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2024-06-30-accounts

Contact 88

Charity No. 1072066

Company No. 03636811

Trustees' Report and Unaudited Accounts

30 June 2024

Contact 88 Contents

Pages
Trustees' Annual Report 2 to 6
Independent Examiner's Report 7
Statement of Financial Activities 8
Summary Income and Expenditure Account 9
Balance Sheet 10
Notes to the Accounts 11 to 17
Detailed Statement of Financial Activities 18 to 19

Page 1

Contact 88 Trustees Annual Report

The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 30 June 2024.

REFERENCE AND ADMINISTRATIVE DETAILS

Company No. 03636811

Charity No. 1072066

Registered Office

Tozer Way Chichester West Sussex PO19 7LG

Directors and Trustees

The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year:

R.P. Boyce J. Horne (Appointed 13 November 2023) M.J. Lewis P. McCallum R. Nallan J. O'Brennan M.L. Smith (Resigned 13 November 2023) N.H. Smith L.C. Tebb A. Williams

Key Management Personnel

Chair Mr R P Boyce Vehicle manager Mr M J Lewis Operations manager Mr P McCallum

Independent Examiner

Robert Morrison Chinthurst, June Lane Midhurst West Sussex GU29 9EW

Bankers

Barclays Bank plc 74/75 East Street

Page 2

Contact 88 Trustees Annual Report

Chichester West Sussex PO19 1HR

Investment Advisors

Tilney Bestinvest Royal Liver Building Pier Head Liverpool L3 1NY

OBJECTIVES AND ACTIVITIES

The object of the Charity is to provide mobility and social contact for elderly and disabled people in Chichester and the surrounding area through the provision of transport.

The aims for the current year were: -

Public benefit:-

The trustees have given due regard to the Charity Commission's published guidance concerning public benefit. Although the Charity operates in a limited geographical area its services are available to all those in the area. The provision of assisted transport for the elderly and disabled is a much-appreciated public benefit.

ACHIEVEMENTS AND PERFORMANCE

Charitable activities: -

Regular outings and shopping trips have been organised but current levels are still below pre pandemic levels but are heading towards previous levels of activity, that said more drivers are required before Contact 88 can return to levels achieved pre pandemic.

In total 1,940 passenger journeys were delivered, covering a total of 8,283 passenger miles. Included in the total are 67 passengers with wheelchairs.

Generous grants and donations were received from the WSCC, local charitable trusts and individuals. These helped the charity to cover fixed costs to a considerable extent and to maintain passenger contributions at a level affordable by all clients. Significant donations also allowed the charity to replace one of its ageing vehicles and it is hoped that funds will allow the second vehicle now 10 years old to be replaced in the next financial year.

Page 3

Contact 88 Trustees Annual Report

FINANCIAL REVIEW

Investment powers and performance: -

The trustees have power to expend the funds of the Charity in such manner as they shall consider to be most beneficial for the achievement of the Charity's objectives. The trustees can invest, in the name of the Charity, such part of the funds as they may see fit and to direct the sale or transposition of any such investment, and to expend the proceeds of any such sale in the furtherance of the objects of the Charity. A further £7,300 of the former CAF investments was re-invested in Bestinvest during the period. Total investments in Bestinvest funds at year end were £126,755 with £987 in the cash account. Income received from Bestinvest totalled £3,017 after deduction of management charges and cash withdrawals of £3,100 were made during the period.

The closing balance in the bank savings account was £42,124. Bank interest received was £965, as compared with £300 the previous year.

Reserves: -

The Charity holds a Vehicle Replacement Fund to provide for the simultaneous replacement of both vehicles currently in service. It will continue its policy of making transfers to this fund of amounts equal to the annual vehicle depreciation provision from otherwise undesignated resources. An additional Asset Replacement Fund takes into account rising vehicle prices and vehicle improvements to enhance future standards of service. Undesignated resources may be transferred to this fund from time to time at the discretion of the Trustees who must also approve transfers out for the purpose of vehicle or other fixed asset replacement. At the yearend £31,577 was held in the Vehicle Replacement Fund (2023: £54,723) and £14,000 in the Asset Replacement Fund, unchanged from 2023.

The Charity needs to hold sufficient readily realisable unrestricted and undesignated funds to ensure it is able to meet its operational commitments and to ensure there are resources available to meet any substantial vehicle repair costs. In the opinion of the Trustees the minimum level should be equal to at least six months charitable expenditure in a normal year (£12,000). The Trustees will continue to seek to retain this fund at the required level to ensure the ongoing security of the services offered.

