BUCKLAND COMMUNITY ASSOCIATION
CHARITY NO. 1072187
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2025
BROMLEY CLACKETT LTD
CHARTERED ACCOUNTANTS
74 -76 ALDWICK ROAD
BOGNOR REGIS
WEST SUSSEX
P0212PE
BUCKLAIND COMMUNITY ASSOCIATIOIY
CHARrrY INFORMATION FOR THE YEAR ENDED 31 MARCH 2025
Management Committee/
Trustees
Chair
Vice Chair
Treasurer
Russell Swain-Edwards
Linda Richards
Russell Swain-Edwards
Affiliated Group Representatives
Life President (ceased April ?0?5)
Orchestra
Baroque Choir
Bingo
Other
Other
Other
Other (commenced October 2024}
Marjorie Godfray
Liz Barratt
Tim Stone
David Williams
Susan Locke
Russell Swain Edwards
Tim Spry,
David Griffin.
Principal Office
Buckland Community Centre
Malins Road
Buckland
Portsmouth
Hampshire
P02 7BT
Reporting Accountants
Bromley ClacK"ett Ltd
74-76 Aldwick Road
Bognor Regis
West Sussex
P0219PE
Bankers
National Westminster Bank PIC
130 Commercial Road
Portsmouth
Hampshire
POI IEF
BUCKLAND COMMUNITY ASSOCIATION
YEAR ENDED 31 MARCH 2025
Contents
Page
Trustees, Report
Management Committee Report
AccountAnts Report
Statement of Financial Activities
fv7
Balance Sheet
Notes to the Financial Statements
9-11
## **BUCKLAND COMMUNITY ASSOCIATION**
## **TRUSTEES' REPORT**
The Trustees present their report and the current financial statements for the year ended 31st March 2025, which have been drawn up to comply with current statutory requirements and the Charity's governing documents.
## **CONSTITUTION**
The constitution of the Charity is set out in the governing instrument adopted at the Annual General Meeting held on 29th September 1998.
## **TRUSTEES**
The Trustees who served on the management committee during the year are listed in this document.
Trustees are elected following nomination and approval at the Annual General Meeting and persons may be co-opted during the year to serve until the next AGM provide that the number of co-opted members shall not exceed one quarter of the elected members.
The structure of the Centre is made up of a General Management Committee that is the governing body of the Centre.
No decision can be made without a quorum being present made up of 1/3 of the total number of committee members.
## **STATUS**
The association is a registered charity (number 1072187)
## **RESULTS**
The results for the year are set out in the Association's Statement of Financial Activities, and the position at the end of the year is shown in the Association's Balance Sheet.
## **REVIEW OF FINANCIAL POSITION**
The trustees' report incoming resources for the year of £212,381 of which £231 relates to project restricted activities.
An unrestricted fund surplus of £11,687 (2024 deficit £6,117) was made in the year.
## **OBJECTS OF THE ASSOCIATION**
The objects of the Association are shown by the management committee report.
Page 1 of 11
## **BUCKLAND COMMUNITY ASSOCIATION**
## **TRUSTEES' REPORT (CONT'D)**
## **AIMS, OBJECTIVES, STRATEGIES AND ACTIVITIES FOR THE YEAR**
The principal activity of Buckland Community Association remained the provision of a 100% DDA compliant community centre with rooms and halls for hire at competitive fees to local residents, training organisations, employment support, and voluntary organisations for social and educational purposes without distinction of sex, sexual orientation, race or of political, religious or other opinions.
## **CONTRIBUTION OF VOLUNTEERS**
The charity receives help and support in the form of voluntary assistance in holding activities & events, social and educational and in the maintenance of Buckland Community Centre and garden on behalf of the charity.
## **ACHIEVEMENTS AND PERFORMANCE**
## _**Charitable activities**_
The Buckland Community Association has worked in partnership with several organisations to hold "Healthy living activities" to improve residents quality of life.
The centre has ethnic minority groups holding multicultural events, prayer meetings and church groups. Volunteers have taken groups on low cost holidays and day trips to places of interest.
The centre provides a daily lunch at low cost.
The centre prints a booklet and has a website of activities taking place in the centre and Buckland area and also displays many leaflets, posters and information for events and activities throughout Portsmouth
Buckland Community Centre Association held an open day in partnership with its user groups.
y g y general guidance on public benefit when reviewing the Trust's aim and objectives and in planning future activities.
## _**Investment activities**_
The charity does not currently hold material investments.
