## **Trustees’ Annual Report** ## **1 September 2023** to **31 August 2024 Alsager and District University of the Third Age** ## **1072030** ## **Objectives and Activities** ||Statement of
Recommended
Practice
(SORP) reference|| |---|---|---| |Summary of the purposes of the
charity as set out in its governing
document|Para 1.17|Educational and recreational activities aimed at
improving the physical, mental and social
welfare of people in the Alsager and surrounding
district who are
no longer in full time
employment| |Summary of the main activities in
relation to those purposes for the
public benefit, in particular, the
activities, projects or services identified
in the accounts.|Para 1.17
Para 1.19|Operate a variety of classes and group meetings
covering both educational and amateur sporting
activities. Also, arrange a number of day trips
for both educational and recreational purposes.
The Charity with a local travel firm also
facilitates holidays for members.| |Statement confirming whether the
trustees have had regard to the
guidance issued by the Charity
Commission on public benefit|Para 1.18|The trustees remain aware that the prime
objective is to ensure that the senior members in
the community of Alsager and District who are
no longer in full time employment have the
opportunity to remain active and involved in a
wide variety of activities, which helps in their
wellbeing.| 1 ## **Achievements and Performance** ||SORP
reference|SORP
reference|SORP
reference|| |---|---|---|---|---| |Summary of the main achievements of
the charity, identifying the difference the
charity’s work has made to the
circumstances of its beneficiaries and
any wider benefits to society as a
whole.|Para 1.20|||The Charity returned from its summer break in early
September 2023. The membership, at that stage, was
984 with 58 groups operating. Throughout the year
membership has increased and at the end of August
2024 was 1021.
Throughout the year we have lost groups due to
members declining or leaders retiring but new groups
have started. As of the end of August 2024 we had 58
groups functioning.
The major activity remains the weekly Charity hub
meeting at the Civic Centre and also includes some
groups activities along with the unique Talk Time
events which attract an average attendance of over 60
members| |**Financial Review**||||| |||SORP
reference||| |Review of the charity’s financial position
at the end of the period||Para 1.21|The Committee set a budget for the year of 2024 with
the intention of incurring a deficit of £5,000 to continue
to reduce the balance held on reserves. This is in line
with the guidance from the Charity Commission to
ensure that reserves balances held were not held
unnecessarily high.
The initial financial results are that the end result is
approximately £5,750 which is a slightly larger deficit
due to late committee approval to use some of the
reserves for external support services and the
purchase of some new equipment.|| |Statement explaining the policy for
holding reserves stating why they are
held||Para 1.22|Sufficient funds are held in reserve to ensure that all
financial commitments can be met in the event of
winding down the Charity.
There are no restrictions in place on the proper use of
reserves by the Charity. The Committee over the
years set the reserves and were originally caped at six
months turnover.
The previous Committee recognised the times of
austerity reduced the yearly membership fee for 2023.
The current Committee retained this decision for 2024.
This further reduces reserves in 2024 and will be
reviewed on an annual basis.|| |Amount of reserves held||Para 1.22|The Committee are aware of the guidance from the
Charity Commission that reserves should not be
greater than 50% of turnover. The current reserves
balance at 31 August 2024 is £17,577 and is 27.5% of
the last year’s turnover and has been a planned and
managed reduction over the last two years.|| 2 |Reasons for holdingzero reserves|Para 1.22|Not Applicable| |---|---|---| |Details of fund materially in deficit|Para 1.24|None| |Explanation of any uncertainties about
the charity continuing as a going concern|Para 1.23|None| ## **Structure, Governance and Management** |Type of governing document|Type of governing document|Para 1.25|Trust Deed| |---|---|---|---| |Constitution of the Charity||Para 1.25|Part of National Organisation
Third Age Trust| ||||| ||Charity Name|Alsager and District U3A|| ||Registered Charity Number|1072030|| ||Charity’s principal correspondence
address|8 Denford Place
Church Lawton
Stoke on Trent, ST7 3RF|| ## **Names of the Trustees who manage Alsager & District U3A Charity** |**Trustee Name**|**Office**|**Dates acted**|**Who Appoints Trustees**| |---|---|---|---| |Alan Bell|Chair|30/10/2023 – 21/10/2024|Charity AGM 2023| |Gaynor Butler|Secretary|06/11/2023 – 21/10/2024|Executive Committee| |David Gaston|Vice Chair|06/11/2023 – 21/10/2024|Executive Committee| |Celia Hudson|Treasurer|08/01/2024 – 21/10/2024|Executive Committee| |Regina Lo|Financial