Under Clause 34 of its Memorandum and Articles of Association the Charity maintains an Endowment Fund to support the subsidised cost of transport. Capital can be withdrawn only in dire emergency and any withdrawal requires the approval of not less than 75% of the votes cast at a meeting of the Executive Committee of which 14 clear days’ notice has been given stating the intention to propose this resolution. Under Clause 34 surplus income may be invested in the Endowment Fund.

Financial review and results: -

The valuable contribution by the volunteer drivers and assistants continues to help the Charity to contain its costs. The net profit before unrealised profits on investments was £25,550 as compared with a net profit of £3,250 in 2023.

Page 4

Contact 88 Trustees Annual Report

PLANS FOR FUTURE PERIODS

The Charity will continue to offer transport for the elderly and disabled. With its vehicles it will offer the maximum possible level of service with a view to restoring pre-pandemic activity levels as soon as possible. Restricted use of the existing vehicles throughout the pandemic has meant that they have been retained beyond their usual seven-year life. In considering the optimum time for their replacement, the charity will also examine opportunities for improvement of comfort, economy and environmental considerations. The Trustees of the Charity agreed to the purchase of one vehicle in January 2024. Although keen to adopt a vehicle that is better for the environment the cost of electric vehicles at this time is prohibitive so the specification for the vehicle is similar to previous models purchased.

In the long term the purchase of replacement vehicles and improvements in comfort and safety will be financed by the Replacement Vehicle Fund and Asset Replacement Fund. The Trustees regard this as good husbandry of the resources.

For the foreseeable future however, grants will still be sought from external sources to enable fares and charges to be maintained at levels affordable by all clients of the Charity.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document: -

Contact 88 is a company limited by guarantee, registration number 3636811, and a registered charity, registration number 1072066. It was incorporated on 23 September 1998. The Charity is governed by the Memorandum and Articles of Association.

Organisational structure: -

The Charity is based at Tozer Way, Chichester, West Sussex and is staffed by volunteers and one part-time employee.

Appointment, induction and training of new trustees: -

The Trustees are appointed and retire by rotation in accordance with the Memorandum and Articles of Association. Upon appointment Trustees are given full induction on the activities of the Charity.

Chain of management decisions and application: -

Major decisions are made by consensus between the Trustees, usually at Executive Committee Meetings five times a year. In between times, informal consultation takes place and ad hoc meetings can be quickly held.

Day-to-day running is in the hands of the Operations Manager, the Vehicle Manager and the Office Administrator, who consult with the Chairman and other trustees as necessary.

The Charity being small, the application of decisions is made by all parties keeping in regular contact.

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102).

Page 5

Contact 88 Trustees Annual Report

Signed on behalf of the board

R.P. Boyce Trustee 14 October 2024

Page 6

Contact 88 Independent Examiners Report

Independent Examiner's Report to the trustees of Contact 88

I report to the charity trustees on my examination of the financial statements of Contact 88 for the year ended 30 June 2024.

Responsibilities and basis of report

As the charity's trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the financial statements of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's financial statements as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Robert Morrison Chartered Accountant

Chinthurst, June Lane Midhurst West Sussex GU29 9EW

24 October 2024

Page 7

Contact 88 Statement of Financial Activities

for the year ended 30 June 2024

Notes
Income and endowments
from:
Donations and legacies
3
Charitable activities
4
Investments
5
Other
6
Total
Expenditure on:
Raising funds
7
Charitable activities
8
Other
9
Total
Net gains on investments
Net income
10
Transfers between funds
Net income before other
gains/(losses)
Other gains and losses
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
Unrestricted
funds
2024
£
18,709
16,492
4,312
200
Endowment
funds
2024
£
-
-
-
-
Total funds
2024
£
18,709
16,492
4,312
200
Total funds
2023
£
9,898
13,852
2,483
-
39,713
326
23,031
(9,194)
-
-
-
-
39,713
326
23,031
(9,194)
26,233
248
21,206
1,529
14,163
-
-
5,748
14,163
5,748
22,983
1,438
25,550
-
5,748
-
31,298
-
4,688
-
25,550 5,748 31,298 4,688
25,550
88,585
5,748
124,076
31,298
212,661
4,688
207,973
114,135 129,824 243,959 212,661

Page 8

Contact 88 Summary Income and Expenditure Account

for the year ended 30 June 2024

Income
Interest and investment income
Gross income for the year
Expenditure
Depreciation and charges for
impairment of fixed assets
Total expenditure for the year
Net income before tax for the year
Net income for the year
2024
£
35,401
4,312
39,713
23,357
(9,194)
14,163
25,550
25,550
2023
£
23,750
2,483
26,233
21,454
1,529
22,983
3,250
3,250

