Company registration number: 03643586 Charity registration number: 1072322 Off the Record - Bath and North East Somerset (A company limited by guarantee) Annual Report and Financial Statements for the Year Ended 31 March 2025 COTR Milsted Langdon LLP 4 Queen Street Bath BA1 1HE
Off the Record - Bath and North East Somerset Contents Reference and Administrative Details Trustees' Report Statement of Trustees' Responsibilities Independent Examiner's Report Statement of Financial Activities Balance Sheet Statement of Cash Flows Notes to the Financial Statements 1 2 to 8 9 10 11 12 13 14 to 30
Off the Record - Bath and North East Somerset Chairman Chief Executive Officer Reference and Administrative Details Mark Ames, Resigned 26 February 2025 Samantha Jo Burt, Appointed on 26 February 2025 Phil Walters, Resigned 16 May 2025 Trustees Tessa Hibbert, Resigned 26 February 2025 Alice Payne Mark Ames, Resigned 26 February 2025 Paul Austin Annie Legge, Resigned 26 February 2025 Georgina Newham, Resigned 26 February 2025 Angela Scott Daisy Newsome Michael Tichelar, Resigned 26 February 2025 Samantha Jo Burt, Appointed on 26 February 2025 Perry Gollo, Appointed on 26 February 2025 Hannah Stainer, Appointed on 26 February 2025 Libby Walters, Appointed on 26 February 2025 1072322 Charity Registration Number Company Registration Number 03643586 The charity is incorporated in England and Wales. Registered Office Open House Centre Manvers Street BathR BA1 1JW Independent Examiner Milsted Langdon LLP 4 Queen Street Bath BA1 1HE Bankers CAF Bank 25 Kings Hill Avenue West Malling Kent ME19 4JQ Page 1
Off the Record - Bath and North East Somerset Trustees' Report The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 31 March 2025. Objectives and activities Objects and aims Objects The charity's objects are: • To empower children and young people to make informed choices about their emotional and mental wellbeing • To strengthen emotional resilience, confidence and self-esteem • To enable children and young people to participate in decision-making processes that affect their lives Activities During the year, the charity continued to deliver services aimed at improving the emotional health and wellbeing of children and young people aged 10-25 living, studying or working in Bath and North East Somerset. Activities during the year included: • Listening support and counselling • Advocacy and independent visiting • Participation and youth voice work • Targeted emotional wellbeing support including social prescribing and specific support groups In planning these activities, the trustees have had due regard to the Charity Commission's guidance on public benefit. Page 2
Off the Record - Bath and North East Somerset Trustees' Report Achievements and performance The trustees have taken a proportionate approach to reporting performance, reflecting the scale of the charity and the availability of data. During 2024/25, the charity continued to provide core emotional wellbeing services and work in partnership with statutory and voluntary sector organisations to meet local need. • Number of young people supported: over 2,000 • Number of individual sessions delivered: over 10,000 • Number of group sessions: over 85 Where outcome data was available, it was reviewed by trustees as part of routine performance monitoring In addition to the continuation of the charity's counselling and advocacy services, we launched two new commissioned projects in 2024/25; a new social prescribing project working closely with CAMHS and a youth work project with Royal United Hospital, offering wellbeing support and youth-led Off The Record - Bath & North East Somerset was delighted to have raised £74,452 in their Young Futures Appeal during the year ended 31 March 2025 and would like to thank their supporters for their generosity. This Appeal contributed to the charity's strategic activities across the year, including an opportunity to develop its listening and counselling services into Twerton, an area of high deprivation within Bath, engagement with BaNES Equality Taskforce to better reach out to young people of colour and a research project to improve engagement with boys and young men. Public benefit Our services support Bath and North East Somerset Council in meeting objectives set out in its Local Area Plans relating to children and young people and young adults, young parents, young people in and leaving care, and disabled children and young people. Off the Record also supports the B&NES, Swindon and Wiltshire Integrated Care Board (BSW ICB) in achieving its vision of 'Working together to empower people to lead their best life'. Off the Record contributes to wider public objectives including: emotional health and wellbeing of children and young people, safety, and community involvement. The young people who use our services report increased confidence, resilience, relationship skills, leadership skills & communication skills. All of these outcomes will lead to young people being more engaged members of the community better able to challenge and stand up for their own and others rights. Page 3
