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2021-12-31-accounts

Coventry Building Society Charitable Foundation

(a company limited by guarantee)

Trustees’ Annual Report & Financial Statements

31 December 2021

Registered number 03662832

Registered Charity number 1072244

Coventry Building Society Charitable Foundation Trustees’ Annual Report and Financial Statements for the year ended 31 December 2021

CONTENTS

TRUST INFORMATION 3
TRUSTEES’ ANNUAL REPORT 4
RESPONSIBILITIES OF TRUSTEES 7
INDEPENDENT AUDITOR’S REPORT TO THE MEMBERS OF COVENTRY BUILDING SOCIETY
CHARITABLE FOUNDATION 8
STATEMENT OF FINANCIAL ACTIVITIES 11
BALANCE SHEET 12
NOTES TO THE FINANCIAL STATEMENTS 13

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Coventry Building Society Charitable Foundation Trustees’ Annual Report and Financial Statements for the year ended 31 December 2021

TRUST INFORMATION

TRUST INFORMATION
Company number 03662832
Charity number 1072244
Trustees Mr M Mannings (appointed 28 June 2021)
Mr J Hanlon (appointed 28 June 2021, retired 18 May 2022)
Mrs T Jones
Mr D Landon (retired 28 June 2021)
Mr T Crane (retired 28 June 2021)
Secretary Miss A Thompson (appointed 28 June 2021)
Miss L Keogh (retired 28 June 2021)
Registered office Oak Tree Court
Binley Business Park
Harry Weston Road
Coventry
CV3 2UN
Independent auditors
PricewaterhouseCoopers LLP
7 More London Riverside
London
SE1 2RT
Bankers Coventry Building Society
PO Box 9
High Street
Coventry
West Midlands
CV1 5QN

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Coventry Building Society Charitable Foundation Trustees’ Annual Report and Financial Statements for the year ended 31 December 2021

TRUSTEES’ ANNUAL REPORT

The Trustees, who act as Directors for the purposes of company law, have pleasure in presenting the Trustees’ Annual Report together with the audited financial statements for the year ended 31 December 2021. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charity’s trust deed, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). The Trustees do not propose to prepare a separate strategic report as the Charity is exempt from this requirement under s414A of the Companies Act 2006.

REFERENCE AND ADMINISTRATIVE DETAILS

The name of the Charity is Coventry Building Society Charitable Foundation.

The Charity’s registration number is 1072244. The Charity’s principal address and registered office is Oak Tree Court, Binley Business Park, Harry Weston Road, Coventry, CV3 2UN.

The Charity Trustees, who act as Directors for the purposes of company law, are detailed on page 3.

STRUCTURE, GOVERNANCE AND MANAGEMENT

The Charity was incorporated on 2 November 1998 as a charitable company, limited by guarantee and has no share capital. It is governed by its memorandum and articles of association.

The Trustees have given due consideration to the Charity Commission published guidance on the operation of the public benefit requirement.

In 2021 the scope of the Foundation increased as it became the recipient of large-scale funding from the Society’s dormant accounts project. Whilst the Heart of England retain their role in relation to the funds which come direct from CBS donation, the CBS Foundation administer and distribute additional funds directly to other charities from the dormant accounts.

TRUSTEES APPOINTMENT

Nominations for appointment are made based on suitability by either Coventry Building Society (the Society) or the Trustees.

Following appointment, training is given on the objectives, activities and governance of the Charity. Trustees are appointed to hold office for no more than seven years in aggregate.

COMPOSITION OF THE TRUSTEES

There were two changes to the composition of the Trustees during the year to 31 December 2021. M Mannings and J Hanlon were appointed on 28 June 2021, replacing the retiring D Landon and T Crane. J Hanlon subsequently retired on 18 May 2022.

OBJECTIVES AND ACTIVITIES

The objective of the Charity is to provide a vehicle through which the Society can promote and support community and charitable purposes throughout the Coventry & Warwickshire area. Coventry Building Society currently donates £70,000 per annum to the Charity, which is distributed on behalf of the Charity by The Heart of England Community Foundation. In 2021, an additional £3,647 (2020: £nil) was donated by the non-executive directors of the Society. As at 31 December 2021, £2,389 (2020: £3,627) of funds has been awarded but remains undistributed by the Heart of England.