Page 9

Contact 88 Balance Sheet

at 30 June 2024

Company No.
03636811
Notes
2024
£
Fixed assets
Tangible assets
13
54,996
Investments
14
126,755
181,751
Current assets
Debtors
15
5,238
Cash at bank and in hand
57,748
62,986
Creditors:Amount falling due within one year
16
(778)
Net current assets
62,208
Total assets less current liabilities
243,959
Net assets excluding pension asset or liability
243,959
Total net assets
243,959
The funds of the charity
Endownment funds
17
Endowment funds
129,824
129,824
Unrestricted funds
17
General funds
13,562
Designated funds
100,573
114,135
Total funds
243,959
2023
£
5,717
113,707
119,424
1,815
92,701
94,516
(1,279)
93,237
212,661
212,661
212,661
124,076
124,076
14,145
74,440
88,585
212,661

These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

For the year ended 30 June 2024 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

Approved by the board on 14 October 2024

And signed on its behalf by:

R.P. Boyce Trustee

14 October 2024

Page 10

Contact 88 Notes to the Accounts

for the year ended 30 June 2024

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Change in basis of accounting or to previous accounts

There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.

Fund accounting

Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.

Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. The vehicle replacement fund represents the value of the depreciated element of the vehicle held as fixed assets. The asset replacement fund, the establishment of which was approved by the Trustees in March 2017, represents the provision for increases in vehicle prices and costs of vehicle comfort and safety improvements beyond the provision in the vehicle replacement fund. Allocations of unrestricted income are made by the Trustees as and when they seem prudent. The endowment fund is expendable. Allocations of unrestricted income are made annually by the Trustees as they see fit. Income earned each year is used to defray the operating costs. Any surplus income is reinvested in the endowment. Under certain circumstances capital may be withdrawn.

Page 11

Contact 88 Notes to the Accounts

Income

Expenditure

Taxation

The charity is exempt from corporation tax on its charitable activities.

Page 12

Contact 88 Notes to the Accounts

Tangible fixed assets and depreciation

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:

in accordance with the Leasehold property lease Equipment 25% on reducing balance Minibuses 25% on reducing balance

2 Company status

The company is a private company limited by guarantee and consequently does not have share capital.

3 Income from donations and legacies

3
Income from donations and legacies
Donations from trusts and
individuals
Bus Service Operators Grant
Other Grants
Gift Aid
4
Income from charitable activities
Income from Usage: C88
Outings
Income from Usage: Other
Users
Gala Day
Miscellaneous Income
5
Income from investments
Bank Interest Earned
Bestinvest Investment
Income
Unrestricted
£
14,438
761
1,500
2,010
18,709
Unrestricted
£
10,836
5,559
82
15
16,492
Unrestricted
£
969
3,343
4,312
Total
2024
£
14,438
761
1,500
2,010
18,709
Total
2024
£
10,836
5,559
82
15
16,492
Total
2024
£
969
3,343
4,312
Total
2023
£
6,222
1,005
1,900
771
9,898
Total
2023
£
9,339
4,513
-
-
13,852
Total
2023
£
300
2,183
2,483

Page 13

Contact 88 Notes to the Accounts

Bank Compensation
7
Expenditure on raising funds
Investment management
costs
Bestinvest Investment
Income
8
Expenditure on charitable activities
Expenditure on charitable
activities
Income from Usage: C88
Outings
Governance costs
Independent Examination
Fee
Governance Costs
Trustees Meetings
9
Other expenditure
Amortisation, depreciation,
impairment, profit/loss on
disposal of fixed assets
10 Net income before transfers
This is stated after charging:
Depreciation of owned fixed assets
Unrestricted
£
200
200
Total
2024
£
200
200
Total
2023
£
-
-
Unrestricted
£
326
326
Unrestricted
£
22,850
60
13
108
23,031
Unrestricted
£
(9,194)
(9,194)
2024
£
4,490
Total
2024
£
326
326
Total
2024
£
22,850
60
13
108
23,031
Total
2024
£
(9,194)
(9,194)
Total
2023
£
248
248
Total
2023
£
19,911
1,200
13
82
21,206
Total
2023
£
1,529
1,529
2023
£
1,529

Page 14

Contact 88 Notes to the Accounts

11 Trustee remuneration and expenses

None of the trustees have been paid any remuneration in the current or prior periods

None of the trustees has been paid expenses in the current or prior periods.

2024 2023
Number Number
£ £
Total expenses reimbursed to trustees 0 0

12 Staff costs

No employees received emoluments in excess of £60,000.

