## **Trustees' Annual Report for the period** Period start date Period end date Day **1** Month **Dec** Year **2023** Day **31 Dec** Month Dec Year **2024 To** ## Section A Reference and administration details **Branch name** Weston-super-Mare (255) (referred to hereinafter as either the “Branch” or the “Charity”) **Other names / number Branch is known** **by** Eagle House **Registered charity number (if any)** 1072121 **Branch's principal address** 21-22 Alexandra Parade Weston super Mare North Somerset **Postcode BS23 1QX** ## **Names of the Branch charity trustees who manage the charity (generally known as the Branch Committee)** |**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---| |1 Mr I Norris MBE*|Branch Chairman|3 Years|| |Mr J Denman MBE*|Branch Vice
Chairman||| |3 Mrs A Culpeck*|Branch Treasurer||To be voted in| |4 Mrs S Tubby*|Branch Secretary||| |5 Mr P Carrington*|Branch Membership||| |6 Mr J Denman MBE*|Branch ATC Rep.||| |7 Mr J Denman MBE|MilitaryCovenant Rep||| |Vacant|Branch Welfare
Officer||| **----- Start of picture text -----**
|||| |---|---|---| |9 Mr Peter McHaddan|President|Retires| |10 Mr C Hewson BEM|Wings| |11| |12| |13| |14| |15| **----- End of picture text -----**
## **Names of any other trustees for the Branch (for example, any custodian trustees in relation to branch property)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **----- Start of picture text -----**
|||| |---|---|---| |Type of adviser|Name|Address| |Branch Auditor|Mr J McConnachie|14 Safford Place WSM BS23 2QZ| **----- End of picture text -----**
## **Section B Structure, governance and management** ## **Description of the branch’s trusts** Royal Charter, Rules, Byelaws, Area and Branch Regulations of the Royal Type of governing document Air Forces Association. (e.g. trust deed, constitution) Unincorporated association How the Branch charity is constituted (e.g. trust, association, company) Elected by the branch membership for a 3-year appointment Trustee selection methods (e.g. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the branch’s organisational structure and any wider network with which the charity works; - relationship with any related parties (including branch club); - trustees’ consideration of major risks and the system and procedures to manage them. ## **Charity’s organisational structure** The charity is a branch of the Royal Air Forces Association which is a Royal Charter body and registered as a charity in England and Wales under number 1072121 (“the Weston-super-Mare Association”). The Association has many branches all of which share the same charitable object as the Association and are subject to the same constitution. - **Trustee induction and training - None** - **Related party relationships – club, SSAFA** - **Risk management - Health and Safety, Risk Assessments carried out and revised 2024.** ## **Section C Objectives and activities** **Summary of the objects of the branch set out in its governing document** To promote, through the comradeship engendered by its members, the welfare by charitable means of all serving and former members of Her Majesty’s Air Forces, their spouses and dependents, together with the widows and widowers and dependents of those who died whilst serving or subsequently. **Summary of the main activities undertaken for the public benefit in relation to** The Branch focus has been on welfare support to the local community, **these objects (include within** and the RAFA family. On behalf of the Branch Trustees, I declare that **this section the statutory** the Trustees are in full compliance with the Charity Commission for the **declaration that trustees have** public benefit. **had regard to the guidance issued by the Charity** ## **Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where All members are volunteers and have worked tirelessly to maintain relevant, about: standards and keeping the branch open and running the club. • policy on grant making; One of the main expenditures this year was to make sure that the • policy programme related building was compliant with the fire risk assessment, Building Security investment; Emergency Lighting, Extinguishers, Smoke Alarms and Health & Safety - contribution made by volunteers. ## Section D Achievements and performance The Branch has maintained contact with approximately 330 members via email, forwarding where suitable advice from Headquarters. The Branch has also contacted local member with monthly emails of advice and support. During the year the Branch and its Committee have held physical monthly meetings and Trustee meetings. The Branch has forwarded money to RAFA Headquarters when HQ have asked for donations from Branches. The branch has continued to collect for battle Britain Wings Appeal, collection and awarded for money raised for 2023. £15,462.96 was collected in 2024. The Air Training Corp raised £732.77 on the street collection. Collection will continue this year. Attending and setting up a stall for the Trade group 3 Association held this year by over 300 Veterans and collecting over £300 and recruiting new members. ## **Welfare Officers Report** We do not have a Welfare officer now. All requests are redirected to HQ ## **North Somerset Armed Forces Covenant Partnership** RAFA Weston-super-Mare Branch has a representative member on the North Somerset AFC Partnership Group. AFC meeting are normally held at Weston Town Hall on the first Monday of March, June, September and December. The meetings are attended by members of local council, institutional, charitable and social organisations. Meetings are usually attended by speakers from local projects who advise what they can do to assist military veterans needing assistance in difficult circumstances. Outcomes from this group that are likely to be of assistance to our welfare officer, and other items are distributed to those members who have interests. Weston Air Day (this is a m was successful (a major fund raiser for military support in this area). Subsequent quarterly meetings have been conducted successfully. ## **RAF Air Cadets (ATC)** RAFA Weston-super-Mare Branch is affiliated with 290 Sqn Air Training Corps Weston-super-Mare (and associated Detached Flight at Burnham-on-Sea), and 1446 Sqn Air Training Corps Clevedon. Most activity is concentrated at Weston-super-Mare. 2024 Activity is summarised as follows: Regular monthly Sqn visits. Our Reprehensive from RAFA attended 4 monthly committee meetings and Annual General meetings. Quarterly 290 Sqn Civilian Committee meetings He organised the Annual Disco evening for Cadets and 290 Sqn staff held at RAFA Club to thank both affiliated squadrons for assistance during the year, such as the Street collection, Battle of Church Service. Providing them with Music and snacks provided through RAFA Club. Contact has been continued with squadron staff to keep abreast of the situation. |**Summary of the main**
**achievements of the branch**
**during the year**|Wherever possible keeping contact with the RAF and RAFA families in
in the local Area, providing coffin drapes and Branch Standard at
funerals.| |---|---| ||Informing all our members that Welfare support to the RAFA family. is| ||available| ||Holding a meaningful Battle of Britain church service,| ||Attended the Remembrance Parade with Town. The purpose of which| ||was to lay a RAFA Wreath in memory of those who died. Afterwards| ||all veterans were invited back to the Club along with the mayor.| ## **Section E Financial review** ||A “Reserve” policy document was raised by the Branch for the property to| |---|---| |**Brief statement of the**|identify the amount which we needed if we had to close the Club. This| |**branch’s policy on reserves**|known as the “Trigger Point”. This document is a working document and| ||is updated.