Off the Record - Bath and North East Somerset Trustees' Report Values and benefits The trustees have considered the Charity Commission's guidance on public benefit under section 17 of the Charities Act 2011. The charity's activities provide public benefit by: • Supporting improved emotional wellbeing and resilience among children and young people • Enabling young people to access confidential, independent support • Supporting local public services in meeting their objectives relating to children and young people Confidentiality The rule is that nothing said will be passed on outside Off the Record without the agreement of the individual user of the service, except in exceptional circumstances where there is an immediate risk of serious harm to self and/or others. Use of volunteers Volunteers play an important role in supporting service delivery. During the year: • Number of active volunteers: 15 • Estimated volunteer hours: 1,800 Volunteers were supported and supervised in line with the charity's safeguarding and confidentiality policies. Strategic report, achievements and performance Financial review The trustees review the charity's financial performance and position on a regular basis. For the year ended 31 March 2025 income totalled £998,395 (2024: £873,987), expenditure totalled £1,002,262 (2024: £896, 452), resulting in a deficit for the year of £3,867 (2024: £22,465). Page 4
Off the Record - Bath and North East Somerset Trustees' Report Policy on reserves Reserves are needed to cover the difference between the spending of the charity and the income received and to cover any unexpected expenditure. The overall reserves of the charity at 31 March 2025 are in surplus of £177,908 (2024: surplus £181,775). At 31 March 2024 the unrestricted reserves of the charity are a surplus of £81,250 (2024: surplus £132,223) and restricted funds are in surplus by £96,658 (2024: £49,552). At 31 March 2025, the free reserves were a surplus of £79,071 (2024: surplus £127,200), the breakdown of which can be seen Free Reserves 2025 2024 Unrestricted funds Less tangible fixed assets 81,250 (2,179) 79,071 132,223 (5,023) 127,200 Included within the unrestricted reserves surplus is the balance of the pension deficit amounting to £65,872 (2024: £77,884) which has been converted to a long-term loan as detailed in note 16 and 17. Plans for future periods Aims and key objectives for future periods In the coming year, the trustees plan to: • Continue delivery of core services • Decrease our reliance on commissioned work for core funding. • Maintain financial sustainability and ensure efficiency of operations. • Ensure effective governance and risk management Page 5
Off the Record - Bath and North East Somerset Trustees' Report Structure, governance and management Nature of governing document The Memorandum and Articles of Association of Off the Record - Bath & North East Somerset are considered to be the Governing Documents of the charity. The directors of the company are also charity trustees for the purposes of charity law and under the company's Articles of Association the members of the Board of Directors are elected from its membership by its members either at its AGM or, where a vacancy exists, at any time between AGM's. If there are not suitable or sufficient individuals to take on the roles as required, it is not unusual to advertise externally for appropriate experienced and qualified individuals or for the trustees' co-option of others. An induction pack is in operation and designed to provide an effective and informative induction process for all new trustees. The information gives individuals a clear introduction to Off the Record and includes visits to the operational side of the organisation, detailed information about the charity and further information drawn from the Charity Commission publications, as well as other partner bodies like NCVO. Recruitment and appointment of trustees Off the Record - Bath & North East Somerset has a Board of Trustees of at least 6 Trustees and may co-opt further Trustees at any time. Trustees are responsible for providing support and guidance to Off the Record - B&NES and ensure compliance with the objects, purposes, values and governing guidance when exercising any powers or duties to which the guidance is relevant. The Trustees achieve this by approving the: • Annual Budget • Annual Statutory Accounts • Appointment of an Independent Examiner • Organisational Structure and appointment of key managers • Risk Management and Reserves Trustees also comment upon the management accounts, the Examiner's Letter of Comment, service plans and progress against those plans and the financial controls and procedures. Trustees carry out an annual Staff Wellbeing Survey, which this year showed improvements across all creac, and identified how highly staff regard Off the Record as an employer and in relation to its The trustees have identified and reviewed the major risks to which the charity is exposed and consider that there are adequate systems and procedures to manage those risks. Page 6