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Coventry Building Society Charitable Foundation Trustees’ Annual Report and Financial Statements for the year ended 31 December 2021

TRUSTEES’ ANNUAL REPORT (CONTINUED)

The Charity will continue to receive funds from the Society in the form of the standard donation distributed by the Heart of England Community Foundation. In addition to this the Charity will also receive additional donations from the Society which will be managed and distributed to the Charity, directly to other Charities. As a result the Charity has updated its Framework Agreement with the Society to ensure appropriate governance and controls remain in place and operate effectively.

In 2021, in addition to the standard donation of £70,000, the Society donated an additional £314,981 (2020: Nil) to the Charity. As at 31 December 2021, £14,981 (2020: Nil) remains undistributed by the Foundation. These additional monies are considered by the Charity to be a wholly charitable donation with no recourse and the monies are recognised as donation income in the year ended 31 December 2021 Charity financial statements.

The donation will be distributed directly by the Charity with oversight and approval for distributions carried out by the Trustees in accordance with due diligence and monitoring processes.

All awards are identified as The Coventry Building Society Charitable Foundation funding when granted. Priority is given to groups or activities aimed at improving the quality of life and opportunity among those who are disadvantaged by disability or other factors and at creating and supporting social and community development.

The Trustees have examined the main strategic, business and operational risks which the Charity faces. The main risks are; the funding risk of insufficient funds being available for distribution, the operational risk of the misappropriation of funds and the reputational risk of inappropriate donations being made or donations being made to a charity that does not meet the criteria. The Trustees are satisfied that systems are in place to mitigate any exposure to any such risks.

In addition to the annual donation, the Society provides secretarial and administrative support, use of facilities and time of personnel to assist the Trustees for which no charge is made. M Mannings and J Hanlon are current employees of the Society.

The administrative expenses of the Foundation including the administration fees and annual management fee charged by the Heart of England Community Foundation of £10,500 (2020: £11,000) are borne by the Society.

ACHIEVEMENTS & PERFORMANCE

The main achievements of the Charity are to provide donations to The Heart of England Community Foundation for distribution and issue direct charitable distributions.

The Foundation makes regular donations from its funds to a number of selected small local charities and community groups, with an emphasis on supporting:

Please refer to the Objectives and Activities section for further information.

GOING CONCERN

The Charity is funded by donations from the Society. The Charity itself does not require funding as the Society provides, and will continue to provide, facilities and time of personnel. Therefore, there are no material uncertainties about the Charity’s ability to continue as a going concern for the foreseeable future.

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Covenlry Building Society Charitable Foundation Tiuslees. Annual Report aftd Financial Slalernenls lor the yeai ended 31 De￿Mber2o2l TRUSTEES, ANNUAL REPORT {CONTINUED} FINANCIAL REVIEW In line Mlh the Charills objective$, the Charily has recerwed I￿al iniy)meo1£388,69112020'. £70,004). Afterdonalions 8nd expenses, the nel expenditure for the year amountsd lo £373,64712020.. £4,996). This surplus increases the accumulaied funds avali abl6 lor lulur& dI￿rIbUtion to £15,40512020.. £3611 as al 31 De￿mb8r 2021. The Tw8tees have the power lo inv￿1 money in Shares, stock$, funds, securities, kgnd, Mildings and or other vive51menls or propety, as they think fil. Howèver, llo suth M)vo$lmenls have been made in &ilher the current or prior year. Funds awaiting distribution are held on Short lenn dep)sit.111s not the intention ollhe Trustees, in lh8 long term, lo create and h(4d undislrtbuled reserves. FUNDS HELD AS CUSTODIAM FOR FUTURE PERIODS. Ne1￿￿ thè Charity nor thè Trustees on ils behall holds 8ny assets for another charity. INFORMATION FOR AUDITORS The Trustees held offre al the date ol approval DI ihis Trustees, Report confirm that, so lar as e￿h of them is aware, there is no re￿vant audit infomialion ol which the Chaiity's audito15 is Unaw￿&, and each Truste6 has taken all the steps Ihallhey ought lo have lak6n as Trustees lo make Ihemsdves aware ol any rekvanl information and lo establish Ihallhe Charity's ￿dItOr is awaie ol that information. AUDifoRS PrE¢ewalethouseCoopers LLP have iThJicaled Ihow willingness lo remairi in offre. TherelcKe, a r6solulion lor Ihg r8- q)poinlmenl ol PrI￿WaterhOU3ec0OperS LLP as auditixs of Ihe Charity wll ￿ proposed al the forthcoming Amual Tru5tees' Meebn9. Signed on behallollh& Trustees Matlhew Mannings Trustee 22 June 2022