The average monthly number of full time equivalent employees during the year was as follows:

Charitable
13 Tangible fixed assets
Cost or revaluation
At 1 July 2023
Additions
Disposals
At 30 June 2024
Depreciation and
impairment
At 1 July 2023
Depreciation charge for the
year
Disposals
At 30 June 2024
Net book values
At 30 June 2024
At 30 June 2023
Land and
buildings
£
1,900
-
-
1,900
654
38
-
692
1,208
1,246
2024
Number
1
1
Equipment
£
714
-
-
714
714
-
-
714
-
-
Minibuses
£
59,560
55,585
(29,780)
85,365
55,089
4,452
(27,964)
31,577
53,788
4,471
2023
Number
1
1
Total
£
62,174
55,585
(29,780)
87,979
56,457
4,490
(27,964)
32,983
54,996
5,717

Page 15

Contact 88 Notes to the Accounts

14 Investments

Cost or revaluation
At 1 July 2023
Additions
Revaluation
At 30 June 2024
Net book values
At 30 June 2024
At 30 June 2023
15 Debtors
Trade debtors
Prepayments and accrued income
16 Creditors:
amounts falling due within one year
Trade creditors
Other taxes and social security
Accruals
Deferred income
2024
£
279
4,959
5,238
2024
£
-
15
124
639
778
Other
investments -
Listed
£
113,707
7,300
5,748
126,755
126,755
113,707
Total
£
113,707
7,300
5,748
126,755
126,755
113,707
2023
£
60
1,755
1,815
2023
£
138
-
1,141
-
1,279

Page 16

Contact 88 Notes to the Accounts

17 Movement in funds

17 Movement in funds
At 1 July
2023
124,076
124,076
14,145
5,717
54,723
14,000
74,440
212,661
Incoming
resources
(including
other
gains/losses)
£
5,748
5,748
39,713
-
-
-
-
45,461
Resources
expended
£
Gross
transfers
£
-
-
(26,133)
49,279
(23,146)
-
26,133
-
At 30 June
2024
£
129,824
Endowment funds:
Endowment Fund
Total
Unrestricted funds:
General funds
Designated funds:
Fixed Assets Fund
Replacement Vehicle Fund
Asset Replacement Fund
Total
Total funds
-
-
(14,163)
-
-
-
-
(14,163)
129,824
13,562
54,996
31,577
14,000
100,573
243,959

18 Related party disclosures

Controlling party

The company is limited by guarantee and has no share capital; thus no single party controls the company.

Page 17

Contact 88 Detailed Statement of Financial Activities

for the year ended 30 June 2024

Income and endowments from:
Donations and legacies
Donations from trusts and
individuals
Bus Service Operators Grant
Other Grants
Gift Aid
Charitable activities
Income from Usage: C88 Outings
Income from Usage: Other Users
Gala Day
Miscellaneous Income
Investments
Bank Interest Earned
Bestinvest Investment Income
Other
Bank Compensation
Total income and endowments
Expenditure on:
Investment management costs
Bestinvest Investment Income
Total of expenditure on raising
funds
Charitable activities
Income from Usage: C88 Outings
Governance costs
Independent Examination Fee
Governance Costs
Trustees Meetings
Total of expenditure on charitable
activities
Unrestricted
funds
2024
£
14,438
761
1,500
2,010
18,709
10,836
5,559
82
15
16,492
969
3,343
4,312
200
200
39,713
326
326
326
22,850
22,850
60
13
108
181
23,031
Endowment
funds
2024
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Total funds
2024
£
14,438
761
1,500
2,010
18,709
10,836
5,559
82
15
16,492
969
3,343
4,312
200
200
39,713
326
326
326
22,850
22,850
60
13
108
181
23,031
Total funds
2023
£
6,222
1,005
1,900
771
9,898
9,339
4,513
-
-
13,852
300
2,183
2,483
-
-
26,233
248
248
248
19,911
19,911
1,200
13
82
1,295
21,206

Page 18

Contact 88

Detailed Statement of Financial Activities

General administrative costs,
including depreciation and
amortisation
Depreciation of land and
buildings
Depreciation of Equipment
Depreciation of Minibuses
Profit on disposal of tangible
fixed assets
Total of expenditure of other costs
Total expenditure
Net gains on investments
Net income
Net income before other
gains/(losses)
Other Gains
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
38
-
4,452
(13,684)
(9,194)
(9,194)
14,163
-
25,550
25,550
-
25,550
88,585
114,135
-
-
-
-
-
-
-
5,748
5,748
5,748
-
5,748
124,076
129,824
38
-
4,452
(13,684)
(9,194)
(9,194)
14,163
5,748
31,298
31,298
-
31,298
212,661
243,959
38
-
1,491
-
1,529
1,529
22,983
1,438
4,688
4,688
-
4,688
207,973
212,661

Page 19