BUCKLAND COMMUNITY ASSOCIATION CHARITY NO. 1072187
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
BROMLEY CLACKETT LTD CHARTERED ACCOUNTANTS 74 -76 ALDWICK ROAD BOGNOR REGIS WEST SUSSEX PO21 2PE
BUCKLAND COMMUNITY ASSOCIATION
CHARITY INFORMATION FOR THE YEAR ENDED 31 MARCH 2023
Management Committee/ Chair Marjorie Godfrey Trustees Vice Chair Linda Richards* Treasurer Peter Priseman* Russell Swain-Edward s Affiliated Group Representatives Life President Marjorie Godfray Co-op Ladies Choir (ceased December 2022) Gwen Elbro Orchestra Liz Barratt Baroque Choir Susan Stone Magic Circle Ron Sprake Bingo/Craft Pauline Vokes Other Susan Locke Other David Griffin Other Russell Swain Edwards* Principal Office Buckland Community Centre Malins Road Buckland Portsmouth Hampshire PO2 7BL T Reporting Accountants Bromley Clackett Ltd 74-76 Aldwick Road Bognor Regis West Sussex PO21 2PE Bankers** National Westminster Bank Plc 130 Commercial Road Portsmouth Hampshire PO1 1EF
BUCKLAND COMMUNITY ASSOCIATION
YEAR ENDED 31 MARCH 2022
Contents
| Page | |
|---|---|
| Trustees' Report | 1-3 |
| Management Committee Report | 4 |
| Accountants Report | 5 |
| Statement of Financial Activities | 6-7 |
| Balance Sheet | 8 |
| Notes to the Financial Statements | 9-12 |
BUCKLAND COMMUNITY ASSOCIATION
TRUSTEES' REPORT
The Trustees present their report and the current financial statements for the year ended 31st March 2023, which have been drawn up to comply with current statutory requirements and the Charity's governing documents.
CONSTITUTION
The constitution of the Charity is set out in the governing instrument adopted at the Annual General Meeting held on 29th September 1998.
TRUSTEES
The Trustees who served on the management committee during the year are listed in this document.
Trustees are elected following nomination and approval at the Annual General Meeting and persons may be co-opted during the year to serve until the next AGM provide that the number of co-opted members shall not exceed one quarter of the elected members.
The structure of the Centre is made up of a General Management Committee that is the governing body of the Centre and a Board of Directors responsible for the Limited Company through the General Management Committee. remove
No decision can be made without a quorum being present made up of 1/3 of the total number of committee members.
STATUS
The association is a registered charity (number 1072187)
RESULTS
The results for the year are set out in the Association's Statement of Financial Activities, and the position at the end of the year is shown in the Association's Balance Sheet.
REVIEW OF FINANCIAL POSITION
The trustees' report incoming resources for the year of £165,081 of which £2,918 relates to project restricted activities.
An unrestricted fund deficit of £58,176 (2022 surplus £1,366) was made in the year.
OBJECTS OF THE ASSOCIATION
The objects of the Association are shown by the management committee report.
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BUCKLAND COMMUNITY ASSOCIATION
TRUSTEES' REPORT (CONT'D)
AIMS, OBJECTIVES, STRATEGIES AND ACTIVITIES FOR THE YEAR
The principal activity of Buckland Community Association remained the provision of a 100% DDA compliant community centre with rooms and halls for hire at competitive fees to local residents, training organisations, employment support, and voluntary organisations for social and educational purposes without distinction of sex, sexual orientation, race or of political, religious or other opinions.
CONTRIBUTION OF VOLUNTEERS
The charity receives help and support in the form of voluntary assistance in holding activities & events, social and educational and in the maintenance of Buckland Community Centre and garden on behalf of the charity.
ACHIEVEMENTS AND PERFORMANCE
Charitable activities
The Buckland Community Association has worked in partnership with several organisations to hold "Healthy living activities" to improve residents quality of life.
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The centre holds Tai Chi, dance classes, physiotherapy, diabetes, keep fit, choirs, orchestras, amateur dramatics, community Bingo, healthy walking groups and IT classes for beginners and the more experienced.
The centre has ethnic minority groups holding multicultural events, prayer meetings and church groups. Volunteers have taken groups on low cost holidays and day trips to places of interest.
The centre provides a daily lunch at low cost.