Controller|12/02/2024 – 21/10/2024|Executive Committee| |Christine Bell|Trustee|30/10/2023 – 21/10/2024|Charity AGM 2023| |Christine Butler Meadows|Trustee|30/10/2023 - 21/10/2024|Charity AGM 2023| |Geraldine Dalton|Trustee|30/10/2023 - 21/10/2024|Charity AGM 2023| 3 **Funds held as custodian trustees on behalf of others** |Description of the assets held in this capacity|None| |---|---| |Name and objects of the charity on whose behalf the assets are held and
how these falls within the custodian charity’s objects|None| |Details of arrangements for safe custody and segregation of such assets
from the charity’s own assets|None| ## **Declarations** The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Alan Bell Chair 21 October 2024 4 Alsager & District THE UNIVERsif< OF THE THIRD AGE Annual Accounts for the Year 2u2J12U24 Balance Sheet as at 31 August 2024 15,318 2024 2023 Travel Prepayments Debtors Travel Bank Account &Cash in Hand Main Bank Accounts & Cash in Hand 3,536 1,152 3,411 15,318 4,145 21,906 23,417 Less Creditors as at 31 August Members Receipts in Advance Travel Group Receipts in Advance 26,051 (1,337) (2,162) (2,319) (124) (2,833) Total Net Assets (5,818) 17,599 (2,957) 23,094 General Reserve Main Activity Balance Brought Forward Main Activity Deficit for the Year Savings from Prior Year Creditor Provision Main Activity Surplus (Deficit) for the year Receipt from Travel Funds 19,094 22,568 (5,759) (5,212) 1,594 (3,618) 145 (5,759) 265 (5,495) 13,599 Closing Balance Working Capital Travel Balance Brouqht Forward Travel Surplus (Deficit) for the year Transfer to the General Reserve Closing Balance (3,474) 19,094 4,000 265 (265) 4,000 145 (145) 4,000 4,000 Charity Fund Balance Total Reserves 17,599 23,094 I certify that in my opinion, this account is in agreement with the records submitted and is a true and fair statement thereof. Independent Examiner and Hon. Auditor 2MS•È &*AP T Smith BFP FCA Date On behalf of the Trustees 05/09/2024 Hon. Chair A Bell Date Trustee/Accountant Regina P K Lo R Tsimpson Date CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent ExaMine￿S Report Report to the trustees Alsager & District The University Of The Third Age On accounts for the year ended 31st August 2024 Charity no (if any) 1072030 Set out on pages 1and2 einbei lo 1.9 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent IThe charity's gross income exceeded £250,000 and l am qualified to examiner's statement undertake the examination by being a qualified member of linsert name of applicable listed body]]. Delete [ l if not applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements Con￿rning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 5th Sept 2024 Name: Timothy Smith Relevant professional qualification{s) or body FCA IER Oct 2018 {if any): Address: 100 Station Road, Alsager, Stoke-on-Trent ST7 2PF Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief detsils of any items that the examiner wishes to disclose. IER Oct 2018 Alsager & District 0￿] THE UNIVERSITY OF THÉ THIRD AGE Annual Accounts for the Year 202312024 Income and Expenditure Account for the Year Ending 31 August 2024 2024 2023 Income Annual Enrolment Fee Class Attendance Fees Gift Aid Teas and Coffees Donations & Grants Received Sale of Equipment Total Income Main Activities Travel Income Charity Income Total Income 4,985 48,023 913 426 155 39 5,320 39,587 863 328 150 20 54,540 13,434 2,125 70,099 46,268 17,175 63,443 2024 2023 Expenditure Room Hire & Rentals Less overprovision in Prior Year Other Class Costs Talk Time Fees & Expenses Other Meetings Third Age Trust Purchase of Equipment IT Support Donations Made Postage Stationary & Support Costs Banking Fees Administration Total Main Activity Expenditure Travel Expenditure Charity Expenditure Total Expenditure 39,834 34,495 11,594) 5,861 1,228 1,079 4,861 1,697 1,068 372 106 558 91 64 8,296 1,351 874 5,203 2,051 1,190 290 462 649 99 60,299 13,169 2,125 75,594 49,887 17,030 66,917 Surplusl(Deficits) Main Surplus l (Deficits) Travel Surplus I (Deficits) Charity Surplus (Deflcit) for the Year (5,759) 265 {3,619) 145 {5,4951 {3,474) JJF*2023-24 U3A Accounts Alsager & District THe RSFfY OF TI4E THIRD AGE Annual Accounts for the Year 202312024 Balance Sheet as at 31 August 2024 15,318 2024 2023 Travel Prepayments Debtors Travel Bank Account &Cash in Hand Main Bank Accounts & Cash in Hand 3,536 1,152 3,411 15,318 4,145 21,906 23,417 26.051 Less Creditors as at 31 August Members Receipts in Advance Travel Group Receipts in Advance (1,337) (2,162) 12,3191 {124) 12,8331 (5,818) 17.599 {2,9571 23,094 Totsl Net Assets General Reserve Main Adivity Balance Brought Forward Main Activity Deficit for the Year Savings from Prior Year Creditor Provision Main Activity Surplus (Deficit) for the year Receipt from Travel Funds 19,094 22,568 {5,759) 15,212) 1,594 (3,618} 145 {5,759) 265 (5,4951 13,599 {3,4741 19,094 Closing Balan Working Capitsl Travel Balance Brought Fo￿ard Travel Surplus (Deficit) for the year Transfer to the General Reserve Closing Balance 4,000 265 {2651 4,000 145 {1451 4,000 4,000 Charity Fund Balance Totsl Reserves 17,599 23,094 I certify that in my opinion, this account is in agreement with the records submitted and is a true and fair statement thereof. Independent Examiner and Hon. Auditor T Smith FCA Date On behalf of the Trustees 05109/2024 Hon. Chair A Bell Date ./+