Off the Record - Bath and North East Somerset Trustees' Report Principal risks facing the organisation The trustees have identified and reviewed the principal risks facing the charity and are satisfied that appropriate systems and controls are in place to manage them. Key risks include: • Financial sustainability and funding uncertainty • Increased demand for services • Recruitment and retention of skilled staff and volunteers • Reputational and safeguarding risks Risk is reviewed regularly by the Board. Pension deficit Following discussions with Avon Pension Fund (APF, which was the fund for which the charity was an admitting body) over exiting the scheme. It was agreed between the two parties that Off the Record - Bath and North East Somerset could exit the scheme. Consequently, from July 2015 the Pension Fund was closed and the revised liability of £165,000 converted into a 15-year term loan. This is being repaid annually as part of our longer term financial resilience approach. The Board are happy that with the absence of the pension deficit on the Balance Sheet, there will be no immediate liability, and that the charity will be able to continue to operate as a going concern. Financial instruments Objectives and policies The charity's activities expose it to a number of financial risks including credit risk, cash flow risk and liquidity risk. The use of financial derivatives is governed by the charity's policies approved by the board of trustees, which provide written principles on the use of financial derivatives to manage these risks. The charity does not use derivative financial instruments for speculative purposes. Cash flow risk The charity's activities expose it primarily to the financial risks of changes in foreign currency exchange rates and interest rates. The charity uses foreign exchange forward contracts and interest rate swap contracts to hedge these exposures. Interest bearing assets and liabilities are held at fixed rate to ensure certainty of cash flows. Page 7
Off the Record - Bath and North East Somerset Trustees' Report Credit risk investments. The charity's principal financial assets are bank balances and cash, trade and other receivables, and The charity's credit risk is primarily attributable to its trade receivables. The amounts presented in the balance sheet are net of allowances for doubtful receivables. An allowance for impairment is made where there is an identified loss event which, based on previous experience, is evidence of a reduction in the recoverability of the cash flows. The credit risk on liquid funds and derivative financial instruments is limited because the counterparties are banks with high credit-ratings assigned by international credit-rating agencies. The charity has no significant concentration of credit risk, with exposure spread over a large number of counterparties and customers. Liquidity risk In order to maintain liquidity to ensure that sufficient funds are available for ongoing operations and future developments, the charity uses a mixture of long-term and short-term debt finance. Further details regarding liquidity risk can be found in the Statement of accounting policies in the financial statements. The annual report was approved by the trustees of the charity on 30 January 2026 and signed on its behalf by: Samantha Jo Burt Chairman and trustee Page 8
Off the Record - Bath and North East Somerset Statement of Trustees' Responsibilities The trustees (who are also the directors of Off the Record - Bath and North East Somerset for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice), including FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including its income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to: • select suitable accounting policies and apply them consistently; • observe the methods and principles in the Charities SORP; • make judgements and estimates that are reasonable and prudent; • state whether applicable accounting standards, comprising FRS 102 have been followed, subject to any material departures disclosed and explained in the financial statements; and • prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business. The trustees are responsible for keeping proper accounting records that can disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions. Approved by the trustees of the charity on 30 January 2026 and signed on its behalf by: Samantha Jo Burt Chairman and trustee Page 9
