2025-05-31-accounts - Teign Valley Community Hall

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Trustees' Annual Report for the period

	Period start date	Period start date			Period end date	Period end date
	30	Septem	2024		30	Septemb	2025
From		ber		To		er

Section A Reference and administration details

Charity name Teign Valley Community Hall Other names charity is known by TVCH Registered charity number (if any) 1072211 Charity's principal address RAINBOWS END LOWER TOWN CHRISTOW Postcode EX6 7NA

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Joan Banks	Treasurer	Whole year	Elected at Annual General Meeting
Jill Arthur	Chair	Whole year	Elected at Annual General Meeting
Henry Tucker		Wholeyear	Christow Parish Council
Anthony Porter		Whole year	Doddiscombsleigh Parish Meeting
Corony Edwards	Vice chair	Whole year	Elected at Annual General Meeting
David Wood		Wholeyear	Teign ValleyPlayers
Barbara Brown		Whole year	Elected at Annual General Meeting
George Thomas Archer		Whole year	Indoor Sports Club (bowls)
Graham Read		Whole year	Elected at Annual General Meeting

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

March 2012

TAR

Type of adviser

Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Scheme (constitution) Type of governing document

(eg. trust deed, constitution)

How the charity is constituted

Trust

(eg. trust, association, company)

Six elected trustees, twelve appointed trustees who represent local Trustee selection methods community groups and organisations (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Scheme updates were approved at the AGM on 9[th] October 2023 to change the way that community group representatives are selected for the management committee and to change the total number of groups represented. These changes took effect for the 2024-2025 year.

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The object of the Charity shall be the provision and maintenance of a community hall for the use of the inhabitants of the Parishes of Ashton, Bridford, Christow, Doddiscombsleigh and Trusham (the area of benefit) without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants.

March 2012

TAR

TVCH is used most days of the week by a mix of regular groups (bowls, table tennis, badminton, pilates, yoga, Acorn community support, Preschool toddlers’ group, WI, History Group etc) as well as private functions, with children’s parties becoming increasingly popular, and larger groups such as the SW Majorettes, church groups and the NHS also taking full day or weekend bookings.

The hire income from these groups constitutes our major source of income.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

We now host a weekly mobile post office service at the hall.

We have vested ownership of the hall with the Government Official Custodian to avoid the need for Land Registry updates as trustees change.

We have recently completed a major refurbishment of our building to reduce our energy consumption and carbon footprint, and to improve user comfort, largely paid for from grant funding and the hall’s own reserves.

Additional details of objectives and activities (Optional information)

The hall is run entirely by volunteers on a self-service basis for users.

Our running costs are kept to a minimum as we pay only for essential professional services to ensure compliance with our statutory obligations for health and safety.

You may choose to include further statements, where relevant, about:

New, state-of-the art, energy efficient heating and lighting with smart controls also help to keep our bills in check and hire charges affordable for all community groups and members.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

March 2012

TAR

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Since 2018 we have been working on a major refurbishment including the replacement of the oil-fired boilers with heat pumps, cavity wall and loft insulation, a heat recovery ventilation system, smart heating controls and solar photovoltaic panels. The work was funded largely from grants including the National Lottery Reaching Communities Fund, ACRE Village Halls Improvement Grant, Teignbridge District Council Green Business Grant and Valencia Communities Fund.

The move to all-electric heating with significant improvements to the fabric of the building and solar pv is designed to ‘future-proof’ the hall for decades to come.

Having obtained further funding, we have now been able to increase the solar pv array and add battery storage and have replaced some of the original less efficient double glazed windows. We will replace the remaining original windows and doors for more thermally efficient versions when funding becomes available

Our income from room hire is at a healthy level but we hope to increase ‘office hours’ use of the building to ensure we can replenish our reserve fund as quickly as possible. Regular bookings for large local events such as the Christow Show and Fireworks display , and Barn Dances continue , but there has been a welcome increase from further afield for weekend events such as a music festival, SW majorettes competitions, and the Kiribati Tungaru Association celebration.

