## Trustees' Annual Report ## For the period From (start date) **0 1 0 4 2 0** to end date **3 1 0 3 2 1 Section A Reference and administration details** Charity name 1st Hawarden Scout Group Other names the charity is known by Registered charity number (if any) 1 0 7 2 1 2 8 HQ registration number Charity’s principal address The Scout Hut, Gladstone Playing Fields The Highway Hawarden, Flintshire Postcode C H 5 3 D L Names of the charity trustees who manage the charity **----- Start of picture text -----**
Dates acted if not
Trustee Name Office (if any)
for whole year
1 Christopher Durham Chairman
2 Juliette Littleton Treasurer
3 Lynn Reynolds Secretary
4 Paul Wright Trustee
5 Phil Houghton Trustee
6
7
8
9
10
11
12
13
14
15
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Names and addresses of advisers (optional information but encouraged as best practice) **----- Start of picture text -----**
Type of advisor Name Address
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**Section B** **Structure, governance and management** Description of the charity’s trusts 1 LT700001 (1st February 2017) Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 2 months. Members of the Executive Committee complete _'Essential Information for Executive Committee'_ training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. ## **Section B** ## **Structure, governance and management (continued)** ## **Risk and Internal Control (Specimen 1)** The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group 2 LT700001 (1st February 2017) **----- Start of picture text -----**
a age o e bu d g, p ope y a d equ p e e G oup
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to mitigate
against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of activities
should there be a major reduction in income. The Committee
could raise the value of subscriptions to increase the income
to the group on an ongoing basis, either temporarily or
permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure
of a section. In the worst case scenario the complete closure
of the Group.
Risk and Internal Control (Specimen 2)
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.
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|**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set|**The Purpose of Scouting**
| |out in its governing document|Scouting exists to actively engage and support young people| ||in their personal development,| ||empowering them to make a positive contribution to society.| ||**The Values of Scouting**| ||As Scouts we are guided by these values:| ||**Integrity -**We act with integrity; we are honest, trustworthy| ||and loyal.| ||**Respect -**We have self-respect and respect for others.