**Trustees' Annual Report for the period** Period start date Period end date 1 Janurary 2023 31st December 2023 **From To** ## Section A Reference and administration details **Charity name** Fordingbridge Museum Trust **Other names charity is known by** **Registered charity number (if any)** 1072427 **Charity's principal address** 43 Jubilee Road Fordingbridge Hampshire **Postcode SP6 1DP** ## **Names of the charity trustees who manage the charity** ||1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---|---| |||PeggyJackson|Chairperson|3/4/2023|| |||Sue Broderick||3/4/2023|| |||Philippa Duckworth|||| |||Julian Hewitt|||| |||Jane Ireland|||| |||Joan Miller||3/4/2023|| |||Pamela Shering|||| |||Helen Tague|||| |||Anna Wilson|||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| |||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| |||**Name**||**Dates acted if not for whole year**|| ||||||| ||||||| ||||||| 30[th] April 2021 **TAR** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Trust. How the charity is constituted (eg. trust, association, company) Appointed by the Trust Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The object is for the advancement of education and the stimulation of public interest in and care for the beauty, history and character of the locality and the preservation, development and improvement therein of features of historic and environmental interest 30[th] April 2021 **TAR** The Fordingbridge Museum opens to visitors from Easter to the end of October. The Friends of the Fordingbridge Museum have fundraising activities to support the work of the museum. They also attend outside fairs to promote the Museum Trustees undertake outreach work to clubs, organisations and schools. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. 30[th] April 2021 **TAR** Section D Achievements and performance To continue to promote the museum in the locality. **Summary of the main** To continue to open six days a week for visitors **achievements of the charity** To continue outreach activities **during the year** Together with the Friends of the Museum to support fund raising activities 30[th] April 2021 **TAR** ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** The Museum only has one bank account. There are insufficient funds for reserves **Details of any funds materially in deficit** No funds in deficit ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **Signature(s)** H. P. Tague **Full name(s)** Helen Patricia Tague **Position (eg Secretary, Chair,** Trustee & Treasurer **etc) Date** 25th September 2024 30[th] April 2021 **TAR** **REGISTERED COMPANY NUMBER: 03570941 (England and Wales) REGISTERED CHARITY NUMBER: 1072427** ## **TRUSTEES' REPORT AND** **UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023** ## **FOR** ## **THE FORDINGBRIDGE MUSEUM TRUST** **THE FORDINGBRIDGE MUSEUM TRUST** ## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023** |||**Page**|| |---|---|---|---| |**Trustees' Report**||1|| |**Statement of Financial Activities**||2|| |**Balance Sheet**||3|| |**Notes to the Financial Statements**|4|to|7| |**Detailed Statement of Financial Activities**||8|| **THE FORDINGBRIDGE MUSEUM TRUST** ## **TRUSTEES' REPORT FOR THE YEAR ENDED 31 DECEMBER 2023** The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and aims** The objectives of the charity are the continuing operation of the charity. ## **Significant activities** In the year under review we have again balanced our books but remain conscious of the continuing need for careful husbandry with our resources. There has been a very good rapport created with local schools resulting in several visits from schools. Our skilled and dedicated volunteers continue to work behind the scenes in many different ways to ensure the continuing improvement and success of the Museum. As at 5 December 2023, by way of Special Resolution, the company converted to a Charitable Incorporated Organisation. ## **Grantmaking** No grants were made. ## **Volunteers** The museum is manned on a voluntary basis. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The company is controlled by its governing document, a deed of trust and constitutes a limited company limited by guarantee. ## **Recruitment and appointment of new trustees** New trustees are trained as required. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number** 03570941 (England and Wales) ## **Registered Charity number** 1072427 ## **Registered office** Kings Yard Fordingbridge Hampshire SP6 1AB ## **Trustees** |**Trustees**|| |---|---| |P A Duckworth|A Wilson| |M J Hewitt|S Broderick (appointed 3.4.2023)| |J Ireland|F Jackson (appointed 3.4.2023)| |P R Shering|J Miller (appointed 3.4.2023)| |H P Tague|C Ansell (resigned 12.6.2022)| |J G Totty|C Booth (resigned 29.11.2022)| ## **Company Secretary** J Brian Approved by order of the board of trustees on ............................................. and signed on its behalf by: ........................................................................ M J Hewitt - Trustee Page 1 ## **THE FORDINGBRIDGE MUSEUM TRUST** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023** |2023
Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
1,549
Other trading activities
2
3,366
**Total**
4,915
**EXPENDITURE ON**
Raising funds
3
360
Other
7,464