Coventry Building Society Charitable Foundation Trustees’ Annual Report and Financial Statements for the year ended 31 December 2021

RESPONSIBILITIES OF TRUSTEES

The trustees (who are also directors of Coventry Building Society Charitable Foundation for the purposes of company law) are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and regulation.

Company law requires the trustees to prepare financial statements for each financial year. Under that law the trustees have prepared the financial statements in accordance with United Kingdom Accounting Standards, comprising FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland”, and applicable law (United Kingdom Generally Accepted Accounting Practice). Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of the affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company’s transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

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Coventry Building Society Charitable Foundation Trustees’ Annual Report and Financial Statements for the year ended 31 December 2021

INDEPENDENT AUDITORS’ REPORT TO THE MEMBERS OF COVENTRY BUILDING SOCIETY CHARITABLE FOUNDATION

Report on the audit of the financial statements

Opinion

In our opinion, Coventry Building Society Charitable Foundation’s financial statements (the “financial statements”):

We have audited the financial statements, included within the Trustees’ annual report & financial statements (the “Annual Report”), which comprise: the balance sheet as at 31 December 2021; the statement of financial activities (incorporating an income and expenditure account) for the year then ended, and the notes to the financial statements, which include a description of the significant accounting policies.

Basis for Opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (“ISAs (UK)”) and applicable law. Our responsibilities under ISAs (UK) are further described in the Auditors’ responsibilities for the audit of the financial statements section of our report. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Independence

We remained independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, which includes the FRC’s Ethical Standard and we have fulfilled our other ethical responsibilities in accordance with these requirements.

Conclusions relating to going concern

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company’s ability to continue as a going concern for a period of at least twelve months from the date on which the financial statements are authorised for issue.

In auditing the financial statements, we have concluded that the trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

However, because not all future events or conditions can be predicted, this conclusion is not a guarantee as to the charitable company’s ability to continue as a going concern.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Reporting on other information

The other information comprises all of the information in the trustees’ annual report & financial statements other than the financial statements and our auditors’ report thereon. The trustees are responsible for the other information. Our opinion on the financial statements does not cover the other information and, accordingly, we do not express an audit opinion or, except to the extent otherwise explicitly stated in this report, any form of assurance thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit, or otherwise appears to be materially misstated. If we identify an apparent material inconsistency or material misstatement, we are required to perform procedures to conclude whether there is a material misstatement of the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report based on these responsibilities.

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Coventry Building Society Charitable Foundation Trustees’ Annual Report and Financial Statements for the year ended 31 December 2021

INDEPENDENT AUDITORS’ REPORT TO THE MEMBERS OF COVENTRY BUILDING SOCIETY CHARITABLE FOUNDATION (CONTINUED)

Based on our work undertaken in the course of the audit, the Companies Act 2006 requires us also to report certain opinions and matters as described below.

Trustees’ Annual Report

In our opinion, based on the work undertaken in the course of the audit the information given in the trustees’ annual report for the financial year for which the financial statements are prepared is consistent with the financial statements; and the trustees’ annual report has been prepared in accordance with applicable legal requirements. In addition, in light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we are required to report if we have identified any material misstatements in the trustees’ annual report. We have nothing to report in this respect.

