2024-03-31-accounts - 2nd Carlton Colville Scout Group

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Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 3 to end date 3 1 0 3 2 4

Section A Reference and administration details

2nd Carlton Colville Scout Group	2nd Carlton Colville Scout Group	2nd Carlton Colville Scout Group	2nd Carlton Colville Scout Group	2nd Carlton Colville Scout Group	2nd Carlton Colville Scout Group	2nd Carlton Colville Scout Group	2nd Carlton Colville Scout Group
2nd Carlton Colville Scout Group
Shaw Avenue
Carlton Colville
Postcode	N	R	3	3	8	J	Q

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15	Trustee Name	Office (if any)	Dates acted if not for whole year
	Richard Stanton	Chairman
	TriciaHart	Treasurer
	David Greenacre	GroupLead
	Stephen Hart
	Chris Challis
	PaulCarver
	Andrew Bailey

Names and addresses of advisers (optional information but encouraged as best practice)

(These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (14 September 2024)

Section B Structure, governance and management

Description of the charity’s trusts Trustee selection methods (e.g. trust, association, company) How the charity is constituted (e.g. appointed by, elected by) (e.g. trust deed, constitution) Type of governing document
	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

	The Group is a trust established under its rules which are common to all Scouts.

	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional information, where relevant, about:

Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them

The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 6 Trustees and meets every 2 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life.

2 LT700001 (14 September 2024)

Section B	Structure, governance and management (continued)
	Risk and Internal Control (Specimen 1) The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control (Specimen 2) The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section B

Structure, governance and management (continued)

Risk and Internal Control (Specimen 1)
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to mitigate
against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 4 to 18. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure
of a section. In the worst case scenario the complete closure
of the Group.
Risk and Internal Control (Specimen 2)
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.

3 LT700001 (14 September 2024)

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

Additional details of the objectives and activities (optional information but encouraged as best practice)

Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement

	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

4 LT700001 (14 September 2024)

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	2023/2024 was an extremely productive year for the group. We have seen significant growth in our Beaver Section which in turns has led to both Cubs and Scouts growing in size. All sections have taken part in nights away experiences and have tried activities that are challenging, educational and fun. We’ve grown our leadership team, welcoming Andrew Hamp into the group, and we’re grateful to all parents who have helped out with running sessions for each section both at the hall and out in the community. The group has also seen a transformation in the building and the outside grounds which continues as we speak. During the year we installed new fencing to the rear garden and in March we carried out improvement works to the main hall, cladding the lower wall and giving it a lick of paint! We’ve continued to play an active part in the community. Beavers, cubs and Scouts have all carried out litter picks in the Town. The cubs have also spent time at Carlton Hall Residential Home with the residents. We continue our involvement with Carlton Colville Community Engagement Group which has enabled us to utilise the primary school field and swimming pool. Our participation in the Remembrance Day service at St Peters Church is greatly appreciated by the Church and the residents and staff at Carlton Hall Residential Home.

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	The Group held reserves of approximately £X against this at year end. This is above the level/below required for operating expenses. However this can be explained by .......... Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to X months running costs, circa £X.

5 LT700001 (14 September 2024)

Further financial review details (optional information)

Youmay chooseto include additional information, where relevant, about: • investment policy and objectives; • how expenditure has supported the key objectives of the charity; • the charity’s principal sources of funds (including any fundraising);	Investment Policy (Specimen 1) The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. Investment Policy (Specimen 2)

Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
	Projects moving forward will be to make the group thrive in the community bringing children of all classes, backgrounds to enjoy scouting.

Section G	Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees



Richard Stanton

Chairman
2 4 0 9 2 4
2	4	0	9	2	4

6 LT700001 (14 September 2024)

2nd Carlton Colville Scout Grou Recei tsandP ments account summa for the ar ended 315t March 2024 Prevlous Year Thls Year Total receipts for the year TOTAL Payments for the year Net recelpts/Payments 8993.95 24436.93 {15442.98) 26684.76 17673.57 9011.19 Cash in the bank brought forward Cash carried forward Cash in the bank carrled forward Cash carried forward 35183.20 18929.55 810.67 28681.18 70.23 18929.55 810.67 Cash in leaders hands carried forward 775.14 The above accounts and accompanying ststement of assets and liabilities were approved by the trustees And signed on their behalf CHA'I12N)gTrJ

INDEPENDENT EXAMINER'S REPORT Independent examiners report to the trustees of 2nd Carlton Colville Scout Group for the year ended 31st March 2024 Basis of independent examiner's statement An examination includes a review of the accounting records kept by the charity and the comparison of the accounts presented with those records It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required In an audit. and consequently no opinion Is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters set out in the statement below. Independent oxaminer's statement In connnection with my examination. no matter has come to my attention (o a. which gives me reasonable cause to believe that, in any material respect, the requirement5'. to keep accounting records to prepare accounts which accord with the accounting records and comply with the accounting requirements have not been met., or b. to which, in my opinion. attention should be drawn in order to enable a proper understanding of the accounts lo be reached. . Please delete the words in brackets if they do not apply Give here brief details of any items that the examiner wishes to disclose. Only complete if the examiner needs to highlight malenal problems (use a separate sheet a5 necessary Signed Name PAJL iT Date Ill Address Notes: An independent examiner is an independent person who is reasonably believed by the trustees to have the requisite ability and practical experience to carry out a competent examination of the accounts. This person must be someone other than a signatory of the treasurerfs or chairman's certificate and must have no direct role in the direction of the fund.

Last Year This Year Membership subscriptions 4866.21 6579.29 Less paid (2193.00) (3074.00) 2673.21 3505.29 Investment Income Bank Interest Donations 1167.43 544.53 Grants 4000.04 7475.09 Fund raising 47.27 1825.10 Camps etc. 461.00 1793.94 Income tax received Hire of Hall 645.00 11280.00 Sundry receipts 260.00 8993.95 23179.47 Total Receipts 26684.76

2- Carlton Colville Scout Grou ments for the ar ended 31" March 2024 Prnlous Year This Year Premises Running costs Insurance Repairs and renewals 2529.20 1244.67 179(K1.51 21674.38 3923.03 1255.66 7649.62 12828.31 Actlvltles Camps/training Fund raising Sectional expenses Purchase of equipment Sundry Expenses T 5hirt/badges housekeepin 1389.39 1682.78 85.00 1297.62 1315.56 57.60 1206.51 573.35 17673.57 24436.93