Off the Record - Bath and North East Somerset Independent Examiner's Report to the trustees of Off the Record - Bath and North East Somerset ('the Company') I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025. Responsibilities and basis of report As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. Independent examiner's statement Since the Company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that 1 am qualified to undertake the examination because I am a member of ICAEW, which is one of the listed bodies. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of Off the Record - Bath and North East Somerset as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached Tim Lerwill, FCA BFP Milsted Langdon LLP 4 Queen Street Bath BA1 1HE 30 January 2026 Page 10
Off the Record - Bath and North East Somerset Statement of Financial Activities for the Year Ended 31 March 2025 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses) Unrestricted funds € Income and Endowments from: Donations and legacies Charitable activities Investment income Note 3 4 5 Total income Expenditure on: Raising funds Charitable activities 6 7 Total expenditure Net income/(expenditure) Transfers between funds 20 Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 20 32,877 326,917 302 360,096 (332) (350,236) (350,568) 9,528 (60,501) (50,973) 132,223 81,250 Restricted funds 638,299 638,299 (1,561) (650,133) (651,694) (13,395) 60,501 47,106 49,552 96,658 Total 2025 32,877 965,216 302 998,395 (1,893) (1,000,369) (1,002,262) (3,867) (3,867) 181,775 177,908 All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2024 is shown in note 20. Total 2024 € 94,807 778,710 470 873,987 (3,386) (893,066) (896,452) (22,465) - (22,465) 204,240 181,775 The notes on pages 14 to 30 form an integral part of these financial statements. Page 11
Off the Record - Bath and North East Somerset (Registration number: 03643586) Balance Sheet as at 31 March 2025 Note 2025 Fixed assets Tangible assets Current assets Debtors Cash at bank and in hand 13 2,179 14 15 Creditors: Amounts falling due within one year 16 Net current assets Total assets less current liabilities Creditors: Amounts falling due after more than one year 17 Net assets Funds of the charity: Restricted income funds Restricted funds Unrestricted income funds Unrestricted funds Total funds 20 101,650 204,349 305,999 (76,865) 229,134 231,313 (53,405) 177,908 96,658 81,250 177,908 2024 5,023 112,732 182,857 295,589 (52,964) 242,625 247,648 (65,873) 181,775 49,552 132,223 181,775 For the financial year ending 31 March 2025 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Directors' responsibilities: • The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476; and • The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. The financial statements on pages 11 to 30 were approved by the trustees, and authorised for issue on 30 January 2026 and signed on their behalf by: Samantha Jo Burt Chairman and trustee The notes on pages 14 to 30 form an integral part of these financial statements. Page 12
Off the Record - Bath and North East Somerset Statement of Cash Flows for the Year Ended 31 March 2025 2025 Note 2024 Cash flows from operating activities Net cash expenditure Adjustments to cash flows from non-cash items Depreciation Investment income Working capital adjustments Decrease in debtors Increase/(decrease) in creditors Increase in deferred income Net cash flows from operating activities Cash flows from investing activities Interest receivable and similar income Purchase of tangible fixed assets Net cash flows from investing activities Cash flows from financing activities Repayment of loans and borrowings Net increase/(decrease) in cash and cash equivalents Cash and cash equivalents at 1 April Cash and cash equivalents at 31 March 7 5 14 16 17 5 13 16 (3,867) 2,844 (302) (1,325) 11,082 1,123 22,322 33,202 302 302 (12,012) 21,492 182,857 204,349 All of the cash flows are derived from continuing operations during the above two periods. (22,465) 5,170 (470) (17,765) 25,531 (20,163) 10,768 (1,629) 470 (815) (345) (11,551) (13,525) 196,382 182,857 The notes on pages 14 to 30 form an integral part of these financial statements. Page 13
Off the Record - Bath and North East Somerset Notes to the Financial Statements for the Year Ended 31 March 2025 1 Charity status The charity is limited by guarantee, incorporated in England and Wales, and consequently does not nave share capital. Each of the trustees is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation. The address of its registered office is: Open House Centre Manvers Street Bath BA1 1JW These financial statements were authorised for issue by the trustees on 30 January 2026. 2 Accounting policies Summary of significant accounting policies and key accounting estimates The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated. Statement of compliance The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). They also comply with the Companies Ac 2006 and Charities Act 2011. Basis of preparation Off the Record - Bath and North East Somerset meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes. Going concern The financial statements have been prepared on a going concern basis. The Trustees have reviewed and stress tested projections and budgets for the next twelve months. Following this review, the Trustees consider there to be minimal impact on the charity's ability to act as a going concern. Income and endowments All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably. Page 14
