[Type text] ## ORCHYD 18 St Catherines Road Ruislip Middx HA4 7RU E: info@orchyd.org.uk T: 07502 382469 ## ORCHYD Holidays for Children with Disabilities ## **2020 Annual Report** ## **Organisation of Ruislip Churches Holiday for Youngsters with Disabilities** Charity Commission Registration Number: 1072239 Trustees: Chair: Mark Stimpson Secretary: Mr Ken Wild Treasurer: Ms Lin Gregory Mr John Gutteridge – Due to Retire Mrs Corrie Irwin Mr Michael Cummins Dr Jide Menakaya Miss Rachel Parfitt – Appointed June 2020 Registered Address: 18 St Catherines Road Ruislip Middlesex HA4 7RU. ## **Structure, Governance & Management** ORCHYD is governed by its Trust Deed. The Charity structure is such that the Trustees safeguard the interests of ORCHYD. The Trustee Structure is currently made up of seven members. This includes four nominated Trustees from various Churches in Ruislip, the other three are the representatives on the Holiday Management Committee. A further long serving Trustee was due to retire from the Board in 2020, however due to the COVID-19 Pandemic we have delayed the retirement date. The Trustees appoint a Holiday Management Committee to organise and run the annual holiday. Three representatives from the Trustees sit on this committee. The minutes from these meetings are circulated to the Trustees on request and any items escalated by the Holiday Committee to the Trustees are duly discussed and resolved where appropriate. The Holiday Management Committee Chairperson provides a report at each Trustee meeting which is incorporated into the Trustee Minutes. ## **Objectives & Activities/Achievements & Performance** The predominant objective of the Charity is to provide an annual ten day holiday for twenty children with physical disabilities. The children are often selected from disadvantaged families who could not otherwise afford to have time away. This also provides much needed respite for the child’s main carer. The scope of the Trust Deed is such that it can also facilitate donations to children/charities that fall within the remit of ORCHYD. www.orchyd.org.uk Registered Charity Number: 1072239 Registered Charity Address: 18 St Catherines Road, Ruislip, Middx, HA4 7RU ## **Reserves Policy** The Reserves of the Charity at the end of any one year are required to be sufficient to cover the cost of the following year’s annual holiday with a contingency excess to cover rising costs. The Trustees are pleased to report the following on the ORCHYD reserves policy for 2020: 1. To continue to develop links with another small charity, The Myosotis Trust, who are based in Romania and run a scheme aimed at children of a similar need to ORCHYD. A regular helper exchange programme has been running since 2010 with two Myosotis representatives attending the ORCHYD holiday each year. ORCHYD have sent volunteers to Myosotis in 2011. There was no exchange programme during 2020 due to the ongoing Pandemic. 2. To provide funds/grants for children that are unsuccessful in their ORCHYD holiday application enabling them to attend other holiday schemes where appropriate. Or to donate on a request basis for specialist equipment. These are assessed on a case by case basis by the Trustees. The total budget for donations for 2020 was for £10,000. The amount is reviewed and agreed annually. The majority of the budget was utilised in 2020. 3. To continue a day trip scheme with four day trips scheduled for each year aimed at between 8-12 children. Due to the COVID-19 Pandemic, only one such day trip was held early in 2020. 4. To hold ORCHYD weekends for eight children. Due to the COVID-19 Pandemic, no such activity was held during 2020. 5. An amount of £20,000 continues to be ringfenced for potential storage enhancement costs. 