Responsibilities for the financial statements and the audit

Responsibilities of the trustees for the financial statements

As explained more fully in the responsibilities of trustees statement, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements in accordance with the applicable framework and for being satisfied that they give a true and fair view. The trustees are also responsible for such internal control as they determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charitable company’s ability to continue as a going concern, disclosing as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Auditors’ responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditors’ report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud, is detailed below. Based on our understanding of the charitable company, we identified that the principal risks of non-compliance with laws and regulations related to the Charities Act 2011, and we considered the extent to which non-compliance might have a material effect on the financial statements. We also considered those laws and regulations that have a direct impact on the financial statements such as the Companies Act 2006, and Regulation 8 of The Charities (Accounts and Reports) Regulations 2008. We evaluated management’s incentives and opportunities for fraudulent manipulation of the financial statements (including the risk of override of controls), and determined that the principal risks were related to the posting of inappropriate manual journals. Audit procedures performed included:

There are inherent limitations in the audit procedures described above. We are less likely to become aware of instances of non-compliance with laws and regulations that are not closely related to events and transactions reflected in financial statements. Also, the risk of not detecting a material misstatement due to fraud is higher than the risk of not detecting one resulting from error, as fraud may involve deliberate concealment by, for example, forgery or intentional misrepresentations or through collusion.

A further description of our responsibilities for the audit of the financial statements is located on the FRC’s website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditors’ report.

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Coventry Building Society Charitable Foundation Trustees’ Annual Report and Financial Statements for the year ended 31 December 2021

INDEPENDENT AUDITORS’ REPORT TO THE MEMBERS OF COVENTRY BUILDING SOCIETY CHARITABLE FOUNDATION (CONTINUED)

Use of this report

This report, including the opinions, has been prepared for and only for the charity’s members as a body in accordance with Chapter 3 of Part 16 of the Companies Act 2006 and for no other purpose. We do not, in giving these opinions, accept or assume responsibility for any other purpose or to any other person to whom this report is shown or into whose hands it may come save where expressly agreed by our prior consent in writing.

Other required reporting

Companies Act 2006 exception reporting Under the Companies Act 2006 we are required to report to you if, in our opinion:

We have no exceptions to report arising from this responsibility.

Entitlement to exemptions

Under the Companies Act 2006 we are required to report to you if, in our opinion, the trustees were not entitled to: prepare financial statements in accordance with the small companies’ regime; and take advantage of the small companies exemption from preparing a Strategic Report. We have no exceptions to report arising from this responsibility.

William Elliott (Senior Statutory Auditor) for and on behalf of PricewaterhouseCoopers LLP Chartered Accountants and Statutory Auditors London 22 June 2022

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Coventry Building Society Charitable Foundation Trustees’ Annual Report and Financial Statements for the year ended 31 December 2021

STATEMENT OF FINANCIAL ACTIVITIES INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2021

Unrestricted Funds
2021 2020
Notes £ £
Income from:
Investments 2 63 4
Donations 3 388,628 70,000
Total income 388,691 70,004
Expenditure on:
Charitable activities 4 (373,647) (75,000)
Total expenditure (373,647) (75,000)
Net income / (expenditure) 15,044 (4,996)
Reconciliation of funds:
Total funds brought forward 361 5,357
Total funds carried forward 15,405 361

There are no recognised gains or losses during the current year other than the results for the year stated above (2020: nil). All funds are unrestricted.

The results are wholly derived from the continuing operations of the Charity.

The accounting policies and notes on pages 13 to 15 form part of these accounts.

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Coventry Bullding Soci8ly Ch2rilable Foundation Trustees. Annual Report ancl Financial Slalemenls lor Ihe yeai ended 31 D￿mber2021 BALANCE SHEET AS AT 31 DECEMBER 2021 REGISTRATION NUMBER.. 03662B32 2021 2020 NoLe8 Current assets Investments Oeblors Total ¢urrent assets T¢)tal fiel assets 15,343 62 15,405 15,405 361 361 361 The funds of the ¢harity', Unieslricted lufids Total charll funds 361 361 15,405 These financial $laiemenls ha￿ been prepared in accordan￿ wlth the provigions applicable lo companies subjLYl lo the small companies regime, in a¢widance wlh FRS102 and the Companies Act 2006 Seoion 414, The accounting polK$ and notes on pages 1310 15 form pwt ol these accounts. Approved by the Trusteès on 17 June 2022 Matthew Mannings Twslee 22 June 2022 12