Off the Record - Bath and North East Somerset Notes to the Financial Statements for the Year Ended 31 March 2025 Donations and legacies Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of pertormance by the charity before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period Grants receivable Grants are included in the Statement of Financial Activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the balance sheet. Where income if received in advance of meeting any performance-related conditions there is not unconditional entitlerment to the income and its recognition is deferred and included in creditors as deferred income until the performance-related conditions are met. Where entitlement occurs before income is received, the income is accrued. Government grants are recognised as income over the periods necessary to match them with the related costs which they are intended to compensate. Deferred income Deferred income represents amounts received for future periods and is released to incoming resources in the period for which, it has been received. Such income is only deferred when: - The donor specifies that the grant or donation must only be used in future accounting periods; or - The donor has imposed conditions which must be met before the charity has unconditional entitlement. Donated services and facilities Where services or facilities are provided to the charity as a donation that would normally be purchased from our suppliers, this benefit is included in the financial statements at it's fair value unless it's fair value cannot be reliably measured, then at the cost to the donor or the resale value of goods that are to be sold. Investment income Interest is recognised on a receivables basis. Expenditure All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset's use. Other support costs are allocated based on the spread of staff costs. Raising funds These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds. Page 15
Off the Record - Bath and North East Somerset Notes to the Financial Statements for the Year Ended 31 March 2025 Charitable activities Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Support costs Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage. Governance costs These include the costs attributable to the charity's compliance with constitutional and statutory requirements, including audit, strategic management and trustees meetings and reimbursed expenses. Taxation The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes. 12552 Tangible fixed assets Individual fixed assets are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses. Depreciation and amortisation Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life at 25% per annum on the straight line basis for all items. Trade debtors Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business. Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not b able to collect all amounts due according to the original terms of the receivables Cash and cash equivalents Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value. Page 16
Off the Record - Bath and North East Somerset Notes to the Financial Statements for the Year Ended 31 March 2025 Trade creditors Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the charity loes not have an unconditional right, at the end of the reporting period, to defer settlement of th creditor for at least twelve months after the reporting date. If there is an unconditional right to defe settlement for at least twelve months after the reporting date, they are presented as non-current liabilities. Trade creditors are recognised initially at the transaction price and subsequently measured at amortised cost using the effective interest method. Borrowings Interest-bearing borrowings are initially recorded at fair value, net of transaction costs. Interest-bearing borrowings are subsequently carried at amortised cost, with the difference between the proceeds, net of transaction costs, and the amount due on redemption being recognised as a charge to the Statement of Financial Activities over the period of the relevant borrowing. Interest expense is recognised on the basis of the effective interest method and is included in interest payable and similar charges. Borrowings are classified as current liabilities unless the charity has an unconditional right to defer settlement of the liability for at least twelve months after the reporting date. Fund structure Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity. Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose. Pensions and other post retirement obligations A defined contribution plan is a pension plan under which fixed contributions are paid into a pension fund and the Company has no legal or constructive obligation to pay further contributions even if the fund does not hold sufficient assets to pay all employees the benefits relating to employee service in enet expense mine tried a Coute: I contribution pa contis excel the are in due for service. the excess is recognised as a prepayment. Page 17