6. An amount of £15,000 has been ringfenced for a trip to Disneyland Paris for 8 children and 16 volunteers. This was scheduled for 2020 but due to the COVID-19 Pandemic the trip was cancelled and will be rescheduled for a later, safe date. 7. A separate amount of £2,500 was agreed by the Trustees to spend on assisting families for equipment requests specifically as a result of the lockdown rules enforced on families during the COVID-19 Pandemic. On an annual basis, the Trustees will continue to monitor the balance in Reserves and ensure it is properly utilised in line with the Trust Deed of ORCHYD. A small of amount of funds raised are currently restricted to spend on the Disneyland Paris trip as they were raised specifically for that objective. It was agreed to hold these for two years at which point they will be released into general funds if a Disney trip has not taken place. It should be noted that no further restrictions have been placed on any of the donations received by ORCHYD. ______________________ Trustee Receipts and ments accounts CC16a Forth• period from To Section A Receipts and payments Unrè8tr1¢ted Restrictgd fund¥ fund• to thg neamt £ toth• ne•r•rt£ Endowment fund8 toth• ngirg•t£ Total fund• L••ty•ar to th• tw•rMte to th• n•aMt £ A1 Rec•1 Donations FUndr￿sIng Other Disn8y t09.756 938 g)8 875 ross Incom6 AR) 11108 117,827 47,804 nv•• On 1•00 tabl•l. 117,B27 A3Pa m•nt• 431 8,087 2,203 2,050 132 1,000 3,911 431 B.087 2,203 2,818 132 1,003 3,911 1J,930 8,189 Fundin R•quo819 Grants 81 Qranl8 COVID 6,904 47 1,190 701 716 1.806 412 DBS Day Trt Social Evènt• Weakqnd Fundr8i¥lng Ex 24 Sub total 18,647 18,647 A4 A88•t and Inve8tment Sub tot•1 18.647 Net of r•eolpts/(payments) AS Tronsfgrs b•tw•èn fund• Afj C##h funds last yoar •nd Cash funds thls yoar •nd C¢XX R1 accounts ISSI 14109r2021 Section B Statement of assets and liabilities at the end of the period Catsgorlos Unre8trfeted fund8 noare¥t£ Deta118 R•strlcted funds to t)•artst £ Endowm•nt funds to n•are8t £ B1 Cash fund• NBtWe81 B8nkAIc Total eash ftinds 205.806 5,442 4¢e4knt(•ll Unrn8ts1¢t•d fund• R••trfct&d lund• to tt4ar•rt£ End4)wm•nt fund• to £ D&tsil• D?tall• Nl• Fundto whlch ¢￿tI0p￿4)thI1l Curr•fitv•lu• on•1 Detall8 ORCHYD Stora (Bulldlngl ORCMYD EqulpThm Fund to whlch ¢o•t (op￿Or￿lI 20,000 Curr•At￿1Uo B4 A•••t• r•t•ln•d for th• charlty'• own UB• D0ts118 Nlo Fynd towhleh Amoun¢du• Wh•n du• B5 LSabilitl•s Swned by one or tsyo trustses on bahalf of th• trustee8 Slgnalure Print Name Date ol roval 121zi CCXX R2 aLx¢unts ISSI 141ciJr2021 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusto0s1 members of OQQ&IYD On a¢counts for the year ondod Charity no (If any) lo7￿09 Sot out on pages I report to thè trustees on my 8xaminatlon of the accounts of the above charlty (Ihe Trust.) for the y8ar 8nded Responslbllltle8 and ba•is of rnport As th8 tharitys trustses, you ar8 responsible for the preparation of the accounts in accordance with the r8qulr8ments of the Charities Act 2011 ('the Act">. I retM)rt in respect of my examlnation of the Trusys accounts carrred out under s8thon 145 of tha 2011 Act and in carying out my examination, I have followed all the applica￿8 Directions grven by th8 Charity Commi88ion under sedlon 145(5Xb) of the Act. Ind•pendont tThe charity's gross Income exceed&4 £250.000 and l am qualffied to •xamlnerfs statement undertake the 8xaminatM)n by b8irKJ a qualffied member of [insert nam8 of applicable listed Ix)dy]J. Delete l ] If not appllcable. I have completed my examlnatk)n. I conflm that no material mattérs have Come to my attention in connection with the examination (other than that disclosed below'l which gives me cause to believe that in, any material respect.. the accounting records were not kept In ac£ordance ￿ryth section 130 of the Charities Ad; or the accounts did not accord wlth the accounting recor(Is; or the accounts did not comply with the applicable requirements conceming the form and content of accounts set out in thè Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accy)unts give a 'true and fair, view vthiGh is not a matter consldered as part of an indep8ndent examination. I hav6 no CA)nc8ms and have come across no other matters in ¢onn8Ction with the examination to which attention should be drawn in this report in order to enable 8 proper understanding of the ac(x)unts to be reached. ' P18ase del8t6 the words in the bmckets rfthey do not apply. Slgned: Date: Name: Relevant professlonal (If any): Address: Section B Disclosure Only complete if the examiner needs to h￿hlIght matenal matters of concem (see CC32, Independent examination of charity accounts.. directions and guidance for examlners). Glve hare brlef detsll8 of any Itèms that the èxaminer wlsho8 to dlsclo86.