**Total**
7,824
**NET INCOME/(EXPENDITURE)**
(2,909)
**RECONCILIATION OF FUNDS**
Total funds brought forward
15,608
**TOTAL FUNDS CARRIED FORWARD**
12,699|2022
Total
funds
£
2,116
5,013| |---|---| ||7,129| ||360
4,437| ||4,797| ||2,332
13,276| ||15,608| The notes form part of these financial statements Page 2 ## **THE FORDINGBRIDGE MUSEUM TRUST** ## **BALANCE SHEET 31 DECEMBER 2023** |2023
Unrestricted
fund
Notes
£
**CURRENT ASSETS**
Cash at bank
12,999
**CREDITORS**
Amounts falling due within one year
6
(300)
**NET CURRENT ASSETS**
12,699
**TOTAL ASSETS LESS CURRENT LIABILITIES**
12,699
**NET ASSETS**
12,699
**FUNDS**
7
Unrestricted funds
12,699
**TOTAL FUNDS**
12,699|2022
Total
funds
£
15,908
(300)| |---|---| ||15,608| ||15,608| ||15,608| ||15,608| ||15,608| The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2023. The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2023 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for - (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and - (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by: ............................................. M J Hewitt - Trustee The notes form part of these financial statements Page 3 **THE FORDINGBRIDGE MUSEUM TRUST** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023** ## **1. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Taxation** The charity is exempt from corporation tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **2. OTHER TRADING ACTIVITIES** ## **3.** |**OTHER TRADING ACTIVITIES**||| |---|---|---| ||2023|2022| ||£|£| |Shop & other income|3,366|5,013| |**RAISING FUNDS**||| |**Raising donations and legacies**||| ||2023|2022| ||£|£| |Support costs|360|360| ## **4. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31 December 2023 nor for the year ended 31 December 2022. ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 31 December 2023 nor for the year ended 31 December 2022. Page 4 continued... ## **THE FORDINGBRIDGE MUSEUM TRUST** ## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023** ## **5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES** ||||||Unrestricted| |---|---|---|---|---|---| ||||||fund| ||||||£| ||**INCOME AND ENDOWMENTS FROM**||||| ||Donations and legacies||||2,116| ||Other trading activities||||5,013| ||**Total**||||7,129| ||**EXPENDITURE ON**||||| ||Raising funds||||360| ||Other||||4,437| ||**Total**||||4,797| ||**NET INCOME**||||2,332| ||**RECONCILIATION OF FUNDS**||||| ||Total funds brought forward||||13,276| ||**TOTAL FUNDS CARRIED FORWARD**||||15,608| |**6.**|**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**||||| ||||2023||2022| ||||£||£| ||Accruals and deferred income|||300|300| |**7.**|**MOVEMENT IN FUNDS**||||| ||||Net||| ||||movement||At| |||At 1.1.23|in funds||31.12.23| |||£|£||£| ||**Unrestricted funds**||||| ||General fund|15,608|(2,909)||12,699| ||**TOTAL FUNDS**|15,608|(2,909)||12,699| ||Net movement in funds, included in the above are as follows:||||| |||Incoming|Resources||Movement| |||resources|expended||in funds| |||£|£||£| ||**Unrestricted funds**||||| ||General fund|4,915|(7,824)||(2,909)| ||**TOTAL FUNDS**|4,915|(7,824)||(2,909)| Page 5 continued... **THE FORDINGBRIDGE MUSEUM TRUST** ## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023** ## **7. MOVEMENT IN FUNDS - continued** ## **Comparatives for movement in funds** ||Net|| |---|---|---| ||movement|At| |At 1.1.22|in funds|31.12.22| |£|£|£| |**Unrestricted funds**||| |General fund
13,276|2,332|15,608| |**TOTAL FUNDS**
13,276|2,332|15,608| |Comparative net movement in funds, included in the above are as follows:||| |Incoming|Resources|Movement| |resources|expended|in funds| |£|£|£| |**Unrestricted funds**||| |General fund
7,129|(4,797)|2,332| |**TOTAL FUNDS**
7,129|(4,797)|2,332| |A current year 12 months and prior year 12 months combined position is as follows:||| ||Net|| ||movement|At| |At 1.1.22|in funds|31.12.23| |£|£|£| |**Unrestricted funds**||| |General fund
13,276|(577)|12,699| |**TOTAL FUNDS**
13,276|(577)|12,699| A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: ||Incoming|Resources|Movement| |---|---|---|---| ||resources|expended|in funds| ||£|£|£| |**Unrestricted funds**|||| |General fund|12,044|(12,621)|(577)| |**TOTAL FUNDS**|12,044|(12,621)|(577)| Page 6 continued... **THE FORDINGBRIDGE MUSEUM TRUST** ## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023** ## **8. RELATED PARTY DISCLOSURES** There were no related party transactions for the year ended 31 December 2023. Page 7 **THE FORDINGBRIDGE MUSEUM TRUST** ||**DETAILED STATEMENT OF FINANCIAL ACTIVITIES**||| |---|---|---|---| ||**FOR THE YEAR ENDED 31 DECEMBER 2023**||| |||2023|2022| |||£|£| |**INCOME AND ENDOWMENTS**|||| |**Donations and legacies**|||| |Gifts||1,549|2,116| |**Other trading activities**|||| |Shop & other income||3,366|5,013| |**Total incoming resources**||4,915|7,129| |**EXPENDITURE**|||| |**Other**|||| |Insurances||1,853|1,722| |Light, heat & power||2,189|1,010| |Telephone||828|677| |Repairs & renewals||389|41| |Office & sundry costs||2,205|987| |||7,464|4,437| |**Support costs**|||| |**Governance costs**|||| |Accountancy and legal fees||360|360| |Total resources expended||7,824|4,797| |**Net (expenditure)/income**||(2,909)|2,332| This page does not form part of the statutory financial statements Page 8