The centre prints a booklet and has a website of activities taking place in the centre and Buckland area and also displays many leaflets, posters and information for events and activities throughout Portsmouth and Hampshire.
Buckland Community Centre Association held an open day in partnership with it's user groups.
y g y general guidance on public benefit when reviewing the Trust's aim and objectives and in planning future activities.
Investment activities
The charity does not currently hold material investments.
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BUCKLAND COMMUNITY ASSOCIATION
TRUSTEES' REPORT (cont'd)
FACTORS AFFECTING THE ACHIEVEMENT OF OBJECTIVES
The charity achieved its objectives this financial year with the capacity use in the centre exceeding expectations plus maintaining a fair level of voluntary help to facilitate its activities.
RISKS
The financial risks that the Trustees have identified have been reviewed and systems have been established to mitigate those risks. A policy has been agreed whereby an income and expenditure account, balance sheet and trial balance is produced for the Management Committee and Directors at monthly meetings stating the financial position of the Association. All income and expenditure is monitored to ensure all income is paid and any unnecessary expenditure is eliminated.
RESERVES
The restricted reserves represent funds held by the Association for designated projects. All other reserves are unrestricted.
The association accepts its responsibility to ensure reserves "that includes assets" are spent wisely and fit within the governing documents.
The majority of the reserve funds are in materials and equipment. These are seen as tangible assets and are needed for the day to day use and management of the Community Centre. The financial reserves held in the bank accounts are designated for day to day cash flow and unplanned expenditure for repairs, maintenance and replacement of equipment as required.
A second level of finance is kept to meet staff costs for long term sickness, redundancy and other
INDEPENDENT EXAMINER
A resolution to appoint an independent examiner for the following year will be proposed at the Annual General Meeting following consideration by the members of tenders submitted for the position.
Signed on behalf of the Trustees on ………………………………. ………………………………. M Godfray (Chairperson)
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BUCKLAND COMMUNITY ASSOCIATION
MANAGEMENT COMMITTEE'S REPORT FOR THE YEAR ENDED 31 MARCH 2023
The management committee presents it's report and the financial statements for the year ended 31st March 2022.
Principal Activity & Objects
The objects of the Association are to:
a) Promote the benefit of the inhabitants of Buckland and the neighbourhood without distinction of sex, sexual orientation, race or political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of the social welfare for recreation and the leisure time occupation with the object of improving the conditions of life for the said inhabitants.
b) Establish, or secure the establishment of a community Centre and to maintain and manage the same in furtherance of these objects.
c) Promote such other charitable purposes as may from time to time be determined.
The association shall be non-party in politics and non-sectarian in religion.
Management Committees' Responsibilities
They are responsible for preparing the financial statements for each financial period, which gave a true and fair view of the state of the affairs of the charity and of the surplus or deficit of the charity for that period. In preparing those financial statements the committee is required to:-
a) Select suitable accounting policies and apply them consistently.
b) Make judgments and estimates that are reasonable and prudent.
c) Prepare the financial statements on the on-going concern basis unless it is inappropriate to presume that the charity will continue to operate.
The committee is responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the appropriate legislation. It is also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Reporting Accountants
A resolution that Bromley Clackett Ltd be appointed reporting accountants to the charity will be put to the Annual General Meeting.
This report was approved by the Committee on …………….. 2023 and signed on its behalf by.
………………………………..
Marjorie Godfray - Chairperson
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BUCKLAND COMMUNITY ASSOCIATION
INDEPENDENT EXAMINERS REPORT FOR THE YEAR ENDED 31 MARCH 2023
I report on the financial statements of the Charity for the year ended 31st March 2023 which are set out on pages 6 to 11 and which have been prepared under the historical cost convention and the accounting policies set out on pages 9 to 10.
Respective responsibilities of the management committee and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the Charities Act
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to follow the procedures laid down in the Gerneral Directions given by the Charity Commission
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(under section 145(5)(b) of the Charities Act), and
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to state whether particular matters have come to my attention.
Basis of independent examiners's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination no matter has come to my attention:
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1 which gives me reasonable cause to believe that in, any material respect, the requirements:
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i to keep accounting records in accordance with section 130 of the Charities Act;
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ii to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
SHELLEY TRIMMER FCCA BROMLEY CLACKETT LTD CHARTERED ACCOUNTANTS 74-76 ALDWICK ROAD BOGNOR REGIS WEST SUSSEX PO21 2PE
…………………………………… Date: ……………………………..