| **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** Fundraising continues all through the year collecting monthly from You **may choose** to include Garden Centres, Morrison, Asda and Tesco in most cases raising up to additional information, where £450 each time. relevant about: - the branch’s principal Trade Group 3 Association donated £2,400. From sales of Watches. sources of funds (including any fundraising); - how expenditure has supported the key objectives of the branch; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the branch’s trustees** **Signature(s) Full name(s)** Iain Norris MBE **Position (eg Secretary,** Chairman **Chair, etc)** **Date** **The Royal Air Forces Associat Weston-Super-Mare Branch Income and Expenditure Year ended 31 December 202** **31.12.2023 INCOME 12,164.88** Wings Appeal Gross Proceeds Wings Rebate 12,164.88 **1538.00** Rebate of Ordinary Life and Associate 2024 **0.00** Rent from Welfare **37.00** Payments of Ordinary and Associate Subscriptions **1400.00** Rents receivable from Welfare Town Bid from Club **1860.00** Rents receivable from Club Payment from HQ Rent for Welfare Tax Insurance **4154.24** Council Tax and Insurance Payment from Club **191.10** Interest on Lloyds Deposit Account **500.00** Insurance refund **200.00** Donation for Club **0.00** 85th Anniversary **0.00** Sundry **0.00** Transfer from Deposit account **0.00** Coffee morning proceeds from Club **0.00** TG3 watch sponsorship ## 9880.34 Total **22045.22** Grand Total ## **EXPENDITURE** |||**EXPENDITURE**| |---|---|---| |**3945.88**||Insurance| |**3022.33**||Repairs, renewals and maintenance| |**1593.10**||Council Tax| |**150.00**||Printing, stationery, Advertising and Postage| |**1539.98**||Branch Expenses| |**221.25**||Town Bid| |||Paid for Sum-up| |**609.82**||Club utilities| |**1589.83**||Branch Expenses| |**370.00**||Expenses for RAFA Meetings and Conferences| |**586.25**||Pooled fares and levy| |**586.25**||Bufet for Battle of Britain and Remembrance Day| |**0.00**||Laptop| |**0.00**||85th Anniversary expenditure| |**11806.71**||Wings Appeal paid to HQ| |**780.00**||Repayment interest on Loan from HQ| ||**26801.40**|Total| **-2007.97** *** Deficit for year **The Royal Air Forces Associat Weston-Super-Mare Branch Balance Sheet Year ended 31 December 202** - **31.12.2023 FIXED ASSETS** 515,143.13 *Freehold Property at cost as at 31.12.24 0.00 ***Laptop **515,143.13 Total** ## **CURRENT ASSETS** - 932.30 Branch Treasurers Account - 22,168.86 Branch Business Bank Account 1,526.58 **Branch Welfare Account **24,627.74** Total **539,770.87** Grand Total **CURRENT LIABILITIES** - 119,326.47 Loan from HQ **119,326.47** Total **ACCUMULATED FUND** - 119,326.47 Balance as at 31.12.2024 2,007.97 Minus Deficit for Year **117,318.50** Total **LOAN FROM HQ** - 119,326.47 Balance as at 31.12.2004 780.00 Less annual repayments **118,546.47** Total - **592.73** ****Add Interest Accrued ## **420,444.40 TOTAL ASSETS LESS CURRENT LIABILITIES** ## **119,139.20 CAPITAL EMPLOYED** ## **NOTES** ***Value figure increase based on 5% as per current practice** ****Closed and transferred to Branch Treasurers Account** ***** Laptop purchase price 249.00 - depreciation 50% per year ****Interest accrued - assumed this is the annual total (780.00) minus the** **Signed Signed** Amanda Culpeck Hon. Branch Treasurer Sandy Tub Hon. Branc **I have examined the Income and Expenditure and Balance Sheet of the ended 31 December 2024 and they appear to be correct and in accord** ## **Signed** Jim McConnachie Auditor **tion** **24** **31.12.2024** 14,591.08 ** 14,591.08 1,541.80 - - - 473.75 4,600.45 613.34 1,402.09 263.32 * 60.00 145.00 1,700.00 184.80 5,900.00 147.00 2,389.64 19,421.19 **34,012.27** 4060.60 8557.43 1476.54 298.60 101.00 0.00 19.95 1584.38 0.00 190.00 126.89 226.46 249.00 2275.00 14485.99 780.00 **34,431.84** **** -419.57 **tion 24 31.12.2024** £ 540,900.28 £ 124.50 **£541,024.78** £ 6,103.00 £ 18,058.76 £ - **£ 24,161.76 £565,186.54** £ 118,359.21 **£118,359.21 £446,827.33** £ 118,359.21 £ 419.57 **£117,939.64** £ 119,139.21 £ 780.00 **£118,359.21** 516.68 **£118,875.89** ## **deposit account interest (263.32)** by ch Secretary **Weston-Super-Mare Branch for the year dance with the information given to me.** .' l¥ •r•rt••J V•