Moore Thompson Truslod Advis•rs Chart•r•o Accounianis Charity Comm188ion R•glitered No. 1072021 AFRICAN CARIBBEAN FORUM ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 African- aribbean f ofl4LPf ¥-
AFRICAN CARIBBEAN FORUIA FOR THE YEAR ENDED 31 MARCH 2025 Contents P9• Tru$lees' Amnual R¥¥)rt IndepentJ•nl Examin•f$ Rep)rt Ststemenl ol Ffftanclal ActbVrts Balance Sh8el Notes lo th• financi ¥lat•m•nt¥ 6-10
AFRICAN CARIBBEAN FORUM Trustoe5' Annual Report FOR THE YEAR ENDED 31 MARCH 2025 The Trusiees present Ihgir rew1 afKI the financial staiernents of the ¢harity for the year ernled 31 ch 2025 The financial sialemenls comply wlh currenl statutory requlremenls. tmth the Idemorandum and Artrles of Asso¢tn and Accounting and Rep09 by Chantses. Statement of RecomrnendeLI Practice applice lo tharits prepariry tlT a¢counis in accord8n¢e with the Financial Reportir¥J Standard a0icab in the UK and Republic of IreLand. The African Caiibbean Forurn was estatAished by Constrtubon on 301tt June 1996 and regislered with the Charity Commission in England and Was as Trvmber 1072021 on 19 October 1998. The constitution Pi been amended on 15 Seplernber 1998 and on 27 July 2003. The charitys addie5s1$ the Caribbean Community Centre. Millennium Bwbng, Dken8 Street. Peterborough. PE15GD. The Forum's bankefs are TS8, Long Causeway, Peterborough, PE1 IXP. Tl Indepenaeni Examiner is Mafk East ot Moore Thompson Accountants, 7 Swan Couf( Forder Way, Hampton. Peterborou9h, PE7 8GX. Govern•nc• and managemgnt The Trusteès of the chanty are. Ch8irman Mr W Moore Vice Chair Mr VV Dornn Treasurer Ms B L Daley Mr N Brome-Hinds [Resned 09 Morch 2025) Mr K MacDonalJ Mr D K Moore Mr C Walkef Mr L Williams Mrs A Wiwiams Mr E Harry IApp)inled 11 February 20251 The Charity is adMinL8ter by a Management Commit KOrtS lo the trustees ¢omwising'. Cha'mian Mrwmwt Chair Mr W Dormaft Sgcrelary Mr J Toomey TaSurer Ms B L Daley Mr N 8rome-Hinds IResigned 09 March 20251 Mr K MacDOnad Mr D K Mc¥ye Mr C Walker Mr L Willrams Mrs A William6 MrE Harry (Appointed 11 Feb 20251 The manwenl Committee members are eleckd annually at the AGM. Members who are no 5onger ae Ic undertake the fa8k or who ask lo relved aro replaced by others vtho have either vohJnt8ered or have een nominated. Each pwson is dected on a majoiity bas. To te elybte such persons rrusl hold m•mbeT$hip lo Ihe community cenlre.The committee meets monthly al the centre lo discuss reant matters. Page 1
AFRICAN CARIBBEAN FORUM Trust•••' Annual R•port (contlnu•dl FOR THE YEAR ENDED 31 IIARCH 2025 m•n•g•ffl•nt The Tfuslees have assessed ihe major ri$kg to which the Chanty Is exposed. in P3Clar those rdated lo the management of ils inveglmenls and financ•8, and are s•ll$f Ihal lh• •y$l•ms In place 5virnIty manage ils exposure lo those risks Publlc 8•n•llt The tfusleès have consmlered the Ch•nty Commis8Th7'8 guidance on public benefit and bel• that the objects and activi1$ undertakw by the charty meet this 9UKlanco. OblKt. Oryinl••llon •nd Aetlvltl The obie¢l of tho Charity 1$ to prornole and b•n•fil inh3bilants of the cty of Pelerborough and Its oultying dislricls and In part¢uLgr Ise persons who afe Alrican Cafibbean or ol African Caribbean descent, and lo do this wthout distin¢ln ol g¢rKler, rOlKJu3 or other opinK)n>, by •880CtIng ether l¢xal $t8lutOry and lunlary agencS, and olh•r IndiVuals and groups wllhin the aro• ol benefit in a ¢ommon effort lo advance education and lo provKle or •s$i$l In the provision lor recoation and other leisure tsmè a¢iivilies in Ihe Inlerest ol scciAI wellar• •nd io Ih•l ihe cOndrt9 ol Ille laf the ld pernons may b• •nh•n¢•(l. Furth•f to Mcur• th• •slAbli•hm•nt of • Community C•nlf• •rd to m4int4in 4nd man•g• th• s¥m• in fvrtherance of these objects. Fln•nc•• Ind rnurv Pelerbofough City Council own$ th• Millennium Cènlre, hcMev•r thè Forum Mana9emenl Committee has K)le responslbility lor t management of the building and has don• Sin moving into the buiklin9 In Apnl 2000 Dynng the Cuffenl per there have b••n di?cu¥sion5 wilh Ihe l¢xal aulhority with Ihe vw ol the Forum taking a k>ng Iwase. SO years, ¢Jn Ihe building and th¢Js taking full control of Ihe asset. In th0 tslki and in all olh•r matters ielaling lo the c•nlre volunle•rs are Impjtsnl and pl•y • vrtJl role As with all olher communty cfjntreg, Ihe local authority Oo nol yovid• any grant •KI nor any rent•l tharges Along with the discus8ion8 regarding the ka8e there have al80 b••n COmmunal$ with Pelerborough Crty Council that they affj looking Into Ihe eftecls ol charging bugin•#5 rales on commun centres Mf W Mwr• (Chairmonl On half of the Tru$t••s. Page 2
AFRICAN CARIBBEAN FORUM Independent Examinerfs Report I report on the financwl slalements ol the Aln"¢an Caribtean FonJrn for the year ended 31 March 2025. wttich are set out on w3es 4 10 10. Responsibilities and basis of report As the chanty's Iruslees you are resF4)n5ib fot the preparatw ol ac¢Jnts accordance with the requwements of the Charrts kl 2011 llhe Acri I rei>)rt in respect of my examinalrf)n ol the char5 acc(MJnts carned cwjt under section 145 of the Act and in carrying out my examinalw I have foUowd all the applble DirecrS 9iven by the Chanty Commission under section 14515llbl ol the Aci. Basis of independent examiner's statemenl I have ¢ornpleled my eXamInaOrt l ttjnfirm th no malenal matrer5 have ¢ome to my attenl4)n in connechon Ihe examinatson giving me cause bdwe that in any makrk41 respecl 1. ¥counb"ng records weo not kept In respect ofihe charity as required by section 130 of Ihe Act.. or 2. the Count$ do not xcord wth those red$." or 3. the accounts do I1 eompty wilh the aptab Tequtrernents concerning ihe fonn aThJ ¢onlenl of accounls sel out in the Charrtie5 (Accounis and Reptstsl Reguktions 2008 othw than any requirement that Ihe accoLmts give a'true and tsr Mew. is not a rnatter consllered as part of an indeFndenl I have no concems and have come &ross no other matters in ccffine¢tJon *Mth the examination lo which attentn should be drawn this report Jn older to enat4e a proper uThJefsdIn9 ol the acc¢JJnts to be reached A East FCCA oore ThoMon Chartered k¢ountants Unrt 7, Swan Court Forder Way Cygnet Park Hamplon PETERBOROUGH PE7 8GX Dale Paje 3