Off the Record - Bath and North East Somerset Notes to the Financial Statements for the Year Ended 31 March 2025 Financial instruments Recognition and measurement The charity only holds basic financial instruments as defined in FRS 102. The financial assets and financial liabilities of the charity and their measurement basis are as follows; Financial assets - trade and other debtors are basic financial instruments and are debt instruments measured at amortised cost. Prepayments are not financial instruments. Cash at bank - is classified as a basic financial instrument and is measured at face value. Financial liabilities - trade creditors, accruals and other creditors are financial instruments, and are measured at amortised cost. Taxation and social security are not included in the financial instruments disclosure definition. Deferred income is not deemed to be a financial liability, as the cash settlement nas already taken place and there is an obligation to deliver services rather than cash or another financial instrument 3 Income from donations and legacies Unrestricted funds General Total 2025 Total 2024 € Donations and legacies; Donations from companies, trusts and similar proceeds Donations from individuals Donated services and facilities 5,715 24,662 2,500 32,877 5,715 24,662 2,500 32,877 60,681 32,376 1,750 94.807 £32,877 (2024 - £57,203) of the income above was attributable to unrestricted funds and £Nil (2024 - £37,604) attributable to restricted funds. Page 18
Off the Record - Bath and North East Somerset Notes to the Financial Statements for the Year Ended 31 March 2025 4 Income from charitable activities LGBT Participation MSN/Keynsham BANES - Schools BANES - Advocacy Counselling 18-25 Core CAMHS R.U. Hospital Unrestricted funds, General 8,433 8,271 4,369 - 9,072 400 210,776 69,418 11,178 5,000 326,917 Restricted funds € 53,207 54,697 43,809 115,588 134,543 88,977 83,478 64,000 638,299 Total 2025 61,640 62,968 48,178 115,588 143,615 400 299,753 69,418 94,656 69,000 965,216 Total 2024 62,256 62,010 45,912 98,914 142,817 42,792 294,451 29,558 : 778,710 £326,917 (2024 - £268,335) of the income above was attributable to unrestricted funds and £638,299 (2024 - £510,375) attributable to restricted funds. 5 Investment income Unrestricted funds Total Total General 2025 € € 2024 Interest receivable and similar income; Interest receivable on bank deposits 302 302 470 £302 (2024 - £470) of the income above was attributable to unrestricted funds and £Nil (2024 - ENil) attributable to restricted funds. Page 19
Off the Record - Bath and North East Somerset Notes to the Financial Statements for the Year Ended 31 March 2025 6 Expenditure on raising funds a) Costs of generating donations and legacies Costs of generating donations and legacies Direct costs 1,893 Total 2025 1,893 Total 2024 3,386 £332 (2024 - £518) of the expenditure above was attributable to unrestricted funds and £1,561 (2024 - £2,868) attributable to restricted funds. Page 20
Off the Record - Bath and North East Somerset Notes to the Financial Statements for the Year Ended 31 March 2025 7 Expenditure on charitable activities Wages Travel Training Volunteers Recruitment Supervision and sessional fees Advertising Independent examination Accountancy fees Cleaning Miscellaneous Insurance Professional fees Rent and rates Repairs and maintenance IT and Website Printing, postage and stationery Non-capitalised equipment and office costs Telephone and internet Gas, electricity and water Publications, subscriptions and affiliations Loan interest Donated services Staff expenses Venue hire Depreciation Bad debts written off Activity undertaken directly 821,312 1,981 7,232 4,664 3,379 30,766 477 2,600 5,135 - 2,968 2,920 21,365 - 23,720 5,293 16,064 6,386 - 1,180 2,411 2,500 3,919 16,254 - 729 983,255 Activity support costs 5,549 60 5,935 : 496 387 2,844 17,114 2025 821,312 1,981 7,232 4,664 3,379 30,766 477 2,600 5,135 5,549 3,028 5,935 2,920 21,365 496 24,107 5,293 16,064 6,386 1,843 1,180 2,411 2,500 3,919 16,254 2,844 729 1,000,369 2024 728,707 4,806 7,017 5,221 1,456 28,635 814 2,460 5,267 5,067 6,706 5,561 5,588 21,982 798 28,688 1,616 2,766 7,592 3,091 305 2,870 1,750 2,863 6,270 5,170 893,066 £350,236, (2024 - £315,842) of the expenditure above was attributable to unrestricted funds anc £650, 133 (2024 - £577,224) attributable to restricted funds Page 21
