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2023-12-31-accounts

ORCHYD

[Type text]

18 St Catherines Road Ruislip Middx HA4 7RU E: info@orchyd.org.uk T: 07502 382469

ORCHYD

Holidays for Children with Disabilities

2023 Annual Report

Organisation of Ruislip Churches Holiday for Youngsters with Disabilities

Charity Commission Registration Number: 1072239

Trustees: Chair: Mark Stimpson Secretary: Mr Ken Wild Treasurer: Ms Lin Gregory Mrs Corrie Irwin Mr Michael Cummins Dr Jide Menakaya (until September 2023) Miss Rachel Parfitt

Registered Address: 18 St Catherines Road Ruislip Middlesex HA4 7RU.

Structure, Governance & Management

ORCHYD is governed by its Trust Deed.

The Charity structure is such that the Trustees safeguard the interests of ORCHYD.

The Trustee Structure is currently made up of seven members. This includes four nominated Trustees from various Churches in Ruislip, the other three are the representatives on the Holiday Management Committee. There is currently one vacancy for a Church Representative Trustee.

The Trustees appoint a Holiday Management Committee to organise and run the annual holiday. Three representatives from the Trustees sit on this committee. The minutes from these meetings are circulated to the Trustees on request and any items escalated by the Holiday Committee to the Trustees are duly discussed and resolved where appropriate. The Holiday Management Committee Chairperson provides a report at each Trustee meeting which is incorporated into the Trustee Minutes.

Objectives & Activities/Achievements & Performance

The predominant objective of the Charity is to provide an annual residential holiday for twenty children with physical disabilities. The children are often selected from disadvantaged families who could not otherwise afford to have time away. This also provides much needed respite for the child’s main carer.

The scope of the Trust Deed is such that it can also facilitate donations to children/charities that fall within the remit of ORCHYD.

www.orchyd.org.uk

Registered Charity Number: 1072239 Registered Charity Address: 18 St Catherines Road, Ruislip, Middx, HA4 7RU

Reserves Policy

The Reserves of the Charity at the end of any one year are required to be sufficient to cover the cost of the following year’s annual holiday with a contingency excess to cover rising costs.

The Trustees are pleased to report the following on the ORCHYD reserves policy for 2023:

  1. To provide funds/grants for children that are unsuccessful in their ORCHYD holiday application enabling them to attend other holiday schemes where appropriate. Or to donate on a request basis for specialist equipment. These are assessed on a case by case basis by the Trustees. The total budget for donations for 2023 was for £12,000. The amount is reviewed and agreed annually. £10,535 of the budget was utilised in 2023. A further £12,000 will be allocated in 2024.

  2. To continue a day trip scheme with four day trips scheduled for each year aimed at between 8-12 children. Four trips took place in 2023. Four more are scheduled for 2024.

  3. To hold ORCHYD weekends for eight children. Consideration is being given to a weekend in 2024.

  4. An amount of £20,000 continues to be ringfenced for potential storage enhancement costs.

On an annual basis, the Trustees will continue to monitor the balance in Reserves and ensure it is properly utilised in line with the Trust Deed of ORCHYD. It should be noted that no further restrictions have been placed on any of the donations received by ORCHYD.

Corrie Irwin

Trustee

ORCHYD 1072239
Section A Receipts and payments
31/12/2023
CC16
a
Receipts and payments accounts
For the period
from
01/01/2023
To
~~——____~~
Unrestri
cted
funds		 Restricte
d funds		 Endowm
ent
funds		 Total
funds		 Last year
to the
nearest
£		 nearest to the
nearest £		 to the
nearest £		 to the
nearest £		 to the
nearest £		 to the
nearest £		 to the
nearest £
A1 Receipts
Donations 28,212 - - - - - 28,212 9,769
Fundraising 1,343 - - - - - 1,343 1,810
Other 411 - - - - - 411 1,878
Disney - - - - 626
- - - - - - - -
- - - - - - - -
- - - - - - - -
- - - - - - - -
Sub total(Gross income for
AR)		 AR)29,966 - - - - - 29,966 14,083
A2 Asset and investment sales,
(see table).
-
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total receipts 29,966
-
-
29,966
14,083
~~=—=SEE66~~
A3 Payments
Holiday 12,519 - - - - - 12,519 12,245
Funding Requests (Grants) 10,535 - - - - - 10,535 7,209
Insurance 1,269 - - - - - 1,269 -
Other 3,336 - - - - - 3,336 10,949
DBS 451 - - - - - 451 545
Day Trips 3,112 - - - - - 3,112 1,737
Gear Box 3,153 - - - - - 3,153
Social Events 1 - - - - - 1 72
Weekend - - - - - -
Equipment 2,184 - - - - - 2,184
Merchandise 2,575 - - - - - 2,575 -
**Sub total ** 39,136 - - - - - 39,136 32,757
A4 Asset and investment
purchases, (see table)
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total payments
39,136
-
-
39,136
32,757
~~——SESBEE~~
Net of receipts/(payments)
- 9,170
-
-
- 9,170
- 18,674
A5 Transfers between funds
-
-
-
-
-
A6 Cash funds last year end
193,989
-
-
193,989
Cash funds this year end
184,819
-
-
184,819
~~SSsee.e~~
Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B4 Assets retained for the
charity’s own use
B3 Investment assets
B2 Other monetary assets
B1 Cash funds		 Signature
N/a
Details
Details
ORCHYD Store (Building)
ORCHYD Equipment
Details
N/a
Details
N/a
NatWest Bank A/c
Total cash funds
(agree balances with receipts and
payments account(s))
Details		 Unrestri
cted
funds
Restricte
d funds
to nearest
£
to nearest
£
184,607
-
-
-
-
184,607
-
Agreemen
t Error
OK
Unrestri
cted
funds
Restricte
d funds
to nearest
£
to nearest
£
-
-
-
-
-
-
-
-
-
-
-
-
Fund to
which
asset
belongs
Cost
(optional)
-
-
-
-
-
Fund to
which
asset
belongs
Cost
(optional)
20,000
20,000
-
-
-
-
-
-
-
Fund to
which
liability
relates
Amount
due
(optional)
-
-
-
-
-
Print Name		 Endowm
ent
funds
to nearest
£
-
-
-
-
OK
Endowm
ent
funds
to nearest
£
-
-
-
-
-
-
Current
value
(optional)
-
-
-
-
-
Current
value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval

Section B Disclosure Only complete rf the examiner needs to highlight matters of concem (see CC32, Independent examination of charrty accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of ORCHYD On accounts for the year ended 2023 Charity no (rf any) 1072239 Set out on pages I rewxt to the tr￿teeS on my exanination of the acco￿￿ of the above charity fthe Tntsf) for the year ended 3111212023 Responslbilllles and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Acf). I reFth in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in (arrying out my examination, I have follow&J the applicable DirectiOr￿ given by the Charity Commission under section 145{5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examinerfs statenwnt come to my attentK)n (other than that disclosed below ") in connection with the examination vthich gives me cause to believe that in, any material respect: accounting records were r￿t kept in accordance with section 130 of the Act or the accounts do not accord wth the accounting records I have no concems and have ccxne across no other matters in connecti with the examination to which attention should be drawn in order to enat4e proper understanding of the accounts to be reached. . Please delete the words in the bTrckets rf they do not apply. Signed: f. l.ZLr Name: Debbie Gikler Relevant professional qualification(s) or body (If any): CSB Address: 44 IER October 2018