AFRICAN CARIBBEAN FORUM Stat•m•nl of Fin'an¢lo1 Actsviti FOR THE YEAR ENDED 31 MARCH 2025 2025 UnrnJlrict•d R•gtrSet•d 2024 restaleLI Tolal Incom• and •ndowmentg fiom.. Don•tson and legacifr• 135 135 Grants r•ceiv8b PCC Gfants 10,000 10,000 Hwe charges Room Tent Cateriw¥J Mernbefsts'p Enterta"nmeM 20.445 6.or)O 6C4) 20,445 6,c#JO fAJO 365 70 27,480 23.608 2,470 575 70 32,723 70 27.4BO Total income ind ondawrnents 27,615 27,615 42.723 Expendlturq on.. Charitable actbVitI•$ Repaymenl of restrlcted grant5 C8tering ¢o$l$ Enlerfainmenl canIng Caretaker Lighl and he8t Walei fale5 Repairs and maiNenance Ingurance LInCeS and s$(riptnI Motor and Ifa¥el expenses Telephone Prling. poilage and $lationery Donati¢n$ Depreciation 3,282 3.282 45 1.024 3.377 1.470 11,121 2,21)) 3,6S6 $38 561 838 5.269 753 2,198 1.024 3.377 1.470 11.121 1,180 2,674 764 219 823 877 522 3,856 S36 838 939 489 1,956 2.313 28.712 3282 31.994 28.482 Independent £xaminaliDn Total oxpenditur• 29.696 3,282 32.978 29,418 Net l*xpendllur•l I In¢om• •nd n•t movgrn•nt Sn fuftda 12.081) 13.282) IS.3831 13.30S R¢¢on¢lll•llon d lund8'. Totsl fundfj brou9hl fmrd Totsl I)d• ¢•rrlod forward 53,88fj 51,805 57.168 51.805 43,883 57,1 Th• notso on 6 to 10 an intOgr part of tho$e finon¢&•l $talom•rns Pag¥ 4
AFRICAN CARIBBEAN FORUM A• •t 31 IAarch T•)t•l 2025 2024 rMlat•d 5,881 s.e61 6,938 C•th at barth 47.864 47.864 51.522 1.920 45.944 1,920 45,9M 1,292 50.2X+ 51.805 51,805 57 168 fun 51.805 51.805 53.886 3.282 57,168 51.805 51.805 pfAfrQ , IA8LD**
AFRICAN CARIBBEAN FORUM Notes to the flnancial statements FOR THE YEAR ENOED 31 MARCH 2025 Summry of •lgnlllc•nt x¢ountlng poli¢1•s 1.1 G•n•r•l Infom14tlon Ajrican Canbbean Forum 1$ an unin¢orpor8ted chanty registered In England and Wales The addres5 01 legisled office 1$ given in the chanty Inlorniation on pa9e 1 of these financial statemenls The nature of the charty's Operatn$ and principal acliwls a the promobon and mana9emenl of the community centre. 1.2 Ba•1• ol pr•wr•tlon The charty constitute5 a public benelil entity as tjefined by FRS 102 The financial statements have been prePad in accofdarKe vnlh Accounting and Reporting by Cbarilies Statement of Recommended Pra¢li¢e applKable lo chafilies Pfepanng Iheir accounts in accordathce with Ihe Financial Reporting Standa aPpIable in the UK and Republic ol Iland iysued in Octoter 2019. the Financial Reporting Standafd appIable In Iho Uniled Kingdom and Republic ol Ireland IFRS 1021. the ChantS Act 2011 and UK Generalty A£cepted fv£counling Pract The finan¢i•l statements are prepar•d on a oJng ¢tsn¢ein basis under lh• histo•1 tost conventn. modrfied lo Include certain items al fair value. The financ1 statements afe prosent•d In sterfing whh is lunctsonal currency of Ihe charrty and rounded to Ihe nearest £1 The signffKant Kcounling pol•&¥ in the Prlatn of these finan¢ial statements are set oul bth These wlKie$ have been consi$lgnlly aFolied lo all years presented unless othe1$e slated 1.3 RMtrlct•d Fund• Restricled funds are funds whh are to b• us•d In aora wrth specrfic rg$tn.clTr$ Imposeil by dorK)rs or which have been raised by the charrty for particular purposes The cost of raising and adminislenng such funds are charged againsl ihe specrfK lund. The airn and use of each restricted fund 1$ set out in lh• notes lo the financial sial•menl8. 1.4 UnrMtrl¢t•d Fund• Unreslncted fund$ #re av¥il•bkn for use al Ihe dtscrttKJn of trustees in furtheranc• ol gen•ral obpthgs of thts ch•nty arKI vknich h•ve not been desffjn•ted lor thher purpxe5. l.S Incom• r•coqnllSon l incoming resources a Included In th• Ststemenl of Finan¢wl kl1vit$ ISOFAI wh•n the charity 15 legally entitled to Ihe Income after any p•rfomianc• conditions lia met. the amount can be mea$ured reliably and Il is probable thal Ihe income will be e1ve. For donaiK)ns lo be recognisfjd ihe charrty Mll have been noiified ol ihe anv)unls and the settlement dat• In writing. 