Kids Hang Out At Parish Annual General Meeting Wednesday 25th February 2026
Attendees
Lauren Crowston (Chairperson) John Austin (Treasurer) Donna Smith Clare Poulter Tracy Palin
Apologies
Robyn Bratton
Minutes of previous AGM
All those who attended the previous AGM on 23[rd] January 2025 agreed the minutes are a true record of events.
Matters Arising
There were no matters arising from previous minutes. Jessica Douce has stepped down from her role on the committee.
Finance Review
All approved the end of year finance figures.
Increase of minimum wage
The minimum rate of pay will increase from £12.21 to £12.71 per hour from April 1[st] 2026.
Funding
Kids club have been awarded funding of £19,500 from LCC to be used towards resources for the breakfast and after school wrap around care. This has not yet been used and any ideas for appropriate resources are welcomed. A accidental overpayment was received of £4,600. Donna Smith has contacted the relevant person to ensure this is paid back. Still awaiting action.
Fees Increase
All in agreement that fees do not need to be increased at this moment in time, as the current numbers are ensuring a consistent income. Fees currently stand at
Kids Hang Out At Parish Annual General Meeting Wednesday 25th February 2026
Breakfast Club - £3.50 After school club - £6 Holiday club – Flexible 5 £16, 9-4.30 £21 and full day £24.
Numbers in Breakfast and After School club
Numbers have remained consistent at approximately 22 children. Information is shared regularly with parents/carers as to what support they can receive with childcare.
Numbers in Holiday Club
Holiday club numbers are remaining consistent, with children attending from other schools in the area, ensuring it remains viable.
Recruiting committee members
We currently have 6 committee members. The legal requirement is 4, so consideration needs to be given as to whether we need to recruit some additional members.
AOB
2 of the staff, in addition to the level 2 food hygiene certificates have completed a more intense course to achieve level 3 certification, to ensure food is prepared safely during breakfast and after school club.
Following local authority guidelines, it has been advised to no longer offer juice to the children, including sugar free. Staff also to monitor what the hot meal options are at lunchtime, so that the children are not receiving the same type of food twice in one day, e.g. pasta.
Ofsted fees are now due; however, no contact has been made by Ofsted. Donna to make contact with Ofsted to arrange this, and to escalate to Lauren if there are any issues.
Date of next meeting
To be confirmed
Parish Church School Kids Club
Income & Expenditure Account for the year ended 31st October 2025
| Session fees received Cash fees received Childcare vouchers LCC Funding Refunds Total Receipts Cash at Bank 1st November 2024 Cash in Hand 1st November 2024 Current account |
Income £ 48,769.50 - 646.50 14,400.00 131.48 8,477.61 0.55 - |
Expenditure £ Salaries and NI Refunds Accountancy Ofsted Insurance Food & Toys Phone Software Training Repairs DBS / Membership 63,947.48 63,947.48 Total Payments Cash at Bank 31st October 2025 8,477.06 Cash in Hand 31st October 2025 Current account 72,424.54 |
£ 44,762.76 - 264.00 220.00 414.94 1,962.29 150.00 154.88 78.00 - 233.25 24,184.97 0.55 - |
£ 48,240.12 48,240.12 24,184.42 72,424.54 |
|---|---|---|---|---|
We have prepared the above Income & Expenditure Account from the relevant books, records and other accounting information. We certify that, in our belief, the account gives a true and fair view of the income and expenditure of the club for the year ended 31st October 2025 according to the best of our information and to the explanations given and shown by the books of the club.
ABC Accounting Services Unit 1 Sandars Road Heapham Road Industrial Estate Gainsborough Lincolnshire DN21 1RZ
18 November 2025
Parish Church School Kids Club
Income & Expenditure Account for the year ended 31st October 2025
| Session fees received Cash fees received Childcare vouchers LCC Funding Refunds Total Receipts Cash at Bank 1st November 2024 Cash in Hand 1st November 2024 Current account |
Income £ 48,769.50 - 646.50 14,400.00 131.48 8,477.61 0.55 - |
Expenditure £ Salaries and NI Refunds Accountancy Ofsted Insurance Food & Toys Phone Software Training Repairs DBS / Membership 63,947.48 63,947.48 Total Payments Cash at Bank 31st October 2025 8,477.06 Cash in Hand 31st October 2025 Current account 72,424.54 |
£ 44,762.76 - 264.00 220.00 414.94 1,962.29 150.00 154.88 78.00 - 233.25 24,184.97 0.55 - |
£ 48,240.12 48,240.12 24,184.42 72,424.54 |
|---|---|---|---|---|
We have prepared the above Income & Expenditure Account from the relevant books, records and other accounting information. We certify that, in our belief, the account gives a true and fair view of the income and expenditure of the club for the year ended 31st October 2025 according to the best of our information and to the explanations given and shown by the books of the club.
ABC Accounting Services Unit 1 Sandars Road Heapham Road Industrial Estate Gainsborough Lincolnshire DN21 1RZ
18 November 2025