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2020-12-31-accounts

REGISTERED CHARITY NUMBER: 1072217

REPORT OF THE TRUSTEES AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

FOR

THE SHALOM YOUTH PROJECT

THE SHALOM YOUTH PROJECT

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

Page
Report of the Trustees 1 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Financial Statements 8 to 14

THE SHALOM YOUTH PROJECT

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020

The trustees present their report with the financial statements of the charity for the year ended 31 December 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Educating and assisting young people, in or near the Parish of St John and St Stephen, through their leisure-time activities so as to develop their physical, mental and spiritual capabilities to the end that they may grow to full maturity as individuals and members of society, and that their conditions of life may be improved.

Within these broad objectives our mission is:

To reach and support young people at risk in the community and through sustained long term relationships enable them to become functioning adults.

We define 'young people at risk' as those who exhibit one or more of the following indicators:

Lack of family support Experiencing racism, sexism or bullying Having truanted or been excluded from school Possess a learning difficulty Now or in the past a looked after child Deemed beyond parental control Homeless Experimenting with drugs including alcohol and solvents Experienced child abuse Addicted to gambling Been in trouble with the police Having child-care responsibilities

We identify the following categories of risk:

  1. Addicted to risk behaviours

  2. Experimenting with risk behaviours

  3. High risk factors

  4. Some risk factors

  5. Low risk factors

  6. Not at risk in these terms

We have referred to the guidance contained in the Charity Commissions general guidance on public benefit and complied with section 17(5) of the 2011 Charities Act when reviewing our aims and objectives and in planning our future activities. In particular, the Trustees consider how planned activities will contribute to the aims and objectives they have set.

ACHIEVEMENT AND PERFORMANCE Charitable activities

The Youth Centre had to close as soon as lockdown was imposed. We have continued to keep in contact with our young people through Shalreach - our outreach programme. This has been very successful. In addition we have been supporting families who have been struggling to cope.

FINANCIAL REVIEW

Reserves policy

The trustees are working towards building up reserves to a level of approximately £22,000 over three years. This has been calculated by considering redundancy costs and three months operating costs.

Page 1

THE SHALOM YOUTH PROJECT

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020

FINANCIAL REVIEW

Post balance sheet events

Effect of virus control measures 2020/2021 -

The Youth Centre has remained closed. We plan to reopen as soon as restrictions are lifted. We have continued to keep in contact with our young people through Shalreach - our outreach programme. This has been very successful. In addition we have been supporting families who have been struggling to cope.

Our financial position -

The Project was in good financial shape pre-Covid. It is hoped that funders will be flexible and understanding as the present situation may mean using funds in a way not envisaged when application was made. One funder has closed applications because of 'financial uncertainty', but we have funds to cover the shortfall given flexibility shown by our other funding sources.

Volunteers -

There has not been much scope for the use of volunteers. In any case, the Project is now largely dependent on part-time staff as this gives us essential stability.

Impact of virus -

Staff: We have furloughed all our part time Youth Centre staff until September 2021. Clearly the future remains uncertain and may lead to some staff redundancies if the situation continues to deteriorate. Volunteers: The virus has reduced our ability to use volunteers.

Beneficiaries: This has been an extremely difficult time for many of our young people without the framework provided by school. They have tended to drift into wandering about in small groups. In our community this has made them very vulnerable to exploitation. The County Lines issue has been a particular concern and we have addressed this by increased vigilance, passing any intelligence to the police.

FUTURE PLANS

We anticipate the funding environment becoming even more challenging in the long term - but at present we are in good shape.

Financial risk -

We have been extremely fortunate to have sufficient funding to see us through for another year. We are not dependent on income from the centre itself. Looking further ahead risks are all in the area of funding and this has always been the case. Funding raising is, therefore, a continual activity undergirding our work.

Reserves -

To date there is no impact on our reserves policy.

Long term impact of virus -

It is the present uncertainty that makes it difficult to plan ahead - but in outline these are our plans:

  1. To develop our outreach work and seek further funding from the Crime Reduction Fund

  2. To use the closure of the centre as an opportunity to do some major refurbishment. We are seeking funding from Sport England to achieve this. These plans are now at an advanced stage.

  3. To reopen the centre as soon as this becomes possible.

Impact on future aims and activities -

Our charity is entirely focused on the well-being of young people at risk in the East Marsh. This means we will continue to adapt our assets to meet their needs within the restrictions imposed by virus control measures.

Impact on wider network -

All our partner agencies are clearly in the same position. We liaise with them about how we can continue to support each other.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The Shalom Youth Project is managed by the Board of Trustees under the authority of the Constitution approved in 1998 and amended at the meeting of 20 September 2006 and 8 July 2009.