| ||**Care -**We support others and take care of the world in which| ||we live| 3 LT700001 (1st February 2017) we live. **Belief -** We explore our faiths, beliefs and attitudes. **Co-operation -** We make a positive difference; we co-operate with others and make friends. ## **The Scout Method** Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Summary of the main activities in relation to these objects Additional details of the objectives and activities (optional information but encouraged as best practice) You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - contribution made by volunteers; • policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. ## **Section D Achievements and performance** Summary of the main achievements of the charity during the year 4 LT700001 (1st February 2017) |**Section E**
**Financial Review**|**Section E**
**Financial Review**| |---|---| |Quantify and explain any designations
Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The Group's policy on reserves is to hold sufcient resources
to continue the charitable activities of the group should
income and fundraising activities fall short. The Group
Executive Committee considers that the group should hold a
sum equivalent to 12 months running costs, circa £9000
The Group held reserves of approximately £3000 against this
at year end. This is above the level/below required for
operating expenses. However this can be explained by
payment of annual subscriptions.| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) |information, where relevant, about:
• investment policy and objectives
You**may choose**to include additional
• the charity’s principal sources of funds
(including any fundraising);
• how expenditure has supported the key
objectives of the charity;|Investment Policy

The Group does not have sufcient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.| |---|---| **Section F Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) 5 LT700001 (1st February 2017) ## **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Full name(s) Juliette Littleton Position (eg Secretary, Chair) Treasurer Date 1 5 0 1 2 2 6 LT700001 (1st February 2017) ## **1st HAWARDEN SCOUT GROUP Year to 31 March 2021** ## **A/C 02393048** 04/01/2020 04/01/2020 04/08/2020 04/09/2020 04/20/2020 04/20/2020 04/20/2020 04/21/2020 04/30/2020 05/01/2019 05/01/2020 05/06/2020 05/11/2020 05/15/2020 05/18/2020 05/19/2020 05/21/2020 05/27/2020 05/29/2020 06/01/2019 06/01/2020 06/01/2020 06/09/2020 06/18/2020 06/19/2020 06/22/2020 06/30/2020 06/30/2020 07/01/2020 07/06/2020 07/08/2020 07/14/2020 07/17/2020 07/20/2020 07/20/2020 07/21/2020 07/30/2020 07/30/2020 Column1 **BALANCE** EDF Vodafone Co-op Community Charity S Hunt D Johnn Robinson subs C Davison subs R Hebden subs **BALANCE** EDF HMRC Giftaid Vodafone Flintshire CC Covid relief Hunt Subs John subs C Davison subs Hut cleaning Christmas bingo **BALANCE** R Hebden subs EDF Vodafone S Hunt Damien John C Davison subs R Hebden subs **BALANCE** EDF Phil Houghton expenses Vodafone District badges Hut insurance S Hunt Damien John C Davison subs R Hebden subs Cheque 07/30/2020 **BALANCE** 08/03/2020 EDF 08/07/2020 Vodafone 08/18/2020 S Hunt 08/19/2020 D John 08/21/2020 C Davison subs 08/21/2020 **BALANCE** 09/01/2010 R Hebden subs 09/01/2010 EDF Energy 09/08/2020 K Jacks 09/09/2020 Vodafone 09/11/2020 Susie Preston 09/11/2020 K Jacks 09/16/2020 Welsh Water 