March 2012

TAR

Section E Financial review

We aim to hold at least £20,000 in reserves in case major repairs etc are Brief statement of the required. Following the refurbishment project we will seek to gradually charity’s policy on reserves increase this to build a large enough fund to support any future upgrades needed. Details of any funds materially NA in deficit

Further financial review details (Optional information)

During the period of the refurbishment project we raised significant grant You may choose to include funding to pay for capital works. From 2024-25 onwards we expect our additional information, where annual income to revert to pre 2022 levels of around £20,000 a year. relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Jill Arthur	Joan Banks
	Chair	Treasurer

March 2012

TAR

Independent Examiner’s Report to the Trustees of Teign Valley Community Hall Registered Charity no. 1072211

;

| report to the trustees on my examination of the accounts of the Teign Valley Community Hall for the year ended 31" May 2025

Responsibilities and Basis of Report

As the trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (The Act)

J report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commision under section 145(5) (b) of the Act

Independent Examiner's Statement

| have completed my examination and | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
The accounts do not accord with those records: or
The accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. boi pate: Ol, OL. lolt

Name: James Smart

59 Dornafield Drive East

Ipplepen

Newton Abbot

Devon

TQ12 SYH

----- Start of picture text -----
||||||||||| |---|---|---|---|---|---|---|---|---|---| |TEIGN VALLEY COMMUNITY HALL|Registered Charity No. 1072211| |ANNUAL|RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDED 31|MAY 2025| |Prépared|by|Joan|Banks|(Treasurer)|TVCH| |SSR|fii|al DSi|i|SE:|ee|2|a| |a)|a]|Dey)|a|ae|re| ||OccasionalBookingsRegular Bookings|aa")a|ei| ||ie|||er||9675.25/||=||sseeppa.as{|ee|sid| |LEO"|a|ey|eS, 1|ea| |Fund|RalsingActivities|||||(130557||||07467|||| ||CommunityDrawSRB|||——s_—s|0,00||||STCed| |fberinewee rtao|SOS|Ce LES!|RE)||S) (ee.ee5||ad| |Donations|Received||50.00)Ss|Ce| |CO|asa| |Grants|Refurbishment|||=—=»-s-14274.00|||||8823.00)| |fcgetieRefundable|Deposits||2020.00|2S|ee||| ||EES«=fBE|sy,Ss|ee)|ee)oO]a| |TOTAL RECEIPTS|||aessiez||sd|eesies|||| |.|TS|Se|al|eee||| |OL|[A|Sees|||eee|ee| |Caretaker/Cleaner|5352,37||#3}|||e375.|oe||| |Cleaning/Disposables||==-=s'192.71||CC] ae| || Post/Print/Stationery|||O00;|||oOo;||| ||Phone/internet|=||06.42|||iS) ae| |Electricity|Light/Heat|3039.72]; ||6426.46)| |ie|ne|ee||:|nn|ee|||ea| |ON|ne|nn|ere|ae| |[CommM‘nace/Repairs/RenewDrawPrizes|||1559213|-000||Sssi|2482.15810,00| |Fix/Fittings/Equip|Rin.|(onan|i)|ai|co| ||AccountantFees|=||—=—s.414.00[|||82.00]| |[Fundraising|=“||||9|es| |[SundryExpenses|ss |||670.00]TSSOP| |Hall|Refurb Proje|mE|182118.78| |[Subscriptions|=||||—E—s=|+S|].OO;|==—s—— |||0,.00||||| |Refundable Deposits|||||247100||||||__|2208.00|| |||Ace|2S|SS|SS|en|ee| |ie|a|ee)§4019.30||=|Le|_202675.62eee|||||| |NET DEFICIT|-14487.48| |FOR THE YEAR|-26043.77| |Ty|2| |Approval|of Accounts|SAreaeb|a|nee Till Arthur (Chair)in|AQ...2H.|iseaves|ar|

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Independent Examiner’s Report to the Trustees of Teign Valley Community Hall Registered Charity no. 1072211

;

| report to the trustees on my examination of the accounts of the Teign Valley Community Hall for the year ended 31" May 2025

Responsibilities and Basis of Report

As the trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (The Act)

Independent Examiner's Statement

| have completed my examination and | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
The accounts do not accord with those records: or
The accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

Name: James Smart

59 Dornafield Drive East

Ipplepen

Newton Abbot

Devon

TQ12 SYH

----- End of picture text -----

	254	2				2\a				:
2 £ g &	= $a $ 8 a . >	oi] i Ee i eh	£3528) F2ES=) a4 a see5) 225488) Saeze	Beees} Beeaesl ogee Eggi	gels) SlalS	wills	wlo	sici2! jaleie	iyig) fel ie}	ige	lale	ca mis
Si) “aaa8 Al e225 iz agkz Re ee SEE i Pree pa		len -—						'				Are ™
Z > 30	geatt gee OERAES	RR		a		8				aks		g< Fi 28
= z= a8 Ze 22k ee as oe i #8 Gs = i: +] ic 22 east ee Us a8 53 : ee fs i ee : a 23 = +8 =8				sited ar Rie			i I					4 m R
S	eB Be = =} 2 33 e 3 p= ae iy € §% mz og z fF	aml
	= & 8 FM la(BI9 s S322 g33 Ble	e					wi af £8)		E/8			g