The trustees are members of the Board and are legally responsible for the governance and management of the Project.

The Trustees are responsible for setting strategies and policies and ensuring that these are implemented.

Authority to conduct day to day operations of the project are delegated by the Trustees to the Project Manager and through him (and the Assistant Project Manager) to the Key Workers.

The Project Manager is accountable to the Trustees for the efficient running of the Project.

Page 2

THE SHALOM YOUTH PROJECT

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020

STRUCTURE, GOVERNANCE AND MANAGEMENT

Recruitment and appointment of new trustees

We are always on the lookout for new Trustees. Our present team have been with us for some considerable time - but we were conscious of gaps in our skill base and have appointed three new Trustees in an effort to close these.

Risk management

The Trustees have identified the major strategic risks to which the Project is exposed and established controls and action to mitigate them.

The Trustees seek to take all appropriate steps to moderate the inevitable operational risks to which the staff, volunteers, users and assets of the Project are exposed.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number

1072217

Principal address

St John and St Stephen Church Centre Rutland Street Grimsby N E Lincolnshire DN32 7LT

Trustees

Trustees -

Dr B Dasein Chair
Revd K Jones
Mr J Atkinson
Mr A Walmsley
Mrs E Brigham
Mr A Burley
Revd Canon A Dodd Resigned May 2020
Mrs G Baker
Mrs J Walmsley
Mrs M Onn Appointed Feb 2020
Independent Examiner
C. M. Tams
A.C.A
Smethurst & Co LLP
12 Abbey Road
GRIMSBY
DN32 0HL
Bankers
Cooperative Bank
27 South St Mary'sGate
GRIMSBY
DN31 1JD

STATEMENT OF TRUSTEES' RESPONSIBILITIES

The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Page 3

THE SHALOM YOUTH PROJECT

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020

STATEMENT OF TRUSTEES' RESPONSIBILITIES - continued

The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the board of trustees on 22 June 2021 and signed on its behalf by:

Revd K Jones - Trustee

Page 4

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE SHALOM YOUTH PROJECT

Independent examiner's report to the trustees of The Shalom Youth Project

I report to the charity trustees on my examination of the accounts of The Shalom Youth Project (the Trust) for the year ended 31 December 2020.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or

  2. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

C. M. Tams A.C.A Smethurst & Co LLP 12 Abbey Road GRIMSBY DN32 0HL

6 August 2021

Page 5

THE SHALOM YOUTH PROJECT

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020

Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Grants and donations
2
29,815
Activities for generating funds
3
2,603
Other income
23,589
Total
56,007
EXPENDITURE ON
Administration expenses
9,233
Charitable activities
Youth Centre
25,452
Bishop's Social Justice Fund
-
Prince's Trust
-
Coffee Bar
648
HY2HY
-
Shal Reach
-
Garfield Weston
-
Awards for All
-
Premises costs
8,127
Total
43,460
NET INCOME/(EXPENDITURE)
12,547
RECONCILIATION OF FUNDS
Total funds brought forward
101,999
TOTAL FUNDS CARRIED FORWARD
114,546
Restricted
funds
£
46,345
-
-
46,345
17,023
53
7,124
-
-
-
10,492
7,806
4,074
3,245
49,817
(3,472)
19,756
16,284
31.12.20
31.12.19
Total
Total
funds
funds
£
£
76,160
71,571
2,603
3,797
23,589
-
102,352
75,368
26,256
15,328
25,505
15,997
7,124
24,806
-
94
648
1,873
-
2,871
10,492
13,067
7,806
-
4,074
-
11,372
14,545
93,277
88,581
9,075
(13,213)
121,755
134,968
130,830
121,755

The notes form part of these financial statements

Page 6

THE SHALOM YOUTH PROJECT

BALANCE SHEET 31 DECEMBER 2020

Unrestricted
fund
Notes
£
FIXED ASSETS
Tangible assets
7
86,033
CURRENT ASSETS
Stocks
8
-
Debtors
9
4,087
Cash at bank and in hand
26,324
30,411
CREDITORS
Amounts falling due within one year
10
(1,898)
NET CURRENT ASSETS
28,513
TOTAL ASSETS LESS CURRENT LIABILITIES
114,546
NET ASSETS
114,546
FUNDS
11
Unrestricted funds
Restricted funds
TOTAL FUNDS
Restricted
funds
£
-
-
6,000
16,284
22,284
(6,000)
16,284
16,284
16,284
31.12.20
Total
funds
£
86,033
-
10,087
42,608
52,695
(7,898)
44,797
130,830
130,830
114,546
16,284
130,830
31.12.19
Total
funds
£
93,091
50
15,744
14,924
30,718
(2,054)
28,664
121,755
121,755
101,999
19,756
121,755

The financial statements were approved by the Board of Trustees and authorised for issue on 22 June 2021 and were signed on its behalf by:

K Jones - Trustee

B M Dasein - Trustee

The notes form part of these financial statements

Page 7

THE SHALOM YOUTH PROJECT

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Grants and donations are recognised in the Statement of Financial Activities when the general income recognition criteria are met.

