# **ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH JUNE 2023** # **PRINCES PARK YOUTH FOOTBALL CLUB** **CHARITY REGISTRATION No: 1072424** Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS ## **PRINCES PARK YOUTH FOOTBALL CLUB** ## **CONTENTS** Page 3 Legal and Administrative Information. Page 4 Independent Examiner's Report. Pages 5 to 6 Trustees' Report. Page 7 Statement of Receipts and Payments. Page 8 Statement of Assets and Liabilities. Pages 9 to 11 Notes to the Accounts. 2 ## **PRINCES PARK YOUTH FOOTBALL CLUB** ## **LEGAL AND ADMINISTRATIVE INFORMATION** ## **CHARITY NUMBER** **CHARITY NUMBER** 1072424 **START OF FINANCIAL YEAR** 1st July 2022 **END OF FINANCIAL YEAR** 30th June 2023 **TRUSTEES AT 30TH JUNE 2023** Adeola Olasupo Ghabriel Teles James Jack Christian Grant Leite Shannon Pellius The existing trustees appoint any new trustees following the provisions laid out in the Charity's governing instrument. ## **GOVERNING INSTRUMENT** Declaration of Trust made 1st August 1998, as Amended by Supplemental Deed made on 22nd October 1998. ## **OBJECTS** To improve the condition of life of young people aged under 18 years by the provision of Association Football and so develop their personal and physical well being **CORRESPONDENCE ADDRESS** ## **PRIMARY BANKERS** 253 The Vale London NW11 8TN Barclay Bank Plc 1 Churchill Place London E14 5HP ## **INDEPENDENT EXAMINERS** Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS 3 ## **INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS** Report to the trustees/members of Princes Park Youth Football Club on the accounts for the year ended 30th June 2023 set out on pages 7 to 11. ## **RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER** The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act; - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act; and - to state whether particular matters have come to my attention. ## **BASIS OF INDEPENDENT EXAMINER'S STATEMENT** My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **INDEPENDENT EXAMINER'S STATEMENT** In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that in, any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - • to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. K. Collaku MAAT Castle View Accounting Ltd New Barn Mudberry Lane Bosham Chichester West Sussex PO18 8TS Dated: 28th March 2024 4 ## **PRINCES PARK YOUTH FOOTBALL CLUB** ## **TRUSTEES' REPORT** ## **FOR THE YEAR ENDED 30TH JUNE 2023** ## **CLUB SECRETARY REPORT** Christian Leite reported a decrease of 2 teams for the new season, taking the total to 10, with Kicker Kidz continuing with 6- 10 attending weekly. Player numbers decreased due to the loss of 2 teams. Club is actively recruiting new coaches and looking to ensure player to coach ratio is in line with FA safeguarding requirements. ## **FINANCIALS** • Key income of £64,630 (2022: £56,295) includes fees of £22.2k (2022: £18.5k), Astro bookings of £42k (2022: £33.7k). • Astro letting and Pavilion bookings revenue were up on last year because we continue to advertise the facilities on popular and reputable websites to wide range of football clubs. Bookings and payments are managed online; therefore, use of our facilities is straightforward, and payments are made at point of booking. • Costs totalled £62,844 (2022 £62,807). Most of the increases are in the following: **i** ) - Pavilion Utilities of £17.6k (2022: 5.4k), the massive increase in energy costs in the UK affected the club and our electricity costs went through the roof. We have also just found out that the utility company discovered a meter on our premises that they have started billing to us, they are currently trying to recover costs from 2008. From the club’s investigations it has unfolded that our neighbours the sailing club have not been paying energy fees as their meter was installed on our premises. Both the council and the utility companies are currently investigating this anomaly and we hope they can apportion some of the fees already paid to the sailing club and invoice us correctly. We hope their investigations will be completed in the year ended 30 June 2023. **ii** ) - Pavilion Maintenance of £12.4k (2022: £1.5k). Due to increased energy costs, the club decided to change the flood light and boiler to energy efficient flood lights and boiler. Included in the maintenance fee is £6,938.64 to Technical Surface to change half of