– Trustees Report 2022/23 Ist Nork Scout Group
Chairperson’s Report
This year has again been a whirlwind of adventure, learning, and camaraderie, and I'm proud to say that all our young scouts have excelled in representing 1st Nork with distinction.
Throughout the year, we embarked on numerous camps and activities, both locally and internationally. These experiences have broadened our scouts' horizons, taught them new skills, and fostered a spirit of teamwork. It's been heartwarming to witness the personal growth in each of our young participants.
Behind every successful scouting year are dedicated volunteers and parents. However, we find ourselves, as ever, in need of more assistance. We implore everyone to lend a helping hand – whether it's at evening meetings, camp duties, or administrative tasks. Our Trustee Board, in particular, urgently needs a new treasurer. Your support is critical to keeping our group thriving, please volunteer if you can.
As is usual, our primary sources of fundraising this year included our contributions to Music in Nork Park and the annual Santa Sleigh Christmas collection with the Rotary Club. These activities provide essential additional income to sustain our operations and ensure that parents and children are not burdened with constant fundraising efforts. Please do continue to support these activities.
On behalf of the Trustee Board, I would like to extend a huge thank you to everyone who contributes to the continued success of the Group.
Our uniformed leaders – our GSL, section leaders, assistant leaders, young leaders and helpers – put in massive effort every week to deliver our amazing program to your children, all the while continuing to ensure their safety. It's their unwavering dedication and tireless work that enables us to deliver an incredible program and offer unique experiences to our scouts. I'd also like to thank our Trustees, who contribute their time and effort to manage our group. This includes ensuring the Headquarters are maintained and the equipment is available to support the activities of our sections. None of this would be possible without your collective efforts and without these volunteers we simply cannot keep the Group running.
Thank you so much to everyone who has supported the Group in anyway over the past year.
In closing, I encourage everyone to continue supporting our scouts and their endeavours. Your involvement, no matter how big or small, makes a significant difference in the lives of our young members. Together, we can ensure that 1st Nork Scouts remains a place of growth, adventure, and learning for years to come. Please do get in touch to find out how you can help.
Helen Tedore
Chair, 1[st] Nork Trustee Board
Banstead District Scout Council Registered Charity Number 1072341
GSL Report
Following the ‘Covid Years’ it’s great to see scouting getting back to what it does best, regular meetings, camps and activities. I really must thank and congratulate every leader who persevered through those times and has brought scouting back to where it belongs.
Headquarters keep all of the leaders in all roles on their toes with training and one would expect not to have to do training for something that is voluntary, but in the current climate we live in and the safety of so many young people in our care, training is paramount to what we do.
The future of scouting is changing in how we recruit, train and manage our leaders as well as the titles of leaders and I’m aware many will resist these changes, but I’m confident the members will all accept it in time, just as changes have happened in the past and will no doubt continue into the future.
You’ve no doubt hear the saying ‘Youth in Scouting’. Scouting is an educational movement for and of young people based upon the Fundamentals of Scouting, its purpose, principles, and methods. Adults and young people working together in partnership to create learning opportunities. It is up to young people to turn these opportunities into meaningful experiences for themselves. The adults role is to support the young people in this process. Hence, the primary role of the adult in Scouting is not to plan or execute activities, but to facilitate the learning of young people. However, Majority of leaders & helpers have 20, 30, 40+ years in scouting and new, young, fresh blood is required to keep the scouting movement moving forward. We’re always saying (and parents keep hearing), we need more leaders, this is not always the case, but the group(s) require support. No matter what your skills or time availability, there is always a place for you in the group. So please ask.
One of the changes is the Board of Trustees. They are now to be known as the ‘Trustees Board’ but no matter what the name the team will continue to do an amazing job ensuring we have the funds to keep doing what we do. A big thank you to Helen, Kirsty, Emma and the rest of the Trustees Board for all their hard work.
Mark Wingett Acting Group Scout Leader
Banstead District Scout Council Registered Charity Number 1072341
Treasurer Report
Group Accounts and Financial Summary Year Ending April 2023
Summaries of the group accounts for the year 2022/2023 are available electronically on request. We are pleased to have run a full and varied schedule across all units which is funded through subscriptions and fundraising efforts. We have also been able keep the Hut running and well maintained. We have been lucky enough to receive donations from various groups which will be detailed below.
Group Accounts
The group accounts remain healthy and we have been able to meet all of our financial obligations this year from our savings and from this year’s subscriptions.
The total income received showed an increase from last year of approximately £14,000, £28,655 from £14,911. Revenue as a result of subscriptions was £7825 which was just over £3000 less than last year. We would urge all parents to complete the online declaration so that we can claim Gift Aid via OSM please as this will have a significant impact on our income in the next year.
We also received generous donations of £2,352 from Banstead District Scout Council and the Rotary Club, thanks to the hard work of our volunteers on Christmas Float collections. We are always grateful to parents who help on these events as we are able to keep subscriptions at affordable rate due only to our extra fundraising. Other income was from camps/activities that parents paid for.
In terms of expenditure the group spent £29,906 this year, approximately £1,200 more than this year’s income. This included the annual census amount paid to the District, Scout activities (not including camp) of £1,169, Cub activities of £2,287 and Beaver activities of £316. We also made a donation of £168 towards a scout fundraising activity and paid £300 for new equipment.
The overspend is likely due to a drop in subscriptions paid, however the account closed with a healthy balance of £47,900.
Maintenance Account
The maintenance account balance has decreased by approximately £2,000 over the year likely due to rising energy, cleaning and other costs. This includes Energy costs of £903 (£200 more than last year), Telephone and Broadband £305 (£40 more than last year), cleaning (£324) and Maintenance (£220). We have not received any income from the Hut at all this year as the soft play closed and this rental was the only source of income for the Hut.