09/18/2020 S Preston 09/18/2020 S Hunt 09/21/2020 C Davison subs 09/21/2020 K Jacks 09/21/2020 Fire safety checks Gladtone Centre 09/21/2020 D John 09/25/2020 S Preston 09/25/2020 K Jacks 09/30/2020 R Hebden subs **BALANCE** 10/01/2020 EDF 10/02/2020 S Preston 10/02/2020 K Jacks 10/08/2020 Vodafone 10/09/2020 S Preston 10/09/2020 K Jacks 10/16/2020 S Preston 10/19/2020 S Hunt 10/19/2020 K Jacks 10/19/2020 Damien John 10/21/2020 C Davison subs 10/23/2020 S Preston 10/23/2020 K Jacks 10/26/2020 P Wright subs |10/27/2020|Beaver expenses| |---|---| |10/30/2020|Hebden subs| |10/30/2020|Pitchford x 2| |10/30/2020|Deeks subs| ||**BALANCE**| |11/02/2020|EDF| |11/02/2020|Hut cleaning| |11/02/2020|Iona Browns| |11/02/2020|Louise Hodgson| |11/03/2020|Euan Patel subs| |11/06/2020|Co-op Community Charity| |11/09/2020|Toby Littleton subs| |11/09/2020|Toby Littleton DoE silver| |11/09/2020|Appletree subs| |11/09/2020|Vodafone| |11/11/2020|Covid PPE & safety equipment| |11/11/2020|Daniel Bridge subs| |11/13/2020|Flintshire CC Covid relief| |11/13/2020|S Preston| |11/13/2020|Oscar Blanchard subs| |11/13/2020|K Jacks| |11/18/2020|D Hunt subs| |11/18/2020|Abbey Williams subs| |11/20/2020|S Preston| |11/20/2020|K jacks| |11/23/2020|Byrnes 1st subs payment| |11/23/2020|Will Reynolds| |11/23/2020|Mcchrystal subs| |11/23/2020|Evie Whitwell subs| |11/23/2020|Zach Whitwell subs| |11/23/2020|Will Blanchard subs| |11/23/2020|Tom Brennan subs| |11/23/2020|C Davison subs| |11/23/2020|Bradley roberts| |11/23/2020|Arun Chada| |11/23/2020|Ruben Chada| |11/23/2020|Charlie/ George Rate| |11/25/2020|Oscar Johnson subs| |11/27/2020|S preston| |11/27/2020|K Jacks| |---|---| |11/30/2020|Archie Copp subs| |11/30/2020|R Hebden subs| |11/30/2020|Dan Williams| |11/30/2020|Thomas Wineyard| ||**BALANCE**| |12/01/2020|EDF| |12/01/2020|C Summers subs| |12/01/2020|Autumn Roberts subs| |12/04/2020|S Preston| |12/04/2020|K jacks| |12/07/2020|British Mountaineering Council| |12/07/2020|Daniel Astbury subs| |12/08/2020|Threadgols subs| |12/08/2020|Ethan Lett subs| |12/08/2020|Eleri Astbury| |12/09/2020|Vodafone| |12/11/2020|S Preston| |12/11/2020|K Jacks| |12/15/2020|Jonah Salome| |12/17/2020|James hawe subs| |12/18/2020|Hunt subs| |12/18/2020|S Preston| |12/18/2020|Byrne 2nd Payment| |12/18/2020|K Jacks| |12/21/2020|C Davison| |12/24/2020|EDF Energy| |12/29/2020|S Preston| |12/29/2020|Blythe subs| |12/30/2020|R hebden| ||**BALANCE**| |4/1/2021`|EDF| |01/07/2021|Vodafone| |01/11/2021|Oliver Riley Subs| |01/13/2021|Flintshire CC Covid relief| |01/18/2021|S Hunt| |01/19/2021|Cameron Robb| |01/21/2021|C Davison| |01/21/2021|K Jacks| |01/25/2020|Robinson| |---|---| |01/26/2020|Finn Eadon| |01/27/2020|Noah Davies| |01/28/2020|K Jacks| |01/28/2020|Morgan Thelwell| ||**BALANCE**| |02/01/2021|R Hebden| |02/01/2021|EDF| |02/09/2021|Vodafone| |02/10/2021|Explorer Census| |02/11/2021|Scout census| |02/11/2021|Hut cleaning| |02/15/2021|Rhys Evans subs| |02/16/2021|Flintshire CC Covid relief| |02/16/2021|Ruben & Esme Jones| |02/18/2021|S Hunt subs| |02/22/2021|C Davison subs| ||**BALANCE**| |03/01/2021|R