## **Trustees' Annual Report for the period**
Period start date Period end date FIRST APRIL 2023 THIRTY MARCH 2023 **To** FIRST
**From**
## Section A Reference and administration details
**Charity name OtheILIr names charity is known by Registered charity number (if any)** 1072034
ALL SOULS DRAMATIC CLUB
**Charity's principal address** 110 Larkfield lane Southport Merseyside **Postcode PR9 8NP**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||PhilipRichards|Treasurer||Commitee|
||Mrs C Watkinson|Chairperson||Commitee|
||Mrs Sue Hardiker|Club Member||Commitee|
||Mrs Helen Gillies|Club Member||Commitee|
||Mr John Hardiker|Club Member||Commitee|
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Club’s Constitution
- (eg. trust deed, constitution)
By onward discussion by Committee How the charity is constituted
- (eg. trust, association, company)
By Chairperson after discussion with the Committee Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
The trustees of the society are appointed as and when required such as illness or the resignation of a trustee.
The trustees are appointed voluntarily and are members of the society.. Any major risks to the society are discussed with the trustees during monthly meetings of the committee where the liquidity of the society is always discussed during the treasurer’s report.
Any matters arising of an urgent nature would be brought to the attention of the trustees outside the said normal monthly meeting.
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To promote the advancement and improvement of general education in relation to all aspects of the acts of drama and the development of such arts
**TAR**
March **2012**
2
The society performs shows for the benefit of the general public and also for its members of all ages (16+), backgrounds and abilities. Also, the society involves local children in its performances to understand and benefit from the experience of others and to enhance their knowledge of the theatre.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
The charity receives funds from its shows and performances, Performed at a variety of venues in the town during the year. The annual pantomime draws in the greatest funds for the year. Funds are also received from various activities enjoyed by the society during the year including public singing and local activities such as treasure hunt etc.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
With agreement with the committee and by members a vote for a local charity is put forward to receive funds obtained indirectly and separate from the society’s performances as mentioned above.
During this year the society independently raised £952 for local charities. Which included Southport Soup Kitchen and the local Life Boat Station.
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
This year saw the society perform in front of near maximum audiences . Having left Covid behind the club was able to concentrate on putting on a first class show which reflects in the profit returned for this year which was above expectations. We also had competition from a professional show a few weeks before we were due to begin, however this appeared to have little effect due to our loyal following.
It is estimated the theatre was 90% full over 12 performances which meant that a solid income was also achieved. The profit achieved was also a near record. The society was nominated for several NODA awards for its previous pantomimes and are awaiting any nominations for this show. The society members attend local events to promote the show such as singing in local venues and visiting performances by other societies. The Company was therefore delighted with the outcome of this year’s performances and the commeraderie during the show is again reflected in the achievements during the year
**TAR**
March **2012**
4
## **Section E Financial review**
The reserves of the society are held in a business bank account **Brief statement of the** augmented by internet banking. **charity’s policy on reserves**
The account is administered by the treasurer with access to the internet banking seconded by a trustee
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** P E Richards **Full name(s)** Philip Edward Richards **Position (eg Secretary, Chair,** Treasurer **etc) Date** 23 September 2023
**TAR**
March **2012**
5
## _**SNOW WHITE ACCOUNTS TO 31 MARCH 2023**_
|ATKINSON|||£45,005.00||||
|---|---|---|---|---|---|---|
|BROWNIES|||£4,200.00||||
|CARAVAN|CLUB||£1,236.00||||
||||||£50,441.00||
|**PROGRAMMES**|||||||
|SALES||£577.00|||||
|ADS||£390.00|||||
|LESS|COST|£296.14|||£670.86||
|||||.|||
||**GROSS TAKINGS**||||**£51,111.86**||
|**COSTS**|||||||
|PROPS|||£90.30||||
|ATKINSON|||£21,737.02||||
|ATKINSON DEPOSIT|||||||
|ADVERTS|||£375.00||||
|COSTUMES|||£500.00|||1500 TO ASSETS|
|BAND|||£3,685.00||||
|PRINTING|||£481.14||||
|PRODUCTION COSTS|||£13,436.87||||
|CIVIC|||£91.13||||
|MISC|||£374.03||£40,770.49||
|**PANTO PROFIT**|||||**£10,341.37**||
|**OTHER INCOME AND**||**EXPENDITURE**|||||
|**INCOME**|||||||
|MEMBERSHIP|||**£2,085.00**||||
|CHARITY|||£952.00||||
|VAT REFUND|||£13.24||||
|DVD||£500.00|||||
||COST|£368.60|£131.40||||
|NODA ME|£240.00||||||
|LESS|£240.00||£0.00||||
|CHAIRMANS DO|||||||
|INCOME|#######|||
|---|---|---|---|
|EXPENSE|#######|£214.00||
|TREASURE|HUNT|£31.00||
|TEA||£109.63||
||||£3,536.27|
|**NET TOTAL INCOME**|||**£13,877.64**|
|**OTHER EXPENSES**||||
|CHARITY||£952.00||
|AUDIT||£60.00||
|REFUND||£45.00||
|INSURANCE||£1,872.14||
|NODA||£230.00||
|RENTS||£4,320.00||
||||£7,479.14|
|DEPRECIATION||||
|**NET PANTOMIME LOPROFIT**|||£6,398.50|
CHARITY COMMISSION
FOR ENGLAND AND WALES
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