Coventry Building Society Charitable Foundation Trustees’ Annual Report and Financial Statements for the year ended 31 December 2021

NOTES TO THE FINANCIAL STATEMENTS

1. ACCOUNTING POLICIES

BASIS OF PREPARATION

The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

The financial statements have been prepared in accordance with the Companies Act 2006. The financial statements have been prepared on an historical cost basis under the accruals concept other than as stated below. As stated in the Trustees’ Report, the directors consider that it is appropriate to continue to adopt the going concern basis in preparing the financial statements. The Charity has taken advantage of the small company exemption from preparing a cash flow statement.

DONATION AND GIFTS

Donations and gifts are accounted for as they are received. Any related tax credits are accounted for on an accruals basis.

ACCRUALS AND INCOME AND EXPENDITURE

Income and Expenditure activities are accounted for in the year in which they take place, not simply when cash payments are made or received. Where income and expenditure has been recognised but cash has not been received or paid, a debtor or creditor for the relevant amount is recorded in the balance sheet.

2. INVESTMENT INCOME

2021 2020
£ £
Building Society Account 63 4

The investment income is received from an account held with the Society.

3. VOLUNTARY INCOME

2021 2020
£ £
Donations from Coventry Building Society 384,981 70,000
Donations from NEDS (Fee Waiver)
3,647
-

4. CHARITABLE ACTIVITIES

2021 2020
£ £
Charitable donations made duringtheyear 373,647 75,000

As at 31 December 2021, £2,389 (2020: £3,627) of funds have been awarded but remains undistributed by the Heart of England and £14,981 (2020: Nil) of additional donations from the Society remains undistributed by the Foundation.

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Coventry Building Society Charitable Foundation Trustees’ Annual Report and Financial Statements for the year ended 31 December 2021

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

5. INVESTMENTS

2021 2020
£ £
Funds held on deposit with CoventryBuildingSociety 15,343 361

6. DEBTORS

2021 2020
£ £
Prepayments and accrued income 62 -

7. RELATED PARTY TRANSACTIONS

There are no employees of the Charity. The expenses of the Charity are borne by the Society, including Trustees remuneration of £nil. The audit fee of £15,000 (2020: £15,000) is borne by the Society. No non-audit services were provided by the Charity’s auditor during the year.

The Trustees deposit donations received, and withdraw donations made, from an account held with the Society. The Charity received £63 (2020: £4) investment income on this account.

Coventry Building Society is considered to be a related party. The administrative expenses of the Foundation including the administration fees and annual management fee charged by the Heart of England Community Foundation of £10,500 (2020: £11,000) are borne by the Society.

There were no other transactions or balances with any related parties.

8. INDIRECT CHARITABLE EXPENDITURE

Grants were awarded to the following charitable foundations:

2021 2020
£ £
Heart of England Community Foundation 73,647 75,000
Total Indirect Charitable Expenditure 73,647 75,000

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Coventry Building Society Charitable Foundation Trustees’ Annual Report and Financial Statements for the year ended 31 December 2021

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

9. DIRECT CHARITABLE EXPENDITURE

Grants were awarded to the following charitable foundations:

rants were awarded to the following charitable foundations:
2021 2020
£ £
Coventry Citizens Advice 50,000 -
Positive Youth Foundation 50,000 -
Grapevine 50,000 -
St Francis Employability 35,000 -
Central England Law Centre 40,000 -
Age UK 35,000 -
The Belgrade Theatre Trust 40,000 -
Total Direct Charitable Expenditure 300,000 -

In 2021 the scope of the Foundation increased as it became the recipient of large-scale funding from the Society’s dormant accounts project. Whilst the Heart of England retain their role in relation to the funds which come direct from CBS donation, the CBS Foundation administer and distribute additional funds from the dormant accounts.

As at 31 December 2021, £2,389 (2020: £3,627) of funds have been awarded but remains undistributed by the Heart of England and £14,981 (2020: Nil) of additional donations from the Society remains undistributed by the Foundation.

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