Trustees’ Annual Report
1 September 2021 to 31 August 2022
Alsager and District University of the Third Age
1072030
Objectives and Activities
| Statement of Recommended Practice (SORP) reference |
||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Educational and recreational activities aimed at improving the physical, mental and social welfare of people in the Alsager and surrounding district who are no longer in full time employment |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 Para 1.19 |
Operate a variety of classes and group meetings covering both educational and amateur sporting activities. Also, arrange a number of travel options for both educational and recreational purposes. The Charity with a local travel firm also facilitates holidays for members. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees remain aware that the prime objective is to ensure that the senior members in the community of Alsager and District who are no longer in full time employment have the opportunity to remain active and involved in a wide variety of activities, which helps in their wellbeing. |
1
Achievements and Performance
SORP reference Para 1.20 Summary of the main achievements of The Charity were very pleased to announce the the charity, identifying the difference the restart of most activities of Alsager U3A in charity’s work has made to the September 2021 when the Covid restriction were circumstances of its beneficiaries and relaxed. any wider benefits to society as a whole. Trustees regarded the first term to December 2021 as a new start for all activities and offered support to groups due to the uncertainty of membership and costs of operating some activities as the country started to resume more normal activities. Current Membership is healthy and at end of August 2022 was 830. The major activity remains the weekly Charity hub meeting at the Civic Centre and also includes some groups activities along with the unique Talk Time events which attract an average attendance of over 40 members
2
Financial Review
| SORP reference |
||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Trustees anticipated that there would be some financial assistance required to support the start up on groups. This has not had a significant impact on reserves and the impact can be absorbed in the overall assessment of Alsager U3A finances |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Sufficient funds are held in reserve to ensure that all financial commitments can be met in the event of winding down the Charity. The reserves have no restrictions as to their proper use by the charity. The amounts in reserve were originally capped at six months turnover but due to the impact of COVID the trustees deemed this was not an acceptable indicator and will review the balance of reserves when a more normal basis of activity is restored. |
| Amount of reserves held | Para 1.22 | The Committee are aware of the guidance that reserves should not be greater than 50% of turnover. The current reserves balance at 31 August 2022 is £26,567 and is 47% of last year’s turnover. |
| Reasons for holding zero reserves | Para 1.22 | Not Applicable |