Hebden| |03/01/2021|EDF| |03/11/2021|Vodafone| |03/18/2021|S Hunt| |03/19/2021|Flintshire CC Covid relief| |03/22/2021|C Davison| |03/24/2021|A Needham Zoom expenses| |03/29/2021|R hebden subs| |03/29/2021|P Houghton Expenses| ## **03/29/2021 BALANCE** **TOTAL** _check_ |**01/04/2020**|**Bank Statement Opening balance**| |---|---| ||Receipts| ||Payments| |**31/03/221**|**Bank Statement Closing balance**| |_Check_|| |Column2||Column3|Column4|Column5| |---|---|---|---|---| |**_BANK_**||**_Receipts_**|**_Payments_**|**_Type_**| ||**8,605.38**|||| |||-|83.00|DD| |||-|25.32|DD| |||380.16|-|| |||10.83|-|| |||20.83||| |||61.33||| |||10.83||| |||21.42||| ||**9,002.46**|**505.40**|**108.32**|| |||-|83.00|| |||1,813.70|-|| |||-|25.00|| |||10,000.00|-|| |||10.83|-|| |||20.83|-|| |||10.83|-|| |||-|58.50|| |||250.00|-|| ||**20,942.15**|**12,106.19**|**166.50**|| |||21.42|-|| |||-|83.00|| |||-|25.00|| |||10.83|-|| |||20.83|-|| |||10.83|-|| |||21.42|-|| ||**20,919.48**|**85.33**|**108.00**|| |||-|83.00|| |||-|1,230.17|| |||-|25.00|| |||-|60.00|| |||-|140.14|| |||10.83|-|| |||20.83|-|| |||10.83|-|| |||21.42|-|| ||||1,212.55|| **18,232.53 63.91 2,750.86** - 150.00 - 25.00 10.83 - 20.83 - 10.83 - **18,100.02 42.49 175.00** 21.42 - - 150.00 32.00 - - 25.00 32.00 - 32.00 - - 74.71 32.00 - 10.83 - 10.83 - 32.00 - - 157.80 20.83 - 32.00 - 32.00 - 21.42 - **18,001.84 309.33 407.51** - 150.00 32.00 - 32.00 - 25.00 32.00 - 32.00 - 32.00 10.83 - 32.00 - 20.83 - 10.83 - 32.00 - 32.00 - 41.67 - - 62.06 21.42 - 200.00 - 200.00 - **18,526.36 761.58 237.06** - 150.00 - 135.00 45.83 - 100.00 - 100.00 - 3,031.58 - 100.00 - 22.00 - 100.00 - - 25.00 110.12 100.00 - 3,000.00 - 32.00 - 100.00 - 32.00 - 10.83 - 91.67 - 32.00 - 32.00 - 185.00 - 100.00 - 100.00 - 100.00 - 100.00 - 100.00 - 100.00 - 7.92 - 100.00 - 100.00 - 100.00 - 200.00 - 100.00 - 32.00 - 32.00 - 100.00 - 21.42 83.33 - 100.00 - **26,797.82 8,691.58 420.12** - 150.00 20.00 - 100.00 - 32.00 - 32.00 - - 39.95 100.00 - 125.00 - 100.00 - 100.00 - - 25.00 32.00 - 32.00 - 100.00 - 100.00 - 10.83 - 32.00 - 185.00 - 32.00 - 7.92 - 373.64 - 32.00 - 200.00 - 21.42 - **28,350.68** 1,767.81 214.95 - 150.00 - 25.00 100.00 - 3,000.00 - 10.83 - 100.00 - 7.92 - 32.00 - 200.00 - 100.00 - 100.00 - 32.00 - 100.00 - **31,958.43 3,782.75 175.00** 21.42 - - 95.00 - 25.00 - 715.00 - 2,915.00 - 105.00 58.33 - 3,000.00 - 183.33 - 10.83 - 7.92 - **31,385.26** 3,281.83 3,855.00 15.88 - - 95.00 - 25.00 10.83 - 4,000.00 - 7.92 - - 115.12 15.88 - - 927.58 **34,273.07** 4,050.51 1,162.70 |**35,448.71**|**9,781.02**| |---|---| |35,448.71|9,781.02| |0|0| |**8,605.38**|| |_35,448.71_|| |_9,781.02_
