2024-05-31-accounts - Teign Valley Community Hall

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period

	Period start date	Period start date			Period end date
From	1	June	2023	To	30 May	2024

Section A Reference and administration details

Charity name

Teign Valley Community Hall

Other names charity is known by TVCH Registered charity number (if any) 1072211 Charity's principal address RAINBOWS END LOWER TOWN CHRISTOW Postcode EX6 7NA ~~———~~

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
JOAN PAMELA BANKS	Treasurer	Whole year	Elected at Annual General Meeting
JILL ARTHUR	Chair	Wholeyear	Tennis Club
David James Cole		Whole year	Elected at Annual General Meeting
Anthony James Porter		Whole year	Doddiscombsleigh Parish Meeting
Corony Jane Edwards	Vice chair	Whole year	Elected at Annual General Meeting
Graham Paul Read		Whole year	Elected at Annual General Meeting
Vicki Cole		Whole year	Elected at Annual General Meeting
Barbara Elizabeth Anne Brown		Whole year	Elected at Annual General Meeting
CHRISTINE BASSON		1 June 2023 to 15 January2024	Women’s Institute
GEORGE THOMAS ARCHER		Whole year	Short Mat Bowls Club
11
12
13 ~~—————~~	~~—————~~	~~—————~~	~~—————~~

TAR

March 2012

Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Scheme (constitution) Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company)

Six elected trustees, twelve appointed trustees who represent local Trustee selection methods community groups and organisations (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Scheme updates were approved at the AGM on 9[th] October 2023 to change the way that community group representatives are selected for the management committee and to change the total number of groups represented. These changes will take effect for the 2024-2025 year.

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The object of the Charity shall be the provision and maintenance of a community hall for the use of the inhabitants of the Parishes of Ashton, Bridford, Christow, Doddiscombsleigh and Trusham (the area of benefit) without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants.

TAR

March 2012

TVCH is used most days of the week by a mix of regular groups (bowls, table tennis, badminton, pilates, yoga, Acorn community support, Preschool toddlers’ group, WI, History Group etc) as well as private functions, with children’s parties becoming increasingly popular, and larger groups such as the SW Majorettes, church groups and the NHS also taking full day or weekend bookings.

The hire income from these groups constitutes our major source of income.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

We have recently started hosting a weekly mobile post office service at the hall.

We have vested ownership of the hall with the Government Official Custodian to avoid the need for Land Registry updates as trustees change.

We have recently completed a major refurbishment of our building to reduce our energy consumption and carbon footprint, and to improve user comfort, largely paid for from grant funding and the hall’s own reserves.

Additional details of objectives and activities (Optional information)

The hall is run entirely by volunteers on a self-service basis for users.

Our running costs are kept to a minimum as we pay only for essential professional services to ensure compliance with our statutory obligations for health and safety.

You may choose to include further statements, where relevant, about:

New, state-of-the art, energy efficient heating and lighting with smart controls also help to keep our bills in check and hire charges affordable for all community groups and members.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

March 2012

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Since 2018 we have been working on a major refurbishment including the replacement of the oil-fired boilers with heat pumps, cavity wall and loft insulation, a heat recovery ventilation system, smart heating controls and solar photovoltaic panels. The work was funded largely from grants including the National Lottery Reaching Communities Fund, ACRE Village Halls Improvement Grant, Teignbridge District Council Green Business Grant and Valencia Communities Fund.

The move to all-electric heating with significant improvements to the fabric of the building and solar pv is designed to ‘future-proof’ the hall for decades to come.

If further funding becomes available we will increase the solar pv array and add battery storage and replace the remaining, original windows and doors for more thermally efficient versions.

Our income from room hire is at a healthy level but we hope to increase ‘office hours’ use of the building to ensure we can replenish our reserve fund as quickly as possible.

TAR

March 2012

Section E Financial review

We aim to hold at least £20,000 in reserves in case major repairs etc are Brief statement of the required. Following the refurbishment project we will seek to gradually charity’s policy on reserves increase this to build a large enough fund to support any future upgrades needed. Details of any funds materially NA in deficit

Further financial review details (Optional information)

During the period of the refurbishment project we raised significant grant You may choose to include funding to pay for capital works. From 2024-25 onwards we expect our additional information, where annual income to revert to pre 2022 levels of around £20,000 a year. relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Jill Arthur	Joan Banks
	Chair	Treasurer

TAR

March 2012

TEIGN VALLEY COMMUNITY HALL

FINANCIAL ACCOUNTS

FOR THE YEAR ENDED 31ST MAY 2024

Charity Number 1072211

“

One Plus One Accountants 34-36 Fore Street Bovey Tracey Devon TQ13 SAE

;

Independent examiner’s report to the Trustees of Teign Valley Community Hall

We report to the Trustees on our examination of the accounts of the Teign Valley Community Hall (the Trust) for the year ended 31 May 2024.

Responsibilities and basis of report

As the Charity Trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

We report in respect of our examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out our examination we have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

independent Examiner’s statement

We have completed our examination. We confirm that no material matters have come to our attention in connection with the examination givingus cause to believe that in any material respect:

accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
the accounts do not accord with those records; or
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is nota matter considered as part of an independént examination.