Page 2 of 11
## **BUCKLAND COMMUNITY ASSOCIATION**
## **TRUSTEES' REPORT (cont'd)**
## **FACTORS AFFECTING THE ACHIEVEMENT OF OBJECTIVES**
The charity achieved its objectives this financial year with the capacity use in the centre exceeding expectations plus maintaining a fair level of voluntary help to facilitate its activities.
## **RISKS**
The financial risks that the Trustees have identified have been reviewed and systems have been established to mitigate those risks. A policy has been agreed whereby an income and expenditure account, balance sheet and trial balance is produced for the Management Committee and Directors at monthly meetings stating the financial position of the Association. All income and expenditure is monitored to ensure all income is paid and any unnecessary expenditure is eliminated.
## **RESERVES**
The restricted reserves represent funds held by the Association for designated projects. All other reserves are unrestricted.
The association accepts its responsibility to ensure reserves "that includes assets" are spent wisely and fit within the governing documents.
The majority of the reserve funds are in materials and equipment. These are seen as tangible assets and are needed for the day to day use and management of the Community Centre. The financial reserves held in the bank accounts are designated for day to day cash flow and unplanned expenditure for repairs, maintenance and replacement of equipment as required.
A second level of finance is kept to meet staff costs for long term sickness, redundancy and other
## **INDEPENDENT EXAMINER**
A resolution to appoint an independent examiner for the following year will be proposed at the Annual General Meeting following consideration by the members of tenders submitted for the position.
Signed on behalf of the Trustees on
**Russell Swain-Edwards (Chairperson)**
Page 3 of 11
## **BUCKLAND COMMUNITY ASSOCIATION**
## **MANAGEMENT COMMITTEE'S REPORT FOR THE YEAR ENDED 31 MARCH 2025**
The management committee presents it's report and the financial statements for the year ended 31st March 2025.
## **Principal Activity & Objects**
The objects of the Association are to:
a) Promote the benefit of the inhabitants of Buckland and the neighbourhood without distinction of sex, sexual orientation, race or political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of the social welfare for recreation and the leisure time occupation with the object of improving the conditions of life for the said inhabitants.
b) Establish, or secure the establishment of a community Centre and to maintain and manage the same in furtherance of these objects.
c) Promote such other charitable purposes as may from time to time be determined.
The association shall be non-party in politics and non-sectarian in religion.
## **Management Committees' Responsibilities**
They are responsible for preparing the financial statements for each financial period, which gave a true and fair view of the state of the affairs of the charity and of the surplus or deficit of the charity for that period. In preparing those financial statements the committee is required to:-
a) Select suitable accounting policies and apply them consistently.
b) Make judgments and estimates that are reasonable and prudent.
c) Prepare the financial statements on the on-going concern basis unless it is inappropriate to presume that the charity will continue to operate.
The committee is responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the appropriate legislation. It is also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Reporting Accountants**
A resolution that Bromley Clackett Ltd be appointed reporting accountants to the charity will be put to the Annual General Meeting.
**Russell Swain-Edwards - Chairperson**
Page 4 of 11
## **BUCKLAND COMMUNITY ASSOCIATION**
## **INDEPENDENT EXAMINERS REPORT FOR THE YEAR ENDED 31 MARCH 2025**
I report on the financial statements of the Charity for the year ended 31st March 2025 which are set out on pages 6 to 11 and which have been prepared under the historical cost convention and the accounting policies set out on pages 9 to 10.