In summary, our maintenance accounts closed with a balance of £13,723 however, we look forward to achieving a regular rental income from next month.
To conclude, to put the overall figures into perspective, a lot of our income is money parents pay into the account for camps and activities which then goes straight out again to pay for these. Expenditure includes camps, activities and capitation which we pay to district to be part of the scouting movement. We also spend on maintaining the hut, fuel, insurances, broadband and fire safety equipment. Next year, with hopefully, an increase in numbers resulting in an increase in subscriptions, more support parental support with fundraising and our new rental agreement we should be able to maintain healthy group accounts.
Emma Byrne
1[st] Nork Treasurer
Banstead District Scout Council Registered Charity Number 1072341
Confidential
| Confidential | 21/01/2024 Page 1 |
||||||||||||
| 1st Nork Scout Group Financial Accounts | |||||||||||||
| Financial Year: 1 April 22 to 31 March 23 | |||||||||||||
| Group Account | |||||||||||||
| Expenditure | 2021/22 £ytd |
2022/23 £ytd |
Income | 2021/22 £ytd |
2022/23 £ytd |
c/f £ | |||||||
| BTB | 1,482.00 | 1,007.03 | BalanceB/Fwd | 49,151.80 | |||||||||
| Capitation | 172.50 | 11,786.75 | Subscriptions | 10,907.83 | 7,825.06 | ||||||||
| Equipment | 141.42 | 300.06 | Donations | 4,075.79 | 2,352.70 | ||||||||
| Van | 62.00 | - | Bank Interest | 7.99 | 339.16 | ||||||||
| Fuel | 42.00 | 421.30 | Scout Shop | - | - | ||||||||
| BeaversActivities | 238.98 | 316.80 | Cub Camp | - | 7,212.77 | ||||||||
| CubsActivities | 897.83 | 2,287.47 | Trips andExcursions | - | 1,009.36 | ||||||||
| ScoutActivities | 2,563.29 | 1,169.15 | FundRaising | - | 329.98 | ||||||||
| District Scout Shop | 1,924.51 | 571.93 | Scout Camp | - | 7,988.07 | ||||||||
| Uniform | 295.20 | 494.40 | ScoutTrips | - | 1,597.93 | ||||||||
| Cub Camp | 290.00 | 6,375.27 | |||||||||||
| Scout Camp | 1,362.98 | 4,786.18 | |||||||||||
| Donations | 5,831.38 | 167.83 | |||||||||||
| Admin | 96.00 | 222.00 | |||||||||||
| Subsrefund | - | - | |||||||||||
| Misc | 13.00 | - | |||||||||||
| Total Expenditure | 15,413.09 | 29,906.17 | Total Income | 14,991.61 | 28,655.03 | ||||||||
| - | - | Less Expenditure | 29,906.17 | ||||||||||
| Netgain/(loss) | (1,251.14) | ||||||||||||
| Balance carried forward | 49,151.80 | ||||||||||||
| Total | 47,900.66 | ||||||||||||
| Bank Account at 31/03/23 | 47,900.66 | ||||||||||||
| TRUE | |||||||||||||
| Maintenance Account | |||||||||||||
| Expenditure | 2021/22 £ytd |
2022/23 £ytd |
Income | 2021/22 £ytd |
2022/23 £ytd |
c/f £ | |||||||
| 15,733.55 | |||||||||||||
| Energy | 736.49 | 903.19 | FromGuides | - | - | ||||||||
| Telephone /Broadband | 273.89 | 305.20 | From Group Account | - | - | ||||||||
| Water | 103.48 | - | Bank Interest | - | 20.42 | ||||||||
| Maintenance | 196.20 | 219.81 | Miscellaneous | - | - | ||||||||
| AccountFee | 96.00 | 72.00 | Fundraising | - | - | ||||||||
| Cleaning | - | 324.00 | Rentalof Hut (w/ends/eve) | - | - | ||||||||
| Insurance | - | - | Roof(BB Rental) | - | - | ||||||||
| Fundraising | - | - | BB Amenities | - | - | ||||||||
| Rates | - | 207.10 | |||||||||||
| Total Expenditure | 1,406.06 | 2,031.30 | Total Income | - | 20.42 | ||||||||
| Less Expenditure | 2,031.30 | ||||||||||||
| Netgain/(loss) | (2,010.88) | ||||||||||||
| Balance carried forward | 15,733.55 | ||||||||||||
| Total | 13,722.67 | ||||||||||||
| Bank Account at 31/03/23 | 13,722.67 | ||||||||||||
| TRUE | |||||||||||||
| Group Totals | |||||||||||||
| Total Expenditure | 16,819 | 31,937 | Total Income | 14,992 | 28,675 | ||||||||
1
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees/ members of On accounts for the year ended Set out on pages |
Charity Name 1stNork Scout Group |
Charity Name 1stNork Scout Group |
Charity Name 1stNork Scout Group |
|---|---|---|---|
| 31stMarch 2023 | Charity no (if any) |
1072341 | |
| 1-2 (remember to include the page numbers of additional sheets) |
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/March/2023.
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
-
Independent
-
examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Date: 03.10.23
Signed: Name: Carolyn Salmon Relevant professional Chartered Engineer and Fellow of IET (Institute of Engineering and qualification(s) or body Technology) (if any):
Oct 2018
1
IER
Address: 2 Montrouge Crescent, Epsom, Surrey, KT17 3NY
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to Initial report found to be unclear (due to way transaction recorded). But this has disclose . now been clarified.
Oct 2018
2
IER