the flood lights in period to 30 June 2023. We have been given an estimate of £12k to 15k to complete both jobs in period to 30 June 2024. Due to security concerns the club now has a self-employed caretaker and £3,685 was paid for their services in 2023. **iii** ) - Coaching Fees of £2.6k (2022: £5.6k). **iv** ) - Kit & Equipment of £5.4k (2022: £13.9k), The club did not spend much on Kits and equipment this year as we had purchased new equipment in 2022 and they are in very good condition. **v** ) - League & County fees of £1,864 (2022: £4,124) - The net movement of funds for the period ended 30th June 2023 shows a surplus of £1,786 (2022: deficit of £6,512). - The value of PPYFC’s net assets as at 30th June 2023 is £22,365 (2022: £20,579) - Cash balances were Club Account £12,268 and Sinking Fund £10,097, a total of £22,365 ## **WELFARE REPORT** We have been on top of DBS checks and had no major welfare issues to report. ## **FACILITIES MANAGEMENT** Facility in a good state, with regular maintenance and cleaning being achieved. Lights upgraded at a cost of circa £18k. ## **CONSTITUTION CHANGES** Trustees for the period ended 30 June 2023 were Christian Leite, James Jack, Shannon Pellius and Adeola Olasupo. 5 PRINCES PARK YOUTh FOOT8ALL CLUB TRUSTEES. REPORT (Continuedl FOR THEYEAR ENDED 30THJUNE 2023 Tru3i¢e8' Row￿lbIlitI01 Tho Irusleps are respC￿51t1e for yeparfng Ihe Trustees. Rowt and IF* fina￿131 stalemp.nts in accordanr* wilTr. 3Fplicable Law and the Generalty A¢¢epced Accountin9 P￿r￿1p￿S IGAAPI Inc￿d￿.9 FinancW Re￿nIng Standafd 102,. The Financ￿1 Reptyti?g Ston(tsrd aptArab* Sn UK and ReNb&'c rd Irthrrtl Iurwled ￿Tr0dUr￿ Generalty Accapied A￿￿11￿ Praciicel. The ChaThi*s Aci 2011 requilo Irusiaes lo prepare finar.cia staiéménts for eac* finan￿al ye8r whith give a Ifue and fair view ol the 81ale of affairs ol the UO and of lh8 Surp￿$ oflhe CIO thai In prepadno those financial tslalemenls Iv Iruslee$ are'equir&l lo.. se￿ 8Uittit4e accoJMiry po￿￿8$ 8Th$ ap￿1h@M c£￿51510￿￿. Obsèive IhÉ meth￿5 and pnviJes In charrt￿5 SORP. Make iudo•menis and esti￿aleS Ihèi are T8asoThatd& arN1 prudfint State whtriher aprA.¢atAe UK Accuunliw Slandards have been subjoct to any maierial departurgs dEckJstrd and exty•ned In Ehe finar¢*l stsr8ments. Prepare fina￿1￿ Statery￿nIs rm w,ng concem bJ5is Inappropry8te 10 yesurng Ihèi its CIO The trustees 4re re5ponsiblg lot kèeryng 5uftk*ni aC￿ntIr￿j records that wltTh reasonablg acci￿cY al any lime Ihe fInanc￿al po¥ilion of IhÈ charity and Ihem 10 ensure thai Ihe fvianoJ #8temeni$ t(ThrJy Wfh the Charii•s Aci 2011. the Charrty IAccounis and Reportsl Re9u&lK￿£ 2LVJ8 the prow$10fi5 01 Ihe G()vèrning DoGuff￿nL Thav Yre 8180 resptsn51￿e Icr sèffeguarding Ine asJets ¢1 Ihe charity ar¥$ i*rKe lor ta￿￿9 r8as¢)Thatsb $t8PB for th¢ prevention detect offrood olMr wr¢gutsrrtieg. Approved by Ihe Trustees vn Ihe. s￿nert on tl*ir t*half byTruste8 ........ Printèd N8rn9'. ## **PRINCES PARK YOUTH FOOTBALL CLUB** ## **STATEMENT OF RECEIPTS AND PAYMENTS** **FOR THE YEAR ENDED 30TH JUNE 2023** |**Notes**
**RECEIPTS :**
Grants, Donations & Legacies
**2a**
Investment Income
**2b**
Activities for Generating Funds
**2c**
**TOTAL RECEIPTS**
**PAYMENTS :**
Costs of Charitable Activities
**3a**
Governance Costs
**3b**
**TOTAL PAYMENTS**
**NET INCOMING/(OUTGOING) RESOURCES**
Balances Brought Forward
**BALANCES CARRIED FORWARD**|Unrestricted
Restricted
**Total**
**Total**
Funds
Funds
**2022/23**
**2021/22**
£
£
**£**
**£**
500
-
500
4,050
42
-
42
2
64,087
-
64,087
52,243
**64,630**
**-**
**64,630**
**56,295**
58,874
3,150
62,024
62,012
820
-
820
795
**59,694**
**3,150**
**62,844**
**62,807**
**4,936**
**(3,150)**
**1,786**
**(6,512)**
16,929
3,650
20,579
27,091
**21,865**
**500**
**22,365**
**20,579**| |---|---| The Charity's operations are classed as continuing operations. The notes on pages 9 to 11 form part of these financial statements. 7 PRINCES PARK YOUTH FOOTBALL CLUB STATEMEKf OF ASSETS AND LIABIUTIES AS AT 30TM JUNE 2023 Unre5tncted R￿n¢*d FLw*J Fund Totsl 30-Jun-23 fot*l 30￿￿T￿22 Not• Assers Cllsh Fvnd•'. C8sh ai Bank and In Har 21.865 22,365 20,579 21.865 $00 22,365 20.579 Charlty Fund¥'. Gcnvr81 Funds Restricted Fund5 21.865 21,665 500 16,929 3.650 21,865 22.365 20,579 i•ti r•l8ln•d for lh• Ch•rftyi u EqU1w￿￿t Castg 2,123 2,123 2,123 Unr￿ntIed Fur¥J Reslrictpil Fund Tot 30.Jun.22 JuTh-22 LIABILITIES Indoporrdenl Examlnery F 720 720 60n 720 720 YRUSTEES RESPONSIBILITIES IN RELATION TO FINANCIAL STATEMENTS Chanty Law require5 Ihp Tru$lees lo prepare ffftapcrdl S*aleinenls for Vdch finawal yÈar vthich cornoty wrth the regulations Set out In the cliar11￿& Art 2011. The Iw*ee5 hawe elccied lo tarfe a(fv8nt&¥ of the provisioii% th81 apply 10 smpjl charitie5 aDd have prepared a Re￿ip1S aTr1 PèymeDts Accouni and Slaterwt of Assets arKJ Liabiltses which a￿ Sei out on page5 7 and& Approved by the Tftsiees an'.