## **Respective responsibilities of the management committee and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
(under section 145(5)(b) of the Charities Act), and
## **Basis of independent examiners's report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination no matter has come to my attention:
- 1 which gives me reasonable cause to believe that in, any material respect, the requirements:
- i to keep accounting records in accordance with section 130 of the Charities Act;
- ii to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
SHELLEY TRIMMER FCCA BROMLEY CLACKETT LTD CHARTERED ACCOUNTANTS 74-76 ALDWICK ROAD BOGNOR REGIS WEST SUSSEX PO21 2PE
Page 5 of 11
## **BUCKLAND COMMUNITY ASSOCIATION**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025**
||**RESTRICTED**|**UNRESTRICTED**|**TOTAL**|**TOTAL**|**TOTAL**|
|---|---|---|---|---|---|
|**NOTE**|**FUNDS**|**FUNDS**|**2025**|**2024**||
||**£**|**£**|**£**|**£**||
|**INCOMING RESOURCES**||||||
|**Voluntary income**||||||
|PCC - Rent Subsidy|-|39,200|39,200|39,200||
|PCC Grant - staff costs|-|10,500|10,500|10,500||
|Other Grants|231|-|231|22,124||
|Donations & Fund Raising||3,773|3,773||4,834|
|Membership/Affiliation fees|-|928|928||868|
||231|54,401|54,632|77,526||
|**Investment income**||||||
|Gift aid receivable - profit from||||||
|trading company|-|-|-||-|
|Bank Interest|-|462|462||441|
||-|462|462||441|
|**Incoming resources from charitable activities**||||||
|Room Hire & Contract Rents|-|131,577|131,577|117,614||
||-|131,577|131,577|117,614||
|**Other incoming resources**||||||
|Copier, Projector & Telephone|-|317|317||289|
|Shop||157|157||-|
|Other||136|136||210|
|Eggs|-|904|904||1,028|
|Community Café||17,657|17,657||7,140|
|Bar Takings||6,770|6,770||8,631|
||-|25,941|25,941|17,298||
|||||||
|**Total Incoming Resources**|**231**|**212,381**|**212,612**|**212,879**||
The notes on pages 9 to 11 form an integral part of these financial statements
Page 6 of 11
## **BUCKLAND COMMUNITY ASSOCIATION**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025**
|**NOTE**
**RESOURCES EXPENDED**
Staff Costs
Bar Staff Wages
Rent & Rates
Light & Heat
Telephone & Payphone
Repairs & Renewals
Property Maintenance & Security
Cleaning & Refuse
Insurance
Licences/Affiliation fees
**Costs of generating voluntary income**
Rent & Rates
**Governance costs**
Administration/Book-keeper
Printing & Stationery
Advertising/Website Design/Uniform
Miscellaneous & Office Expenses
Fund Raising Expenses
Garden Project
Accountancy Fees
Professional Fees
Bad Debts
Depreciation - Equipment
- Fixtures & Fittings
**Total Resources Expended**
**NET INCOMING RESOURCES**
**FUNDS BROUGHT FORWARD**
**FUNDS CARRIED FORWARD**|**RESTRICTED**
**UNRESTRICTED**
**TOTAL**
**TOTAL**
**FUNDS**
**FUNDS**
**2025**
**2024**
**£**
**£**
**£**
**£**
-
135,232
135,232
129,955
-
-
398
398
408
-
320
320
2,042
-
1,799
1,799
3,172
-
2,712
2,712
23,355
527
527
469
-
5,575
5,575
5,792
-
1,643
1,643
1,552
-
2,201
2,201
1,615|
|---|---|
||527
149,880
150,407
168,360|
||-
39,200
39,200
39,200|
||-
39,200
39,200
39,200|
||-
717
717
742
-
1,934
1,934
1,371
-
2,052
2,052
1,043
216
216
620
90
90
313
-
-
198
-
1,260
1,260
1,230
-
1,335
1,335
1,671
-
1,118
1,118
-
-
2,892
2,892
3,630
-
-
-|
||-
11,614
11,614
10,818|
|||
||**527**
**200,694**
**201,221**
**218,378**|
||**(296)**
**11,687**
**11,391**
**(5,499)**
**1,600**
**99,675**
**101,275**
**106,774**|
||**1,304**
**111,362**
**112,666**
**101,275**|
The notes on pages 9 to 11 form an integral part of these financial statements
Page 7 of 11
## **BUCKLAND COMMUNITY ASSOCIATION**
## **BALANCE SHEET AS AT 31 MARCH 2025**
|**Notes**
**FIXED ASSETS**
Tangible Assets
**2**
**CURRENT ASSETS**
Stock
Debtors
**3**
Cash at Bank
Cash in Hand
**CREDITORS:**amounts falling due within one year.
**4**
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**FINANCED BY:**
Restricted Funds
Unrestricted Funds
**TOTAL FUNDS**|**Unrestricted Restricted**
**Total**
**Total**
**funds**
**funds**
**2025**
**2024**
£
£
£
£
2,132
-
2,132
5,024|
|---|---|
||620
-
620
450
20,584
-
20,584
17,988
158,077
1,304
159,381
165,538
200
-
200
200|
||179,481
1,304
180,785
184,176
70,251
-
70,251
87,925|
||109,230
1,304
110,534
96,251|
||111,362
1,304
112,666
101,275
-
1,304
1,304
1,600
111,362
-
111,362
99,675|
||111,362
1,304
112,666
101,275|
The financial statements are prepared in accordance with the Statement of Recommend Practice (Accounting and Reporting by Charities) 2005.
by
## **Russell Swain-Edwards - Chairperson**
The notes on pages 9 to 11 form an integral part of these financial statements
Page 8 of 11
**BUCKLAND COMMUNITY ASSOCIATION**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025**
## **1. Accounting Policies**
## **1.1. Accounting Convention**
The financial statements are prepared under the historical cost convention and in accordance with accounting standards, the SORP Accounting and Reporting by Charities 2005, and with the Charities Act.