We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

One Plus One Accountants Ltd

34/36 Fore Street

Bovey Tracey

Devon TQ13 9AE

Date: 2"? December 2024

TEIGN VALLEY COMMUNITY HALL

Registered Charity No, 1072211 ANNUAL RECEIPTS AND PAYMENTS ACCOUNT: YEAR ENDED 31ST MAY 2024

----- Start of picture text -----
||||||| |---|---|---|---|---|---| |RECEIPTS|2024|2023| |BOOKINGS|7| |Regular|Bookings|10,477.50|8,771.22| |Occasional|Bookings|8,505.15|9,170.26| |FUND|RAISING| |Fundraising|Activities|1,074.67|1,070.56| |Draw|903.50|1,293.50| |OTHER|INCOME| |Donations|Received|80.00|90.00| |Other|income|584.00|-| |Grants/Donations|for|Hall|Refurbishment|151,595.00|65,950.00| |INCOME|FROM|ASSETS| |Bank|Interest|,|ee|ee| |TOTAL|RECEIPTS|£|173,219.82|£|86,345.54| |PAYMENTS|;| |Caretaker/Cleaner|3,133.75|1,927.75| |Cleaning|and|Disposables|378.49|1,059.78| |Postage,|Printing|and|Stationery|-|80,27| |Telephone|414.27|504.36| |Light|and|Heat|6,426.46|5,840.93| |Water|696.83|546.59| |Insurance|2,254.69|2,337.67| |Repairs,|Renewals|and|Maintenance|2,963.80|2,400.80| |Prizes|610.00|650.00| |Fixtures,|Fittings|and|Equipment|-|115.99| |Accountants’|Fees|312.00|312.00| |Fundraising|314.97|322.84| |Sundry|Expenses|275.20|39.98| |Hall|Refurbishment|Project|181,409.13|39,912.20| |199,189.59|56,101.16| |TOTAL PAYMENTS|£|199,189.59|&|56,101.16| |NET -DEFICIT/SURPLUS|FOR THE YEAR|“E|25,969.77|£|30,244.38|

----- End of picture text -----

TEIGN VALLEY COMMUNITY HALL

Registered Charity No. 1072211

STATEMENT OF ASSETS AND LIABILITIES: AS AT 31ST MAY 2024

		2024			2023
Current Assets
Petty Cash			70.15			532.07
BankTreasurer's Cheque Account			38,071.84			63,729.69
		£	38,141.99		£	64,261.76
Less: Current Liabilites
Refundable Deposits			400.00			550.00
		£	400.00		£	550.00
NetAssets		£	37,741.99		£	63,711.76
Represented by :-
Unrestricted Funds:
Balance at start ofyear		27,080.67		22,874.09
Net Surplus forthe Year		3,844.36		4,206.58
Transfer to Restricted Funds		-		-
Balance at End ofYear		£	30,925.03		£	27,080.67
Restricted Funds:
Balance at start ofyear		36,631.09		10,593.29
Net -Deficit/Surplus forthe Year	-	29,814.13		26,037.80
Transferfrom Unrestricted Funds		-		-
Balance at End ofYear		£	6,816.96		£	36,631.09
		£	37,741.99		£	63,711.76

Note

The Restricted Funds balance represents funds held specifically to be spent on the Hall Refurbishment Project.

Approval of accounts :

V4 Joan eka {fizsomen

Corony 7: (Char) Vi -Chait Date of approval : // 2 Nove é7) tbaerr 2O7

TEIGN VALLEY COMMUNITY HALL

FINANCIAL ACCOUNTS

FOR THE YEAR ENDED 31ST MAY 2024

Charity Number 1072211

“

One Plus One Accountants 34-36 Fore Street Bovey Tracey Devon TQ13 SAE

;

Independent examiner’s report to the Trustees of Teign Valley Community Hall

We report to the Trustees on our examination of the accounts of the Teign Valley Community Hall (the Trust) for the year ended 31 May 2024.

Responsibilities and basis of report

As the Charity Trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

independent Examiner’s statement

We have completed our examination. We confirm that no material matters have come to our attention in connection with the examination givingus cause to believe that in any material respect:

accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
the accounts do not accord with those records; or
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is nota matter considered as part of an independént examination.

Signed:

One Plus One Accountants Ltd

34/36 Fore Street

Bovey Tracey

Devon TQ13 9AE

Date: 2"? December 2024

TEIGN VALLEY COMMUNITY HALL

Registered Charity No, 1072211 ANNUAL RECEIPTS AND PAYMENTS ACCOUNT: YEAR ENDED 31ST MAY 2024

----- End of picture text -----

TEIGN VALLEY COMMUNITY HALL

Registered Charity No. 1072211

STATEMENT OF ASSETS AND LIABILITIES: AS AT 31ST MAY 2024

		2024			2023
Current Assets
Petty Cash			70.15			532.07
BankTreasurer's Cheque Account			38,071.84			63,729.69
		£	38,141.99		£	64,261.76
Less: Current Liabilites
Refundable Deposits			400.00			550.00
		£	400.00		£	550.00
NetAssets		£	37,741.99		£	63,711.76
Represented by :-
Unrestricted Funds:
Balance at start ofyear		27,080.67		22,874.09
Net Surplus forthe Year		3,844.36		4,206.58
Transfer to Restricted Funds		-		-
Balance at End ofYear		£	30,925.03		£	27,080.67
Restricted Funds:
Balance at start ofyear		36,631.09		10,593.29
Net -Deficit/Surplus forthe Year	-	29,814.13		26,037.80
Transferfrom Unrestricted Funds		-		-
Balance at End ofYear		£	6,816.96		£	36,631.09
		£	37,741.99		£	63,711.76

Note

The Restricted Funds balance represents funds held specifically to be spent on the Hall Refurbishment Project.

Approval of accounts :

V4 Joan eka {fizsomen

Corony 7: (Char) Vi -Chait Date of approval : // 2 Nove é7) tbaerr 2O7