2025-03-31-accounts - 2nd Carlton Colville Scout Group

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Trustees' Annual Report

For the period

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From (start date) 0 1 0 4 2 4 to end date 3 1 0 3 2 5
Section A Reference and administration details
Charity name 2nd carlton Colville Scout Group
Other names the charity is known by
Registered charity number (if any) 1 0 7 1 9 7 3
HQ registration number
Charity’s principal address Old Church Hall, Lowestoft Road
Carlton Colville, Lowestoft
Suffolk
Postcode N R 3 3 8 G T
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
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1 2 3 4 5 6 7 8 9 10 11 12 13 14 15	Trustee Name	Office (if any)	Dates acted if not for whole year
	Stephen Hart
	David Greenacre
	Richard Stanton
	Patricia Hart
	Chris Challiss
	Andrew Bailey
	Paul Carver
	Jo Gunns

Names and addresses of advisers (optional information but encouraged as best practice)

(These will be published in the annual report of the charity)

Type of advisor Name Address

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Section B	Structure, governance and management
Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) Additional governance issues (optional information but encouraged as best practice) The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

	The Group is a trust established under its rules which are common to all Scouts.

	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

You may choose to include additional The Group is managed by the Group Trustee Board, the information, where relevant, about: members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 6 Policies and procedures adopted for: Trustees (including 2 Ex Officio Trustees, and 2 co-opted a) the induction and training of trustees; Trustees) and meets every 2 months. b) trustee' consideration of major risks and the systems and procedures to Members of the Trustee Board complete Being a Scouts manage them Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life.

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Section B Structure, governance and management (continued)	Section B Structure, governance and management (continued)
	Risk and Internal Control (Specimen 1) The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction,

Section B
Structure, governance and management (continued)

Risk and Internal Control (Specimen 1)
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The
Group would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides
activities for all young people aged 4 to 18. If there was a
reduction in membership in a particular section or the group
as whole then there would have to be a contraction,

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, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

Risk and Internal Control (Specimen 2)

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

Section C

Objectives and activities

Summary of the objects of the charity set
out in its governing document

The Purpose of Scouting
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in
which we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.

Summary of the main activities in relation We offer a wide range of experiences, including teamto these objects building activities that encourage cooperation, communication, and confidence. Outdoor adventures such as hiking, camping, and exploring nature help young people build resilience, problem-solving skills, and a sense of independence. As an active part of the local community, our members contribute through events service projects and

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contribute through events, service projects, and partnerships that promote responsibility, kindness, and civic pride. Whether learning new practical skills, taking part in

Additional details of the objectives and activities (optional information but encouraged as best practice)

statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement Youmay chooseto include further

	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	~~partnerships, and service projects. Our young people and~~ volunteers have demonstrated real commitment to making a positive impact, further raising the profile of Scouting in Carlton Colville. We have also been fortunate to receive several grants during the year, which have enabled us to enhance our facilities and deliver an even wider range of activities. These funds have supported improvements that directly benefit our members, helping us offer richer experiences, better equipment, and a safer, more welcoming environment for all. Overall, the group is in a strong position, with growing membership, increased community involvement, and improved resources that will support our continued development in theyear ahead.

Section E	Financial Review
Quantify and explain any designations Brief statement of the charity’s policy on reserves	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 6 months running costs, circa £7500. this at year end. This is above the level required for operating expenses. However this can be explained by having been supported in several ways by local councillors and other grant making bodies who have funded several projects and activities.

Details of any funds materially in deficit

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(circumstances plus steps to eliminate)

Further financial review details (optional information)

You may choose to include additional information, where relevant, about: Investment Policy • the charity’s principal sources of funds (including any fundraising); The Group's Income and Expenditure is relatively small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. • how expenditure has supported the key objectives of the charity; The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. • investment policy and objectives;

Section F Other Optional Information

Plans for future periods (details of any significant activities planned to achieve them)

Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Stephen Hart	Stephen Hart	Stephen Hart	Stephen Hart	Stephen Hart	Stephen Hart	Richard Stanton

Stephen Hart						Richard Stanton

GrioupLead Volunteer						Chair
0 1 0 7 2 5
0	1	0	7	2	5

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2 Carlton Colville Scout Grou Scrutineer's report to the trustees. I report on the accounts of the group for the year ended 31st March 2025 Respective responsibilities of trustees and scrutineer. As the group's trustees you are responsible for the preparation of the accounts. You consider that neither the audit n&requirements of the Charities Act 1993 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and report to you. Basis of Scrutineer's statement. In accordance with the direction given in the group's constitution, I have scrutinised the report5 and accounts as set out. In my oplnion the accounts are in accordance with the reports produced to me and comply with the constitution. Name.... Address................ ... ... Signed .

2nd Carlton Colville Scout Grou Recei ts and Pa ments account summa for the ear ended 31st March 2025 Previous Year This Year Total receipts for the year TOTAL Payments for the year Net receipt5/payments 26684.76 17673.57 9011.19 28612.60 38032.36 19419.76) Cash in the bank brought forward Cash carried forward Cash in Bank carried forward Cash carried forward 18929.55 810.67 28681.18 70.23 28681.18 70.23 19322.90 8.75 The above accounts and accompanying Statement of assets and liabilitr'es were Approved by the trustees on l Qoi5 And signed on their behalf by

fid 2 Carlton Colville Scout Grou Pa ments for the ear ended 31° March 2025 Previous Year This Year Premises Running costs Insurance Repairs and renewals 3923.03 1255.66 7649.62 12828.31 1817.37 1373.35 25622.34 28813.06 Go cardless fees 454.86 Artlvlties Campsltraining Fund raising Sectional expenses Purchase of equipment Sundry Expenses T shirt/badges housekeeping 1682.78 85.00 1297.62 4226.39 2070.25 255.95 299.77 604.08 1308.tx) 38032.36 1206.51 573.35 17673.57

Last Year This Year Membership subscriptions 6579.29 8825.00 (3074.00) (4292.00) 3505.29 4533.00 Investment Income Bank Interest Donations 544.53 Grants 7475.09 8721.24 Fund raising 1825.10 Camps etc. 1793.94 4046.00 Income tax received Hire of Hall 11280.00 8420.00 Sundry receipts inc t-shirts 260.00 2892.36 23179.47 24079.60 Total Recelpts 26684.76 28612.60

2 JXI Carlton Colville Scout Grou Scrutineer's report to the trustees. I report on the accounts of the group for the year ended 31st March 2025 Respective responsibilities of trustees and scrutineer. A5 the group's trustees you are responsible for the preparation of the accounts. You consider that neither the audit n&requirements of the Charities Act 1993 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and report to you. Basis of Scrutineer's statement. In accordance with the direction given in the group's constitution, I have scrutinised the reports and accounts as set out. In my opinion the accounts are in accordance with the reports produced to me and comply with the constitution. Name.... Address.. Signed .