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BUCKLAND COMMUNITY ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| RESTRICTED | UNRESTRICTED | TOTAL | TOTAL | ||
|---|---|---|---|---|---|
| NOTE | FUNDS | FUNDS | 2023 | 2022 | |
| £ | £ | £ | £ | ||
| INCOMING RESOURCES | |||||
| Voluntary income | |||||
| PCC - Rent Subsidy | - | 39,200 | 39,200 | 39,200 | |
| PCC Grant - staff costs | - | 2,512 | 2,512 | 23,875 | |
| Other Grants | 2,918 | - | 2,918 | - | |
| Donations & Fund Raising | 2,641 | 2,641 | 1,646 | ||
| Membership/Affiliation fees | - | 544 | 544 | 452 | |
| 2,918 | 44,897 | 47,815 | 65,173 | ||
| Investment income | |||||
| Gift aid receivable - profit from | |||||
| trading company | - | - | - | - | |
| Bank Interest | - | 145 | 145 | 3 | |
| - | 145 | 145 | 3 | ||
| Incoming resources from charitable activities | |||||
| Room Hire & Contract Rents | - | 111,282 | 111,282 | 90,570 | |
| - | 111,282 | 111,282 | 90,570 | ||
| Other incoming resources | |||||
| Copier, Projector & Telephone | - | 338 | 338 | 138 | |
| Shop | 55 | 55 | 351 | ||
| Other | 388 | 388 | - | ||
| Eggs | - | 342 | 342 | 471 | |
| Bar Takings | 4,716 | 4,716 | 2,467 | ||
| - | 5,839 | 5,839 | 3,427 | ||
| Total Incoming Resources | 2,918 | 162,163 | 165,081 | 159,173 |
The notes on pages 9 to 12 form an integral part of these financial statements
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BUCKLAND COMMUNITY ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| NOTE RESOURCES EXPENDED Direct charitable expenditure Staff Costs Bar Staff Wages Rent & Rates Light & Heat Telephone & Payphone Repairs & Renewals Property Maintenance & Security Cleaning & Refuse Insurance Licences/Affiliation fees Costs of generating voluntary income Rent & Rates Governance costs Administration/Book-keeper Printing & Stationery Advertising/Website Design/Uniform Miscellaneous & Office Expenses Accountancy Fees Professional fees Bad Debts Write off Trading Account Balance Bad Debt Provision Depreciation - Equipment - Fixtures & Fittings Total Resources Expended NET INCOMING RESOURCES FUNDS BROUGHT FORWARD FUNDS CARRIED FORWARD |
RESTRICTED UNRESTRICTED TOTAL TOTAL FUNDS FUNDS 2023 2022 £ £ £ £ - 108,220 108,220 88,223 - 435 - 883 883 601 - 41,351 41,351 2,761 - 4,341 4,341 3,276 - 3,978 3,978 2,356 2,302 2,302 172 - 5,757 5,757 4,505 - 1,511 1,511 1,522 - 1,719 1,719 1,252 2,302 167,760 170,062 105,103 - 39,200 39,200 39,200 - 39,200 39,200 39,200 - 630 630 584 - 1,456 1,456 1,931 - 4,083 4,083 1,077 518 518 419 - 1,212 1,212 1,308 - 1,345 1,345 1,699 - 359 359 2,421 227 - - - - 3,776 3,776 3,717 - - 293 - 13,379 13,379 13,676 2,302 220,339 222,641 157,979 616 (58,176) (57,560) 1,194 366 153,468 153,834 152,640 982 95,292 96,274 153,834 |
|---|---|
The notes on pages 9 to 12 form an integral part of these financial statements
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BUCKLAND COMMUNITY ASSOCIATION
BALANCE SHEET AS AT 31 MARCH 2023
| Notes FIXED ASSETS Tangible Assets 2 CURRENT ASSETS Stock Debtors 3 Cash at Bank Cash in Hand CREDITORS:amounts falling due within one year. 4 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES FINANCED BY: Restricted Funds Unrestricted Funds TOTAL FUNDS |
Unrestricted Restricted Total Total funds funds 2023 2022 £ £ £ £ 8,654 - 8,654 12,430 899 - 899 899 11,386 - 11,386 7,429 158,903 982 159,885 171,992 200 - 200 200 171,388 982 172,370 180,520 84,750 - 84,750 39,116 86,638 982 87,620 141,404 95,292 982 96,274 153,834 - 982 982 366 95,292 - 95,292 153,468 95,292 982 96,274 153,834 |
|---|---|
The financial statements are prepared in accordance with the Statement of Recommend Practice (Accounting and Reporting by Charities) 2005.