For performance related grants income is recognised to the extent that the charity has provided the specified goods or services if entitlement to the grant only occurs when the performance related conditions are met.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Tangible fixed assets are stated at cost (or deemed cost) or valuation less accumulated depreciation and accumulated impairment losses.

Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over their expected useful lives as follows -

Other land and buildings - 4% on cost
Fixtures, fittings and equipment - 15% or 20% on cost

The charity has a policy to capitalise assets if they can be used for more than one year and cost at least £100.

Stocks

Stocks are stated at the lower of cost and estimated selling price. Cost includes all costs of purchases and is calculated using the first-in, first-out formula. Provision is made for damaged, obsolete or slow-moving stock where appropriate.

Taxation

The charity is exempt from tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Volunteer help

The value of any voluntary help received is not included in the accounts but is described in the notes to the accounts.

Page 8

THE SHALOM YOUTH PROJECT

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020

2. GRANTS AND DONATIONS

3.

GRANTS AND DONATIONS
31.12.20 31.12.19
£ £
Donations 30,206 27,460
Grants 45,954 44,111
76,160 71,571
Grants received, included in the above, are as follows:
31.12.20 31.12.19
£ £
Bishop's Social Justice Fund - salaries - 25,000
Police and Crime Commissioner's Fund - 19,111
National Lottery Awards for All 8,954 -
Garfield Weston 25,000 -
Sport England 12,000 -
45,954 44,111
ACTIVITIES FOR GENERATING FUNDS
31.12.20 31.12.19
£ £
Fundraising events 1,769 1,733
Coffee bar sales 624 1,884
Hall hire 210 180
2,603 3,797

4. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 December 2020 nor for the year ended 31 December 2019.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 December 2020 nor for the year ended 31 December 2019.

5. STAFF COSTS

The average monthly number of employees during the year was as follows:

31.12.20 31.12.19
Charitable activities 9 11
Other 1 1
10 12

No employees received emoluments in excess of £60,000.

Page 9

THE SHALOM YOUTH PROJECT

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020

6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

INCOME AND ENDOWMENTS FROM
Grants and donations
Activities for generating funds
Total
EXPENDITURE ON
Administration expenses
Charitable activities
Youth Centre
Bishop's Social Justice Fund
Prince's Trust
Coffee Bar
HY2HY
Shal Reach
Premises costs
Total
NET INCOME/(EXPENDITURE)
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
7.
TANGIBLE FIXED ASSETS
COST
At 1 January 2020
Disposals
At 31 December 2020
DEPRECIATION
At 1 January 2020
Charge for year
Eliminated on disposal
At 31 December 2020
NET BOOK VALUE
At 31 December 2020
At 31 December 2019
Unrestricted
fund
£
25,261
3,758
29,019
11,968
15,997
-
-
1,873
-
-
12,275
42,113
(13,094)
115,093
101,999
Other
land and
buildings
£
149,662
-
149,662
59,863
5,987
-
65,850
83,812
89,799
Restricted
funds
£
46,310
39
46,349
3,360
-
24,806
94
-
2,871
13,067
2,270
46,468
(119)
19,875
19,756
Fixtures,
fittings
and
equipment
£
29,689
(599)
29,090
26,397
831
(359)
26,869
2,221
3,292
Total
funds
£
71,571
3,797
75,368
15,328
15,997
24,806
94
1,873
2,871
13,067
14,545
88,581
(13,213)
134,968
121,755
Totals
£
179,351
(599)
178,752
86,260
6,818
(359)
92,719
86,033
93,091