11 there #re conditions attached to thè donatwjn and Ih15 requires a le1 of perfomiance before tnlrtlement can be oblained then inrne Is deferred unlil Ihose condrtions a fulty mel or the luffilmenl ol those COnthtns is wthin control of th• charty and Il i¥ pr¢babkn Ihai Ihty will be fvwilled. Donat•d facilrtw and donated wofessn•t $orvKes are recfranised In Income al Ihthr fair ¥alu• when Iheii economr¢ ben&frt Is probJble. il Can be m••sufed r•liably and the charty ha5 control over Ihe item. F•ir value is determined on the basi8 of th• value ol th• grft lo the charity For example the amounl the charity would b? Villing lo pay in thts (yn moth•l Such 14¢11rt5 and s•Nicei. A COTre¥>onding amount is r•cc¥ni8eoJ In •¥pendilure. P4g• 6
AFRICAN CARIBBEAN FORUM Notes lo the flnancial statements Icontinuedl FOR THE YEAR ENDED 31 MARCH 2025 1.5 Incom• r•¢ognilion ntInu•d No amount is induded in the financwl stalerwts for voluner tune in line wrth the SORP IFRS 1021. Where prathal. grfts kind donated lor dtslnbutn to the beneficwes of the ¢hanty are included In Slock and donat$ In Ihe financial $terTl upon receipi If rt Is ImpsactKabJe to a$5ess the faif value al receipt or if th8 costs to undertake such a Valuation outgh any tenefits then the fajr value is recc43ni5ed as a cornpwnl ¢k)natK)n$ Is istrknuted and an equwanl amount recoynised as ¢hantable expen¢Jilure Fixed a5sel grfts In kind are whthi recewable and are incwed * fair value They are r#X over the lrfe of ihe asset Inc( frn tradin9 actmtw Inciu¢s eamed frcth fundrary events and tr•thrKJ actNils to raise funds for tpe charity Irme Is recetyed in èxchange for SUPThtyting gcods arKI str¥ices in order to raise lunds and is reCOgnL when entstmenl has ¢)ccurred Irorne from gtsvernThnl arbd other grants are oeognised at fair value th• chanty has enbtlement after any perfomun¢e eondrtns have been met. rt Is protyable thai the In¢ome wll b• fe¢eived and the amounl can meatsud rety 11 •nbUemeth ts not mel then ihese WUnIS are deferred. 1.6 Exp•nditur• r•cognltlon All expend¢ture 1$ a¢¢ounted for on an a¢¢(uals basis and ha5 toen daSsIf under Madings that aggfe9ate all costs okled to the cate9w EXpendrtU Is recognised where there ts a legal or n$lructNe obligalKJn to rnake paym•nts 10 third part. rt Is probablè thai the settlement 11 wuired and Ihe alThnI of th8 oblylw ¢•ft h rY7sured relth It s calwsed undw Ihe lolbtyw heathng8. Cosls ol raIng funds Incl costs of 4pthng for grants and ¢)ther fvndwsing events heks ty the thanty Expendrtuie on ¢harrtabk aclJvrts Includes the athni$tratYm of booknn9s. upkw. and m•inlenarKe costs relabrwj to IM ¢c•iYMnty cent. and Olhw expendjlufe fepresents tIM)se rtems nol faling Inlo the categorns ab)ve Irrecoverable VAT 19 chwged as an expense wnsi the whth expeNlrture afl)se. 1.7 T•nglbl• fix•d aM•l• TangYe fixed assets are slated at cost a¢¢umuL4ted depre¢okn and accurnulaled ImpainYEnt k)sses Cost Includes tS djrecly atlab¢Jtsbbe 10 makirrfj Ihe asset capatse ol operng a5 Intended. Deprecratn on all targ1 fixed assets ai rates ¢ulated to wnte off Ihe