The financial statements were approved by the Management Committee on ………….. 2023 and signed on its behalf by
………………………………….. Marjorie Godfray - Chairperson
The notes on pages 9 to 12 form an integral part of these financial statements
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BUCKLAND COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
1. Accounting Policies
1.1. Accounting Convention
The financial statements are prepared under the historical cost convention and in accordance with accounting standards, the SORP Accounting and Reporting by Charities 2005, and with the Charities Act.
1.2. Incoming Resources
Recognition of incoming These are included in the Statement of Financial Activities (SOFA) when: incoming resources - the charity becomes entitled to the resources - the trustees are virtually certain they will receive the resources; and - the monetary value can be measured with sufficient reliability Incoming resources Where incoming resources have related expenditure (as with fundraising or contract with related income) the incoming resources and related expenditure are reported gross in the expenditure SoFA. Grants and donations Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources. Tax reclaims on Incoming resources from tax reclaims are included in the SoFA at the same time as donations and gifts the gift to which they relate. Contractual income and This is only included in the SoFA once the related goods or services have been performance related delivered. grants Gifts in kind Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SoFA as incoming resources when receivable.
Donated services and These are only included in incoming resources (with an equivalent amount in facilities resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material . The value placed on these resources is the estimated value to the charity of the service or facility received. Volunteer help The value of any voluntary help received is not included in the accounts. Investment income This is included in the accounts when receivable. Stocks These are valued at the lower of cost and net realisable value.
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BUCKLAND COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS CONTINUED…. FOR THE YEAR ENDED 31 MARCH 2022
1.3. Expenditure and liabilities
Liability recognition Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Governance costs
Include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters.
2 Tangible Fixed assets and depreciation
These are capitalised if they can be used for more than one year, and cost at least £75. They are valued at cost or, if gifted, at the value to the charity on receipt. Impairment reviews are considered annually.
Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life, as follows:-
- Equipment 15% Reducing Balance - Straight Line over expected useful life - Furniture, fixtures and fittings 15% Reducing Balance - Straight Line over expected useful life
| Cost At 1 April 2022 Additions Disposals At 31 March 2023 Depreciation At 1 April 2022 Charge for the year At 31 March 2023 Net book values At 31 March 2023 At 31 March 2022 3. Debtors Trade debtors Funds due from Trading Company Prepayments and accrued income |
Equipment 106,247 - - 106,247 93,817 3,776 97,593 8,654 12,430 |
Furniture, fixtures, fittings Total 70,928 177,175 - - - - 70,928 177,175 70,928 164,745 - 3,776 70,928 168,521 - 8,654 - 12,430 2023 2022 £ £ 10,117 6,024 - - 1,269 1,405 11,386 7,429 |
|---|---|---|
All debtors fall due within one year.
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BUCKLAND COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS CONTINUED…. FOR THE YEAR ENDED 31 MARCH 2023
4. Creditors: amounts falling due within one year
| Trade Creditors Other Creditors Funds due to Trading Company Accruals & deferred income |
2023 2022 £ £ 36,597 7,417 11,197 4,642 36,956 27,057 84,750 39,116 |
|---|---|
5. Reserves
| At 1 April 2022 Increase/(decrease) in year At 31 March 2023 |
Restricted Unrestricted Funds Funds Total £ £ £ 366 153,468 153,834 616 (58,176) (57,560) 982 95,292 96,274 |
|---|---|
Miscellaneous income is received from time to time for specific purposes and this income is recognised as restricted funds.
6. Employee Information/Trustee remuneration
| Wages and Salaries (including NI costs) The average number of employees, analysed by category was, as follows:- Charitable activities The trustees have neither received remuneration or had expenses re-imbursed. 7. Fees for examination or audit of the accounts Independent examiner's or auditors fees |
2023 2022 £ £ 108,220 88,223 2023 2022 8 8 8 8 2023 2022 1,212 1,308 1,212 1,308 |
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