| Details of fund materially in deficit | Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Structure, Governance and Management
| Type of governing document | Para 1.25 | Trust Deed |
|---|---|---|
| Constitution of the Charity | Para 1.25 | Part of National Organisation Third Age Trust |
3
Reference and Administrative details
| Charity Name | Alsager and District U3A |
|---|---|
| Registered Charity Number | 1072030 |
| Charity’s principal correspondence address |
3 Belvedere Terrace Rode Heath ST7 3SA |
Names of the Trustees who manage Alsager & District U3A Charity
| Trustee Name | Office | Dates acted | Who Appoints Trustees |
|---|---|---|---|
| Roger Poole | Chair | 01/09/21 - 25/10/2021 | CharityAGM 2020 |
| Roger Poole | Trustee | 25/10/2021 - 31/08/2022 | CharityAGM 2021 |
| Alan Bell | Trustee | 01/09/21 - 25/10/2021 | CharityAGM 2020 |
| Alan Bell | Chair | 25/10/2021 - 31/08/2022 | Charity2021 AGM |
| Christine Bell | Secretary | 01/09/2021 - 31/08/2022 | Charity2020 & 2021 AGM |
| Robert Simpson | Treasurer | 01/09/21 - 25/10/2021 | CharityAGM 2020 |
| Robert Simpson | Trustee | 25/10/2021 - 31/08/2022 | CharityAGM 2021 |
| Robert Simpson | DeputyChair | 10/11/2021 - 31/08/2022 | Executive Committee |
| Harold Paterson | Treasurer | 25/10/2021 - 31/08/2022 | CharityAGM 2021 |
| Christine Butler Meadows | Trustee | 01/09/2021 - 31/08/2022 | Charity2020 & 2021 AGM |
| Pam Abbott | Trustee | 01/09/2021 - 31/08/2022 | Charity2020 & 2021 AGM |
| Pat Arnott | Trustee | 01/09/21 - 25/10/2021 | Executive Committee |
| Pat Arnott | Trustee | 25/10/2021 - 31/08/2022 | CharityAGM 2021 |
| Pam Rayworth | Trustee | 01/09/21 - 25/10/2021 | Executive Committee |
| Pam Rayworth | Trustee | 25/10/2021 - 31/08/2022 | CharityAGM 2021 |
| Angela Alcock | Trustee | 25/10/2021 - 31/08/2022 | CharityAGM 2021 |
| Jean Steer | Trustee | 25/10/2021 - 31/08/2022 | CharityAGM 2021 |
| Geraldine Dalton | Trustee | 11/05/2022 - 31/08/2022 | Executive Committee |
4
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity | None |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how these falls within the custodian charity’s objects |
None |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
None |
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Robert Simpson Deputy Chair 24 October 2022
5
Alsager & District
Annual Accounts for the Year 2021/2022
for the Year Ending 31 August 2022
| Income Annual Enrolment Fee Class Attendance Fees Gift Aid Teas and Coffees Donations Received Sale of Equipment Bank Incentive/Compensation Magazine Advertising Total Income Main Activity Travel Income Total Income Expenditure Room Hire & Rentals Other Class Costs Talk Time Fees & Expenses Leader Meetings Third Age Trust Purchase of Equipment IT Support Donations Made Postage Stationary Support Costs Bank Fees Administration Photocopier Magazine Costs Total Main Activity Expenditure Travel Expenditure Total Expenditure Surplus (Deficit) for the Year Contribution towards Equipment Purchase |
£ £ £ £ 9,420 - 7,650 - 32,056 - 4,917 - 1,830 - 1,356 - 306 - - - 96 - 277 - 475 - - 25 - 1,500 - 96 - 368 - - - 475 - 44,304 16,543 12,260 1 56,564 16,544 £ £ £ £ 30,204 - 5,030 - 3,231 - 468 - 1,365 - 1,125 - 1,120 - - 4,403 - 3,443 - 2,730 - 1,041 - 1,178 - 1,907 - 285 - 310 - 334 - 900 - 288 - 411 - 145 - 123 - 175 - 1,343 - - - 2,962 - - - 2,577 - 45,458 21,638 11,373 - 56,831 21,638 (267) (5,094) 2022 2021 2022 2021 |
