with them during this financial period. No material transaction took place between the organisation and a trustee or any person connected with them.

(2021 - None)

14. RISK ASSESSMENT

The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks.

15. RESERVES POLICY

The Trustees have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The Trustees aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The Trustees will endeavour not to set aside funds unnecessarily.

16. PUBLIC BENEFIT

The Charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the Trustees' report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake.

17. ANNUAL COMMITMENTS UNDER NON-CANCELLING OPERATING LEASES AND CAPITAL COMMITMENTS

The annual commitments under non-cancelling operating leases and capital commitments are as at 31st October 2022 : None (31st October 2021 : None).

This page does not form part of the statutory financial statements

19