Off the Record - Bath and North East Somerset Notes to the Financial Statements for the Year Ended 31 March 2025 8 Analysis of governance and support costs Support costs allocated to charitable activities Premises Information including technology depreciation Advocacy B&NES contract Total Banes Contract - Schools Participation - B&NES contract Unrestricted Basis of allocation Actual Actual Actual Actual - - - 387 387 - 10.732 10,732 support - 1,548 - 4,447 5,995 2025 - 1,548 15,566 17,114 1,548 29 19 18,741 20,337 Governance costs Independent examiner fees Examination of the financial statements Other fees paid to examiners Unrestricted funds General € 2,600 5,135 7,735 9 Net incoming/outgoing resources Net outgoing resources for the year include: Operating leases - plant and machinery Operating leases - other assets Depreciation of fixed assets Total 2025 2,600 5,135 7,735 2025 1,540 21,480 2,844 Total 2024 2,460 5,267 7,727 2024 18 21,000 5,170 Page 22
Off the Record - Bath and North East Somerset Notes to the Financial Statements for the Year Ended 31 March 2025 10 Trustees remuneration and expenses No trustees, nor any persons connected with them, have received any remuneration from the charity during the year. During the year Trustees were reimbursed expenses of £4 (2024: £66). Trustees' expenses represents the reimbursement of refreshments to 1 (2024: 2) members. No trustees have received any other benefits from the charity during the year. During the year 2 trustees (2024: 2) made donations to the charity totalling £140 (2024: £1,955) 11 Staff costs The aggregate payroll costs were as follows: 2025 2024 Staff costs during the year were: Wages and salaries Social security costs Pension costs 755,201 50,977 15,134 821,312 668,465 48,074 12,168 728,707 The monthly average number of persons (including senior management / leadership team) employed by the charity during the year was as follows: Average head count 2025 No 46 2024 No 42 The monthly average number of persons employed by the charity expressed as full time equivalent during the year was 23 (2024 - 24). No employee received emoluments of more than £60,000 during the year. The total employee benefits of the key management personnel of the charity were £114,573 (2024 - £102,455). 12 Independent examiner's remuneration Examination of the financial statements Other fees to examiners All other services 2025 2,600 5,135 2024 2,460 5,267 Page 23
Off the Record - Bath and North East Somerset Notes to the Financial Statements for the Year Ended 31 March 2025 13 Tangible fixed assets Cost At 1 April 2024 At 31 March 2025 Depreciation At 1 April 2024 Charge for the year At 31 March 2025 Net book value At 31 March 2025 At 31 March 2024 14 Debtors Furniture and equipment 77,977 77,977 72,954 2,844 75,798 2,179 5,023 Total € 77,977 77,977 72,954 2,844 75,798 2,179 5,023 Prepayments Accrued income Other debtors Other debtors relate to grants receivable at the year end. 15 Cash and cash equivalents Cash on hand Cash at bank 2025 1,913 31,271 68,466 101,650 2024 3,233 34,531 74,968 112,732 2025 204.349 204,349 2024 f 2,050 180,807 182,857 Page 24
Off the Record - Bath and North East Somerset Notes to the Financial Statements for the Year Ended 31 March 2025 16 Creditors: amounts falling due within one year Trade creditors Other loans Other taxation and social security Other creditors Accruals Deferred income Deferred income at start of the year Resources deferred in the period Amounts released from previous periods Deferred income at year end 2025 1,585 12,467 - 3,031 19,783 39,999 76,865 2025 17,677 39,999 (17,677) 39,999 2024 12.011 7,049 7,059 9,168 17,677 52,964 2024 € 6,909 17,677 (6,909) 17,677 17 Creditors: amounts falling due after one year Other loans 2025 € 53,405 2024 € 65,873 The charity has a deficit recovery agreement with the Avon Pension Fund for a pension deficit of Included in the creditors are the following amounts due after more than five years: 2025 After more than five years not by instalments 2024 13,265 Page 25
Off the Record - Bath and North East Somerset Notes to the Financial Statements for the Year Ended 31 March 2025 18 Obligations under leases and hire purchase contracts Operating lease commitments Total future minimum lease payments under non-cancellable operating leases are as follows: 2025 Land and buildings Within one year Between one and five years Other Within one year 14,320 60,160 74,480 181 2024 € 35,320 74,480 109,800 181 Included in the lease agreement for the commitment above there is a break clause which can be actioned on the anniversary each year of the commencement of the lease and requires a three month notice period. As at the year end the financial commitment to the break clause is £7,160 (2024 - 19 Pension and other schemes Defined contribution pension scheme The charity operates a defined contribution pension scheme. The pension cost charge for the year represents contributions payable by the charity to the scheme and amounted to £15,134 (2024 - £12,168). Page 26