£ £ £ £ 9,420 - 7,650 - 32,056 - 4,917 - 1,830 - 1,356 - 306 - - - 96 - 277 - 475 - - 25 - 1,500 - 96 - 368 - - - 475 - 44,304 16,543 12,260 1 56,564 16,544 £ £ £ £ 30,204 - 5,030 - 3,231 - 468 - 1,365 - 1,125 - 1,120 - - 4,403 - 3,443 - 2,730 - 1,041 - 1,178 - 1,907 - 285 - 310 - 334 - 900 - 288 - 411 - 145 - 123 - 175 - 1,343 - - - 2,962 - - - 2,577 - 45,458 21,638 11,373 - 56,831 21,638 (267) (5,094) 2022 2021 2022 2021 |
£ £ £ £ 9,420 - 7,650 - 32,056 - 4,917 - 1,830 - 1,356 - 306 - - - 96 - 277 - 475 - - 25 - 1,500 - 96 - 368 - - - 475 - 44,304 16,543 12,260 1 56,564 16,544 £ £ £ £ 30,204 - 5,030 - 3,231 - 468 - 1,365 - 1,125 - 1,120 - - 4,403 - 3,443 - 2,730 - 1,041 - 1,178 - 1,907 - 285 - 310 - 334 - 900 - 288 - 411 - 145 - 123 - 175 - 1,343 - - - 2,962 - - - 2,577 - 45,458 21,638 11,373 - 56,831 21,638 (267) (5,094) 2022 2021 2022 2021 |
£ £ £ £ 9,420 - 7,650 - 32,056 - 4,917 - 1,830 - 1,356 - 306 - - - 96 - 277 - 475 - - 25 - 1,500 - 96 - 368 - - - 475 - 44,304 16,543 12,260 1 56,564 16,544 £ £ £ £ 30,204 - 5,030 - 3,231 - 468 - 1,365 - 1,125 - 1,120 - - 4,403 - 3,443 - 2,730 - 1,041 - 1,178 - 1,907 - 285 - 310 - 334 - 900 - 288 - 411 - 145 - 123 - 175 - 1,343 - - - 2,962 - - - 2,577 - 45,458 21,638 11,373 - 56,831 21,638 (267) (5,094) 2022 2021 2022 2021 |
|---|---|---|---|---|
| 30,204 3,231 1,365 1,120 4,403 2,730 1,178 285 334 288 145 175 - - |
- - - - - - - - - - - - - 45,458 11,373 |
5,030 468 1,125 - 3,443 1,041 1,907 310 900 411 123 1,343 2,962 2,577 |
- - - - - - - - - - - - - - 21,638 - |
|
| 56,831 | 21,638 | |||
| (267) | (5,094) |
Alsager U3A Annual Accounts 2021-22
Alsager & District
Annual Accounts for the Year 2021/2022
Balance Sheet as at 31 August 2022
| Travel Prepayments General Activity Debtors Travel Bank Account Bank Accounts and Cash in hand Less Creditors as at 31 August Reserve for Table Tennis Equipment Receipts in Advance from Members Main Travel Provision Total Net Assets General Reserve Main Activity Balance Brought Forward Main Activity Surplus (Deficit) for the year Receipt from Travel Funds Closing Balance Working Capital Travel Balance Brought Forward Travel Surplus (Deficit) for the year Transfer to the General Reserve Closing Balance Total Reserves |
£ £ £ £ 1,558 980 387 3,030 5,755 26,174 24,658 (2,448) (346) 26,756 30,067 260 (1,547) (572) (587) - - (3,900) (2,134) (4,472) 26,567 26,835 20,220 25,315 (1,154) (5,095) 3,502 - 22,567 20,220 6,615 6,614 887 1 (3,502) - 4,000 6,615 26,567 26,835 2022 2021 |
£ £ £ £ 1,558 980 387 3,030 5,755 26,174 24,658 (2,448) (346) 26,756 30,067 260 (1,547) (572) (587) - - (3,900) (2,134) (4,472) 26,567 26,835 20,220 25,315 (1,154) (5,095) 3,502 - 22,567 20,220 6,615 6,614 887 1 (3,502) - 4,000 6,615 26,567 26,835 2022 2021 |
£ £ £ £ 1,558 980 387 3,030 5,755 26,174 24,658 (2,448) (346) 26,756 30,067 260 (1,547) (572) (587) - - (3,900) (2,134) (4,472) 26,567 26,835 20,220 25,315 (1,154) (5,095) 3,502 - 22,567 20,220 6,615 6,614 887 1 (3,502) - 4,000 6,615 26,567 26,835 2022 2021 |
|---|---|---|---|
