## **Trustees' Annual Report for the period**
Period start date Period end date FIRST APRIL 2021 THIRTY MARCH 2022 **To** FIRST
**From**
## Section A Reference and administration details
**Charity name OtheILIr names charity is known by Registered charity number (if any)** 1072034
ALL SOULS DRAMATIC CLUB
**Charity's principal address**
110 Larkfield lane Southport Merseyside **Postcode PR9 8NP**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||PhilipRichards|Treasurer||Commitee|
||Mrs C Watkinson|Chairperson||Commitee|
||Mrs Sue Hardiker|Club Member||Commitee|
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Club’s Constitution (eg. trust deed, constitution)
By onward discussion by Committee How the charity is constituted
- (eg. trust, association, company)
By Chairperson after discussion with the Committee Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
The trustees of the society are appointed as and when required such as illness or the resignation of a trustee.
The trustees are appointed voluntarily and are members of the society.. Any major risks to the society are discussed with the trustees during monthly meetings of the committee where the liquidity of the society is always discussed during the treasurer’s report.
Any matters arising of an urgent nature would be brought to the attention of the trustees outside the said normal monthly meeting.
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To promote the advancement and improvement of general education in relation to all aspects of the acts of drama and the development of such arts
**TAR**
March **2012**
2
The society performs shows for the benefit of the general public and also for its members of all ages (16+), backgrounds and abilities. Also, the society involves local children in its performances to understand and benefit from the experience of others and to enhance their knowledge of the theatre.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
The charity receives funds from its shows and performances, Performed at a variety of venues in the town during the year. The annual pantomime draws in the greatest funds for the year. Funds are also received from various activities enjoyed by the society during the year including public singing and local activities such as treasure hunt etc.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
With agreement with the committee and by members a vote for a local charity is put forward to receive funds obtained indirectly and separate from the society’s performances as mentioned above. During this year the society independently raised £1500 for local charities.
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
This year saw the society perform in front of near maximum audiences . It was a worry for the society this year because it was the first performance after the Covid break and as covid was still prevalent it was always a worry that the show might have to be cancelled at any time. However, despite cast members still contracting the virus, the show went on without a hitch. We also had competition from a professional show a few weeks before we were due to begin, however this appeared to have little effect due to our loyal following.
It is estimated the theatre was 90% full over 12 performances which meant that a solid income was also achieved. The profit achieved was also a near record. The society was initially concerned because the 2020 year saw a slight fall in patrons but the decision to put on the show after a lockdown period during the year reaped its benefits, The society was nominated for several NODA awards for its previous pantomimes and are awaiting any nominations for this show. The society members attend local events to promote the show The Company was therefore delighted with the outcome of this year’s performances despite making a small loss.
**TAR**
March **2012**
4
## **Section E Financial review**
## **Brief statement of the**
The reserves of the society are held in a business bank account augmented by internet banking.
**charity’s policy on reserves**
The account is administered by the treasurer with access to the internet banking seconded by a trustee
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** P E Richards **Full name(s)** Philip Edward Richards **Position (eg Secretary, Chair,** Treasurer **etc) Date** 28 October 2022
**TAR**
March **2012**
5
**ALL SOULS DRAMATIC CLUB THE SNOW QUEEN ACCOUNTS TO 31 MARCH 2022**
|ATKINSON||£33,250.00||
|---|---|---|---|
|BROWNIES||£4,200.00||
|CARAVAN CLUB||£792.00||
||||£38,242.00|
|**PROGRAMMES**||||
|SALES|£526.98|||
|ADS|£480.00|||
|LESS
COST|£295.62||£711.36|
|**GROSS TAKINGS**|||**£38,953.36**|
|**COSTS**||||
|PROPS||£59.09||
|ATKINSON||£19,345.52||
|COSTUMES||£1,589.35||
|BAND||£3,325.00||
|PRINTING AND ADVERTS||£1,052.31||
|PRODUCTION COSTS||£11,956.09||
|CIVIC||£134.14||
|MISC||£284.30|£37,745.80|
|**PANTO PROFIT**|||**£1,207.56**|
|**OTHER INCOME AND EXPENDITURE**||||
|**INCOME**||||
|MEMBERSHIP||£1,640.00||
|CHARITY||£1,700.00||
|GOODWILL BANK||£200.00||
|DVD|£440.00|||
|COST|£270.00|£170.00||
|AFTER SHOW||£315.00||
|AUDITIONS||£40.00||
|TEA||£59.79||
|NODA GRANT||£250.00|£4,374.79|
**NET TOTAL INCOME**
**£5,582.35**
## **OTHER EXPENSES**
|**OTHER EXPENSES**||||
|---|---|---|---|
|CHARITY||||
|BERTIES BUCCANEERS|£850.00|||
|VITAL SIGNS|£850.00|£1,700.00||
|AFTER SHOW||£265.00||
|FEES||£8.14||
|REFUND||£25.00||
|INSURANCE||£1,586.00||
|NODA||£200.00||
|RENTS||£4,440.00|£8,224.14|
**NET PANTOMIME LOSS PROFIT** -£2,641.79
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs report on the
accounts
Sèetion A
Independent Examiner s Report
Report to the trusteesl
members of
ALL SOULS DRAMATIC CLUB
On accounts for the year
ended
31 MARCH 2022
Charlty no
{rf any)
1072034
Set out on pagos
I report to the trustees on my e3M4nation of aLXXMts of the above
charity (Ihe Trusf) for the year ended 3110312022.
As the charitvs trustees. you are responsible for the preparation of the
2osDonsibilitl•s and
basis of report
("the Acr).
I re[ in respect of my examination of the TThs accx)unts carried out
under section 145 of Ihe 2011 Act and in ca59ng oul my eXaMiF0, I
have followed all the applicable DIred1( given by the Chaiity Commission
unaei secEK>n 14515)(b) of the Act.
Independent INCOME DOES NOT EXCEED £250.000
examinevs statement
come to my attention in connectN)n with the examination latkeF
isdo8Vknich gives (ause to belbeve that in, any material
the aCunting recorts not kept in accordance with section 130
of the Charities Act. or
th8 accounts did not Mpty wth the applicab16 requirements
conceming the form and content of accounts set out in the Charities
that the accnunts give a Irue and fairf view which is not a matter
I have no concems arKI have come across no other mattèrs in connection
order to enable a proper understanding of the accounts to be reached.
. Please delete the IrdS in the l)raGkets ifthey do not apply.
Slgn•d:
/iolJ02Z
Name:
HÉLIs f£tr)cTr
Relevant professional
quallfication(s) or body
(If any):
IER
Oct 2018