Off the Record - Bath and North East Somerset Notes to the Financial Statements for the Year Ended 31 March 2025 20 Funds Balance at 1 April 2024 Incoming Resources resources € expended Transfers € Balance at 31 March 2025 € Unrestricted funds General Unrestricted funds Restricted funds MSN/Keynsham Advocacy BANES contract Total BANES Contract - Schools Big Lottery Fund grant LGBT Participation - BANES contract 18-25 R.U.Hospital CAMHS Total restricted funds Total funds 132,223 - 1,612 - 42,848 5,092 49,552 181,775 360,096 43,809 134,543 115,588 53,207 54,697 88,977 64,000 83,478 638,299 998,395 (350,568) (32,979) (113,623) (146,137) (92,130) (43,167) (118,929) (47,607) (57,122) (651,694) (1,002,262) (60,501) - - 30,549 - 29,952 : 60,501 81,250 10,830 22,532 - 3,925 16,622 16,393 26,356 96,658 177,908 Page 27
Off the Record - Bath and North East Somerset Notes to the Financial Statements for the Year Ended 31 March 2025 Balance at 1 April 2023 Incoming Resources resources expended Transfers Balance at 31 March 2024 € Unrestricted funds General Unrestricted funds Restricted MSN/Keynsham Advocacy BANES contract Total BANES Contract - Schools Big Lottery Fund grant LĞBT C Participation - BANES contract SEND Advocacy - BANES contract 18-25 Total restricted funds Total funds 148,931 1,606 28,636 10,415 5,710 8,942 55,309 204,240 326,008 45,912 142,817 98,915 99,859 62,010 98,466 547,979 873,987 (316,360) (56,303) (146,915) (108,363) (85,647) (67,333) (115,531) (580,092) (896,452) (26,356) 10,391 5,710 7,842 - - (5,710) 8,123 26,356 132,223 - 1,612 - 42,848 5,092 : 49,552 181,775 Page 28
Off the Record - Bath and North East Somerset Notes to the Financial Statements for the Year Ended 31 March 2025 The specific purposes for which the funds are to be applied are as follows: MSN/Keynsham - Community counselling and listening service. During the previous year £10,391 was transferred from unrestricted funds to the MSN/Keynsham fund to finance a deficit in the fund. Advocacy BANES contract - Delivering Advocacy support to children and young people in Care going through child protection proceedings or with a disability in BANES. During the previous year £5,710 was transferred from the SEND Advocacy fund to the Advocacy BANES contract fund due to the two contracts being integrated in the year. Total BANES Contract - Schools - Providing counselling in schools across BANES. During the year £30,549 (2024: £7,842) was transferred from unrestricted funds to the Total BANES Contract - Schools fund to finance a deficit in the fund. Big Lottery Fund grant LGBT - working with young people that identify as Lesbian, Gay, Bisexual, Trans, Asexual, and lor questioning their sexuality and/or gender identity, and delivering weekly LGBT+ youth group sessions called SPACE and a range of other support. Participation - BANES contract - delivering BANES Youth Forum, Youth Parliament and In Care Councils. SEND Advocacy - BANES contract - Advocacy for young people with special educational needs. 8-25 - Provides specific services for this group that includes counselling, listening support, as well a roups and safe place to be themselves. Durina the vear £29.952 (2024: £8.123) was transferre trom unrestricted funds to the 18-25 fund to finance a deficit in the fund. R.U.Hospital - Offers social pescribiing services to young people as a patient of the Royal United Hospital Bath. CAMHS - Offers additional social pescribing services to young people within the Child and Adolescent Health Services. Page 29
Off the Record - Bath and North East Somerset Notes to the Financial Statements for the Year Ended 31 March 2025 21 Analysis of net assets between funds Tangible fixed assets Current assets Current liabilities Creditors over 1 year Total net assets Tangible fixed assets Current assets Current liabilities Creditors over 1 year Total net assets 22 Analysis of net funds Unrestricted funds General 2,179 191,476 (59,000) (53,405) 81,250 Unrestricted funds General € 5,023 246,037 (52,964) (65,873) 132,223 Restricted funds € 114,523 (17,865) 96,658 Restricted funds 49,552 : 49,552 Total funds at 31 March 2025 2,179 305,999 (76,865) (53,405) 177,908 Total funds at 31 March 2024 € 5,023 295,589 (52,964) (65,873) 181,775 Cash at bank and in hand Net debt At 1 April 2024 182,857 182,857 At 1 April 2023 196,382 196,382 Financing cash flows € 22,258 22,258 Financing cash flows (13,525) (13,525) At 31 March 2025 205,115 205,115 At 31 March 2024 € 182,857 182,857. Cash at bank and in hand Net debt 23 Related party transactions During the year the charity made the following related party transactions: Bath 5k Map C.l.C. (Annie Legge was a trustee of Off the Record - Bath and North East Somerset until 26 February 2025, and is the sole director of Bath 5k Map C.l.C.) During the year Bath 5K Map C.I.C. made donations with no condition totalling £1,851 (2024:ENil). At the balance sheet date the amount due to/from Bath 5k Map C.l.C. was £Nil (2024 - £Nil). Page 30