￿..... Signed on Ihair ty TNstee......-.-.. . Prnred Name. ## **PRINCES PARK YOUTH FOOTBALL CLUB** ## **NOTES TO THE ACCOUNTS** ## **FOR THE YEAR ENDED 30TH JUNE 2023** ## **1. BASIS OF ACCOUNTING** The accounts have been prepared under the “Receipts and Payments” basis as prescribed by the Charity Commissioners and the documents meet the appropriate legal requirements. |**2. RECEIPTS**
**a) Grants, Donations & Legacies**
Gifts & Donations
**b) Investment Income**
Bank Interest
**c) Activities for Generating Funds**
Astro Lettings
Fees Received|Unrestricted
Restricted
**Total**
**Total**
Funds
Funds
**2022/23**
**2021/22**
£
£
**£**
**£**
500
-
500
4,050
**500**
**-**
**500**
**4,050**
42
-
42
2
**42**
**-**
**42**
**2**
41,908
-
41,908
33,697
22,179
-
22,179
18,546
**64,087**
**-**
**64,087**
**52,243**| |---|---| 9 ## **PRINCES PARK YOUTH FOOTBALL CLUB** ## **NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 30TH JUNE 2023** ## **3. PAYMENTS** |**a) Costs of Charitable Activities**
Administrative Expenses
Astro Rent & Rates
Coaching Costs
Football Development Manager
Kit & Equipment Costs
League & County Registration
Mangers Expenses & Fines
Match & Pitch Fees
Pavilion Rent & Rates
Pavilion Repairs & Maintenance
Pavilion Utility Costs
Presentation Costs
Training & Development Costs
Tournament Costs
Wellbeing Project Costs
**b) Governance Costs**
Independent Examiner's Fee
Insurance Costs|Unrestricted
Restricted
**Total**
**Total**
Funds
Funds
**2022/23**
**2021/22**
£
£
**£**
**£**
1,418
-
1,418
1,189
2,855
-
2,855
1,956
2,580
-
2,580
5,555
-
3,150
3,150
4,000
5,398
-
5,398
13,948
1,864
-
1,864
4,124
476
-
476
424
3,738
-
3,738
4,799
10,072
-
10,072
9,521
12,420
-
12,420
1,547
17,628
-
17,628
5,356
30
-
30
1,934
260
-
260
190
135
-
135
-
-
-
-
7,470
**58,874**
**3,150**
**62,024**
**62,012**
600
-
600
575
220
-
220
220
**820**
**-**
**820**
**795**| |---|---| 10 ## **PRINCES PARK YOUTH FOOTBALL CLUB** ## **NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 30TH JUNE 2023** ## **4. RESTRICTED FUNDS** ## **Current Financial Year** |Football Development Manager
**Previous Financial Year**
Football Development Manager|**Balance**
**Balance**
**01-Jul-22**
Income
Expenditure
Transfers
**30-Jun-23**
£
£
£
£
£
3,650
-
3,150
-
500
**3,650**
**-**
**3,150**
**-**
**500**
**Balance**
**Balance**
**01-Jul-21**
Income
Expenditure
Transfers
**30-Jun-22**
£
£
£
£
£
7,650
-
4,000
-
3,650
**7,650**
**-**
**-**
**-**
**7,650**| |---|---| The Restricted Funds held are wholly represented by the Charity's Cash Reserves and are to be expended as specified above. ## **5. PAYMENTS TO TRUSTEES AND RELATED PARTY TRANSACTIONS** During the financial year Trustee Mr Christian Grant Leite received £3,150 (2021/22:£4,000) in salary related payments in his capacity as the Football Development Manager for Princes Park Youth Football Club in furthering the Charity's objects. No other payments were made to trustees or any persons connected with them during this financial year other than for reimbursement of expenses incurred on behalf of the Charity. No other material transaction took place between the organisation and a trustee or any person connected with them. ## **6. RISK ASSESSMENT** The Trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining the free reserves stated, combined with the annual review of the controls over key financial systems carried out on an annual basis will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which they face and confirm that they have established systems to mitigate the significant risks. ## **7. RESERVES POLICY** The Trustees have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The Trustees aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The trustees will endeavour not to set aside funds unnecessarily. ## **8. PUBLIC BENEFIT** The Charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the Trustees Report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake. 11