cost. less eslimaled re$Ual val, of each asset on a Systemat ba51S 01 Its expecle(l useful lrfe as lollw. Equyiient 25% balatKe 1.8 Debtorn •nd cr•dltorn r•e•l¥abl• I wy•bl• wilhln on• y••r Debl¢Ns and ciediicrs wrth ho stsled Inlgre51 rate and receNabl8 ar payable wthin year rncorded al iransxts)n kVKQ Jby k>sses ansing Ir+yn afe reu4nised In exper#Jrture 1.9 T•x Th8 charty Is an exempt charrty ¥wthin ol schethle 3 01 the Chanbe$ Act 2011 and sNleF8d lo pass the tests set out in Par•3raph I Schedu 6 Firban¢o kl 2010 and Ihwelofe rt meets the definiln ol a charrtable company loi UK corporath)n tax pufjThes PJe 7
AFRICAN CAfllBBEAN FORUM Nol•s to the tinanclal slatefflents Icontlnued) FOR THE YEAR ENOED 31 MARCH 2025 1.10 Golng ¢one•m The finan¢w41 $lalemenls have téen PTePafwJ on 8 wng COnM b8$15 as ih8 trustees believe that no mal•ri41 unwtalnt1 exist The Iruslees hav• Consled the lev81 of funds hèld and the expeded knel of income and oxp•ndilure fry 12 months from authS1n9 these hnanci81 slaiemnls The bud9•t•d nd 8xp•n(h suffimnl *rylh the thel of res•Th•s for lo b• able to eonlinue 85 a g9
n¢em. 1.11 L•x Ronlals payabl• and receNabl• und•r ar• ¢harg•d to the SOFA on a stravJhl basis over the perh)d of the lease T•n9lbl• fix•d #s•i• Equlpm•Trt Tot•1 Co•t At 1 Avril 2024 Addttion¥ At 31 M•r¢h 225 38.049 880 38.929 38.049 880 38.929 D•pr•cl•tion Al 1 April 2024 Charye for the y•ar Al 31 Ma 2025 31.112 1.95 33.068 31,112 1,958 33,c68 N•t book ¥alu• Al 31 March 2025 5.861 5.861 At 31 Mwch 2024 8,937 8.937 Cr•dltor•: •mounts hlling du• within on• y•r 2025 2024 Tr*de cr•thtm Other creditorn 488 822 1,310 1,920 1.920 Tru•t•• f•mun•rnllon During Ihe y•ar, no fOmiirxiralh)n p•KI lo •ry of th• Tnist Control The cttan.ty li controlled by IM Trust a boty No lThJNKlual Twst•e has any c£fitrol th Ch•nty Pagg 8
AFRICAN CARIBBEAN FORUM Notes to the financlal stst•ments (conllnuedl FOR THE YEAR ENDED 31 IAARCH 2026 Fund• Al 1 Aprfl 2024 In¢omSng 01rtgolng R•%ourcM RMourc•• At 31 Mar¢h 2025 R•slrfthd lund• pcc 3.282 13.2821 RMtrKt•d fu•d• 3.282 3.282 An•ly•h af n•t •M•t• T•ngibl• Bank (Xh•r n•t Total pcc Fund d••clp Fund and woyld•v R••trl¢lkn •nd •urplu• I d•fielt Peterbxty4h Ctyjnty IPCC} Funds to ryowje fr SLWUS at Ihe end of the hardship. Fund• ¢ompArntfv• At l Ayll In¢omlng OutoolrvJ Al 31 March 2024 R••trlct•d fvnd• pcc 10.IX>) (6.7181 3.282 10.C 6.718 3.282 T•nglbl• 8•nlt Oth•r n•t Trt*l 3.282 3.282
AFRICAN CARIBBEAN FORUM Notes to the flnanclal statèments (contlnuedl FOR THE YEAR ENDED 31 MARCH 2025 Fund• ¢omp•r•tlw• continu•d- far th• y•ar •nd•d 31 Ilarch 2024 UnrMtrict•d R••trl¢t•d Total INCOME FROM.. Donation and legac*s PCC Grants Hire chaoes Room rent Catenng Membership Entertainment 10.OCQ 10.000 23.608 6.000 2.470 575 70 23,608 6.000 2.470 575 7Q Tot•1 incom 32.723 10.000 42.723 EXPENDITURE FROM.. Ch•rit•bl• •thltl•s Cat8nng cosls Enlertainnwit Cleaning Carg18kef "9hl and heol Water rnte$ Repairs and m4int•nan Insurnnce LKences and 5ubscnpltons Molof and travel expenus Telephone PnnlNJg. p)$t8ge •nd Slathyry Donalths Depreciallon 5.269 5,269 753 2.198 753 2.198 8.792 1.180 2.674 8.792 1.180 2.674 1,449 219 823 877 522 219 823 877 522 2.373 2.313 Gov•m•n¢• Costs Indew?dent Exammaln 936 To¢•1 •xp•ndltur• 24.149 6.718 29.418 M•t in¢om• 8.574 3.282 13.305 Pagtr 10