| 1,558 387 3,030 26,174 (2,448) 26,756 (1,547) (587) - (2,134) 26,567 20,220 (1,154) 3,502 22,567 6,615 887 (3,502) 4,000 26,567 |
980 5,755 24,658 (346) 30,067 260 (572) - (3,900) (4,472) 26,835 25,315 (5,095) - 20,220 6,614 1 - 6,615 26,835 |
||
| 26,567 |
I certify that in my opinion, this account is in agreement with the records submitted and is a true and fair statement thereof. Independent Examiner and Hon. Auditor T Smith FCA Date On behalf of the Trustees Hon. Chair A Bell Date Hon Treasurer H Paterson Date
Alsager U3A Annual Accounts 2021-22
November 2019
| 05/09/2020 Petty Cash Income Receipts 155.25 Purchase of Equipment - Payments (155.25) Provision Transaction Totals - Balance B/f 0.18 Transfers Advance Repayment - Totals 0.18 Bank Reconciliations |
Accounts For Year to 31 August 2020 Alsager U3A |
Accounts For Year to 31 August 2020 Alsager U3A |
Accounts For Year to 31 August 2020 Alsager U3A |
Accounts For Year to 31 August 2020 Alsager U3A |
Accounts For Year to 31 August 2020 Alsager U3A |
Accounts For Year to 31 August 2020 Alsager U3A |
Accounts For Year to 31 August 2020 Alsager U3A |
Accounts For Year to 31 August 2020 Alsager U3A |
Accounts For Year to 31 August 2020 Alsager U3A |
Accounts For Year to 31 August 2020 Alsager U3A |
Nat West 16,708.00 - (16,430.89) 277.11 10,491.28 - (2,300.00) 8,468.39 (2,754.00) 900.00 6,614.64 £ 4,658.64 - - (132.00) Group |
Nat West 16,708.00 - (16,430.89) 277.11 10,491.28 - (2,300.00) 8,468.39 (2,754.00) 900.00 6,614.64 £ 4,658.64 - - (132.00) Group |
Totals 54,752.32 - (308.40) (51,675.40) (2,500.00) 268.52 33,514.11 - 2,500.00 - 36,282.63 (2,754.00) 900.00 34,428.88 £ 32,857.99 - 0.00 (517.11) 32,340.88 1,988.00 100.00 34,428.88 Alsager U3A |
||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Main Activities | |||||||||||||||||
| Petty Cash 155.25 - (155.25) |
Barclays - - - |
Britannia 44.43 - - |
Nat West 33,846.64 (308.40) (34,976.58) (2,500.00) |
Sub Total | |||||||||||||
| 38,044.32 | |||||||||||||||||
| - | |||||||||||||||||
| (308.40) | |||||||||||||||||
| (35,244.51) | |||||||||||||||||
| (2,500.00) | |||||||||||||||||
| - | - | 44.43 | (3,938.34) | (8.59) | |||||||||||||
| 0.18 - |
1.28 - - |
23,249.36 (23,293.79) - |
(385.74) 27,308.98 2,500.00 2,300.00 |
||||||||||||||
| 23,022.83 | |||||||||||||||||
| - | |||||||||||||||||
| 2,500.00 | |||||||||||||||||
| 2,300.00 | |||||||||||||||||
| 0.18 | 1.28 | - | 27,784.90 | 27,814.24 | |||||||||||||
| Balances at Bank Provision Income not yet on Statement Unpresented Cheques / Direct Debits Balance as per SAGE Ledger |
£ 0.18 - - |
£ 1.28 - - |
£ - - - |
£ - - - |
£ 27.88 - - |
£ 28,170.01 - (385.11) |
£ | £ | £ | ||||||||
| 28,199.35 | 4,658.64 | 32,857.99 | |||||||||||||||
| - | - | ||||||||||||||||
| - | - | 0.00 | |||||||||||||||
| (385.11) | (132.00) | (517.11) | |||||||||||||||
| 0.18 | 1.28 | - | - | 27.88 | 27,784.90 | 27,814.24 | 4,526.64 | 32,340.88 | |||||||||
| Balance Sheet Reconciliation & Adjustments |
Outstanding Repayment Prepayments 2020 |
||||||||||||||||
| 1,988.00 | 1,988.00 | ||||||||||||||||
| 100.00 | 100.00 | ||||||||||||||||
| 6,614.64 | 34,428.88 | ||||||||||||||||
Year End August 2020 Committee Finance Report Sep.xlsx