Page 10

THE SHALOM YOUTH PROJECT

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020

8. STOCKS
31.12.20 31.12.19
£ £
Stocks - 50
9. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.12.20 31.12.19
£ £
Other debtors 10,087 15,744
10. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.12.20 31.12.19
£ £
Other creditors 7,898 2,054
11. MOVEMENT IN FUNDS
Net
movement At
At 1.1.20 in funds 31.12.20
£ £ £
Unrestricted funds
General fund 101,999 12,547 114,546
Restricted funds
HY2HY 173 262 435
Prince's Trust 243 - 243
Bishop's Social Justice Fund 7,126 (7,126) -
Police & Crime Commissioner's Fund 12,121 (12,121) -
KDARS 93 79 172
Garfield Weston - 12,415 12,415
Awards for All - 3,019 3,019
19,756 (3,472) 16,284
TOTAL FUNDS 121,755 9,075 130,830
Net movement in funds, included in the above are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 56,007 (43,460) 12,547
Restricted funds
HY2HY 262 - 262
Bishop's Social Justice Fund - (7,126) (7,126)
Police & Crime Commissioner's Fund - (12,121) (12,121)
KDARS 129 (50) 79
Garfield Weston 25,000 (12,585) 12,415
Awards for All 8,954 (5,935) 3,019
Sport England 12,000 (12,000) -
46,345 (49,817) (3,472)
TOTAL FUNDS 102,352 (93,277) 9,075

Page 11

THE SHALOM YOUTH PROJECT

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020

11. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Unrestricted funds
General fund
Restricted funds
HY2HY
Prince's Trust
Bishop's Social Justice Fund
Sustainability Funding
Police & Crime Commissioner's Fund
KDARS
TOTAL FUNDS
At 1.1.19
£
115,093
1,391
337
6,932
94
11,121
-
19,875
134,968
Net
movement
in funds
£
(13,094)
(1,218)
(94)
194
(94)
1,000
93
(119)
(13,213)
At
31.12.19
£
101,999
173
243
7,126
-
12,121
93
19,756
121,755

Comparative net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 29,019 (42,113) (13,094)
Restricted funds
HY2HY 1,653 (2,871) (1,218)
Prince's Trust - (94) (94)
Bishop's Social Justice Fund 25,000 (24,806) 194
Sustainability Funding - (94) (94)
Police & Crime Commissioner's Fund 19,111 (18,111) 1,000
KDARS 585 (492) 93
46,349 (46,468) (119)
TOTAL FUNDS 75,368 (88,581) (13,213)

Page 12

THE SHALOM YOUTH PROJECT

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020

11. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General fund
Restricted funds
HY2HY
Prince's Trust
Bishop's Social Justice Fund
Sustainability Funding
Police & Crime Commissioner's Fund
KDARS
Garfield Weston
Awards for All
TOTAL FUNDS
At 1.1.19
£
115,093
1,391
337
6,932
94
11,121
-
-
-
19,875
134,968
Net
movement
in funds
£
(547)
(956)
(94)
(6,932)
(94)
(11,121)
172
12,415
3,019
(3,591)
(4,138)
At
31.12.20
£
114,546
435
243
-
-
-
172
12,415
3,019
16,284
130,830

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
HY2HY
Prince's Trust
Bishop's Social Justice Fund
Sustainability Funding
Police & Crime Commissioner's Fund
KDARS
Garfield Weston
Awards for All
Sport England
TOTAL FUNDS
Incoming
resources
£
85,026
1,915
-
25,000
-
19,111
714
25,000
8,954
12,000
92,694
177,720
Resources
Movement
expended
in funds
£
£
(85,573)
(547)
(2,871)
(956)
(94)
(94)
(31,932)
(6,932)
(94)
(94)
(30,232)
(11,121)
(542)
172
(12,585)
12,415
(5,935)
3,019
(12,000)
-
(96,285)
(3,591)
(181,858)
(4,138)
Resources
Movement
expended
in funds
£
£
(85,573)
(547)
(2,871)
(956)
(94)
(94)
(31,932)
(6,932)
(94)
(94)
(30,232)
(11,121)
(542)
172
(12,585)
12,415
(5,935)
3,019
(12,000)
-
(96,285)
(3,591)
(181,858)
(4,138)
(3,591)
(4,138)

Included within restricted funds are the following -

HY2HY - to assist children affected by parents misuse of alcohol and substances Prince's Trust - grant for 16+ training

Bishop's Social Justice Fund - grant toward salary of assistant project manager Sustainability Funding - funding for activities to support future sustainability

Police & Crime Commissioner's Fund - grant for outreach work National Lottery Awards for All - funding for Youth Centre groups / activities Garfield Weston - core funding for Youth Project Sport England - funding for consultancy fees for report

Page 13

THE SHALOM YOUTH PROJECT

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2020

12. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 December 2020.

13. USE OF VOLUNTEERS

Volunteers donated services are not provided for within the accounts. The contribution of unpaid services provided by volunteers during the year amounted to £857 (2019: £4,171). Shalom Youth project is supported by the Church of England. The board of Trustees of Shalom Youth Project also volunteer their time and support to fulfil their role.

Page 14