**34,273.07**|| _0.00_ |Column6||Column7|Column8|Column9|Column10| |---|---|---|---|---|---| ||||**_Grants/Donation_**||**_Slimming_**| |**_Cheq No_**||**_Fundraising_**|**_s_**|**_Subs_**|**_World_**| ||||380.16||| |||||10.83|| |||||20.83|| |||||61.33|| |||||10.83|| |||||21.42|| ||||10,000.00||| |||||10.83|| |||||20.83|| |||||10.83|| ||656||||| |||250.00|||| |||||21.42|| |||||10.83|| |||||20.83|| |||||10.83|| |||||21.42|| ||657||||| ||655||||| |||||10.83|| |||||20.83|| |||||10.83|| |||||21.42|| ||659||||| 10.83 20.83 10.83 21.42 32.00 32.00 32.00 32.00 10.83 10.83 32.00 660 20.83 32.00 32.00 21.42 32.00 32.00 32.00 32.00 32.00 10.83 32.00 20.83 10.83 32.00 32.00 41.67 662 21.42 200.00 200.00 661 45.83 100.00 100.00 3,031.58 100.00 100.00 663 100.00 3,000.00 32.00 100.00 32.00 10.83 91.67 32.00 32.00 185.00 100.00 100.00 100.00 100.00 100.00 100.00 7.92 100.00 100.00 100.00 200.00 100.00 32.00 32.00 100.00 21.42 83.33 100.00 20.00 100.00 32.00 32.00 664 100.00 125.00 100.00 100.00 32.00 32.00 100.00 100.00 10.83 32.00 185.00 32.00 7.92 32.00 200.00 21.42 100.00 3,000.00 10.83 100.00 7.92 32.00 200.00 100.00 100.00 32.00 100.00 21.42 667 666 665 58.33 3,000.00 183.33 10.83 7.92 15.88 10.83 4,000.00 7.92 669 15.88 668 250.00 26,411.74 5,617.63 960.00 |Column11|Column12|Column13|Column14|Column15|Column16| |---|---|---|---|---|---| ||**_Summer_**||||| |**_Giftaid_**|**_Camp_**|**Croatia**|**Misc**|**Explorers**|**_Insurance_**| 1,813.70 140.14 1,212.55 22.00 373.64 1,813.70 - - 373.64 22.00 1,352.69 |Column17|Column18|Column19|Column20|Column21|Column22| |---|---|---|---|---|---| ||||**_Internet &_**||**_Fund_**| |**_JustGiving_**|**_Electricity_**|**_Water_**|**_Telephone_**|**_Hut Repairs_**|
**_Raising_**| ||_83.00_||||| ||||25.32||| ||83.00||||| ||||25.00||| ||83.00||||| ||||25.00||| ||83.00||||| |||||234.63|| ||||25.00||| **----- Start of picture text -----**
150.00
25.00
150.00
25.00
74.71
157.80
150.00
25.00
**----- End of picture text -----**
150.00 25.00 150.00 25.00 150.00 25.00 95.00 25.00 95.00 25.00 - 1,422.00 74.71 300.32 392.43 - Column23 Column24 Column25 Column26 Column27 Column28 Column29 _**Books / Badges / Activities necker/OSM Mini Bus Trailer Uniform Training Census**_ 92.00 875.54 60.00 62.06 39.95 715.00 2,915.00 128.22 192.00 190.28 152.00 1,067.54 - - 39.95 3,630.00 Column30 Column31 Column32 Column33 Column34 _**Summer Sundry Equipment Camp Croatia Explorers Expense**_ 58.50 28.00 135.00 110.12 105.00 115.12 607.36 635.36 - - - 523.74 ## **1st April 2020- 31st March 2021** |**Receipts**|| |---|---| |Fund raising|**250.00**| |Grants|**26,411.74**| |Subs|**5,617.63**| |Hut Hire|**960.00**| |Giftaid|**1,813.70**| |Summer camp|**-**| |Croatia Deposit|**-**| |Misc|**373.64**| |Explorers|**22.00**| |**Total Receipts**|**35,448.71**| |**Payments**|| |Insurance|**1,352.69**| |Just Giving|**-**| |Electricity|**1,422.00**| |Water|**74.71**| |Internet & Phone|**300.32**| |Hut Repairs|**392.43**| |Fund Raising|**-**| |Activities|**190.28**| |Book / Badges|**152.00**| |Mini Bus|**1,067.54**| |Trailer|**-**| |Uniform|**-**| |Training|**39.95**| |Census|**3,630.00**| |Equipment|**635.36**| |Croatia|**-**| |Explorers|**-**| |Sundries|**523.74**| |**Total Payments**|**9,781.02**| ||| |**Net Gain/ (Loss)**|**25,667.69**| ## CHECK ||||**_Annual_**|| |---|---|---|---|---| ||**_Main_**|**_columns_**|**_Totals_**|_Main to Annual_| |**_Receipts_**|35,448.71|
35,448.71|
35,448.71|
0.00| |**_Payments_**|9,781.02|
9,781.02|
9,781.02|
0.00|