## **1.2. Incoming Resources**
**Recognition of incoming** These are included in the Statement of Financial Activities (SOFA) when: **incoming resources** - the charity becomes entitled to the resources - the trustees are virtually certain they will receive the resources; and - the monetary value can be measured with sufficient reliability **Incoming resources** Where incoming resources have related expenditure (as with fundraising or contract **with related** income) the incoming resources and related expenditure are reported gross in the **expenditure** SoFA. **Grants and donations** Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources. **Tax reclaims on** Incoming resources from tax reclaims are included in the SoFA at the same time as **donations and gifts** the gift to which they relate. **Contractual income and** This is only included in the SoFA once the related goods or services have been **performance related** delivered. **grants Gifts in kind** Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SoFA as incoming resources when receivable.
**Donated services and** These are only included in incoming resources (with an equivalent amount in **facilities** resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material _._ The value placed on these resources is the estimated value to the charity of the service or facility received. **Volunteer help** The value of any voluntary help received is not included in the accounts. **Investment income** This is included in the accounts when receivable. **Stocks** These are valued at the lower of cost and net realisable value.
Page 9 of 11
## **BUCKLAND COMMUNITY ASSOCIATION**
## **FOR THE YEAR ENDED 31 MARCH 2025**
## **1.3. Expenditure and liabilities**
**Liability recognition** Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
**Governance costs** Include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters.
## **2 Tangible Fixed assets and depreciation**
These are capitalised if they can be used for more than one year, and cost at least £75. They are valued at cost or, if gifted, at the value to the charity on receipt. Impairment reviews are considered annually.
Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows:-
- Equipment 15% Reducing Balance - Straight Line over expected useful life - Furniture, fixtures and fittings 15% Reducing Balance - Straight Line over expected useful life
|**Cost**
At 1 April 2024
Additions
Disposals
At 31 March 2025
**Depreciation**
At 1 April 2024
Charge for the year
At 31 March 2025
**Net book values**
At 31 March 2025
At 31 March 2024
**3. Debtors**
Trade debtors
Prepayments and accrued income
All debtors fall due within one year.|**Equipment**
106,247
-
-|**Furniture,**
**fixtures,**
**fittings**
**Total**
70,928
177,175
-
-
-
-|
|---|---|---|
||106,247
101,223
2,892|70,928
177,175
70,928
172,151
-
2,892|
||104,115
2,132
5,024|70,928
175,043
-
2,132
-
5,024
**2025**
**2024**
**£**
**£**
19,614
17,061
970
927|
|||20,584
17,988|
Page 10 of 11
## **BUCKLAND COMMUNITY ASSOCIATION**
## **FOR THE YEAR ENDED 31 MARCH 2025**
## **4. Creditors: amounts falling due within one year**
|**4. Creditors: amounts falling due within one year**||
|---|---|
|Trade Creditors
Other Creditors
Accruals & deferred income|**2025**
**2024**
**£**
**£**
30,544
47,782
17,694
14,495
22,013
25,648|
||70,251
87,925|
## **5. Reserves**
|At 1 April 2024
Increase/(decrease) in year
At 31 March 2025|**Restricted Unrestricted**
**Funds**
**Funds**
**Total**
**£**
**£**
1,600
99,675
101,275
(296)
11,687
11,391|
|---|---|
||1,304
111,362
112,666|
Miscellaneous income is received from time to time for specific purposes and this income is recognised as restricted funds.
## **6. Employee Information/Trustee remuneration**
|**6. Employee Information/Trustee remuneration**||
|---|---|
|Wages and Salaries (including NI costs)
The average number of employees, analysed by category was, as follows:-
Charitable activities
The trustees have neither received remuneration or had expenses re-imbursed.
**7. Fees for examination or audit of the accounts**
Independent examiner's or auditors fees|**2025**
**2024**
**£**
**£**
135,232
129,955
**2025**
**2024**
9
10|
||9
10
**2025**
**2024**
1,260
1,230|
||1,260
1,230|
Page 11 of 11